HomeMy WebLinkAboutStaff Report 3.A 1/7/2013 2AL.v A keity Itevw#3=. 1
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DATE: January 7, 2013
TO: Honorable Mayor and Members+of the City Council through CityManager
FROM: William Mushallo, Finance Director
SUBJECT: Claims and;Bills,for November,;2012
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution:to Accept.Claiins and
Bills for November, 2012.. -
BACKGROUND:
The City Charter requires that all•Claims and Bills are examined.by the City Auditor and
approved by the City Manager.
Charter Section 64 provides, in part The Auditor shall examine all payrolls,bills,and other
claims and demands against the City, and shall issue no warrant or check for payment unless he
finds the claim is in.proper.form, correctly computed and duly certified; that it is justly and
legally due and payable; thata budget appropriation has been,made•therefore which has not been
exhausted, or that the payment has,been otherwise legally authorized; and that there is money in
the City Treasury to niake.payment..(Reso. No 101, ch204, 6-23-51; Reso. No. 1, 6-13-61).
DISCUSSION:
. The City presents all paid Claims and Bills to the City Council'fhr review and acceptance. The
City's check register lists paynients made by electronic:fund transfers first, and a four-digit
number identifies them. The payments made by checkare listed next, and a six-digit number,
identifies them. The electronic•fund transfers are processed through the Accounts Payable system
and follow+thesame numberingsystem as the checks.
At its March 5, 2012 meeting, the City Council requested additional detail regarding attorney's
costs, totbe includedwith the monthly statement of claims and bills. These.are provided in
Attachment 2.to:this°report •
Therewas one;payment=for August &'September made to Meyers Nave in November. October's
payment is scheduled for the December Claim"sand Bills report.
Agenda:Review:
City Attorney Finance Direct 01) City Manager )7
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FINANCIAL IMPACTS:
Claims for November, 2012 for all funds, total $7,654,480.68. Ofthat amount.$551,777.63'are
elaims in the General Fund. Tha:balance of the claims in all other funds is $7,102,703.05.
ATTACHMENTS
1. Resolution to Accept+Claims and Bills for November; 2012
2. Meyers Nave billing•forAugust and September, 2012
Items listed below are;large,in volume and are not attached to this report,:but may be viewed in the
City Clerk's office.
The Register is on file with the City Clerk's Office and is available on the City's Website at the following
link:
http://petaluma.granicus.com/ViewPublishe .php?view_id=3.
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ATTACHMENT I
CITY OF,PETALUMA, CALIFORNIA
RESOLUTION TO ACCEPT CLAIMS AND BILLS`FOR•NOVEMBER 2012
WHEREAS, the City Charter requires that the City Auditor'shall examine all claims and bills
and the City Manager shall approve theta for payment; and
WHEREAS, the following'clain s and bills have been examined bythe City Auditor and have
been approved for payment by the City Manager:
Check•Numbers: '1119364 through 119938
NOW, THEREFORE, BEIT RESOLVED that the'Cit •Council accepts said claims and bills
as paid:
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