HomeMy WebLinkAboutAgenda Bill 3APart1 11/02/2009
CITY OF'PETAL`U1VIA, CALIFORNIA ~o~
- ~G,ENA ILL IV®v~rnber 2, 20(
A~enda'Title 1VIeetin~ Date:
Resolution accepting the Claims. and Bills'from September, 2009 ~ November,2, 2009
Meeting Time: 7:00 PM
Categoryi ^ Presentation. ^ Appointments ®Consent ^ Public Hearing ^ Unfinished Business ^ New Business
Department: Director: Contact. Person: Phone Number:
Finance: Tamera`Haas Tamera Haas 707-778-4323
Total,Cost of Proposal or Proiect: Name of Fund:
None. ~ None
Amount Budgeted: Account Number:
None. None
Current Fund Balance:
Recommendation: It is recommended that the City Council take. the following action:
Accept the City of Petaluma Claims and Bills for September,. 2009
1. ^ First reading of Ordinance approved unanimously, or with unanimous vote to allow posting prior to second reading
2. ^ Firsfreading of Ordinance approved. without;unanimous vote: Ordinance has been published/posted prior to second
reading; see Attachment ,
3. ^ Other action requiring special notice;. Notice has been given, see Attachment
Summary Statement:
The City of Petaluma pays claims and bills on a`biweekly (or more frequent) basis, by means of checks or
electronic funds transfers. The City's. monthly checle,register'lists disbursements in cheek order, with electronic
funds transfer number (4 .digit number) first,, followed by check number (5 digit number).. Each payment shows a
vendor name, the City's vendor number, the fund, the cost center.number, an expenditure account number, a
project number (if applicable), a brief description of the expenditure and the-disbursement amount. Original
check.register has been reviewed andapproved by the City Auditor and the City Manager. It is on file in the City
Clerk's office. This is the link to the website version of the cheek register:
httn:%/petalutna.~ranicus.com/ViewPublisher.php?view id=3
Information on the expenditure account.numbers is included in the City's chart of account, which is available in
the Finance department.
Attachments to Agenda, Packet 'Item:
Resolution to.Accept the Claims and Bills
Review d `:b Finance Director: Reviewed by City Attorney: A roved b Ci Mana er:
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.IDate: ~,
Date: /U-Z~ -~J
Rev.;#' Date Last Revised: File:
19
CITY OF PETAI,IJIVIA, CALIFORNIA
NOVEMBER2, 2009
AGENDA REPORT
FOR..
CLAIMS' AND BILLS FOR SEP`TEIVIBER, 2009
RECOMMENDATION:
Accept the City of Petaluma claims and bills for September,. 2009
2. BACKGROUND:
The City Charter requires that all Claims and Bills are examined Eby the City Auditor and approved by
the City Manager.
Charter Section 64 provides;. in part: The Auditor shall examine all payrolls, bills and other claims
and demands against the City; and shall issue no warrant. or check for payment unless he finds the
claim is in .proper form, correctly .computed and duly certified; that it is justly and legally due and
payable; that a budget appropriation has beeri made therefore. which has not been exhausted, or that
the payment has been otherwise legally authorized;, and that :there is money in the City Treasury to
make payment. (Reso. No. 101, eh.204, 6-23-51; Reso. No. 1, 6-13-61).
3. DISCUSSION:
The -City presents all paid Claims and .Bills to the City Council for review and acceptance. The City's
check register lists. payments made by :electronic. ,fund transfers first, and afour-digit number
identifies them. The payments made by check are listed next, and afive-digit number identifies them.
4. FINANCIAL IMPACTS:
Claims for September,. 2009, for all. funds, total '$4;696,48;5.23. Of that amount $286,584.84 are
claims in t_he General Fund. The balance of the claims in all other funds is $4,409,900.39.
CITX OF PETALUMA, CALIFORNIA.
RESOLUTION TO ACCEPT CLAIMS AND BILLS
WHEREAS, the City Charter requires that .the City Auditor shall. examine all claims and bills and the City
Manager shall approve them for payment; and
WIIEREAS, the following claims and bills have been examined by the City Auditor and have been approved
for payment by the City Manager:
Check Numbers: 94628-95201
Electronic Fund Transfer Numbers: 5790-5828
NOW, TIIEREFORE, BE IT RESOLVED that the City Council accepts said claims and bills as paid.
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