HomeMy WebLinkAboutStaff Report 3.C 1/7/2013 • .AL U,t e c ItPiY!'li # 3 .C
• 785e,
. DATE: January 7, 2012
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan'St. John, F.ASCE—Director, Public Works and Utilities
Lary Zimmer, P.E. —Capital Improvements Division Manager
SUBJECT: One Bay Area Grant Program Application Discussion and Resolution of Local
Support for MTC Discretionary Funding for the One Bay Area Grant for the
Rehabilitation of Various Streets in Petaluma
RECOMMENDATION
Staff recommends that the City Council adopt the attached Resolution authorizing staff to apply
for-the,One Bay Area Grant for'the Rehabilitation of Various Streets.in Petaluma Project,
committing necessary matching funds and stating the City's assurance to complete the project.
BACKGROUND
On November 19, 2012, City Council authorized staff to apply for the One Bay Area Grant
(OBAG) program for a rehabilitation project within the City's Priority Development Area. The
authorization included a grant request of$2,000,000. Sinceapproval of the resolution, staff has
fully scopeda.road rehabilitation project and applied for $2,237,153 of grant funding.
In order for The City's application to be accepted and reviewed.by Sonoma County
Transportation Authority (SCTA),.a new-resolution supporting the specific project, the requested
grant amount and the required.local-match must be approved prior to January 30, 2013.
The proposed action meets Council Goal: "Plan for and implement,priority capital projects as
funding permits.'
DISCUSSION.
Staff prepared and submitted an OBAG application to SCTA on November 29, 2012 for the
Rehabilitation of Various Streets-in Petaluma Project. The specific project limits are Lakeville
Street from East Washington Street to Caulfield Lane and East.D Street from the D Street Bridge
to Lakeville Street. The proposed project improvements will include asphalt rehabilitation, ADA
improvements, restriping, sidewalk gap closures for all roadway segments,and Class II bicycle
lanes on Lakeville Street. Staff considered a number of other projects where street restoration is
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Agenda Revie
City Attorney Finance Director City Manager ��/I�'
needed including E. Washington and areas outside.'ofthe Priority Development Areas. These
projects were rejected because they were eithernot as urgent or outside of the grant's optimum
criteria and therefore not considered as likely to be successful as the one proposed. The requested
grant amount is for$2,237,153, which exceeds the previous Council authorization of$2,000,000.
Since the proposed project includes bike facilities and not just pavement rehabilitation two
different funding sources within the OBAG Program can be used; therefore, staff believes there
is a better chance to receive more of the available grant funding.
FINANCIAL IMPACTS
The Rehabilitation of Various Streets in Petaluma project is estimated at $2.587,648 total project
cost including the City's requisite 2.4% overhead and administrative charge. The OBAG •
Program will fund 88.53% of the direct project;costs (not including the City's overhead and
administrative charge), which-is estimated to be $2,23.7,153. If awarded,.the City would be
required to fund approximately $350,495 for overhead charges:and the local grant match. The
overhead and local match funding will be provided by Street Maintenance Funds (i.e. Gas Tax,
Measure M. and Franchise Fee) and would be bitdgeted.in FY 13/14.
Project:Budget and Funding.Summary
_Estimate it
`Uses ,rr inudget ,
Design $ 198;200
Planning/Environmental ,$ 49,500
Construction Contracts:. $ 1.982,000
Construction Management $ 99,100
C1P'Overhead @'2.4% $ 60,648
Project Contingency 1 $ 198,200
TOTAL $ 2;587,648
Funding Sources
Street Mann Operating/Budget. $, 60,648
(2.4%Overhead andAdmin)
Street Maint Funds $ 289,84.7
(11.47% Local Match):
OBAG - $ 2,237.153
TOTAL :$.'2,587,648
ATTACHMENTS
1. Resolution.
2. November 19, 2012"Resolution 2012-164
3. Location Map, •
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Attachment 1.
Resolution of Local Support
Resolution No.
STATING LOCAL SUPPORT FOR MTC DISCRETIONARY FUNDING, AUTHORIZING
THE FILING OF.AN APPLICATION FOR FUNDING ASSIGNED TO MTC, COMMITTING
ANY NECESSARY MATCHING;FUNDS AND STATING THE CITY OF PETALUMA'S
ASSURANCE TO COMPLETE THE.PROJECT
WHEREAS, the City'of Petaluma (herein referred tows CITY) is submitting an
application to the Metropolitan Transportation Commission (MTC) for $2,237,153 in funding
assigned MTC for programming discretion, including 153, not limited to federal funding
administered by the Federal Highway Administration (FHWA) such as Surface Transportation
Program (STP) funding, Congestion Mitigationi and Air Quality Improvement (CMAQ) funding
and/or Transportation Alternatives (TA) funding (herein collectively referred to as REGIONAL
DISCRETIONARY FUNDING)for the REHABILITATION OF VARIOUS STREETS IN
PETALUMA (herein referred to as;PROJECT)'-for the STP (herein referred to as PROGRAM);
and
WHEREAS, the Moving Ahead for Progress in the 21,s' Century Act (Public Law 1 12-
141. July 6, 2012) and any &tensions or successor legi"slation for continued funding
(collectively, MAP 21) authorize various federal funding programs including; but not limited to
the Surface Transportation Program (STP) (23 U.S.C. § 133), the Congestion Mitigation and Air
Quality Improvement Program (CMAQ) (23 U.S.C. § 149) and the Transportation Alternatives
Program (TA) (23 U.S.C. § 213); and
WHEREAS, state statutes, including California Streets;and Highways Code 182.6 and
182.7 provide various funding programs for the=prograimning discretion of the Metropolitan
Planning Organization (MPO) and the Regional Transportation Planning Agency (RTPA); and
WHEREAS. pursuant to MAP-21, and any regulations promulgated thereunder, eligible
project sponsors wishing to receive federal funds for a project shall submit an application'first
with the appropriate MPO for review and inclusion in the MPO's Transportation Improvement
Program (TIP); and
WHEREAS, MTC is.the MPO and RTPA for the nine counties of the San Francisco Bay
region; and
WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC
Resolution No. 3606. revised) that sets out procedures governing the application and use of
federal funds; and
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WHEREAS; CITY is an eligible sponsor for REGIONAL DISCRETIONARY
FUNDING; and
•
WHEREAS, as part of the application for REGIONAL DISCRETIONARY FUNDING,
MTC requires a resolution adopted by the.responsible implementing agency stating the
following:
1. The commitment-of any required matching funds of at least 11.47%; and
2. That the sponsor understands that the REGIONAL DISCRETIONARY FUNDING is
fixed at the programmed amount, and therefore any cost increase cannot be expected
to be funded with additionaiREGIONAL DISCRETIONARY FUNDING; and
3. That the PROJECT will comply with the procedures, delivery milestones and funding
deadlines specified in the Regional Project Funding Delivery Policy (MTC
Resolution No. 3606, revised); and
4. The assurance of the sponsor to complete the PROJECT as described in the
application, and if approved, as included in MT:C's federal Transportation
Improvement Program (TIP); and
5. That the PROJECT will comply with all project-specific requirements as set forth in
the PROGRAM; and
6. That the PROJECT (transit only) will comply with MTC Resolution No. 3866,
revised, which,sets forth the requirements of M FC''s'Transit Coordination
Implementation Plan to more efficiently deliver transit,projects in the region.
NOW, THEREFORE, BE IT RESOLVED that the CITY is authorized to execute and
file an application for funding for the PROJECT for REGIONAL DISCRETIONARY
FUNDING under MAP-21 for continued funding.
BE IT FURTHER RESOLVED that the CITY by adopting this resolution does hereby
state that:
1. CITY will provide$289,847 in matching funds (not`including the,City's internal
overhead and'.admin change); and
2. CITY understands'that the REGIONAL DISCRETIONARY FUNDING for the
project is fixed at the MTC approved programmed amount, and that any cost
increasesmust be funded by the CITY from other funds, and that CITY does not
expect any cost increases to be funded with additional REGIONAL
DISCRETIONARY FUNDING;and
3. CITY understands the funding deadlines associated with these;funds and will comply
with the provisions and requirements of the Regional Project Funding Delivery Policy
(MTCResolutionNo. 3606, revised),and CITY has, and will retain the expertise,
knowledge and resources necessary to deliver federally-funded transportation
• projects, and has assigned, and will Maintain a,single point of contact for all FHWA-
funded,transportation projects to coordinate withimthe-agency and;with the respective
Congestion Management Agency (CMA), MTC, Caltrans and FHWA on all
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communications, inquires or issues that may arise during the federal programming
and delivery process for`all.FHWA-fundedtransportation projects implemented by
CITY; and
4. PROJECT will be implemented as described in the complete application and in this
resolution and, if approved, for the amount approved by'MTC and programmed in the
federal TIP; and
5. CITY and the PROJECT will comply with the requirements asset forth in'MTC
programming guidelines and project selection procedures for the PROGRAM; and
6. CITY (for a transit project only),agrees to comply with the requirements of MTC's
Transit Coordination Impl lementation Planras set forth in 3866,
revised.
•
BE IT FURTHER RESOLVED that:
I. CITY is an eligible sponsor of REGIONAL;QISCRETIONARY FUNDING funded
projects; and,
2. CITY is authorized to submit an:application'for REGIONAL DISCRETIONARY
FUNDING for the;PROJECT;,and,
3. There,is no legal impediment to CITY making applications for the funds; and
4. There is no pending or threatened litigation that might in any way adversely affect the
proposed PROJECT, or the ability of CITY;to deliver such PROJECT; and,
5. CITY authorizes its C ity Manager, or designee to execute and file an application with
MTC for REGIONAL DISCRETIONARY FUNDING-for-the PROJECT as
referenced in this+resolution;#and
6. A copy of this resolution will be transmitted to the,MTC in conjunction with the
tiling of the application; and
7. The MTC is requested tos support the application for the PROJECT described in the
resolution and to include the PROJECT, if approved, in MTC's federal TIP.
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• THE MIN
Attachment 2 Resolution No..-2012-164 N..C.S. 'ONFILEIN-TH
of the City of Petaluma, California NO,V 2 S Tirol
STATING`LOCAL SUPPORT" LRKciTY O u
FOR,MTC DISCRETIONARa�4 sT CLERK CI Yoe n,v;,�h
FUNDING„AUTHORIZING THE FILING OF",AN APPLICA'DION —FOR FUNDING•ASSIGNED TO ]MTC; COMMITTING ANWLE
NECESSARY MATCHING FUNDS AND STATING THE
CITY OF PETALUMA'S ASSURANCE
TO COMPLETE,THE.PROJECT
WHEREAS, the City of Petaluma (CITY) is submitting an application to the
Metropolitan Transportation Commission (MTC) for$2;000,000 in funding assigned MTC for
programming discretion, including but not limited to federal funding administered by the Federal •
Highway Administration (FHWA) such as Surface Transportation Program (STP) funding,
Congestion Mitigation and Air Quality Improvement (CMAQ) funding and/or Transportation
Alternatives (TA) funding (herein collectively referred to as REGIONAL DISCRETIONARY
FUNDING) for the (PETALUMA VARIOUS PAVEMENT REHABILITATION (PROJECT)
for the STP (herein referred to as PROGRAM); and,
WHEREAS, the Moving Ahead for Progress in the 21s` Century Act (Public Law 112-
141, July 6, 2012) and any extensions':or successor legislation for continued funding
• (collectively, MAP 21) authorize various'federal`funding programs including, but not limited to
the Surface Transportation Program (STP) (23 U.S.C. § 133);,the Congestion Mitigation and Air
Quality Improvement Program (CMAQ) (23 U.S.C. § 149) and the Transportation Alternatives
Program (TA) (23 U.S.C. § 213); arid,
WHEREAS, state statutes, including California Streets and Highways Code 182.6 and
182.7 provide various funding programs for the programming discretion of,the•Metropolitan
Planning Organization(MPO) and the Regional Transportation Planning Agency (RTPA); and,
WHEREAS, pursuant to MAP-21, and any regulations promulgated thereunder, eligible
project sponsors wishing to receive federal funds:for a project shallsubmit an application first
with the appropriate MPO for review and inclusion in the MPO's Transportation Improvement
Program (TIP); and,
Resolution No. 2012-164 N.C.S. Page.]
6
WHEREAS, MTC is the MPO and RTPA for the nine counties of the San Francisco Bay
region; and,
WHEREAS, MTC-'has adopted a Regional;Project Funding Delivery Policy (MTC
Resolution No. 3606, revised)that sets out procedures governing the application and use of
• federal funds; and,
WHEREAS, CITY is an eligible sponsor for REGIONAL DISCRETIONARY
FUNDING; and,
WHEREAS, as part of the application for REGIONAL DISCRETIONARY FUNDING,
MTC requires a resolution adopted by the responsible'implementing:agency stating the
following:
1. The commitment of any required matching funds of at least 11.47%; and,
2. That the sponsor understands that the;REGIONAL DISCRETIONARY FUNDING is
fixed at the programmed amount, and therefore:any cost increase cannot be expected
to be funded with additional REGIONAL DISCRETIONARY FUNDING; and,
3. That the project will comply with the procedures, delivery milestones and finding
deadlines specified in the Regional Project Funding Delivery Policy (MTC
Resolution No. 3606, revised); and,
4. The assurance of the sponsor to complete the project as described in the application,
and if approved, as included in MTC's federal Transportation Improvement Program
(TIP);and,
5. That the project will comply with all project-specific requirements as set forth in.the
PROGRAM; and,
6.. That the project (transit only) will comply with MTC Resolution No. 3866, revised,
which sets forth the requirements of MTC's Transit Coordination Implementation Plan
to more efficiently deliver transit projects in the region.
NOW, THEREFORE, BE IT RESOLVED that the CITY is authorized to execute and
file an application for funding for the PROJECT for REGIONAL DISCRETIONARY
FUNDING under MAP-21 for continued funding.
•
Resolution No.20]2-164N.C.S1 Page 2
7
•
BE IT FURTHER RESOLVED that:
1. CITY will provide $229,400 in matchingfunds;;and,
2. CITY understands that the REGIONAL DISCRETIONARY FUNDING for the
project is fixed'af.the;MTC approved programmed amount, and that any cost
increases must be.funded by"-thc CITY from other funds, and that CITY does not
expect any cost increases'fo`be funded with:additional REGIONAL
DISCRETIONARY FUNDING; and,
3. CITY understands'the=funding deadlines associated with these funds and will
comply with the provisions and requirements of the Regional Project Funding
Delivery Policy (MTC Resolution No. 3606, revised)and CITY has, and will
retain the expertise,knowledge and resources necessary to dcliver'federally-
funded transportation projects, and has'assigned, and will maintain,a single point
of contact for all FHWA-funded transportation projects to coordinate within the
agency and with the respective Congestion Management Agency (CMA), MTC,
Caltrans and'F,HWA on all communications, inquires or issues that may arise
during the federal'prograrn ning,and delivery process for all FHWA-funded
transportation,projects implemented by CI-TY; and,
4. PROJECT will be implemented as described in the complete application and in
this resolutionand,:if approved, for the amount approved by MTC and
programmed in the federal TIP; and,
5. CITY and the PROJECT will comply with=the requirements as set forth in MTC
programming guidelines and project selection procedures for the PROGRAM;
and
6. CITY (for a transit project only) agrees to comply with the requirements of
MTC's Transit Coordination Implementation Plan as set forth in MTC Resolution
3866, revised.
BE IT FURTHER RESOLVED that:
7. CITY is an eligible sponsor of REGIONAL DISCRETIONARY FUNDING
funded projects; and,
Resolution No. 2012-I64 N.C.S. Page 3
8
8. CITYis authorized to submit an application for REGIONAL DISCRETIONARY
FUNDING for the PROJECT; and,
9. There is no legal impediment to CITY making applications for the funds; and,
10. There is no pending or threatened;,litigation'that:niight in any way adversely affect
the proposed PROJECT, or the ability of CITY to deliver such PROJECT; and,
11. CITY authorizes its City Manager or designee to execute and file an application
with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as
referenced in this resolution; and,
12. A copy of this resolution shall be'transmitted to the MTC in conjunction with the
filing of the application; and, •
13. The MTC is requested to support the;application:for the PROJECT described in the
resolution and to includelthe PROJECT, if approved, in MTC's federal TIP.
Under the power and anthotityconferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted,by the �Appiovetfas to
Council of the City of Petaluma at a Regular meeting on the 19'h day of November, form
2012,by the following vote: „!
\/rig,
Orly Attorney fr
AYES: Albertson, Barren;Mayor Glass.Harris.Healy.Kearney ---
NOES: None
ABSENT: Vice Mayor Renthe
ABSTAIN: None I/
ATTEST: _ Das.1 �
City Clerk - I Mayor
Resolution No,2012-1'64 N.C.S. Page 4
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_ m rn REHABILITATION OF VARIOUS STREETS IN CITY OF PETAL p y A DATE NOVEMBER/2012 PROJECT NO. TED a
J PETALUMA DESIGNED BY E4S
11 ENGLISH STREET,PETALUMA,CALIFORNIA,94952 DRAWN BY EAS
PROJECT MAP PH.707-778-4474 FAX.707-776-3602
CHECKED BY Lz
CD I cn I ' ` w I ry