HomeMy WebLinkAboutAgenda Bill 3D 11/02/2009CITY OFTETALUMA,'CALIFORNIA 3.
AGENDA BILL Novem aer 2, 2009
Agenda Title: Resolution Amending the Fiscal Year 2009-10 Budget to Meeting Date: ' Nov. 2, 2009
Include the WAS Pump Station Improvement Project (C66401004),
Authorizing. the Transfermf $174,992 from the Lift; Station Upgrade Project Meetinti Time: 7:00 PM
(C66501004), and Approving the Project Budget and Awarding the Contract
for the WAS Pump Station Improvement Project.
Catc2orv: ❑ Presentation ❑ Appointments ® Consent ❑ Public Hearing ❑ Untinished.Business ❑ New Business
Department: Director, -
Water Resources & Michael Ban, P.E
Conservation t/-
Total Cost of Proposal or Project: $ 174,992
Amount Budgeted: $ 174,992
Contact Person: Phone Number:
Remleh Scherzinger, P.E. 707-778-4546
Name of Fund: Wastewater
Account Number: C66401004-30600-54151
Current )Fund Balance: $0
Recommendation: It is recommended that the'City Council take the following action: Adopt the resolution
amending the Fiscal Year 2009-10 budget to include the WAS Pump Station Improvement Project (C66401004),
authorizing the transfer of $174;992 from the Lift Station Upgrade Project (C66501004), and approving the
project budget and awarding the Contract for the WAS Pump Station Improvement Project.
1. ❑ First reading of Ordinance approved unanimously, or with unanimous vote to allow posting prior to second reading
2. ❑ First reading of Ordinance approved without unanimous vote: Ordinance.has been published/posted prior to second
reading; see Attachment
3. ❑ Other action requiring special notice: Notice has been given, see Attachment
Summary Statement: The WAS Pump Station Improvement Project involves installing two new chopper
pumps and associated piping and electrical components at the Waste Activated Sludge Pump Station at the Ellis
Creek Water -Recycling Facility. The City received five (5) bids ranging from $139,992 to $185,940 on October
7, 2009. The work is scheduled to begin in November 2009'and is expected to be completed in January 2010.
Attachments` toA2enda Packet Item:
Exhibit A — Location. Map
Reviewed by Finance birector:_ Reviewed by City Attorney: ApprovXd_by-City ManaLer:
ate. r6 • - )f to
Rev. # Date Last Revised:
f' " kt__ October 20, 2009
Date: ��' ' ZCi 'CJ
File: S:\CIP\WASTEWATER\C66401'004 WAS Pump
Sta Improvements\City Council\Agenda Bill Nov 2,
2009.clean.doc
CITY OF PETALUMA, CALIFORNIA
NOVEMBER 2, 2009
AGENDA REPORT
FOR
Resolution Amending the Fiscal Year 2009-10 Adopted Budget to Include the
WAS Pump Station Improvement Project (C66401004), Authorizing the
Transfer of $174,992 from the Lift Station Upgrade Project (C66501004), and
Approving the Project Budget and Awarding the Contract for the WAS Pump
Station Improvement Project.
RECOMMENDATION:
City Management recommends the City Council adopt the resolution amending the Fiscal Year
2009-10 budget to include the WAS Pump Station Improvement Project (C66401004),
authorizing the transfer of $174,992 from the Lift Station Upgrade Project (C66501004) and
approving the project budget and awarding the contract for the WAS Pump Station Improvement
Project.
2. BACKGROUND:
The popularity of personal wipes in combination.with marketing campaigns that advertise many
of the wipes as flushable is creating operational problems for many wastewater treatment plants,
including Petaluma's Ellis Creek Water Recycling .Facility. The problem is the wipes are very
resilient and don't break down like toilet paper. In the wastewater system, the wipes mound
together and take on a thick rope -like .consistency that clogs pipes and gums up pumps. At the
Ellis Creek Water Recycling Facility, this problem is most acute at the Waste Activated Sludge
(WAS) Pump Station. This pump station includes two pumps which pump waste activated
sludge material from the oxidation ditches and secondary clarifiers to the gravity belt thickener
and the solids handling system. These pumps are designed to pump a relatively small amount of
liquid waste (about 200 gallons per minute), and therefore are smaller than other pumps at the
facility. The wipes are gumming up the pumps and reducing their performance to.the point
where they are unable to pump. Operators are hand removing wipes from these pumps one to
three times per day, which inhibits their ability to conduct needed routine maintenance and
operation activities.
The WAS Pump Station Improvement Project will install two new chopper pumps which will cut
the wipes into smaller, more manageable pieces which should prevent the wipes from clogging
the pumps.
The project location is shown on Exhibit A.
DISCUSSION:
The project is scheduled to begin in November 2009.and expected to be completed in January
2010. In the meantime we will continue to manually remove the wipes from the pumps and urge
our customers to properly dispose wipes in the garbage and not in the wastewater system. The
October 151h edition of the Petaluma Argus Courier featured an article about the improper
disposal of personal wipes. The Fall 2009 edition of the Water Resources and Conservation
Department's The Waterworks newsletter includes an article on the problems caused by wipes
and will be included with the utility bills. The Water Resources Department is also working with
the Petaluma Mothers Club on this issue.
The Notice Inviting Bids was issued on September 3, 2009. Bids were received and opened on
October 7, 2009. The following is a summary of the bids received:
NAME OF BIDDER BID AMOUNT
Cats 4 U, Inc., Healdsburg, CA $139,992
Bartley Pump, Inc, Santa Rosa, CA $154,563
Arnold Construction Company, Fulton, CA $162,200
Stiles Construction Company, Windsor, CA $162,417
Fort Bragg Electric, Inc., Fort Bragg, CA $185,940
Engineer's Estimate $ 95,000
With a bid of $139,992, the apparent,low bidder is Cats 4 U, Inc. Cats 4 U, Inc. has performed
similar projects for the City of Santa Rosa and the City of Rohnert Park. Staff verified that Cats
4 U, Inc. possesses a valid Class A California Contractor's License, license number 465 78 1,
which expires on March 31, 2011, that qualifies Cats 4 U, Inc. to perform. the work.
4. F+'INANCIAL IMPACTS:
The following is the breakdown of the estimated costs:
DESIGN $ 10,000
CONSTRUCTION 139,992
CONTINGENCY 25,000
ESTIMATED TOTAL COST S 174.992
PROJECT BUDGET $174,992
This project was not included in the FY 09-10 budget because the need for the project was not
apparent until after the budget was prepared. Staff proposes to fund the project through a
transfer of $174,992 from the Lift Station Upgrade Project (C66401004). This transfer will leave
a balance of $125,008 in the Lift Station Upgrade Project. The WAS Pump Station
Improvement Project is a higher priority than the Lift Station Upgrade Project. This transfer may
delay implementation of the Lift Station Upgrade Project.
S.\CIP\WASTEWATER\C66401004 WAS Purnp Sta Improvements\City CouncikA.-enda Bill Nov 2, 2009.clean.doc
Resolution Amending, the Fiscal Year 20.09-10 Adopted Budget to Include the
WAS Pump Station Improvement Project (C66401004), Authorizing the
Transfer of $174,992 from the Lift Station Upgrade Project (C66501004), and
Approving the -Project Budget and Awarding the Contract to for the WAS
Pump Station Improvement Project.
WHEREAS, City staff has prepared construction bid documents and advertise for
construction of this Project; and
WHEREAS, in accordance with California Public Contract Code Section 20688.2 and
other applicable law, City staff solicited bids for the Project; and
WHEREAS, the project was, bid on September 3, 2009, and five (5) bids were received
and opened on October 7, 2009 in accordance with applicable law; and
WHEREAS, the lowest bid for the Project was submitted by Cats 4 U, Inc. for $139,992;
and
WHEREAS, staff has verified that Cats 4 U, Inc. possesses a valid California
Contractor's License, Class A, license number 465781, that qualifies Cats 4 U, Inc. to perform
the Project;
NOW, THEREFORE, BE IT RESOLVED that the Petaluma City Council hereby:
1.. Authorizes the transfer of budgeted funds from List Stations Upgrade Project
(C66501004) to the WAS Pump Station Improvement Project (C66401004).
2. Approves the Project Budget in the amount of $174,992.
3. In accordance with California Public Contact Code Section 20688.2 and other applicable
law, waives any and all non-conformance in the bid of Cats 4 U, Inc. for. -the WAS Pump
'Station. Improvement Project, and finds the bid of $1139,992 to be the lowest, responsible
bid.
4. Awards the contract for the WAS Pump Station Improvement Project to Cats 4 U, Inc., in
the amount of $139,9.92, the amount of the lowest responsible bid, conditioned on Cats 4
U, Inc. timely executing the project contract and submitting all required documents,
including but not limited to, executed bonds, certificates of 'insurance, and endorsements,
in accordance with the project bid documents.
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5. The City Manager and/or his designee is hereby authorized to execute on behalf of the
City of Petaluma change orders to the contract, so long as such change orders in the
aggregate do not increase the original contract not -to -exceed amount by more than
$25,000.
6. Directs staff to issue a Notice of Award to Cats 4 U, Inc.
7. Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by Cats 4 U, Inc. the signed project contract
and all other required documents, including but not limited to, executed bonds,
certificates of insurance, and endorsements, in accordance with the project bid
documents.
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UTILITY ENGINEERING