HomeMy WebLinkAboutAgenda Bill 5A 11/02/2009w
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CITY OF PETALUMA, CALIFORNIA ~'
AGEl~I~A SILL ®vember 2, 2005
Agenda Title: Discussion and Adoption of Ordinances Amending Meeting Date:
Ordinances 2330, 2331,, 2332 and 233.3 N.C.S. to Change Certain November 2, 2009
Appropriations for the Operations for the City of Petaluma from July 1,
2009 to June 30, 2010 and Declaring the Urgency Thereof, To Take Effect Meeting Time: 7:00 PM
Immediately; PCDC Resohrtion Approving Adjustments to the Petaluma
Community Development Commission FY 2009-2010 Budget and First
Quarter FY 2009-10 Budget Review -General Fluid
Category: ^ Presentation ^ Appointments ^ Consent ^ Public Hearing ^ Unfinished Business ®New Business
Department: Director: Contact Person: Phone Number:
Finance Tamera Haas Tamera Haas 778-4352
Total. Cost of Proposal or Project: Name of Fund:
(-$525,250) -All Funds General, Special Revenue, Enterprise, Internal
Amount Budgeted: (-$525,250) -All Funds Service and PCDC
(-$344,700) -General Fund Account Number:
Various
Current Fund Balance:
Recommendation: It is recommended that the City Council take the following action: Adopt Ordinances
Amending Ordinances 2330, 2331, 2332 and 2333 N.C.S. to Change Certain Appropriations for the Operations for the City
of Petaluma from July 1, 2009 to June 30, 2010 and Declaring the Urgency Thereof, To Take Effect Immediately; PCDC
Resolution Approving Adjustments to the Petaluma Community Development Commission FY 2009-2010 Budget
1. ^ First reading of Ordinance approved unanimously, or with unanimous vote to allow posting prior to second reading
2. ^ First reading of Ordinance approved without unanimous vote: Ordinance has been published/posted prior to second
reading; see Attachment
3. ^ Other action requiring special notice: Notice has been given, see Attachment
Summary Statement: On June 15, 2009, City Council approved the FY09-10 Budget, including changes agreed to but not
then reflected in the Exhibit of Appropriations. The recommended budget incorporated a 5% across the board reduction of
salary and benefits, the amount estimated at that time as needed to balance the General Fund. This scenario could not be
implemented, as accord was not reached with. employee groups. Instead, staff recommended and Council approved laying
off and abolishing positions, freezing vacancies, reducing service and supplies accounts and reducing intra-governmental
charges to the departments to reach the 5% reduction target. City Council was advised legislation reflecting the approved
actions would be presented with the first quarter financial report. Adjustments netted reductions of $525,250 across all
funds, with General Fund adjustments netting reductions of $344,700 more than the estimates used in June, 2009.
Attachments to Agenda Packet Item:
1. Attachment 1 -New Cost Saving Proposals Recommend -Since June 4
2. Attachment 2 -Preliminary Unaudited General Fund Summary
3. Attaciunent 3 -Appropriation Adjustment Summary -All Funds
4. Budget Ordinance Amendment to General Fund
5. Budget Ordinance Amendment to Enterprise Funds
6. Budget Ordinance Amendment to Lnternal Service Funds
7. Budget Ordinance Amendment to Special Revenue Funds
8. Budget Resolution Amendment to PCDC Funds
9. Exhibit A Appropriahions_by Department & By Fund -Revised
] 0. E~chibit B -Appropriations -PCDC
Rev'ewed by Finance Director: Reviewed by City Attorney: A roved, ~. '" ana er:
D ~te: Date: Date: ~~ .
Rev_ # 4 Date Last Revised: 10-29-09 File: s:/budgetl0/agenda/11-2-09 adopted revise
CITY OF I'ETALiJMA, CALIFORNIA
NOVEMBER 2, ZOOS
AGENDA REPORT FOR
Discussion and Adoption of Ordinances Amending Ordinances 2330, 2331, 2332 and 2333 N.C.S. to Change
Certain Appropriations for the Operations for the City of Petaluma from July 1, 2009 to June 30, 2010 and
Declaring the Urgency Thereof, To Tale Effect Immediately; PCDC Resolution Approving Adjustments to the
Petaluma Community Development Commission FY 2009-2010 Budget and First Quarter FY 2009-10 Budget
Review -General Fund
1. RECOMMENDATION:
Adopt Ordinances Amending Ordinances 2330, 2331, 2332 and 2333 N.C.S. to Change Certain Appropriations
for the Operations for the City of Petaluma from July 1, 2009 to June 30, 2010 and Declaringthe Urgency
Thereof, To Take Effect Inmlediately; PCDC Resolution Approving Adjustments to the Petahuna Community
Development Commission FY 2009-2010 Budget
2. BACKGROUND:
On June 15, 2009, the Council approved the 2009-10 Budget which included changes agreed to but not yet
reflected in Exhibit A of the Appropriations. The original budget was presented with an "across the board"
salary and benefit reduction of approximately five (5) percent as a placeholder pending the outcome of
negotiations with employee bargaining units. As concessions equaling the five percent target could not be
bargained, a list of cost saving proposals (Attachment 1) was recommended to and approved by Council for
implementation during the first quarter of fiscal year 2009-10. All but two of the recommendations were
implemented (items 24 and 26). The approved actions resulted in layoffs, abolishments, freezing of vacant
positions, reductions in services and supplies and reductions i11 intragovernmental charges to the departments.
City Council was advised legislation reflecting the approved actions would be presented with the first quarter
financial report. Adjustments netted reductions of $525,250 across all funds, with General Fund adjustments
netting reductions of $344,700 more than the estimates used in June, 2009.
~. DISCUSSION:
This section addresses four subject areas, the latter three comprising the 2009-10 first quarter review: legislative
amendments implementing the effect on all fiends of actions approved by City .Council on June 15, 2009, and
establishing an appropriation in the PCDC budget for an economic development strategy and implementation
plan; unaudited 2008-09 estimated actual revenues and expenditures in the General Fund and their impact on
2008-09 ending and 2009-10 beginning fund balance; Revenue and Expenditure trends through the first quarter
of 2009-10 and the estimated effect of those trends on year-end balances; and corrections necessary to offset
budget shortfalls.
A) Legislative Amendments. The attached ordinances adjust adopted budgets across a variety of funds to
reflect the Council's June 15, 2009 actions. Adjustments replace the five percent across the board
reductions applied to all General Fund departments in the recommended budget, with the actual savings
associated with Council actions. As indicated previously, these actions are summarized on Attachment
1, but exclude items 24 and 26 which were not approved by Council. In replacing estimates with actual
savings associated with those actions, appropriations in some budgets are set higher than approved in
June 2009, and some are set lower. The total value of the recommended actions across all affected
funds, is $1,286,450. The net effect of these reductions, across all affected funds, is $525,250. The total
value of General Fund adjustments is $1,059,550 with a net effect of $344,700 more savings than was
calculated in Jtme 2009. In addition, an appropriation of $145,000 is recommended in the PCDC
administration budget, to cover the costs of the Economic Development Strategy and Implementation
Plan that will commence later this month.
B) 2008-09 Year Ending Estimates of Revenues and Expenditures, and Effect on Fund Balance.
Unaudited estimated actual General Fund revenues and transfers-in were $34,152,883; 94% of the total
budgeted ($36,264,600). Unaudited estimated actual General Fund expenditures and transfers-out were
$34,836,418; also 94% of the total budgeted ($36,906,450). Total expenditures exceeded revenues by
$683,835. Revenue shortfalls reflected dramatic declines in sales tax revenues for the fist and second
quarter of the calendar year (sales period January through June 2009). Sales tax revenues were at
historical low levels at -24% and -38% for each quarter, respectively. The main contributors to that
trend were declines in new auto sales, the loss of a major sale tax revenue generator, and overall declines
attributable to the recession.
Expenditures were $2,070,032 under budget at year-end, due to the effect of a variety of personnel-
related actions taken during the year and the efforts of departments to reach reduction targets imposed
by the City Manager. Until very recently, as year-end accounting adjustments continue to be made; this
savings appeared to be approximately $300,00 less than the current estimate, which would have
increased the fund's reliance on fund balance in 2008-09, and which would have reduced beginning fund
balance for 2009-10 by a like amount, increasing the amount of imbalance projected at June 30, 2010.
The Finance Department is still completing entries related to year end. The numbers above represent
known significant accruals and required adjustments. They are still preliminary, however, and subject to
change for adjustments that may be required by the City's independent auditors. The estimate for the
forgiveness of the ambulance loan, while estimated to the best of the
Finance Department's ability at this time, is also preliminary in this report. Actual entries to record this
transaction will be done as part of the final audit.
Beginning Fund Balance at June 30, 2008 was $3,614,846. Of that amount $683,835 is estimated for
use to balance 2008-09, and $1,212,400 is estimated for the approved forgiveness of the ambulance loan
in 2008-09. The remaining reserve estimated to carry forward into 2009-10 is $1,718,611. This is
approximately $10,000 greater than was estimated in June, 2009 but is, as previously discussed, subject
to further adjustment at mid-year following the completion of the annual audit.
Attaclunent 2 is a Preliminary Unaudited General Fund Summary Report that compares estimated
achlals at June 30, 2009 with the 2008-09 adopted budget. This report also displays the 2009-10
adopted budget, the revised budget that reflects the effect of the actions approved by City Council on
June 15, 2009, and 2009-10 estimates at June 30, 2010,. compared to the revised budget based on current
revemie and expenditure trends.
C) iZevenue and Expenditure trends through September 30, 2009. With the recommended revisions,
FY 2009-10 adopted revenues and expenditures total $34,068,550 and $35,233,500, respectively. The
budget presented in .tune 2009 included, based on the across-the board salary reduction of five percent;
expenditures that exceeded revenues by $1,509,650. Current revisions have expenditures that are
$1,164,950 greater than revenues.
Revenues and transfers in through September 30, 2009 are $3,188,633; nine (9) percent of total
estimates. This trend is expected at this time of year, and does not account for property tax
apportionments, or cyclical revenues such as business license and franchise fees paid later in the year.
Property tax revenues are generally received in two major installments in December and April with a
clean-up payment as appropriate at year end. The timing of these installments will be adjusted with the
State borrowing of $1.1 million; however the City of Petaluma is participating in the Prop lA
securitization program that will neutralize; the cash flow issues related to this State borrowing. Business
license renewals occur around' the beginning of the calendar .year. Franchise fees are made quarterly,
monthly, and annually depending on the franchise agreement:
Total expenditures and transfers out for the first quarter are $7,811,247 or 22% of budget. Expenditures
are trending below budget expectations by approximately 3% at this -time. This information is presented
numerically on the second page of Attachment 2.
FY 2009-10 revenues and transfers in were estimated at $34,068,550 in Julie 2009. Since June, sales tax
revenue reports for the first and second quarters (January through June 2009) were received.
This is the latest information for updating sales tax forecasts. As mentioned, sales tax revenues are at
historical lows. Forecasts through year end have been revised to reflect this trend, resulting in a current
estimate that is $961,000 less than in June. This reduced estimate also takes into account both one-time
and ongoing adjustments associated with the State Board of Equalization's correction of a mis-allocation
of sales tax to Petaluma. Ili addition to sales tax, property tax estimates are also revised. Projections
recently provided by Sonoma County anticipate a 2.2% decline from 2008-09. This reflects re-
valuations based on current market values. Accordingly, property tax estimates are revised downward by
$246,000. It should be noted that with these County estimates came the caveat that property tax
projections may be further affected by individual requests for re-valuation, the number or value of which
casmot be predicted.
With these revisions, revenues are currently estimated at $32,861,500 at June 3.0, 2009. Estimated
expenditures for the year have also been revised downward by $61,600 to $35,140,900 which reflects
health insurance premiums coming in below budgeted projections. At June 30, 2010, total estimated
expenditures are projected to exceed revenues by $2,279,350., This imbalance can be partially offset by
the use of remaining fund balance. Based on current, unaudited estimates, even with the full use of
remaining fund balance, the General Fund will end 2009-10 approximately $561.,000 out of balance, and
with no offsetting resources.
D) Correcting the Budget Imbalance. It is recommended that Council policy direction address several
goals, to place the City in a more stable financial position: 1) eliminate projected 2009-10 imbalances;
2) support operating expenditures with current revenues, consistent with what has been the Council's
previous budget policy; (3) anticipate actions needed to provide for a balanced budget in 2010-11; and
4) rebuild exhausted reserves back toward policy level of 15% of operating budget.
The Council has at least two alternatives available at the present time: authorize actions needed to offset
a projected ear-end imbalance of approximately $561,000; or authorize .actions to support operating
expenses wi current revenues by reducing expenditures by approximately $2.3 million. The former
alternative accomplishes only one of the foregoing goals; the latter accomplishes at least the first three,
and potentially the fourth depending on the success of implementation.
It is recommended that. Council provide direction to pursue the second alternative. By taking steps at
this time to bring expenses into line with revenues, current imbalances in both the current and next fiscal
year can be corrected. Staff believes this is necessary as, based on current trends, 2010-11 revenues are
not anticipated to be any higher than in the current year and expenditures will not otherwise be less. Nor
is any fund balance projected to exist to offset that imbalance. Without sufficient corrective action at
this time, an additional $2.3 million will have to be cut prior to FY 2010-1 1. It is staff's opinion that if
cuts are to be made, they should be made once, now, rather than continuing to repeat them into the
future as they have been made several times already in the recent past.
The City Manager has directed all departments receiving General Fund support to reach a targeted
savings of five (5) percent in their associated services and supplies accounts. This appears to be as much
additional savings as can be accomplished in that area. That action is anticipated to achieve
approximately $250,000 to $300,000 in savings in 2009-1.0, and if carried forward as a baseline, again in
2010-ll. Staff is also evaluating shifting approximately '$250,000 cost of street lighting from the
General Fund to the Street fund, as was done in 2008-09, 'but will wait until the annual audit is complete
before doing so to assure that appropriate revenues within that fund are available to support the shift.
Transient Occupancy Tax (TOT) revenues will also be reviewed to determine if more can be transferred
to the General Fund. TOT proceeds are tracking closely the projections made in June, with 24 percent
of estimated revenues received at September 30, 2009. Any relief from this sourcewould be minor. In
June, 2009, staff advised it would explore options for contracting out, either to private or other public
entities, support services. Informal discussions have occtu-red with both the Coulity and other cities in
this regard, but with no positive result as of yet. While ally savings associated with these proposals
would be incremental at best, they might allow the City to continue to provide a service that would
otherwise need to be elinunated. Beyond these actions, staff stands ready to evaluate .for the Council
any revenue increase proposals you may support.
The majority of General Fund expenditlu-es support employee salary and benefits. Due to the magnitude
of the reductions necessary to assure, this and next year's budgets remain balanced, it appears once again
that corrective action needs to involve reduction of salaries and benefits, tluough workforce reductions,
employee concessions, or a combination of the two. In that regard, the City Manager initiated
conversations with employee representatives to discuss options for balancing the budget. These will
include, unless directed otherwise, the suspension of salary step advancements throu~li at least Jtule 30,
2010 for those employees who are not at the top steps of their salary ladders, and an uripaid furlough of
40 hours in 2009-10 and again in 2010-11. Such furlough would fall, for all employees working 4/10 or
9/80 shifts, during the two weeks prior to January 2°d and occur around paid holidays. :Furloughs for
Public Safety employees would be spread throughout the year to maintain response capability and to
minimize the use of overtime hours. Your authorization to implement this concession is sought at the
present time so sufficient time will exist to modify work schedules prior to mid-December. In addition
to these actions, and based on your direction Management will seek to bargain further salary
concessions. As in the past, these may include shifting a greater cost of health benefits to employees, or
reducing salaries. Failing in these efforts, staff will return to Council with a list of proposed workforce
reductions for your consideration. That list is currently being refined, for use in bargaining.. Staff
hopes to bring recommendations back to Council at either the November 16th or December 7th meeting
for action, and subsequent implementation in January.
4. FINANCIAL IMPACTS:
Various funds will receive a net reduction in appropriations totaling ($525,250).
Attachment 1
Cost "Saving Proposals Recommended -Since June 4
General Fund
PROPOSALS'DEVELOPED SINCE IUNE'4 Employee Loss Impact
Savings
20 Remove 2009-2010 Election Cost from Budget $ 30,000.00 na No Impact- Funds are not required
21 Eliminate PT Allocation in Police Department $ 119,000.00 PT Employees Conduct background checks; need not anticipated 09-10
Eliminate Portion of Professional Services Allocation in ' $ 73
000
00 Withdraw participation from County wide Bomb Squad and Drug Task
22 Police Bud et ,
. na Force.
23 Reduce Allocation for Supplies in Police Budget $ 50,000.00 na Department will,adjust to revised level of funding
Response,times are impacted; Traffic division staffing and
24 ,,„..FF ~ o^I'~.. nFF~... D.,~'Y^^~ g
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25 Reduce. Allocation for Police CAD $ 31,000.00 Reduced fees pain to the county 09-10. No impact.
~ ., ^# , ~..F.. r^~ti c^^^"-,rte. ~ a ^.^ r".,, ^^^^^^^, Results in loss of stand-by availability impacting response time to
26
gtFdget, $---67;080-90 1
major issues; possible review and reduction in off-site technology.
M
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F
ili
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W 424
$ 87
93 1
Reduced response time and deferment of preventative maintenance.
27 ntenance
or
er
Lay-o
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ac
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es
a .
, Loss of back u to traffic division.
M
h
i
ff 1 E
i $ 91
816
32 1
Delay irr,repairs to some equipment; Possible outsourcing of specific
28 an
Lay-o
qu
pment
ec
c ,
. re- airs rioritization must occur.
Impacts processing of Airport and Transitagreements and service to
29 Lay-off 1 Secretary Public Works/Transit $ 72,963.00 1 Commissioris. Some work reassigned as part of organizational
30 Lay-off Risk Claims Administrator CM Office; Costs
$ 23,036.00
1
Loss of response time and investigative resources.
Distributed Across all 0 eratin Funds
Possible delay ih recruitment, hiring and other HR services, such as
31 Lay-off half time HR Analyst II City Manager Office $ 32,005.00 0.5 early retirement and other unique activities resulting from budget
00
$ 51
935 PT E
l Loss of staff to process license renewals, receipts and applications.
32 Eliminate PT Support in Finance ,
. mp
oyees
Potential to•ihcur overtime.
Golden Handshake incentive creates vacancies; Reduction in minimum
Leave 2 Additional Firefighter/Paramedic Positions staffing allows holding.yacancies. Reduces minimum staffing from 14
33
Vacant. $ 380,000.00 2
to 13; 09 Staffing levels min. plus 3; Reduced from plus 4. Possible
impact to ISO rating; Reduces all-hands capabil
Maintains 09 July 4th; 2010 July 4 must selfsustain as must other
34 Eliminate Special Events Budget and Reduce Contract
$ 20,000.00
PT Employees
special events. Contractclass is cost recovering; adjustment reflects
Class Expense.
anticipated expense level.
Eliminate PT Program Manager from Museum and 4 hours of Museum PT remains funded. Tiny Tots Student/teacher
35 Substitute Teacher Backup from Tiny Tots $ 17,000.00 PT Employees ratio moves from 1:10 to 1:12 as needed.
TOTAL-NEW{OST SAVINGS PROPOSALS SI ~ ' ~^~°~'
W
City of Petaluma A1C1taCI11C11~Ilt 2 (page 1 oft)
* *Preliminary 1lnaudited General Fund Summaryx*
FY 2009-2010 Budget
FY 2008 FY 2009 FY 2009 FY 2010 FY 2010 FY 2010
Revised Estimated Adopted Revised Estimated
Actual Budget Actual Budget Budget Actual
Revenues:
Property Taxes 7,392,340 7,261,000 7,172,636 7,261,000 7,261,000 7,015,000
Sales Tax 11,649,972 1.0,500,000 9,440;135 _9,300;000 9,300,000 8,339,000
Franchise Fees 2,549,184 2,591.,000 2,671,805 2,591,000 2;591,000 2,591,000
Property Transfer Tax 861,987 770,000 737,354 750,000 750;000 750,000
Business License 847,390 800,000 754,181 750,000 750,000' 750,000
Licenses Permits and Fees 1,439,710 541,000 820,130 .571,000 571;000 571;000
Fines, Forfeitures, Penalties & Other 661,025 513,000 426,092 513,000 S li,000 513,000
lnvestinent Earnings & Rent 709,224 436,000 371,492 384,000 ~ 384,000 384,000
Intergovernmental 4,923,244 5,154,1.00 5,055,765 .4,800,000 4,800,000 4,800,000
Charges for Services 5,301,615 5,086,500 4,259,280 5;808,650 5,808,650 5,808,650
Other Revenues 5,857,195 311,000 149,71.3 207;000 207,000 207,000
Total Revenues 42,192,886 33,963,600' 31,858,583 32,935,650 32,935,650 31,728,650
Transfers In 1,327,805 2,301,000 2,294;000 1,li2,900 1,132,900 1,li2,900
Total Revenues & Transfers In 43,520,691 36,264,600 .34,152;583 34,068,550 34,068,550 32,861,550
Expenditures:
General Government 2,275,670 1,654,750 1,485,876 1,750,650 1,701,750 1,698,700
Finance 1,596,943 1,496,000 1,427,325 1,495,000 1,460,950 1,458,350
Police 17,751,317 16,824,600 15,729,476 16,037,600 16,048,600 1.5,989,850
Fire ~ 8,134,708 7,795,800 7,774,571 9,360,750 9,261,250 9,245,050
Community Development 1,894,860 370,100 328,237 241,300 240,900 240,500
Public Works 11,729,461 4,032,750 3,369,803 5,052,850 4,905,100 4,902,250
Park & Recreation 5,05.1.,946 4,160,100 4,11.6,097 1,640,050 1,61.4,950 1,606,200
Total Expenditures 48,434,905 36,334,100 34,231,385 35,578,200 35,233;500 35,140,900
Transfers Out 438,000 572;350 605,033 - - -
Total Expenditures'& Transfers Out 48,872,905 36,906,450 34,836,418 35,578,200 35,233,500 35;140,900
Difference (5,352,214) (641,850) (683,8.3,5) .(1,509,650) .(1,164,950) (2;279,350)
Beginning Fund Balance
Revenues/Expenditures over (under)
Est. Ambulance Loan Forgiveness
Ending Fund Balance
Reserve/Encumbrances
Contingencies
Reserve-Assets
Designated for Projects/Contingencies
Total Reserve/Designated
Unobligated Fund Balance
3,614,846 1,718,611
(683,835) (2,279,350)
(1,212,400) -
1,718,611 (560,739)
98,000 98;000
1,520,611 (758,739)
100;000 100,000
1,71.8,611 (560,739)
.Preliminary Unaudited
City of Petal~um~~a Atta~chrr>ien~t~ 2 ~ page 2of z>
• First Quarter FY 2009-201:0 Budget. Review
Revenues:
FY'09'-'10 FY 09-10 % of FY 09-10
3 months Revised Budget. cr Estimated
Actual Budget 3 months Actual
Property Taxes - 7,261,000 0% 7,015,000
Sales Tax 898,280 9,30.0,000 10% 8,339,000
Franchise Fees 304,439 2,591,000 12% 2,591,000
Property Transfer Tax 43,920 750,000 6% 750,000
Business License 30,057 750,000 4% 7.50,000
Licenses Permits and Fees 119,650 531,000 23% 571,000
Fines, Forfeitures, Penalties & Other 136,748 5.13,000 27% 513,000
Investment Earnings & Rent 97,605 384,000 25% 384,000
Intergovernmental 104,687 4,800,000 2% 4,800,000
Charges for Services* 1,159,196 5,848,650 20% 5,808,650
Other Revenues 10,826 207,000. 5% 207;000
Total Revenues 2,905,408 32,935,650 9% 31.,728',650
Transfers In 283,225 1;1.32,900 25% 1.,132,900
Total Revenues & Transfers In 3,188,633 34,068,550 9% 32,861;550
Expenditures:
City Council 63,577 128,700 49% 128,471
City Attorney 50,183 395,250 13% 394,546
City Clerk 64,470 284,600 23% 284,093
City Manager 124,328 602,300 21% 601,228
HR 59,796 290,900 21 % 290,3$2
Finance 258,349 1,460,950 18% 1,458,350
Police 3,490,480 16,048,600 22% 15;989;850
Fire* 2,123,697 9,261,250 23% 9;24:5,0.5.0
Community Development 31,961 240,900 13% ~ 24'.0.,5.00
Public Works 1,145,606 4,905,100 23% 4,902;25,0
Park & Recreation 398,800 1,614,950 25% 1;606,200
Total Expenditures 7,811,247 35,233;500 22% ~ 35,140,920
Transfers Out - - 0% -
Total Exp. & Transfers ®ut 7,811,247 35,233,500 22% 35,140,920
Difference (4,622,614) (1,164,950) (2,279,370)
* In FY 09, Ambulance Services was in a separate fiend.
Attachment 3
FY 2009-10 Adopted Budget Adjustment Summary
General Fund Expenditures (reduction)/increase
Reduction in Salaries/Benefits ($58,150)
Reduction in Services/Supplies ($204,850)
Reduction in hitragovernmental Charges ($81,700)
Net Decrease General Fund Appropriations
Special Revenue Funds -Expenditures (reduction)/increase
Reduction in Salaries/Benefits ($38,600)
Reduction in Intragoverni»ental Charges ($150)
Net Decrease Special Revenue Funds Appropriations
Enterprise Funds -Expenditures (reduction)/increase
Increase in Salaries/Benefits $6,750
Reduction in Intragovernmental Charges ($39,150)
Net Decrease Enterprise Funds Appropriations
Internal Service Funds -Expenditures (reduction)/increase.
Reduction i11 Salaries/Benefits ($122,800)
Net Decrease Internal Service Funds Appropriations
PCDC Fund -Expenditures (reduction)/increase
Increase in Salaries/Benefits $13,400
Net Increase PCDC Fund Appropriations
Net Decrease All Funds
First Quarter FY 2009-10 Budget Adjustment
PCDC Fund -Expenditures Increase
Contract Services -Economic Development and Strategy Plan
($344,700)
($38,750)
($32,400)
($122,800)
'$13,400
525 250
145 000
Attac~e~t
AN ORDINANCE AMENDING ORDINANCE•NO. 2330 N.C.S.
TO CHANGE CERTAIN APPROPRIATIONS FOR THE GENERAL FUND FOR THE OPERATION OF
THE: CITY OF PETALUMA FROM JULY 1, 2009 TO JUNE 30, 2010, AND DECLARING THE URGENCY
THEREOF, TO TAKE EFFECT IMMEDIATELY
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2330 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2009 and
ending on June 3D, 2010 in the amounts as set in the attached Exhibit A, incorporated Herein by reference, and
distributed to the various funds as set out in said exhibit and shall be expended and used in accordance
"therewith.
Section 2. The City Council hereby finds and determines that the :amount of appropriations provided. hereby
does not exceed the esfirnatedxevenue, other sources and available fund balances for the fiscal year ending
June 30, 2010.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of the public peace,
health and safety of the City of Petaluma and its citizens, and shall take .effect and be in force .from and after its
final passage by unanimous vote of the members of the City Council present at the time of its adoption. The
reason for the urgency is to approve adjustments to appropriations needed as the result of the final
recalculations made to the FY 09-1.0 Adopted Budget pursuant to Council direction on June 15, 2009, in order
to provide certainty for departmental operations at the earliest possible time and permit more accurate budget
monitoring.
Section 5. The City Clerk.is hereby directed to post and publish this ordinance or a synopsis of this ordinance
for the period and in the manner required by the City Charter.
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Attachment 5
AN ORDINANCE AMENDING ORDINANCE NO. 2331 N.C.S.
TO CHANGE APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA
ENTERPRISE FUNDS FROM :IDLY 1, 2009 TO JUNE 30, 2010
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2331 N;C.S. is hereby amended for the fiscal year beginning on July 1, 2009 and
ending on June 30, 2010 in the amounts as set in the attached Exhibit A, incorporated herein by reference, and
distributed to the various funds. as set out in said exhibit and shall be expended and used in accordance
therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby
does not exceed the estimated: revenue; other sources and available fund balances for the fiscal year ending
June. ~ 0, 2010.
Section 3. All ordinance or parts, of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of the public peace,
health and safety of the. City of Petaluma and its citizens, and shall take effect and be in force from and after its
final passage by unanimous vote of the members of the City Council present at the time of its adoption. The
reason for the urgency is to approve .adjustments to appropriations needed as the result of the final.
recalculations made to the FY 09=10 Adopted Budget pursuant to Council direction on June 15, 2009; in order
to provide certainty for departmental operations at the earliest possible time and permit more accurate:'budget
monitoring.
Section 5. The City Clerk is hereby directed to post and publish this ordinance or a synopsis of this ordinance
for the period and in the manner required by the City Charter.
1`
Att~chrnent 6
AN ORDINANCE AMENDING ORDINAN:CE NO. 2332 N.C.S..
TO CHANGE APPROPRIATIONS FOR THE OPERATION' OF THE CITY OF PETALUMA
INTERNAL SERVICE FUNDS FROM JULY 1, 2009 TO JUNE 30, 2010
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 232 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2009 and
ending on June ~0, 2010 in the amounts as set in the attached Exhibit A, incorporated herein by reference; and
distributed to the various funds as set out in said exhibit and shall be expended and used in accordance
therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby
does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending
June 30, 2010.
Section ~. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of the public peace,
health and safety of the City of Petaluma and its citizens, and shall take effect and be in force from and after its
fi~rial passage by unaiumous vote of the members of the City Council present at the time of its adoption. The
reason -for the urgency is to approve adjustments to appropriations needed as the result of the final.
recalculations made to the FY 09-10 Adopted Budget pursuant to Council direction on June 15, 2009, in order
to provide certainty for departmental operations at the earliest possible time and permit more accurate budget
monitoring.
Section 5. The City Clerk is hereby directed to post and publish this ordinance or a synopsis of this ordinance
fqr the period and in the manner required by the City Charter.
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Attachment 7
AN ORDINANCE AMENDING ORDINANCE NO. 2333 N.C.S.
TO.CHANGE SPECIAL REVENUE FUND APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUIVIA FROM JULY 1, 2009 TO JUNE 30, 2010, AND DECLARING THE URGENCY
'THEREOF, TO TAKE EFFECT IMMEDIATELY
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 23.33 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2009 and
ending on June 3:Q; 2010 in the amounts as set in the attached Exhibit A, incorporated herein by reference, and
distributed to the various funds as set out in said exhibit and shall be expended and used in accordance
therewith.
.Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby
does not exceed the .estimated revenue, other sources and available fund balances for the fiscal year ending
June 30, 20.10.,
Section 3. Al.l ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of the -public peace,
health and safety of the Gity of Petaluma and its citizens, and shall take effect and be in .force from and after its
final passage by unanimous vote of the members of the City Council :present at the time of its .adoption. The
reason for the urgency is to approve adjustments to appropriations needed as the result of the final
recalculations made to the FY 09-10 Adopted Budget pursuant to Council direction on ..June 15, 2009, in order
to provide certainty for departmental operations at the earliest. possible time and. permit .more accurate budget
monitoring.
Section 5. The "City Clerk is hereby directed to post and publish this ordinance or a synopsis of this ordinance
for the period and in the manner required by the City Charter.
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~~~~C~~~
RESOLUTION APPROVING ADJUSTMENTS TO THE
PETALU1kIA COIVIIVIUNITY DEVELOPMENT COMMISSION FY 2009-10 BUDGET
WHEREAS, on June 15, 2009, the PCDC Commissioners adopted Resolution No. 2009-08, adopting the FY
2009-10 PCDC Preliminary Budget; and
WHEREAS, the PCDC. considered various adjustments to the budget and requested that changes be reflected in
certain line-items with the intention ofhavng the budget reflect current ftnancial conditions; and
NOW,. THEREFORE BE IT RESOLVED, that,the Petaluma Community Development .Commission hereby
approves anal adopts adjustments to the FY 2009-10 PCDC Budget,. attached hereto as Exhibits A and B.
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CITX";OF PETALUMA, CA
APPROPRIATIONS`BY DEPARTMENT`i2evised'
~July'1,'2009~--June 30;'2010
Exhibit A
Original' FY'09-10 Revised FY 09-10
DEPARTMENT Adgpted'Budget Adopted Budget Difference
Legislative
City Council 128,700 128,700 -
City Clerk 309,900 284;600 (25,300)
City Attorney 393,600 395,250 1;650
Executive
City Manager 585,250 602,300 17,050
Human Resources 333,200 290,900 (42;300)
Employee Benefits 927,200 925,800 (1,400)
Worker's Compensation 1,351;500 1,349,550 (1;950)
Housing
C D BG 343, 550 343, 550 -
Commercial Linkage Fees 103;000 103;000 -
Housing in-Lieu Fees 1,402,300 1,402,200 (100)
TOT 181, 000 181, 000 -
Risk Management 1;674;6b0 1,585,000 (89;600)
Information Technology 1,546,700 1,527;900 (18;800)
Finance
Administration 661,200 662,150 950
A'ccoianting Services, 576,050: 565,050
~ (11,000)
Trusts 4,100 4,100 -
Donations 75,800 75,000 -
Commercial Services 257,750 233,750 (24,000)
General Services 359,550 348,500 (11,050)
3% Admin Impact Fees 19,600 19,600 -
Police
Police Operations 15,255,8Q0 15,257,900 2;100
Animal Services 781,800 790,700 8';900
General'Government Grants 20,000 20,000 -
Police Facility-Fees 950 950 -
Police Grants 560,000 560,000 -
Asset Seizure 1.00,000 100;000: -
Supplemenfal Law Enforcement - - -
Fire
Fire Operations 9,360,750 9,261,250 (99,500)
Fi~e'Depai=tment Grants 105,000 105;000 -
Fire Suppression Fees 700 700 -
Haz.Mat Fines - - -
Fire Im-Lieu.fees - - -
Fire CIP - - -
i
.CITY OF PETALUMA,.CA
APPROPRIATIONS BY DERARTMENT'12evised
July 1, 2009 -June 30;'20:1:0
Exhibit A
' Original. FY'09-10 Revised FY 09-10
DEPARTMENT Adopted Budget Adopted Budget Difference
Community Development
Community Development Operations 241,300 240,900 (400)
Community Development Enterprise Fui 471,100 472,250 1,150
Public Works
Public Works Operations 5,052,850 4,905,.100 (147,750)
Comm Facility Fees 600 ~ 600 -
Public Facility Fees 500 500 -
Traffic Mitigation Fees 3,700 3,700 -
Storm Drainage Impact Fees 1,95.0 1.,950 -
Gas Tax 150,650 150,650 -
Street Mairtenance Gas Tax 2,707,550 2;657,800 (49,750)
Street Maintenance Franchise Fees 375,000 375,000 -
Transit 2,1.59,000 2,113,250 (45,750)
Airport Operations 1,640,900 1.;602;200 (38;700)
LAD 373',950 375,850 1,900
FEMA CIP 698,000 698,000 -
Public Works/Surface Water CIP 12,751,300 12,751,300 -
Piablic Works Grants 1,666,000 1,666,000 -
Parks acid :Recreation
Parks and Rec Operations 1,640,050 1,614,950 (25,100)
Parkland Acquisition Fees 4,800 4,800 -
Aquatic Fac Impact Fee 150 150 -
Library Fac Impact Fee 250 250 -
Marina 485,450 485,350 (100)
Parks CIP 1'29,000 129,000 -
Petaluma Community Development Commission
'Merged Project Area Admin 7,303,700 7,317,1,00 13,400
Merged Project Area CIP 3,048,000 3,048,000 -
Merged, Project,Area Debt 5,000,000 5,000,000 -
Low and-Mod Income Housing 1,685,650 1,694,850 9,200
PCDC 'Grants. 1,000,000 1,000,000 -
PCDC Donations - - -
Water Resourcesand Conservation
Waste Water 42,585,400 42,611;;500 26,1.00
1Nater 1.5,649,450 15,674;350 24,900
Transfers.Out~All Funds 8,817,500 8,817,500 -
TOTAL DEPARTMENTS 153;062;500 152,537250 {525,250)
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ExhibifA
CITY OF PETALUMA, CA
APPROPRIATIONS BY FUND Revised
July 1, 2009 -June 30, 2010
Original. FY 09-10 Revised Fl' 09-.10
FUND Adopted Budget Adopted Budget Difference
General Fund 35,578,200 35,233,500 (344,700)
Special Revenue Funds:
CDBG 343,550 343,550 -
Home/Begin
Low/Mod Income Housing 1,750;650 1,759,850 9,200
Comm Fac Impact Fee 600 600 -
Library Fac Impacf Fee 250 250 -
Public Fac Impact Fee 500 500 -
Fire Suppress Impact Fee 700 700 -
Storm Drainage Impact Fee. 1,507,950 1,507,950 -
Housing in-Lieu'Impact Fee 1,402,300 1,402;200 (100)
Commercial Linkage Impact Fee 103,000 103,000 -
Parkland Acquisition Impact Fee 108;800 108,800 -
Aquatic Fac Impact Fee 150 1.50 -
Police Fac Impact Fee 950 950 -
Traffic Mitigation Impact Fee ~ 255,700 255,700. -
3% Admin Impact Fees 19,600 19,600 -
General Government Grants 20,000 20,000 -
Fire Grants 105;000 1...05,000 -
PCDC Grants 1,01.1.,000 1,011:,p00 -
Police Grants ~ 560,000 ~ 56Q,000 -
Park & Rec Grants. -
PiablicWo~ks Grants 4,946,000 .4,946,000 -
GasTax 1,263,650 1,263,650 -
Supplemental Law Enforcemenf 100,000 100,000 -
LAD 373,950 375,850 1,900
Asset Seizure 100,000 100,000 -
St~eet Maintenance Gas'Tax 2,707,550 2,657,800 (49;750)
Street Reconstruction 24,000 24,000 -
Street Mainfenancefranchise Fees 375,000 375;000 -
TOT 1,18.1,000 1.,181,000 -
Waz Mat Fines -
Fire In-Lieu Fees 15,000 15,000 -
Donations 100;000 100;000 -
Prince Park Trust 17,900 17.,900 -
PCDC Donations
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Exhibit.A
CITY OF'PETACUMA, CA
APPROPRIATIONS' BY FUND .Revised
July 1, 2009 - June~30, 2010
Original FY 09-10 Revised FY 09-10
FUND Adopted Budget Adopted Budget Difference
Capital Projects 16,626,300 16,626,300 -
Debt Funds 5,000,000 5,000,000 -
Redevelopment Funds 8,608,300 8,621,700 13,400
Enterprise Funds:
Airport 1,640,900 1,602,200 (38,700)
Ambulance -
Development Services 471,100 472,250 1,150
Marina 485;450 485;350 (100)
Public Transportation 2,159,000 2,113,250 (45,750)
Waste Water 42,585;400 42,611,500 26,1.00
Water 15,649;450 15,674,350 24,900
Internal Service Funds:
Employee Benefits 927,200 925,800 (1,400)
General Services 359,550 348,500 (11,050)
Information Technology 1,546,700 1,527,900 (18,800)
Risk 1,674,600 1,585,000 (89,600)
Vehicle/Equip Replace - - -
Worker's Comp 1,351,500 1,349,550 (1,950)
Private Purpose Trust Funds 4,100 4,100 -
TOTAL FUNDS 153,0:62,500 152,537,250 (525;250)
1$
Exhibit
CITY OF PETALUMA, CA
APPROPRIATIONS BY DEPARTMENT
July 1, 2009 -June 30, 2010
Revised FY 09-10 FY 09-10 FY 09-10
DEPARTMENT Adopted Budget Appropriation Increase Revised Budget
Petaluma Community Development Commission
Merged Project Area Admin
7.317. T00
145,000 7,462,100
TOTALPCDC
$ 7,317.,100 $ 145,000 $ 7,462,100
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