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HomeMy WebLinkAboutStaff Report 4.B 04/01/2013 , Agevw aiItevw#4.3 ccAL,U, 4P"t.l * 1858 DATE: April 1, 2013 TO: Honorable Mayor and Members:ofthe City Council through City Manager FROM: Dan St. J� .a t " It ector, Public Works'and Utilities - Larry Zimmer, anager, Capital Projects Division SUBJECT: Resolution Approving!a.Planned.Use to Expend the 2008-09 Allocation of Proposition 18 Local Streets and Roads.Funds and Authorizing the Transfer of Funds to the StreefMairitenance Fund y RECOMMENDATION Staff recommends that the City'Counciladopt the.attachedresolutionapproving a Planned Use to Expend the 2008-09 Proposition 13 Local Stree is and Roads Funds and-Authorizing the Transfer • of Funds to the Street Maintenance'„Fund. BACKGROUND Proposition 1B (Prop 113) provided$19.925 billion in bond:funds_for a variety of transportation priorities, including $2 billion for cities and counties-to fund the maintenance and improvement of local transportation facilities. The City received two shares of the Prop 1B allocations: $916,741.85 in FY 2007-08 and$847,322.03 in FY 2008-09: Approximately$60,000 of FY 2008-09 funds and $60,000 in earned-Prop 1B interest±emains to be allocated and:need to be • expended by June 30, 2013. • To utilize Prop 1B funds, the,City Council must first approve a planned useand later submit it to the State Departmentof Finance during the annual update, which-takes place in October. Previous project'allocations,have either been cortpleted under or have already spent their portion of Prop 1B funds. .Previous and:current Prop 114 funded projects are as-follows: ,'-c , t ', - :.`Uses;. c� . - 5° ri< Prop1B�Fundsf Crinella.Drive'Reconstruction $ 1,125,719 20101Sealcoat Project $ 292,050 Auto Centel'Dr('e . $. 74,000 Protected Left Turn Signal Upgrade $' 49,000 Petaluma Boulevard South Road Diet $' 221,441 TOTAL $ 1,702,210 Agenda,Review: City Attorney p-e :- Finance D : to el. - _ ty_Manage--____i • Staff recomrnendsiithe temainder.>ofthe,2008-09 Prop 1B funds be used to complete various street maintenance repairs:and stripingprojects,bythe Public Works and Utilities Department. This will assure thaf the funds are'expended by theigrant deadline. DISCUSSION • The funding'will be utilized by City staff to purchase asphalt'in order to make repairs to various streets around;the City. In addition to asphalt, the funding can be utilized to replace striping and pavement markings. The.Prop I B funds can only be used for local streets and roads projects that are new or just in the preliminary stages. All remaining Prop lB funds including:any interest earned shall be,returned to the State after the June 30,,2013 deadline. Staff recommends that the City Council approve the planned use of the•remainingProp 1B funds to be,expended:to complete new paving, signage and striping project on local City streets. The proposed actions meets Council goal "Plan for and implement priority capital projects as funding permits." FINANCIAL.IMPACTS The State Departmentof Finance previously approved the City's planned use of both 07-08 and 08-09 Prop 1B funds and deposited a total of$1,764,064 directly into a City-designated account. Of that amount, a total of$1,702,210 has been,obligated to previous projects that either are completed or have.spentthe allocated Prop IBpfunds aS,of this time. In addition to the initial deposits, the Prop 1B'account.has been earning!:interest that must be utilized in the same manner as the original funds. An estimated $120,000 in Prop 1B funding,remains available for use in completing street maintenance and striping. Staff will;continue to track expenditures as part of the Prop 1B requirements. ATTACHMENTS 1. Resolution 2 Attachment 1 •RESOLUTION APPROVING,APLANNEDTUSE TO EXPEND THE 2008-09 ALLOCATION OF`PROPOSITION-1B'LOCAL STREETS AND ROADS.FUNDS AND AUTHORIZING THE-TRANSFER-OF FUNDS TO THE STREET MAINTENANCE FUND WHEREAS, ofthe,$847,322.03 in 2008-09 Prop In funds, approximately $785,468.15 have been allocated,for the:following;projects: 'Crinella•Drive Reconstruction,,Petaluma Boulevard South Road:Diet, Auto Drive:Extension,:Protected Left-Turn Signal Upgrade and the 2010. Sealcoat Project, leaving $420,000 in available funds; and WHEREAS; to utilize Proposition lB Local Streets and Roads Funds, City Council must approve a planned user of the,funds; as determined by,the,State Controller's'Office, and"submit to the State Department of Finance:during.tfie annual''update; and WHEREAS;,the p l a n n e d'use for-the Prop 1B funds'must be included in the City of . Petaluma 2012-13 budget; and . . WHEREAS, City staff has,derived a plan,for the,use of the.Prop 1B funds allocation through the Street Maintenance Fund;"and NOW, THEREFORE, BE;IT RESOLVED that the City Council of the City of Petaluma hereby: 1. Approves the planned,use of Proposition 1B'Local Streets=andRoads Improvement Funds for the purpose of completing;,new;pavement, signage,'and striping projects on local City streets; and 2. Resolves thata certified copy of this resolution and its;attachments, and any accompanying supporting materials is made available to therState Department of Finance; and 3. .Authorizes the!transfer of$120,0,00 of the Prop 1B;funding to the Street Maintenance Fund. • • 3