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HomeMy WebLinkAboutResolutions 89-203A N.C.S. 07/10/1989,, . _ - FZesolution NO. 89-203A N.C.S. •- of the-City of Petaluma, California RESOLUTION APPROVING SALARY AND SUPPLEMENTAL WAGE BENEFITS FOR, MANAGEMENT EMPLOYEES, UNITS 8 & 9 WHEREAS, the City Manager, pursuant to Section 28, City of. Petaluma City Charter, is required and empowered to make a recommendation to the City Council on matters related to employees' compensation; and, WHEREAS , the City Manager has reviewed the attached Exhibit "A" and Exhibit "B" and recommends approval thereof, NOW, THEREFORE, BE IT RESOLVED that the salary and supplemental wage benefits as specified in the attachments for Management Personnel are approved and shall become effective July 1, 1989. BE IT FURTHER .RESOLVED that it is the City Council policy that ninety (90) days notice is required by either party (City Council and City Manager) prior to termination of services between said parties . Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the',,-~ Council of the City of Petaluma at a (Regular) (Adjourned) (~p~ci~}) meeting on the -...j,Q.ZkI..-.-....... day of .....,I.uly .............................................. 198.9.., by the following vote: ... City AYES: Tencer, Woolsey, Cavanagh, Balshaw, Vice Mayor Sobel, Mayor Hilligoss to NOES: ~ ABSENT: Mich e Davis :.J ATTEST : ..................................... ........-....-...............-............ City Clerk Mayor Clouncil File .................................... CA 10-85 5.,+'~~Y~ ~ I ~'~~ A.~L~1~ Kes. No. ...H9-2O,3A..... N.C.S .r. 1~1 ~XH%SI'd° A CITY OF PETALUMA COMP„ENSATION PLAN FOR UNIT $ FY 1989 - 199.0 TABLE •OF.~C'.O'NTENTS GENERAL Section. 1. Term. of Agreement COMPENSATION Section, 2. Salary Section 3. Compensation for Clothing Loss Secfaon 4. Vacation, Payment of Section 5. Sick Leave, Payment of Section 6. Deferred Compensation Section 7. PERS 'Employer Paid Contribution Section 8.• Work D-using Local Emergency INSURANCE SectZOn 9. Health Insurance Section 10. Dental Insurance Section 11. Life Insurance. Section 12. Long-Term Disability Section 13. Vision Insurance LEAVES Section.. 14.. Vacation Section 15. Sick .Leave Section 16. Bereavement Leave Section 17. Holidays Section. 18. Military :Leave Section 19. Leave of Absences without Pay Section 20. Jury Leave Section 21. Administrative Leave OTHER Section 22. Retirement G,ENERA'L Sec~on '1;. Term T'-his. compen"satinn plan shall be 'fo"r a one. (;l) year term for the fiscal year ~commencang July 1, 1989, through June .30', 1990. COMPENSA~T~I:O"N - .• , .. Section. 2. :Salary ~~ ! ,~ + ha11 adopt, the fol.lflwing , The City salary' ranges for each of the , emplfl,yees in tYie ..follpwing classificatDns effective .during the period of this Compensation Plan . Effective July 1, 19':89 U-nit 8 Assistant, .City Manager $4,574. - $5,,559 C'hief' 'Buildng Inspector 3, 310 = 4, 0'23 City Engineer 4 , 341 - 5; 277 City Finance' Officer ~ 4,.038 - '.4,908 Community Development ' i an 4'27 '-. 4, ~, 5~ 381 rector ni.n'g D Pl : , Directr~r of Parks/ ~ •' ' " i'tec'rent_hir1 9, G93 - 4, ~i1'~ Director of Personnel 3,,&22 - 4;645 ' Directr~r of Public Works 4,382 - -5,327 . Fire 'C'hief 4,402 - 5,351 Parks and Bulling Superintendent ~ 3,.069 - x3:,730 ' Police. G hef 4 ,.5 74 - 5, 5 5 9 Water Systems Superintendent. 3,"211 - , 3',; 903 City Clsrk. 2,851 - ti . x.;3;46:6 -, City Manager ~ ~ I'~ $6,630 ~~ 1 Section, ,3. Compensation for 'Clothing Loss The City . Manager is authorized to provide. compensation to City employees for ]sass or damage to their clothing which occurs during the course of carrying out an offir-ial duty. A~ request for compensation hereunder sha11 be submitted in writing, in detail, to the City Manager via the department head. concerned. The amount of compensation, if any, shall be at the discretion of the City Manager. ~Sectiori: 4,. Vacation, Payment at Termination Emplsyees who terminate employment shall-. be paid in a lump sum for all. accrued vacation leave earned prior to the effective date of termination . Section. 5. Sick Leave, Payment of In the event of the death or retirement of an employee who has completed °ten (10) or more years of continuous service with the City, th'e employee should be paid or shall receive to his benefit fifty percent (50~) of his' accumulated but unused sick leave not to exceed 4'80 hours. .Section 6. 'Deferred, Compensation The City of Petaluma shall make available to the members of this unit, the City's Deferred Compensation Plan. Sect~.on 7. PERS Employer Paid Contribution The City shall pay Z$ of the employee's share of the Public Employees' Retirement System :contribution . The City will also defer the taxes on any remaining member's contribution. to PE;RS . Seet~on;. 8.. Work During a .Local Emergency Members of this unit- who are required try work during a Council Declared .Local Emergency shall be paid at 1 x their hourly rate for all hours beyond their normal work day. INSURANCE Section 9. Health Insurance. During the period of this Memorandum of -.Understanding, the City shall pay any premium :increases beyond the current City contributions as listed below.. No~ increase in the dollar amount of the employee contributions sYiall be assessed during the term of this Memorandum of Understanding, with the exception of the. Sonoma County P]an. 2 Employee Employee .+ 1 dependent Employee + 2 dependents Section 10. Dental ,Insurance Health Plan of Kaiser the. Redwoods $113.81 126.9:3 $226.62 .253.86 $303.32 322.17 .Sonoma County 110.90 193.80 266.45 During the term ~~of this plan the City shall contribute $42.18 per month,-per .eligible emphyee toward the premium for a group dental insurance p9~n. Additionally, the City shall contribute $7.00 per month toward an Orthodontia plan, $1,000 .per' child, at a 50~ co-payment rate . Section 11. Life Insur-ance A . During the term of this fiscal ,year thee: City shall contribute $.36%$1,000 per month per eligible employee toward a group term life insurance plan in the amount of $10,000 per employee. -B . Management ;Life . .Insurance shall be in the amount of one and one-.half (1-1/2) dimes their annual salary rounded try the nearest even dollar, i.e., $12,000, $13,000, etc, not to exceed $100,000. Section 12. Long-Term Disabi]ity The City shall provide along-term disability plan, premium to be paid by the City. Section .13. Vision Insurance ... _ . During the term of this fiscal year the City shall contribute $11.55 per month per eligible employee for a family vision plan, effectsve August 1, 1989. LEAVE Section 14:. Vacation A. Amounts. All regular employees of the City of Petaluma, after working one. 'full year are entitled try the equivalent of eighty (80) .hours of vacation with pay in the year following the year in which vacation is earned. A,11 regular employees of the City of Petaluma, after five (5) years of continuous service with the City, and beginning with the sixth, year, shall be entitled to the equivalent ,of one hundred twenty (120) -hours of vacation per year. .After ten (10) years of continuous service. with the City, eight (8) hours of vacation shall be added for each year of continuous service to a maximum of one hundred sixty (160) hours of vacation . 3 Section 15. Sick Leave `A . General Sick have with pay shall .be granted to all employees as set forth in this section, Sick leave is not a right which an " employ..ee may use at his discretion., .but rather, shall be used only ;in case of personal illness, disability or the serious illness or injury of an employee's family member which requires. the employee'"s attention,. The term family members shall include: pouse, children,, parents, spouse=s parents, brothers, sisters or other inclivcluals whose relationship xi the employee is that of a dependent or near dependent. B . Accrual Sick leave shall accrue to all full.-time employees at the :rate of eight hours for each month of continuous service. No employee shall accumulate more sick: leave in, any year than provided . C . Relationship. to Workers'. Compensation.. Benefits shall be payable in situations wFier"e employee absence is; due to industrial injury as .provided in California State- Workers' Compensation Law. The amount of disability payments paid to the injured emp].cyee shall be deducted from salary payable t~ the employee while on sick leave. During the first three (3) calendar days of absence for industrial disability, employees will be compensated at their full . .rate. of pav without deduction from sick Teave unless they are hospitalized.. Absences resulting in immediate hospitalization or absences continuing beyond the third day shall be charged .against the employee at the rate of one-half (1/2) day for each day of absence credited or compensated by wor'-kegs' compensation insurance,; provided the City receives. ail compensation pai~7. by workers' compensation payments .only, without City payment for salary at no loss of sick leave. Sick leave for industrial injury :shall not be allowed for a disability .resulting from sickness, self-inflis~ted injury or wilful misconduct.. All, .employees -r-eceiving .full salaries in .lieu of temporary disability payments pursuant to Section 4850 Labor Code are entitled ~ accumulate sick leave during such periods of disability. Section -16.. Bereavement .Leave In the: event of the death of an employee's spouse,, mother, step-.mother, mother-in-law, father, step-father,, father in law, brother, .sister, child,, including an adopted child., grandchild and grandparent, an .emp]oyee who attends the funeral shall. be granted time off' work with pay . The amount of" time off work with pay shall. be only that which is° required to. attend ~ the funeral and make necessary 'funeral ar-rangements, but in no event ;shall it exceed three (3) working days. These three (3) days shall -not:. be chargeable to sick. leave., An 'ad_dtional two (2) days required for necessary .funeral. arrangements may be charged to the emp]~~yee's sick leave and any additisnal. time beyond these two days may be charged to accumulated vacation or• leave without .pay. Such bereavement leave shah not be 4 accruable from fiscal year to fiscal year, nor shall it have any monetary value if unused. Section 17. Holidays A. Fixed Holidays. The. City shall observe. eleven (11) fixed-date Yiolidays. These ho]days shall be establshecl for the City's fiscal year as determined by City Council. resolution . B. Floating Holiday. During the period. of this Compensation P]an the City will authorize one (1) "Floating Holiday" per employee, which may be taken by the employee at a time se]ected by the employee, subject to operational. :requirements and approval determined by the City. Employees hired between July 1 and December 31 will be eligible for a "Floating Holiday" during the course of the Fiscal Year. .Section.: 18. Military Leave Mi]itary leave shall be arranged in accordance with the provisions of State .law. All employees entitled to military leave shall give the appointing power an opportunity within the limits of military regulations to determine when such leave shall. be taken. Section 19. Leave of Absence without Pay The. City Manager may grant a permanent or probationary employee leave of absence without pay or seniority fora period not to exceed three (3) months,. Good cause being shown by a written request, the City Manager may extend the leave of absence without pay for an additional period not. to exceed six (6) months. No such leave shall be granted except upon written request of the employee setting forth the reason .for the request, and the approval will be in writing. Upon expiration of a regularly approved leave. or within a reasonable period of time after notice to return to duty, the employee shall be reinstated in the' position held at the time leave was grant-~ed. Failure on the part of an employee on leave fn report promptly at its expiration, or within :a reasonable time. after notice to return to duty, shall be cause for discharge. Section 20.. Jury Leave Every :classified' employee of the City who is called or required to serve as a trial juror shall be entitled to absent himse]f from his duties with the City during the period of such service or while necessarily ..being present in court as a result of such call. Under such circumstances., the employee shall be paid. the .difference between his full salary and any payment received by him, except travel pay, for such duty. Sectis~n 21. Administrative Leave Members of this unit. are eligible for administrative leave. Days may be granted ~by the City Manager upon written request, not t~ exceed ten (10) days -per Fiscal Year. 5 O T H E,:R Section 22;. Retirement. The City of Petaluma's retirement plan under the Public Employee's Retirement System sha11 consist. of the following items.: Miscellaneous Employees: 2~ @60 Public Safety: 2~ @50 Option: 1959 Survivors .Benefit 1 year .Final Compensation Average Unused Sick Leave Credit Widows Clause (Fire Safety) 6 :}~ _ ' CITY OF PETALUMA COMPENSATION PLAN FOR UNIT 9 FY 1989 - 1990 +YaCrC.e4~ 6hk~'v~ Mb ,, T'A B LE O`F C O N T E~N'TS GENERAL Section 1. Term of Agreement OMPENSATION .Section 2. Salary .Section. . 3: Overtime" -Police Lieutenant .Section. 4. Compensation for Clothing Loss Section, 5,. Vacatis~n,. Payment of _ Section . 6.. Sick Leave,. Payment of Section 7. Deferred Compensation ,Section. s8,.. Holiday Pay Sectinn 9. Courf Appearances: Police Management Personnel Section. 10. PERS Employer Paid Contributson Section. 11.. Work During a Local Emergency .Section 12. Uniform Allowance -Public Safety INSURANCE Section 13. Health '-Insurance Section. 14. Dental Insurance Section a5. Life Insurance S,ectron 16. Long-Term Disability Sect~n 17. Vision Insurance LEAVES Section 18. Section 19. Section 20:. Section Z1.. Section; 22. Section 23. Section 24. Section 25. Vacation Sick Leave Bereavement Leave. Holidays Military Leave Leave of A-bsences without Pay Jury. Leave Administrative Leave OTHER Section 26. Retirement Section 27. Grievance. Procedure GENERAL Section, 1. Term This :compensation plan shall be for a one (1) year term for the fiscal year commencing July 1, 1989, through June 30, 1990. GO,MPENSATION .Section 2. .Salary The City shall. adopt the following salary ranges for each of the employees in the following classifications. Effective July 1, 1989 Untt 9 Accounting Supervisor $2,382 - $2,895 :Administrative Secretary 2,189 - 2,661 Controller 3,136 - 3,812 Fire Battalion Chief 3,371 - 4,098 Fire Marshal 3, 371 - 4 , 098 Information Systems Admin. 3,350 - 4,073 .Police Captain 3, 812 - 4, 634 Police Lieutenant 3,436 - 4,176 Police Records Supervisor 1,940 - 2,359 Principal '.Planner 3, 281 - 3 , 988 Program Administrator 2, 912 - 3,540 Pubic Works Supervisor 2,6.27 - 3,193 Recreation Supervisor 2, 306 - 2, 803 Senior Planner 2,997 - 3,643 Traffic Engineer 3,537 - 4,300 Utility Engineer 3,537 - 4,300 Water Services Supervisor 2, 618 - 3,183 1 Section, 3.. Overtime -Police Lieutenants O'vertime at the regular rates of pay is authorized under the following carcum'stances for Police Lieutenants:: 1, When, extra duty is required by call-out or extended service, due.. to a .major- emergency situation, .e~. , flood, earthquake, SWAT operatis~n or other major unusual ..incidents requiring the presence " of a Lieutenant. 2. 'When required for the proper investigation of extremely pressing .personnel ,matters,: such as serious personnel complaints or officer involved shooting'., when authorized by the Chief of Police. 3. To fill .behind. another Lieutenant to provide adequate shift supervision.. during periods of high activity or special events with the approval of the Chief of Poli:ce.. We feel routine vacancies ,should be filled by an Ac1~ng Watch Com-mander when possible tea provide training exposure to the Sergeants. Section 4,, Compensation for .Clothing Loss .The .City Manager is authorized to provide compensation to City employees for- loss or damage to their c]pthing w"hich occurs during the course, of carrying out. an official duty.. A .request. for compensation hereunder shall be submitted in writing, in detail, to the City Manager via the department• head concerned. The amount,of compensation, if any; shall. be at the discretion of the City Manager. Section :5;. Vacation,.. Payment at Termination Employees who terminate employment shall. be paid in a lump sum for .all accrued. vacation leave earned prier to the effective date of termination . Section 6_. _ Sick Leave.; 'Payment of In the event. of the death or retirement of an employee who has completed ten (1:Q.) or more years of continuous service, with. the City, the employee should be paid or shall receive to his benefit fifty percent (50g) of his accumulated but unused sick leave not to exceed 480 hours. Section 7. Deferred Compensation The City of Petaluma shall -make available to the members of this urLt, the City's Deferred Compensation Plan. Section 8. Holiday Pay The City shall: pay Battalion Chiefs and Police Lieutenant .for eleven (11) holidays in the month of December in lieu of giving time off. 2 Section. 9 Court Appearances:: Pollee Management Personnel T:he City will compensate a minimum of four (4) hours at time and one-half for each officer for court appearances on his own time; additionally, time and one-half (1-1/2) shall be compensated for all hours actually worked in court beyond such four (4') hours . An employee receiving full salary while .not working, pursuant to Labor Code Section 4850, shall. not be granted further compensation for court time unless this court time. (including all related professional activities) exceed the number of hours in the regular workday (eight (8) or ten (10') , depending upon his or her schedule:) in one day or 40 hours in one week; if such court time and related professional activities exceed eight (;8) or ten (10) .hours in one :.day (whichever is the applicable workday or 40 hours in one week) the .employee shall be compensated for such additional time at the applicable overtone rate. Section. T0. PERS Employer Paid Contribution The City shall pay 7 0 of 'the emp]oyee's share of the Public Employees' Retirement System contributir~n. The City will also defer the taxes on any remaining member's ,contribution to PERS. Section 11. Work During a .Local Emergency Members of this unit who are required' tp work during a Council Declared Local Emergency shall be paid at 1 x their hourly rage for all hours 'beyond their normal work day. Sectaon12. Uniform Allowance -Public Safety The classifications. of Police Captain and Police Lieutenant shall recieve 1.5~ of the top step Patrol Officer's annual salary effective July 1, 1988 as the Uniform Allowance. The classifications of Fire Battalion Chief and Fire Marshal shall rec.eve I:.5~ of the top step Firefighter's annual salary effective July ~ 1 1988 as the Uniform Allowance. INSURANCE Section 13. Health, Insurance During the period of this Memorandum of Understanding, the City shall pay any premium increases beyond 'the current City contributions as listed :below . No increase. in the do]lar amount of the employee contributions shall be assessed during the term of this Compensation Plan, with the exception of the Sonoma County Health Plan. 3 Health Plan of Sonoma Kaiser the Redwoods County E mpIoyee $113.81 126.93 110.90 Employee + 1 dependent $226:62 253.86 193.80 Employee + 2 dependents $303.32 322.17 266.45 Sect~n 14,: Dental Insurance During the term of this fiscal year the City shall. contribute $42.18 per month per eligible' employee toward the premium for a group dental ;insurance plan. Additionally, the City shall contribute $7.00 per month. toward an Orthodontia plan, $1 000 per child, at a 50$ co-payment rate. Section. 15. Life Insurance A . During the term of this fiscal year the City shall contribute $, 36/$1, 000 per month per eligible employee toward a group term life insurance plan in the amount of $10,000 per employee. B .; .Management Life... Insurance shall be in the amount of one and one-half (1-1/2) times their annual salary rounded to the nearest even do]lar, i.e., $12,000, $13,000, etc... not to exceed $100,000. Sectr~n 16. Long-Term Disability The City shall provide along-term disability plan, premium to be paid by the City. Section 17`. Vision Insurance During the term of this fiscal year the City shall contribute $11.55 per .month per eligible employee for a family vision plan, effective August 1, 1989 Secton '18:: Vacation LEAVE A. :Amounts. A11 regular employees of the City of Petaluma, after wor--king one full year are enti#1ed to the .equivalent of eighty (80) hours of vacation with _ pay in the year following the year in which vacation is earned. All regular employees of the City of Petaluma., after five (5) years of continuous service with the City, and beginning with the -sixth year,. shall 'be entitled to the equivalent of one hundred twenty (120) hours of vacation per year. After, ten (-10) years of continuous service with the' City, eight (8) hours of vacation shall be added for each year of continuous service to a maximum of one hundred sixty (160) hours of vacation . 4 B.., Scheduling. The times during a calendar year in which an employee may take his vacation shall be determined by the department head with due respect for the wishes of the employee and particular regard for the .needs of the service. If the requirements of the service are such than an employee cannot -take part or all of his annual vacation in a particular calendar .year, .such vacation shall be taken during the fo].ls~wing calendar year. C'.. Deferral. In the event one or more municipal holidays fall within an annual vacation leave, such holidays shall not be charged as vacation leave and. vacation leave shall be. extended accordingly. D. Fire Battalion Chiefs' Vacation shall be computed as follows: Amount of Continuous Service Vacation After completion of twelve. months 5 shifts per year .After completion of five years 7 shifts per year After completion. of ten years 8 shifts per year After completir~n of fifteen years 9 shifts per year Vacation entitlement accumulated in excess of two years will be lost. Any eligible employee with the consent of the head of his department and the Personnel Officer may defer 2.33 shifts of his annual vacation to the succeeding calendar year, subject to the other provisions of this rule. A written report of each deferred vacation signed by the appropriate department head and the Personnel Officer -noting the details shall be kept on file with the Personnel Officer. The times during the calendar year in which an employee may take his vacation shall be determined by the department head with due respect for the. wishes of the employee and `particular regard for the needs of the service. If the requirements of the service are such that an emp]flyee cannot take part or all of 'his annual vacation in a paticular calendar year, such vacation shall be taken during the following calendar year. 5 .Section 19. Sick Leave. A . General. Sick leave with pay sha71 be granted to all employees as set forth in this section. Sick leave. is .not a right which an employee. may use at his discretion, but. :rather, shall be used only .in case of personal illness, disability or the serious illness or injury of an employee's family member which requires the employee's attention . The term family members shall include : spouse; children, parents, spouse's parents, brothers, sisters or ~otler inclivid_uals whose relationship to the employee is that of a dependent or near dependent. B ., Accrual. Sick leave shall accrue to all full-time employees at the rate of eight hours for each month of continuous service. Fire Battalion Chiefs shall accrue at 12.0 hours per month . No employee shall accumulate more .sick leave. in any year than provided . C . Notification Proce_ dunes. In order tre receive •compensation while absent on sick Dave, the employee :shall notify his immediate superior or the 'Personnel Office prior try or within four hours after this time- -set for beginning his daily duties as may be specified by tYie head of his department. When absence is for more than three days/shifts duration,. the employee may be required to file a, physician's certsficate with the Personnel Office stating the cause of the absence. D . Relationship to Workers Compensation. Benefits shall be payable in situations where employ"ee absence is due to industrial injury as provided in Ca]iforria State Workers' Compensation Law. The amount. of disability payments paid to the injured employee shall be deducted from salary payable to the employee while on sick leave. During the .first three (3) calendar days of absence for industrial disability, employees will be compensated at their full rate of pay without deduction from sick leave unless they are hospitalized. Absences resulting in immediate hospitalization or absences continuing beyond the third day shall be charged against the employee at the rate of one-half (1/2) day for each day of absence credited or compensated by workers' compensation .insurance, provided the City receives all compensation paid by workers' compensation payments only, without City payment for salary at no loss of sick leave. Sick leave for industrial injury shall not be allowed for a disability resulting from sickness, selfinflici-~d injury or willful misconduct. 6 All employees receiving full-, salaries in lieu of temporary disability payments pursuant . to: Seet~on 4850 Labor Code are entitled to accumulate sick leave..during such periflds of disability: Section 20. Bereavement Leave In the event of the death of an employee';s spouse, mother, step'-mother, mother-in-law, father,, step-father', father-in-law,. brother, sister, child, including an adopted .child, grandchild and grandparent, an, employee who atfend~s the .fu-neral shall be granted time off work with pay:.. The amount of dine .off work with pay shall be only that which is required to atEend the funeral and make .necessary funeral .arrangements, but in 'no event "shall it exceed three (3') working days.,. "These three (3') days shall. not be chargeable to sick leave. An additional two (2) days required for necessary funeral arrangements may be charged to the employee'[s sick leave and any additional time beyond these two days may 'be charged try accumulated vacation or leave without pay . Such bereavement leave shall not be .accruable from fiscal year to fiscal year.,. 'nor shall it have any monetary value if unused : Secdcn ,21,: Holidays A . Fixed. Holidays .; The City shall observe eleven (11) fixed-date holidays. These holidays shall be established for the City's fiscal year as determined by City Council :resolution. B: Floating. Holiday. During the' period of this Compensation Plan, City will authorize one (l) "Floating Holiday" per employee., which may be taken by.the employee at a time selected by the employee, subject to operational requirements and approval determined by the City. Employees .hired between July 1 and December 31 will be eligible for a "Floating Holiday" during the course of the Fiscal Year. Section 22.,, Military Leave Military .leave shall be arranged in .accordance with the provisions of State law . All employees entitled to military leave shall give the appointing .power. an opportunity, within the limits of military regulations to determine when. such have shall be' taken: Section 23. Leave of Absence without Pa The City ,Manager may grant a permanent or ,probationary employee leave of absence without pay° or seniority fora period not to exceed' three. (3,) months.. -Good cause being shown by a written request, the City Manager may extend the leave of absence without pay for an additional period not, to exceed .six (6) months.. No such leave shall be granted except upon written :request of the employee setting forth the reason for the request, and the approval will be in writing. Upon 7 expiratii~n of a regularly app"roved leave or within a reasonable peris~d of time after notice to' .return to duty, :the employee shall be reinstated in tYie 'position held at the: time leave wa's g'ranted. Failure on the part of an emp]~.yee on leave to report promptly at its expiration, or within a reasonable time. after notice' to return to duty, shall be cause for discharge. Section: 24. Jury Leave Every classified employee. of the City who is called or required to serve as a trial. juror shall be entitled to absent himself from his duties with the City during the period.. of such service or while necessarily being present in court as a .result of such call. Under such. circumstances, the 'employee .shall 'be ,paid ~ the difference between his full aalary and any payment received ~ by him, except travel pay, for such duty. Section. 25. Administrative Leave Members of this unit are eligible for administrative leave. Days may be granted by the City Manager, upon written request, not to exceed ten (10) days per Fiscal. Year. OTHER Section 26. Retirement The City of Petaluma=s retirement plan under the Public Employee's Retirement System shall consist of the following items: .Miscellaneous Empls~yees,: 2% @60 Option: 1959 Survivors Benefit 1 year Eiial C'ompensatis~n Average Unused Sick Leave Credit Widows Clause (Eire Safety) Police Safety: 2g @55 2~ @; 50 Section 27. Grievance Procedure A . Purpose of Rule (1) Topromote improved employer-employee relations by estab]ishing grievance proced-ores on matters for which appeal or hearing is not provided by other regulations. (2) T-o afford, employees individually or-; through. qua]if~ed employee organization a systematic means of obta~sing 'further consideration of problems after every reasonably effort has :failed ,tA resolve them through discussions;. 8 (3) To provide that grievances shall be settled as near as possible to -the point of origin. (4') To provide that. appeals shall be conducted as informally as possible . B. Matters Subject to Grievance Procedure. .Any employee in the competitive service shall have the, right to a-ppeal under this rule, a decision affecting his employ-merit over which his appointing power has partial or complete ,jurisdiction and for which appeal is not provided by other regulations or is not prohibited.. C . Informal Grievance .Procedure. An employee who has a problem or complaint should first try to get it settled through discussion with his immee7i:ate supervisor without undue de]ay. If, after this discussion, he' does not believe the problem has been satisfactr~riy resolved, he shall have -the right ~ discuss it with his supervisor`s immediate. supervisor, if any, in the administrative service. Every effort should. be made to find an acceptable solution by informal means at the lower possible level of supervision,. If the employee is not in agreement with the decision reached, b:y discussion, he shall. then have the right to .file a formal appeal in writing within -ten (10) calendar days after receiving the informal decision of his immediate superior. An informal appeal shall not be taken above the appointing power. D . Formal.. Grievance Procedure (levels of review through chain of command) (1) First level of review . The appeal shall be presented in writing to the employee's immediate supervisor, who shall render his decision `and comments in writing and return them to the emplpyee within five (5) calendar days after receiving the appeal. If the employee- does not agree with his supervisor's decision, or if no answer has been received within five (5) calendar days; the employee may present the appeal in writing to his supervisor's immediate superior. Failure of the employee to take further action wtYun five (5) calendar days after receipt of the written decision of his supervisor.,. or within a total of fifteen (15) calendar days if no decision is rendered, will constitute a dropping of the appeal. (.2) Further ]svel or levels of review as appr-opriate. The supervisor. ;receiving the appeal shall review it, render this decision a`n'd comments in writing, and return them to the employee within five (5) calendar days after receiving the appeal. If they employee does not agree with the decision, or if no answer has been received within five (5) calendar days, he may present the appeal in writing t,~ the 9 department head. Failure of the employee to take further action. within five (5) calendar days after receipt of the decision or within' a fatal of fifteen; (15) calendar days if not .decision is rendered, will constitute a dropping of the appeal. (3;) Department Rev~w. The department head receiving the appeal of his designated. °representative, should discuss the grievance with the employee,,. his representative, if any, and with, other appropriate persons.. The department head shall render his decision and comments in writing, and return them to the :employee within :five (5) calendar days after receiving 'the appeal. If the employee does not agree with the decision reached, or if no answer has been received within five (5) calendar days after .receipt of the decision or within a total of fifteen. (15) calendar days if no decision is rendered, will constitute a dropping of the appeal. (4) City Manager,. The City Manager receiving the appeal or is designated representative should, discuss the grievance with the employee, his representative, if any, and with other appropriate person. The City .Manager .may designate a fact finding committee,, officer not in the normal line of supervision, or Personnel Board to advise him concerning the appeal. T-he City Manager shall render a deci._sion in writing to the employee within twenty (20) calendar days after receiving the appeal. _ (5) Conduct of Grievance Procedure. (a) The tune limits specified above may be extended to a definite date by mutal agreement of the employee and the reviewer concerned . (b) The employee may request the assistance of another person of his own choosing in preparing and presenting his appeal at any level of review. (c) The employee and his representative may be privileged to use a reasonable a-mount of work time as determined by the appropriate department head in conferring about and presenting the appeal. (d) Employees shall be assured freedom from reprisal for usirig the grievance procedures. 10