HomeMy WebLinkAboutStaff Report 4.A 3/4/2013 A -endcvItev v 44.14
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DATE: March 4, 2013 •
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TO: Honorable Mayor and Members of the City Council through.City Manager
FROM Dan St. John, Ee l' C,, • or, Public Works & Utilities
Larry Zimmer, P. ., Capital Projects Manager
SUBJECT: Resolution Approving the Budget and Authorizing'Award of Contract for
Glendon Way, Halsey.•Avenue and G Street Water.and Sewer Replacement
Project I
RECOMMENDATION
It is recommended that the City Council approve the resolution authorizing the award of contract
for the Glendon Way, Halsey Avenue and G Street Water and Sewer Replacement Project.
BACKGROUND
To maintain and improve the condition of the City's water and wastewater systems, the
Department of Public Works,and Utilities annually replaces or rehabilitates deteriorating water
and sanitary sewer mains throughout the City. City staff has developed a 5-year priority list of
water and sewer lines:needing:replacement. These projects are cross referenced with the City's
street maintenance program and proposed PG&E work to endeavor to assure that new or nearly
new pavement will not be impacted. The U.Street water and sewer main replacement will
replace approximately 1000 feet`of undersized I and 1 "% -inch water mains with a new 8-inch
water main; new water service'laterals and fire,hydrant, and remove and replace approximately
1000 feet of old and deteriorated 8-inch vitrified clay pipe (VCP) sewer main with a new 8-inch
sewer main. The G Street:project limits are from Petaluma Boulevard South to 6'h Street. The
G.Street portion of the project will also resurface the existing street.
The sewer mains in Glendon Way and Halsey Avenue are old and deteriorating and in need of
replacement. Sanitary sewer overflows,(SSOs)'in 2008 resulted in the Regional Water Quality
Control Board identifying this project as mandatory. The first phase of Water Board
directive was the Mountain View Avenues Sewer Replacement Project which was completed last
year The Glendon Way and Halsey Avenue sewer replacement=must'be,completed to comply
with the Board-'s:SSO enforcement directives. The.removal and replacement includes' 1300
linear feet of 8 inch.sewer main. The project also includes removal and replacement of sewer
manholes;afong the entire length of the.project.
Agenda.Revie
City Attorney) .. Finance Di ctor 1 i ity Manager\. de-•■•--�
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This project will improve service, reduce maintenanceacosts and significantly reduce inflow and
infiltration. The project location is shown on Attachment 2.
The water and sewer replacement constructiomalong with the condition of the existing pavement
in G Street requires the street to be resurfaced to current design standards. With the upgrades to
the street, the project will comply with current;ADA regulations.and includes ADA ramps at the
intersections. The funding for the ADA improvements will be through Capital Improvement
Project C16101303, VariousStreet,Maintenance and Overlays.
The proposed action meets Council Goal: "Plan for ana.implement priority capital projects as
funding permits.
DISCUSSION
The Notice Inviting Bids was issued on January 3, 2013. On February 6,2013, six bids were
received as followings:
Name of Bidder Bid Total
Team Ghilotti; Inc. $ 997,952 Lowest Responsible Bidder
Argonaut Constructors $ 1,029,140
TerraCon Pipelines, Inc. $ 1,193,543
Ranger Pipelines, Inc. $ 1,247,1 12
' Valentine Corporation $ 1,267,369
Michael Paul Company, Inc. $ 1,278,850
Engineer's Estimate $ 1,211,750
The lowest responsible bidder, Team Ghilotti, Inc., has performed similar projects for the City of
Petaluma, City of Mill Valley,and the San Rafael Sanitation District. Staff verified that Team
Ghilotti, Inc. possesses a valid Class.A California Contractor's'Wicense, license number 895384,
which expires on April, 302013, that qualifiesTeam Ghilotti, Inc. to perform the work.
Construction is scheduled to begin in April of 2013 and to be completed in July of 2013.
Construction management and inspection will be conducted by City staff
FINANCIAL IMPACTS
The total project budget for the Glendon Way, Halsey Ave.;and G Street Water and Sewer
Replacement Project (C664011.01, C66401311,and C67501301) is;$1,499,000. The portion of
the project including,street-improvements to comply with ADA requirements will be allocated to
C1 6101303, Various Street Maintenance and Overlays. The proportionate cost for the ADA
improvements is approximately$104,000, based on bid item prices and construction
management, inspection, and contingency. The following is a_breakdown of the project budgets:
Construdtion Contract-(low bid) $ 997,952
Design $ 64,000
Administration $ 15,000
Construction Management & Inspection $ 150,000
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Salaries/Benefits $ 50,000
CIP Overheads $ 22,000
Contingency/Remaining Budget $ 200,048.
TOTAL: $1,499,000
The actual construction costs are significantly less than originally budgeted due to a favorable
bidding climate. It is not anticipated that the contingency will be entirely spent and the
remaining contingency funds wilibe proportionally returned to their`funding source.
ATTACHMENTS
1. Resolution
2. Location Map
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Attachment 1
RESOLUTION APPROVING,THE BUDGET AND AUTHORIZING THE AWARD OF
CONTRACT FOR THE GLENDON WAY, HALSEY AVE. AND G STREET
WATER AND SEWER REPLACEMENT'PROJECT
WHEREAS, city staff has prepared construction bid documents;and advertised for construction
the Glendon Way, Halsey Ave. and G'Street Water and Sewer Replacement, Project Numbers
C66401101, C66401311, C67501301. and C16101303, (`the Project"); and
WHEREAS, in accordance with the City of Petaluma;Charter and'Municipal Code, California
Public Contract Code Section 20162 and other;:'applicable law, City staff solicited bids for the
Project; and
WHEREAS, the project was bid on.January 3, 2013, and six (6) bids were received and opened
on February 6, 2013 in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the Project was submitted by Team Ghilotti, Inc.
from Petaluma, CA for_$997,952 'and
WHEREAS, staff has determined,that the Contractor's,bid satisfies the bidding requirements for
the Project; and
WHEREAS, staff has verified that Team Ghilotti, Inc. possesses=a valid California Contractor's
License, Class A, number 895384 that qualifies Team Ghilotti, Inc. to perform the Project; and
WHEREAS, the project is categorically exempt pursuant to California Environmental Quality
Act(CEQA) and Title 14, the California Code+of Regulations ("CEQA" Guidelines"), Section
15302, because the project consists of replacement and reconstruction of existing utility systems
and/or facilities involving negligible or no expansion of capacity.
WHEREAS, the funds made available are in the 2012/2013 water and wastewater collection
system budget; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City hereby:
1. Approves the amended budget of$1,499,000.
2. In accordance with the•City of Petaluma Charter and Municipal Code, California Public
Contract Code Section 20162 and other-applicable aaw, waives any and all non-
conformance r,in.the bid of Team Ghilotti, Inc. for the Glendon Way, Halsey Ave. and G
Street Water and Sewer Replacement Project, Project Numbers C66401101, C66401311,
and C67501301 and finds the bid of$997,952 to be the lowest, responsive bid and further
finds that Team Ghilotti, Inc. is the lowest responsible bidder.
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3. Awards the contract for the Glendon Way, Halsey Ave. and G Street Water and Sewer
Replacement.Project, Project NumbersiC66401101, C66401311, and C67501301 to
Team Ghilotti, Inc. in the amount of$997,952 , the amount of the lowest responsive bid,
,conditioned on Team Ghilotti, Inc.'s timely executing the project contract and submitting
+all required documents, including but not limited to, executed bonds,certificates of
insurance, and endorsements, in accordance with the project bid documents.
4. Directs staff to issue:a notice of award to Team Ghilotti, Inc.
5. Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by Team Ghilotti, of the signed project
contract and all other required document, including-but not limited,to, executed bonds,
certificates of insurance, and endorsements, in accordance with the project bid documents.
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Attachment 2
GLENDON WAY, HALSEY AVE. AND G STREET
•WATER AND SEWER REPLACEMENT
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PROJECT NUMBERS C66401101 , 06640131.1 , and C67501301
LOCATION MAP I "S7/1-11-@5)(5Ny
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02/08/2013