HomeMy WebLinkAboutAgenda Bill 2A 11/16/2009CITY Oi' ~'E'1'ALUA9A, CALIFORIVIA
~'~TAI,~JIV~A CO1VIlV~~TNi'~'Y~~~V~I,OP1Vg]EN~ COM1VgISSION IVOV~~~~~' 16, 2O~
~.~~I~T~A ~~~~.
Aaenda ~'it~e: M1Vgeeten~; ~ate: Nov. 16, ?009
PCDC ~esolutioia Accepting Completion of the Construction Contract for
tlle In-Roadway Pedestrian Wai-~Zing System Project - McDowell Boulevard 1V~~ea~tnna'~'i~-e: 7:00 P1VI
North at Surll-ise Parkway.
~~$e~o~'1'; ^ Presentation ^ Appointments ~~onsent ^ Public Hearing ^ Un~nished Business ^ New Business
I~~epartrrnen~: D'erec~or: Corntact I'erson: ~k~one Naranber:
Public Works Vincent Marengo Larry Zimmer 776-3674
'I'ot~l Cost off Pe~oy~osal or fl'ropect: $75,000 Nann~e of ~~end:
PCDC Housing Funds: $65,000
Arnaoun~ ~~at~~eted: $90,000 TI•affic Mitigation: $10,000
Accoun~ Nuenbe~-: C1.6101002-30700-54151
Curreai~ Fa~mci ~al~ance: $15,000 ~
Iteco$n~,endatioo~: It is recoanme~c~ed t9~at the Com~ission ta~:e tlne fol9owing ~ction:
Adopt resolution accepti:ng conlpletion of the construction coutract for the In-Roadway Pedestrian Warning
Systein Pt•oject - McDo~;vell Boulevard North at Sunrise Parkway.
1. ^ First reading of Ordinance approved unanimously, or with unanimous vote to allow posting prior to second reading
2. ^ First reading of Ordinance approved without iinanimous vote: Ordinance has Ueen published/posted prior to second reading; see
~ttach~7~ent
3. ^ Other actior~ re~~~iirin~ special notice: Notic~ has been give~~, see Attachment
Sar~nma~ Statennent:
W. :Bradley Elect~•ic (WBE) has completed the constiliction contt•act for the In-Roadway Pedestrian Warning
Syste~n Project - McUowell Boulevard North at Sunrise Parkway for $59,307. 1~cceptance of tl~is project is
reconi~nended.
A~ta~~hnaen~s tn A~ce~c~a i'ac~~et Ite~:
1. P`esolution accepting coixlpletion of the constiliction contiact.
2. Location ~~nap.
9~evie ~d d~ ~in~nce ~)arecdor: dtevuewec~ bv ~'Iltv Attor~nev: Am~rc~ve ~ 1Vgan~ger:
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~~te: r~~ ~-o ~~~: ~~$~: ~~- 9 - a
I~ev. # I)ate Last Re~vise~l: ~ File: S:CIPP llivision\I'r~jectslrn-~Roadway I'edestrian
~ 4tia-°ning System Cl6lOlU021construc~tionl3U ;~ge~~~d~
~~~ t~illslacce~ t com letior~ of contract
~ao 0
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~I'9'l' OF ~'E'I'A-~OMA, ~ALIFORNIA
PETA~,~JIVIA ~ONg1VIiTNI']['Y D~V~~OPM[]ENT' ~~1VgIM[~SSI~N
NOV]EIYY~]E~t ~ 6, 2~~9
1~~ENllA ~]EPO1[2~'
F(~R
P~~~ ~so~~U~~c~N Acc~fl~~lrrG C~~LETlorr o~ ~~~~ ~C~rrs~~uc~porr
~ON~'ItAC'I' FOlt 'g'~F ~N-R~AI~WAY ~E1~~ST~~AN ~VAItNING ~~'S'T~M I~R~;D~C`g' -
1VV~CIl~OWEI.I, ~i~~TLEVAl2l) A'g' ~U1V~SE ~AItKWAY
1. ~ELOMIV~FNIDA'['[ON:
Adopt resolLition accepting conlpletion c~f t11e coi~struction contraci foi• th~ In-roadway
Pedestrian Wat~ling System Project-McDowell Boulevard Nortli at Sunrise Parltway.
2. ~ACKCROUND:
For several years, property management staff at Roundwalk Village has been woxking
w~tl1 khe City's affordable housing division to obtain fimding for installation of a
pedestrian wai7zin~ system ("lighte~d crosswall~") on McDowell Boulevard at Sl~nrise
Parkw~y, near th~ etltz•ailce to the apartrllent cammunity. Housin~ and ~Liblic Works
have coordinated efforts and funding to address this substantial safety concern for the
children from Roundwalk Village who use tl~is crosswalk.
Staff prepared pla~zs and spe~cs for installation of the lighted arosswalk. The notice
invifiing bids was issued on April 15, 2009, and bids were re~ceived on. May 6, 2009.
Tlle PCDC Comniission awarded a construction contract to W. Bradley Electl•ic
(WBE) on Ju~ne 1, 2009, and WBE lias successfiilly completed the woik within the
ap~~rove~d bud~e~t.
3. ~ISCCISSION:
Stalf r~comme~nds ~~c~cep~ting completion ~f the construetioia contract, since the
contractor 11as fultille~d all contract rec~uire~ncnts. Approval of tl~is resolLition will
as:~ure release of r~.te;ntion to t:he co,ntra.ctor.
~. ~IIYANCIAL.IMPACTS:
T}1e estima~ted total pl~oject cc~st, inclLiding design, co,nstiuction, adrninist~•~tio~1,
inspc;ction azid contii~~ge~~cy, is $75,000. A project budget o~~ ~90,000 was a~pproved by
Resalutioi~ 2009-05.
~
C~`,[)ocuments <~nd Settin~s;]ltaas~Lo~al S~t[in~s\Temporxry Ii~Fernel Files\Contcnt.Oullo~~k10RP.l;3YA~1~taccept completion ofcuntract.doi;
A'~"~'A~~~E~6~~ '~
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t~#CaC~~'Tfll`~G dC~MI'LE'T~(~N (~~ '~'~~lE C'aDNSTRIJ~'~'ION C~N~Y'fl2AC'~' ]F012 'g'~~ gN-
~OA~9WA~' fl'EIl~~STIR~AN WAI~N~N~ SYST~IVI 1'~2~J~C°°~' -1VgC'~~WE]L~.
~(DLTL,TVAR-~ NO&2'I'~ AT' SiJNfltgS~ ~A~WA~',
~'~iO.~C'~" NO. C161O10~2
W~=fl.~~2E~S, in accordance~ ~v7th Section 68 of Article X of the City of Petaluma Charter,
Section 2016~ of the Califo~~~ia Pl~iblic Contr3ct Code and otl~ier applicable l~w, the Gity of
Petalun~a solicited bids for the In-Roadway Pedestrian Waniing System Project - McDowel]
Boulevard North at Sunrise P~rkway ("Project"); and
W~b~][~AS, bids for the Project were ope»ed on May 6, 2009, in accordance with California
Publie Conl~ac~t ~Codt Section 410~4.5 and other applicablE law; ~nd
W~E~~1~AS, the apparent low l~id for the Project was the bid of W. Bradley Electric (WBE) itl
the amount ~f $~2,400; and
~~~]E~AS, by Resollition No. 2009-OS adopted on Jtu~e 1, 2009 tlze City Council of the City of
Pet~luma and the Petaltuna Goinmunity Devel~pment Commission ("PCDC") fo~und t~11e bid of
$S?,400 for the Project to be the lowest responsive bid and awarded the Project to WBE in the
amount of $52,~00, conditioned on WB~'s timely eYec~rtinb the Project contract and submitting
all required documents, a~nd aut:horized and directed the Executive _Director t~o sign the Project
contract on bellalf of the PCDC upon such timely submission and to execute on bellalf of the
PGDG any cha.n~e orders and other amendlnents to the Project cont~•act ~th~t are necessa~ry to
effc~ctively complete ~the~ proj~ec~t ancl/or to re~ilize the P~roject and/or cost bei7efits foi• the PCDC s~
long~ as such chang~ orders or ~~n~~end~ne~nts do not rest~lt in an increase in ezcess of $11,000; and
~'6'~Ck~IEAS, tl~e following cllange ordei• (CCO) ~ftecting the Project amotmt has been approved:
CCO Descriptioi~~ ~1~lount
C.CO'#l ndd two 12-inch flashii~g yellow beacons for safety
unp~°ovemeut and upg~•atle the sol~~ p~Y1e1 tc~ a 120-watt
panel io ~~ccomn~odate ihe bcaco~ls $6,907.0~
Total Chan~e O~•ders:
$6,907.00
; anci
'~~V~~~~:I2~~AS, the tinal cc~ntract~ aino~int as ainended, including all change orde~•s, is $~9,307; and
'4'V~fl~E.1~~7CAS, I'CDC. staff 17~ve inspected t:k~~ PY•oject and c(etermined ~tliat it h~s been completed
~in ~cc-o~~dai~cc wit11 'f~he contrn~~t rEquircmenC~s, s~~ibject tc~ the Cor~t~ract~r's eontin~tin~ warrai2ty
~~nd ~~ther obli~~ations pursua~it to the contr~~ct and
~v~'~-I~It~~S; ~idsec~ on t}~~c for•e~~oin~, staff reco~n~imends accep~tance of the Project c~i~ behalf of
i-~c C"itv.
('~\D~'acumcnts ar1ti1 Scttin~s I f~[~~as~l,~,c.rl tiattin~~`,Temporary Irrteurel 1=ile,lConlcnt.0udbc7k10RRli3YMilaxccepf oompletion t,~l'eontPact.doc
N~W, 'Il.]HEREIFO~, ~~ g'I' ~2FS~JI.V~D by tl~e City Council ofthe City of Petaluma and
the PCDC as follo~~rs:
The co~~tract entitled "In-Roadway Pedestrian Warning Systein Project - McDowell
Boulev~rd North at SLUirise Pai•kway", Projeet No. C16101002, with a final contract
an~ount of $59,307, is acceptecl as con~plete, subject to the Coiltractor's contiiniing
wan~anty and otlzer obligations pursuant to the corrtract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice
of Conipletion concerning the Project with the Sonoma County Clerlc's Office witl~in
ten (10) days of the date of this Resolution.
Staff are hereby authorized and directed to release all undisputed retention not subject
to ~ending change orders within sixty (60) days of tlle date of this Resolution and in
accordance with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
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C:';f~ooumcnts and ~ettings`•THaas~.Loc~l SeCtings\Tem~orary hiternel Filcs\Cantent.0udoo1clQRR[i:il'~451acc~.pf compietion ol`contract.doc
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~~T~ ~F PET'ALUMA.
IN=RC~AD~I~~''F'EDESTR~.~,~ WA:Fi~NI~C~ ~'~~`~E~tl.
~~C)O~lVEL~ ~L~~: N~RT1=~ A°f ~~1~1i~'I~E:Ppa~:~C~~Y
LEGEND
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