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HomeMy WebLinkAboutResolutions 89-046 N.C.S. 02/21/1989 Resolution No. 89-46 N.C.s. of the City of Petaluma, California ~S®LL1T Y ~d APPB~V I Pl~i T~ REVISED PET~4~A COA~'t1Ad I TY CEIPIT€R l1SE ~ I CY F11dD FEE ®f,Jl_E . MOW, THEREFORE, HE IT RESOLVED, that the Petaluma City Council will adopt the proposed Petaluma Community Center Use Policy and Fee Schedule as per attached Exhibit A. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to meetin 'f d Council of the City of Petaluma at a (Regular) (~t~a~al~i~~~f~i~i~) g on the .....-2.J.si=..-.._.-.. day of ..................Fe.}zr>_tasY............-......., 19...8.1, by the following vote: •-- -- -- -• --•- •--- ------------------ ity Atto ey i AYES: Cavanagh, Tencer, Sobel, Woolsey, Balshaw, Vice Mayor Davis, Mayor Hilligoss NOES:. 0 ~ ABSENT: 0 - ~j~ ity Clerk Mayor Gbuncil Filep...p...-•-/•,..G...................... CA 10-85 Res. No....._51.J.-.Y.V......... N.C:S. PETALUII~A CO~AIUNITY CENTER _. . _ . USE.POLICY The facilities, which you an"d your organization are using, belong to the people oP Petaluma. and a_r,e under the supervision of the Petaluma Parks and Recreation Department: Activities, which~are sponsored or co-sponsored by the Parks and Recreation Department :have- priority in the- scheduling of facilities. Community groups shall be permitted to use recreation facilities for recreational, educational, cultural, and other activities., when such uses do,no<tc~onflict with regularly scheduled Department programs. 'When facilities are used, fees will be charged by which the City may recover its costs. SECTION I -GENERAL REGULATIONS AND INFORffiATION 1. No smoking is allowed in the Petaluma Community Center. -2. An application for use must be completed',. in person, by a qualified representative of'the requesting group/organization. This representative must. be 1.8 years of age. or older.- If alcohol is to be served, this representative must be at least 21 years of age. The person whose signature appears on the permit application is .responsible for the actions of the . group/organization. 3. Acceptance of a security deposit. shall in no way be construed as approval of an application. A permit will be'issued only upon both the approval of the permittee's application by Parks and Recreation Management and the receipt of all applicable-fees. Applicants are to uae only those facilities designated on their facility permit. 4. A permit may be revoked for failure to observe any rules, .regulations, or ordinances oP the City of Petaluma, .including but not limited to those set forth in the Use Policy. 5. Any publi'eation of the proposed activity' which occurs prior to permit approval, w 11 cause: the permit to be denied. 6. Any damage to the facility or loss of equipment is the responsibility of the permittee: The permittee shall be liable for~the costs of any restoration or replacement which is necessary. 7. Groups may h:aVe their use of the Petaluma Community Center restricted to prevent monopolization of use. 8. Community Center storage facilities are not available. ..~ SECTION II - CONDI-TIONS OR USE Liability/Insurance_Coverage: A. All persons, groups, .and orga`n~zatons shall agree to hold the City, its elective and appointive boards, commissions, officers, agents, and employees .harmless from any liability for damages and claims for damages for personal ir~ury including death as well as from claims for property damage which might arise from the use of the Petaluma. Community Center, or its furnishings. B. All persons,. groups, and organizations using City facilities shall file evidence of insurance in an amount not less than 1500,000 Yor proper,ty~damage and public liabilitynamingthe City of Petaluma (its elective. and appointive boards, commissions, officers, agents, and employees) as additional `insured at least 30 days in advance of scheduled use. Those unable to ,secure. insurance coverage through their carriers,'may purchase a policy through the Department Office at .an additional fee. C. The Parks and Recreation, Department may require that a permittee hire special security for an event. A copy of the contract with the security company must be submitted to the Department at least 2 weeks; prior to the scheduled event. D. The. Parks and Recreation Department may .require adult chaperons for youth activities, A .list of chaperons must be submitted to the Department at 1'east'2 weeks prior to the scheduled event. This list must include each chaperon's name, address, and phone number. Hours: A. Regular building hours are Monday through Thursday, 9:00 am - 1000 pm'and Friday,. 9:00 am - 5:00 pm. The Recreation Department Office closes one hour before the building. B. Hours requested should include time for any of your group's special setup and cleanup needs (ie. decorations, caterers, bands, etc.) Individuals. associated with your event. will not be allowed to enter the facility before the time indicated. A11 individuals associated with the event must vacate the facility by the ending time indicated on the permit:. ATO EVENTS CAN EXTEND BEYOND 1 A~. For events ending at 1 am, .cleanup will be permitted until 2 am. C. Delivery of supplies or eq-uipment will not be accepted at the Petaluma Community Center pronto the beginning time indicated on the permit. D. If"theevent.extends beyond the scheduled hours, the permittee will be charged at one and a half'tmes the normal rate in increments of 30 minutes. E. Groups desiring to change thehours.of their event, must contact the -Parks and Recreation Department for approval. Although no ~~gu:arantees can be made, the Department will,attempt to accommodate these changes. .° 3. Setup/Cleanup Responsibilities: A. The permittee is responsible for setting up and decorating the facility. The permittee is also responsible for the removal of all dec.oTations. B. All setup specifications, decorations, and catering arrangements (iP applicable') must be submitted for approval at least 30 days prior to the scheduled event. C. Decorations must be fire proof. D. Drafting-tape is the onlyp.ermssibl:e•means ofattaching decorations.. Drafting tape may be purchased.from the Recreation Department. E. All. helium balloons must be. anehor.ed'. No confetti/glitter is allowed in or around the Community Center. F. The, permittee must remove all decorations, food items, and trash and is:responsi~ble for mopping up any pills. This applies to all rooms used by the permittee, including the kitchen. G. Thee Petaluma. Community Center provides oven, microwave, range, refrger.atgr, Freezer, dishwater, and disposal as part oP the Kitchen rental fee. Other kitchen supplies and equipment may be rented at additional cost. 4. Alcohol: A. If alcohol is to be served in carpeted areas, a $50.00 NON- REFUNDABLE alcohol fee will be charged. B. A permittee planning to serve alcohol must receive special Depart- ment approval. in advance. Unless food's being served, alcohol may not be erved for more than ,5 hours at any one event. C. The permittee accepts the responsibility for the use of alcohol in the facilYty, and agrees to prohibit the consumption of alcohol by minors. D. Permittee°who charges a fee to serve: alcohol, or charges an admission fee;and serves alcohol, must-obtain a temporary alcohol sales permit from the,State oP California Alcoholic.-Beverage Control Board. A copy of the license must be on file at the Department office at least 30 days pr.-ior to the event. The ABC 1'icense .must be posted on-site during the entire event. E. Its the permittee's re ponsibility to comply with Alcoholic Beverage Control ,B.oard regulations. ;Failure to comply with ABC regulations will r-exult in the immediate. cancellation of the permit/event'. NO REFUNDS WILL BE GIVEN. :} 5. :Permit Revocation A. Fights;, vandalism; or destructive behavior occurring during an event will be grounds for immediate eancellatfon of the permit/event. 'B. Anyeventexceeding the,lsted'building capacity will be immediately cancelled. C. If incor.rec information regarding the nature of the event or the n-umber of ;participants is listed on the application, the Department will immediately cancel the, permit. D. All permit revocations will result in forfeiture of ALL. deposits and fees ,p_aid. =5 . SECTION III -APPLICATION PROCEDURE 1. Reservations/Fees: A. 'R'eservations are taken. Monday .through Thursday, 9:00 am to Noon and 6:00 pm to 9:00 pm; and. Friday, 9::00 am to Noon. B. Reservations must be made 'in person and all fees must be paid at least°30-days prior to the scheduled event. Payment must be made in on`e of the following forms: cer-tfied check, money order, organiza- tiona°l check, personal check, or cash. Failure to meet, this deadline may resuht in cancellation of the permit and forfeiture of the reservation deposit. C. Reserwations.may bemade one ealend'ar year in advance. For example, resery:atio,n for the evening of December 31, 1991 may be made as early as Monday December 3„ 1990 -the first working day of that month.. A sepa-rate deposit must be~ submitted for each reservation. The Parks and Recreation Department will not allow deposits from a past event to be used for a future event. ,D. .Some special events may 'require a_n additional security/cleaning deposit: Any unused portion of this deposit will be refunded. If damages, replacements„ and custodial fees exceed the Pees and deposits paid in advance, the ;permi~ttee will be billed for the additional costs. Failure.. to remit in full will result in the denial of future permit requests and ..may lead to legal action against the permttee. E. Rates for cgnsecutive days not requiring additional setup or cleanup, will be reduced aby 20 percent. 2. Changes, Cancellations .and Refunds:. A. if the nature of 'the event o.r the number of participants changes, the Parks and' Recreation Department personnel must be notified at least two weeks prior to the scheduled event. If necessary, fees will be adjusted. Although every effort will be made to accommodate the changes, the Department cannot guarantee approval. B. If the- permittee cancels the p" ermit less than 90 days .prior to the. scheduled event, the deposit will be forfeited. C. If the permittee cancels the permit Tess than 30 days prior to the scheduled event, .the deposit and fees will be forfeited. D. If the Parks and Recreation `Department is able to re-rent the cancelled faei~lities, the fees will be: refunded to the permttee. NO REFUNDS OF' RESERVATION DEPOSITS WILL BE GIVEN. E. In the event oP a declared emergency, the Parks and. Recreation Departmen•t`mayhave to cancel scheduled events. Should this occur, a full refund will be issued. F. Please allow 4 - 6 weeks for the processing of deposit refunds. •r :Y SECTION IV -CLASSIFICATIONS Users of the Petaluma Community Center are classiYied into the following groups. Non-profit' organizations are required to show proof~oP non-profit status. 1. Eligible OrQanizationst A. Non-Profit Groups - no collections, fees, donations, or ticket sales taken. B. Non-Profit Groups -collections, fees, donations, or ticket sales taken. C. PT:ivate Residents D. Private Non-Residents E. Commercial 2. City Sponsored Groups: City -sponsored or co-sponsored groups may use the facility on a space a~ail'able basis without charge. Additional staffing and custodial costs will be billed to the department. 2. Ineligible Organizations or Individuals: A. Ariy individual or group/organization whose activities are deemed inappropriate or not in the best interests of the public, may be denied a permit by the Depar.tmerit Director. An appeal may be made to' the City Manager.;In the event that the City Manager also denies the permit, then :a final appeal. maybe made to the City Council. B. Any individual or group/organizati'on who has damaged or destroyed any City facilities or property in the past will be denied a permit. :. ,. ~c '*i~ • i . - - ~ ~ ~. .. ~ ~, it - - .. 1 ~ .. ~ . PETALU%A COB~~dUNITY CENTER o. - . - . ° FEE, AND :RATE SCHEDUI:E .' ' "~ , ;. ., _ _ - ~ ~ IQ` • Rooms. Custodial Non` Non :Privy a Private. Commer:c ia1,- Minimum ~ ~ , Fee , ~ ;Prof;i`t Profit, Resident Non - ~ -Ren4tal • ~ ~ - .~,,: , - _ -_ .. ~e (`per: d'ay~)` ~No Fees ~ ~~:Fees T,ak:en°.. ~ ~ ~~Residen~t' . "' .- As embl~y,. ~ . • _'75 -00 .25..0,0 3? :~5`,0, ,50~.?00' ° ,624: 5`0 : 87,.5'0: :4 flours -. ~._ +~ ` Aat'ivity~* •.. '3~5 ,00: -15:00 ~ 22.;50 .: ° .30.'0:0 37: 50 - ,52.50< 3' hours; ^ c - ' ~' w/o, f,ood:. . , '15..00;.. y ~ .. - - ~. _ '- V Kiachen*~* ~ •.,5;O.,OQ ,., .20.:0.0 30::0:0 40.,OQ 50.=00 _ 70,.0:0 _` 2 °hour"s' ~ ' f - • ~~. . MU" Dressing* , * 15.00 `10.=Q0 ~ 15..00 20.00 ~ `25.00 , .' • 3,5~0:0'~ ~ 2' hours ~ ° .. - ~ - * * =MU~ Meeting :: , 50:,00 20.'00' ~ 30:.,0.0„ ,40.,0.0 50,00 - ' 70.,00 2 hours, ' 3/4: ~, _. 35',-UO ° 27.00 ~ 36:.0`.0.= 45.;00' - , ` ~~ . ~ ,I;/2a , ~ - ^ 25..,00 1~5.`OQ 22:54 30::;00• 3Z: 50 , ~ 52.:50; .. .. ,~ .. y ;~. 1./4 -,,. _ - , .. 15.0..0:. ~ 10.,,0,0. 15°.:0.0. 20.:00 ~ 25:;0.0:.._. _ '35:00:` ~ . ~, '• - Conference "2 , . .. , ? ' . ' . _ ,. . ~ f 00 , 10.00 ~ 15.0.0., 20,..Q0 " ~ 25 .0.0; , ~ 35:0.0 . ~ 2 hours c - 15 .. food, w/o fl .. . - ~,*,* . . ,. Conf,erenee `3 `1.5`•.00 ~ 5..OA", 7`:5.0 1Q,..00 1~2.~50 ~ .17:50.; 2; hours • Craf s `I, ~ >. 25..O,Q. 35.,00 2 , 30''.00 - 10:0"0 ~ 1{5.:00' 20:0:0 ~ houurs: `` q, d *~* „ ' ~~ ,' Clu> Rood ~ 0 . 15..,0'0: 2`2.'50; "30.00 37::5'0 5`2.n50 :, •2 .hours ~ ~ ' 30..0., , : *.~ - Lob2iy* ~ . •30'.0;0 ~ .. 10'.,.00 .- 1`5,'QQ' 20:.00:. ` 25w0.0 .35.00°- ~..2 hours . , ,. _ *~* -' ' Stage Lights F1a,t, Fee - 10;.00 per, Hour: ~ . ~ " , .. _ ~. Only' charged for; 2 h`b.urs~F Shen. used i"n' conjunction ~,th ;the MUAssembly,Room or- :MU Meeting- ' ` Room. ;{A:-:D;). : , _ , - - ~ , g~, ~ . ~ *~ . Only charged' for 1 ',hour when' used in conjunction a~ifh•.: the Assembly.',. Actiy!~ty° .Rooms 'or MU4. ; , _. , d Meeting `Ro om.: {^A-D"-) ~ ~~~ .. ,, :*** Subtr,a~ct :1. '.hour from, the mifrimum Ii"f .(these:.rooms are~r,ented during regular: building: hours;. ' _ .. ,„ , ~ DEPOSIT': " " ~ ~ _ _ - ... ' Due atthe time the reservat~on,s made -- %U',As~sembly Room,;S2'00.:00; a^11-.other rooms: - ~_ . - . ~ $1,00'.:00:., - ~ .. - ~. "' ALCOHOL: ;If `a~lco,h'ol`' is erved~,, an addvi-tionaly_NON-REFUNDABLE fee of SS;Q 00 i`s.•due at,th;e time' - - fees 'are paid:, . ~ ~ ~ . ~ ~ - _ ~" .CUSTODIAL:- ~ `..Refer>.to sche'dule above for normal cleaning, fees I'f.~extra cl'eari`ing;;is,necessary:; th:e ~ . .. ~. .. , fees w.ill,be taken, out of the;:reservation` .deposit., If`the ^tota~l cost exceeds~the deposit'; : - ., ^the~;permittee'will be'b'1^led for the additional amount: If'less cleariingas ne:cessa=ry,; tlie: - difference wi•1!1 be refunded. ` ' . -;STAFF. - 50: Fees include the cost of 1 ;Building Attendant, however events with more tha=n 1 A :participants, those serving alc~ohol•, or some spec`ial event, designated by the Director. - it - ~, • ^ • . "requ~i'•re additional Building,Attendants•and wil'1 be'c,harged_:$10 0:0'%hou.r perAttend~ant, , ~ ' ~. ~. r. ~ ~ .. - .. .. .. ` ~ .