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HomeMy WebLinkAboutStaff Report 3.B 02/25/2013 A g-efluicv Itww#3 .3 2AZU,t a w ,x\ YR /an • DATE:: February 25,'2013 TO: Honorable Mayor and Members of the City Council through City Manager. FROM: Dan St. Jobn,,r.AS Iry'Pit ct..,, ublic Works &Utilities • Larry Zimmer, '.E. ,t•-.'-. Projects Manager SUBJECT: Resolution.Accepting Completion ofthe'Sonoma.Mountain Parkway Rehabilitation Project RECOMMENDATION Staff recommends'that the City:Council adopt the attached,Resolution accepting completion of the:Construction Contract for theSonoma Mountain Rehabilitation Project. BACKGROUND The Public Works.& Utilities'Department prepared plans^and specifications:for this project. The base bid rehabbed'Sonoma Mountain Parkway from Wyndham Way to Corpus,Circle. Bids were opened on,April 25,.2012, and on June 4, 2012 the.City+Council approved the project budget and awarded the,base bidfof the construction contract to Ghilotti Construction Company in.the . amountaof$1-,362,029,50 and-approved a project budget of$1,671,029. The additive alternative to include the-section south-to Riesling Road was not awarded due to budget limitations. Construction was successfully completed on December`l 1, 2012. The project involved grinding off the existing 6'-inch asphalt pavement and replacing with new asphalt pavement, upgrading to ADA compliant curb ramps,-replacing traffic signal loops, adjusting.utility covers to grade, and re-striping; The proposed action meets Council Goal: "Plan for and implement priority capital projects as funding:permits". DISCUSSION • The fmal,construction contractcost is $1,409,309.97, Which includes change orderstotaling $13,518.72 and contract unit item overruns in the amount of$33,761.75. The approved project budget established a change order contingency of$136,000 for unforeseen conditions. Change orders included extra`demolitio mmnd',field adjustments for sidewalk slope issues adjacent to three, curb,ramps, lowering a'PG&E,vault within the sidewalk to meet ADA requirements, removing Agenda Revirci • City Attorney Finance Di - to 4101P - . Manager • concrete footin at;_back,of�curb ramp,;pedestrian si g gnalmodifications„ and,additional sweeping and tack coat. The contract unit;item overruns were;:for project improvements not requiring a change order included additional thermoplastic striping, pavement markings, asphalt and ADA curb ramps'Project.costs included $9,415'for pavement deflection testing;$9,425 for land surveying;-?$30,275.21 for'geotechnical-and.material testing; approximately $60,000 for design • and administration performed by.Public'Works'& Utilities staff;and, $65,000 for construction management & inspection performed by yublic Works &,Utilitie's.staff. There are no disputed claims and:the project was completed without anysignificant incidents. Following the acceptance of.the project, staff will submit the'fmalinvoice to Caltrans for Federal Highway Administration (FHWA) grant reimbursement and request:the grant close-out. FINANCIAL IMPACTS The.Sonoma Mountain Parkway!Rehabilitation'Project (Wyndham Way to Campus,Circle), Project Number Cl 6101 102, was approved by the City Coundil in the amount of$1,671,029. The total cost for the project is'approximately$1,625,295. The City will be reimbursed,by FHWA grant in the amount of$1,036,000, with;the remaining$589,295 paid out of the Street Maintenance Fund. At project closeout, all remaining funds will be returned to the Street Maintenance Fund to be used on-future projects) ,{, ” , ;.Estimated:, 1 - Budget at Estimated' Contract --Project Caltrans , Uses Award,Budget Completion Reimbursement;' Design and,Environmental $ 62,000 $ 72,710 $ 54,500 Construction Contracts $ 1,362,029 $ 1,409,310 $; 981,500 Construction-Management $ ' 50,000; $ 65,000 Geotechnical Testing $ ,; 20,000 $ 30,27.5 _$ - Administration $ 7,000 CIP Overhead $ 41,000 $' 41,000 $ - Project;Contingency- _ $ 136,000 $ TOTAL $ 1,671,029 _$' 1,625,295 $ 1,036,000 • Funding+Sources Street Maint'Operating Budget $ 41,000 '$ 41,000 (2:4% Overhead] Street MaintOperating Budget $ .594,029 $ 548;295 (Local Match). • Federal Grant $, 1,030,000 $ 1;036,000 TOTAL $ 1;671,029. $ 1,625;295 • 2 ATTACHMENTS 1. Resolution 2. Location map • 3 • Attachment 1 • • RESOLUTION ACCEPTING COMPLETION:OF THE CONSTRUCTION CONTRACT FOR THE'SONOMA:MOUNTAIN PARKWAY REHABILITATION. PROJECT NO. C16101102 WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter, Section 20162 of the California Public.ContractiCode and other applicable law, the City of ' Petaluma-solicited bids for the Sonoma Mountain Parkway Project from Wyndham way to Campus Circle ("Project"), arid WHEREAS,bids for the Project were opened on April25, 2012, in accordance with California Public Contract Code Section 4104.5'and other applicable law; and WHEREAS, the apparent;low bid for the Project was:Ghilotti Construction Company ("GCC''' ) in the amount of$-1,362,029.50; and WHEREAS, by Resolution No.,2012-077, adopted.on June 4„2012,the City Council approved the project budget of$ 1,671,029 with a contingency amount!of$136,000, found the bid of$1,362,029,50 for the Project to be the lowest responsive bid, awarded the Project to GCC in the amount of$1,362,029.50, conditioned onsGCC's timely executing the Project contract and submitting all required docunients-and.authorized and directed.the'City Manager to sign the Project contract on behalf of the City, upon such timely:submission;°and WHEREAS, consistent with,the approved project budCt and City contracting procedure, the City,Manager is authorized to,execute on behalf of the City any change orders and other amendments to the Project.contract that were necessary to effectively complete the Project and/or to realize the Project,and/or cost benefits for the City, so long as such change orders or amendments were within the budgeted contingency amount;-,and WHEREAS, the following contract change orders (CCO) affecting the Project amount have been approved: Change Order Number Description Amount CCO#1 Extra demolition and field adjustments for sidewalk slope ' issues, lowering,a PG&E vault,,removing°concrete footing, and additional roadway sweeping and tack coat. $11,491.69 CCO #2 Extra work on lighted pedestrian crossings.at Monroe Street and;Madi`son Street $2,027.03 Total change orders: $13,518.72 4 • • Overruns included thermoplastic stnping,:pavement markings, asphalt, aiid.ADA curb famp's • Sum of over-runs: $33,761.75; and WHEREAS, the final contract amount, as amended, including all change orders, is $1,409,309.97; and WHEREAS, the estimated,total cost of the Project is $1,625,295, within the approved Project budget; and WHEREAS, City siáffhave inspected the Project and determined that it has been completed in accordance with;the_contract requirements, subject to,completion of the punch list work, and the Contractor's continuing warrantyand other obligations•pursuant to the contract; and WHEREAS, based on the foregoing, staff recommends acceptance of the Project on behalf of the City. NOW, THEREFORE, BE IT RESOLVED.by.the City Council as follows: 1. The contract entitled Sonoma Mountain Parkway Rehabilitation Project, Project No C16101102, with the final contract amount of$1,409,309.97, is accepted as complete, subject to the Contractor completing the punch list work prior to the release of the retention, and the'Contractor's continuing warranty and other obligations pursuant to the contract. 2. The City Clerk is hereby authorized and directed to file a Notice of Completion concerning the Project with the Sonoma County Clerk's-Office within ten(10) days of the date of this Resolution. 3. Staff are hereby,authorized:and,directed to release,all undisputed,retention not subject to pending change orders within sixfy(60) days of the date of this Resolution and in accordance with the tenns of the Project contract,'California-Public Contract Code Section 7107 and applioablelaw. • 5 . 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