HomeMy WebLinkAboutAgenda Bill 3D 11/02/2009CITY OF.~PETALUIVIA,'~CALIFORNIA 3. C
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A~erida Title: Resolution Amending the Fiscal Year 2009-10 Budget to Meeting Date: Nov. 2, 2009
Include the WAS Pump Station Improvement. Project (,066401004),
Authorizing.the Transfer:of $174,992 from the Lift,`Station Upgrade Project 1Vleetin~'~'ime: 7:00 PM
(066501004), and Approving the Project Budget and Awarding the Contract
for the WAS Pump Station Improvement Project:
Category: ^ Presentation ^ Appointments ~ Consent ^ Public Hearing, ^ UnCnished.Busness ^ New Business
Department: Director: Contact Person: Phone Number:
Water Resources & Michael Ban, P.E Remleh Scherzinger, P.E. 707-778-4546
Conservation
Total Cost of Proposal orProiect: $ 1.74,992 Name'of Fund: Wastewater
Amount Budgeted: $ 174,992 Account Number: 066401004-30600-54151
Current I+'und Balance: $0
Recommendation: It is recommended that the'City Councit take the following action: Adopt the resolution
amending the Fiscal Year 2009-10 budget to include tlie. WAS Pump Station Improvement Project (06640.1004),
authorizing the transfer of $174;992 from the Lift Station Upgrade Project (066501004), and approving the
project budget and awarding the Gontract.for the WAS Pump Station Improvement Project.
1. ^ First reading of Ordinance approved unanimously, or with unanimous vote o allow~posting prior to second reading
2. ^ First reading of Ordinance approved without unanimous vote: Ordinance:has been published/posted prior to second
reading; see Attachment
3. ^ Other action requiring special notice: Notice has been given, see Attachment
Summary Statement: The WAS Pump Station Improvement Project involves installing two new chopper
pumps and associated piping and :electrical components at the Waste Activated Sludge Pump Station at the Ellis
Creek VJaterRecycling Facility. The City received five (5) bids ranging -from .$139,992 to $18'5,940 on October
7, 2009. The work is scheduled`to begin in November 2009'and is expected to be completed it January 2010.
.Attachments` to,A~nda Packet Item:
Exhibit A - Location.lVlap
Reviewed by FinanceDirector:_ Reviewed by City Attorney: A ro i Mana er:
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Date: ~G ` Z~i
.Rev. # Date Last Revised: File: S\CIP\WASTEWATER\066401'004 WAS Pump
/~ Sta Improvements\City Council\Agenda Bill Nov 2,
~
/V October 20, 2009 2009.clean.doc
CITY OF' PETALUlVIA, CALIFORNIA
NOVEMBER 2,-2009
AGENDA REPORT
FOR
. Resolution. Amending the Fiscal.. Year 2009-10 Adopted Budget to Include the
WAS. Pump Station Improvement Project (Cf6401004), Authorizing the
Transfer of $174,992 from the Lift Station ITpgrade Project (06650:1004)., and
.Approving the Project Budget and Awarding the Contract .for the WAS JPump
Station Improvement Project.
RECOMMENDATION:
City Management recommends:the City Council adopt the resolution amending the Fiscal Year
2009-10 budget to include the WAS Pump Station Improvement Project (066401004),
authorizing the transfer of $'174,992 from the Lift Station Upgrade Project (066501004) and
approving the project budget and awarding the contract for the WAS Pump Station Improvement
Project.
2. BACKGROUND i
The popularity of personal wipes in combnation.wth marketing campaigns that advertise many
of the wipes as flushable is creating operational problems for many wastewater treatment plants,
including Petaluma's Ellis Creek Water Recycing.Facility. The problem is the wipes are. very
resilient and don't break down like toiletpaper. In the. wastewater system, the wipes mound
together ..and take on a thick rope-.like ..consistency that. clogs pipes and gums up pumps. At the
Ellis Creek Water Recycling Facility, this problem is most, acute at the Waste Activated Sludge
(WAS) Pump Station. This pump station includes two pumps which pump waste activated
sludge material from the. oxidation ditches and secondary clarifiers to the. gravity belt thickener
and the solids handling system.. These: pumps are designed to pump a relatively small amount of
liquid waste (about 200 gallons .per°mi~nute), and therefore are smaller than other pumps at the
facility. The wipes are gumming up the pumps and reducing their performance to.the point
wkere they are unable to pump:' Qperators are hand. removing wipes from these .pumps-one to
three ~tirnes per day, which inhibits their ability to conduct needed routine maintenance and
operation activities.
The WAS Pump Station Improvement Project will install two.new chopper pumps which will cut
the wipes into .smaller, more manageable pieces which_should prevent the wipes from clogging
the pumps.
The project location is shown on Exhibit A.
2
DISCUSSION:
The project is scheduled to begin in November 2009.and expected to be completed in January
2010. In the meantime we will continue to manually remove the wipes from the pumps and urge
our customers to properly dispose wipes in the garbage. and .not in the wastewater system. The
October 15th edition of tl`ie Petaluma Argus Courier featured an article about the improper
disposal of personal wipes. The Fall 2009 edition of the Water Resources and Conservation
Department's The Waterworks newsletter includes an article on the problems caused by wipes
and will be included with the utility bills. The Water Resources Department is also working with
the Petaluma Mothers Club on this issue.
The Notice Inviting Bids was issued on September 3, 2009.. Bids were received and opened on
October 7, 2009. The following .is a summary of the bids received:
NAME OF BIDDER BID AMOUNT
Cats 4 U, Inc., Healdsburg, CA $139,992
Bartley Pump, Inc, Santa Rosa, CA $154,563
Arnold Construction Company, Fulton, CA $162,200
Stiles Construction Company, Windsor, CA $162,417
Fort Bragg. Electric, Inc., Fort Bragg, CA $185,940
Engineer's Estimate $ 95,000
With. a bid of $139,992, the apparent,low bidder is Cats 4 U, Inc. Cats 4 U, Inc. has performed
similar projects forthe City of Santa Rosa and the City of Rohnert Park. Staff verified that Cats
4 U, Inc. possesses a valid Class A California Contractor's License; license number 465781,
which expires on March 31, 2011, that qualifies Cats 4 U, Inc. to perform.the work.
4. FINANCIAL IMPACTS:
'The following is the breakdown of the estimated costs:
DESIGN $ 10,000
CONSTRUCTION 139,992
CONTINGENCY 25,000
ESTIMATED TOTAL COST 174 992
:PROJECT BUDGET $174,992
This project -was not included i~n the FY 09-10 budget because the need for the project was not
apparent until after the budget was prepared. Staff proposes to fund the project through a
transfer of $174,992 from the Lift Station Upgrade Project (C66401004). This transfer will leave
a balance of $125,008 in the Lift Station Upgrade Project. The WAS Pump Station
Improvement Project is a higher priority than the Lift Station Upgrade Project. This transfer may
delay implementation of the Lift .Station Upgrade Project.
SaCIP\WASTEWATER\C6640i004 WAS Purnp Sta Improvements\City CouncillA~enda Bill Nov 2, 2009.clean.doc
12esolution Amending; the .Fiscal Fear 2'009-10 Adopted Budget to .Include the
WAS Pump Station Improvement Project. (066401004), Authorizing the
'Transfer of $17.4,992 from the Lift Station Upgrade Project (066501004), and
Approving the~Projeca Budget a d Awardinb the Contract to for the WAS
Pu~mp'Station Improvement Project.
WHEREAS, City staffhas prepared construction bid documents and advertise for
construction of this Project; and
WHEREAS, in accordance with California P~lblc~ Contract. Code Section 20688.2 and
other applicable law, City staff solicited bids for the Project; and
WHEREAS, the project was; bid on September 3, 2009, and five (5) bids were received
and opened on October 7, 2009 in accordance with applicable law; and
WHEREAS, the lowest bid for the Project was submitted by Cats 4 U, Inc. for $139,992;
and
WHEREAS, staff has verified that Cats 4 U, Inc. possesses a valid California
Contractor's License, Class A, license number 465781, that qualifies Cats 4 U, Inc. to perform
the Project;
NOW, THEREFORE, BE IT RESOLVED that the Petaluma City Council hereby:
1.. Authorizes the transfer of budgeted funds from List Stations Upgrade Project
(066501004) to the WAS Pump Station Improvement. Project (066401004).
2. Approves the Project Budget in the amount of $174;992.
3. In accordance with California Public Contact Code Section 20688.2 and other ;applicable
,law, waives any and all non-conformance in the bid of Cats 4 U; Inc. for.-the W, .AS Pump
'Staton.Improvement Project; and' finds the bid: of $'139,992 to be the lowest, responsible
-bid.
4. Awards the contract for the WAS Pump Station Improvement Project to Cats 4 U, Inc., in
the amount ~of $139,992,- the amount of the lowest responsible bid, eondtioned on Cats 4
U, Inc. timely' executing the project contract and submitting all required documents,
including but not limited to, executed bonds; certificates of`insurance, and endorsements,
in accordance with the project bid documents.
4
5. The City Manager and/or his designee is hereby authorized to execute on behalf of the
City of Petaluma change orders to the contract,, so long as such change orders in the
aggregate do not increase the original contract not-to-exceed amount by more than
$25.,000.
6. Directs staff to issue a Notice of Award to Cats 4 U, Inc.
7. Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by Cats 4 U, Inc. the signed project contract-
and all other required documents, including but iiot limited to, executed bonds,
certificates of insurance, and endorsements, in accordance with the project bid
documents.