HomeMy WebLinkAboutResolutions 88-287 N.C.S. 08/15/1988I~esoluti®n N®. s8-2s' N.C.S.
of the City of Petaluma, California
RESOLUTION TO AMEND THE JOB DESCRIPTION OF CLASSIFICATION
SENIOR ACCOUNT CLERK
WHEREAS the City Manager as the Personnel Officer of the
City has submitted to the Council a revised job description for the
classification Senior Account Clerk in order try bring it into conformity with
the present work assignment, and
NOW, THEREFORE, BE IT RESOLVED that the job
description of Senior Account Clerk is hereby revised to establish the
duties in accordance with the description in Exhibit "A" attached hereto and
made a part hereof.
BE IT FURTHER RESOLVED that this actil7n is taken
pursuant to Personnel Code 2.04.020 and Personnel Rules and Regulations
(Rule IV, Section 5) for classifications of the Personnel System, that the
notice of this action has been properly posted and that the City Manager
recommends this actdon.
NOW THEREFORE, BE IT RESOLVED that the Resolution No.
7054 N . C . S . , as amended, and Resolution 87-189, is hereby amended to
include establishment of the revised classification of Senior Account Clerk,
to remain assigned to Unit 5 (C]erical) , effective August 15, 1988.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution. was introduced and adopted by the Ap roved as to
Council of the City of Petaluma at a (Regular) (1Qil~~o~€jx($$i~) meeting
on the ..15th------------- day of .....-...........August..__......................, 19..88., by the
following vote:
City Attorney
AYES: Cavanagh, Tencer, Sobel, Woolsey, Balshaw, Mayor Hilligoss
NOES: ~
ABSENT: Vic- May~po~~r~~..~~D..~~,av~~is
ATTEST: ..`.~-,~ :(.:i.:~:t/.llli',,.1....... .~._ tJ..)"~-.....
City Clerk
---•
May.,.
CA ]0-85 1~f1:~~/ 1 1 ~~ 1~ ~~~RI~ ~~No.File.~HB-.ZH.7....-N.CS.
i~rxflIBdT A
SENIOR ACCOUNT CLERK
Definition
To perform difficult and varied financial and accounting clerical work in
support of accounts receivable, accounts payable,; payrolll, business
licensing, and similar:--activities;; to compile., reconcile, and verify general
accounting and statistical data.
Distinguishing Characteristics
This is a fully experienced class, requiring prior accounting clerical
experience. Although incumbents fo]low established policies, methods and
procedures when processing and maintaining financial data and records,
judgment must be used in resolving problems within these general
parameters .
General supervision and in-structifln is provided by technical, professiDnal,
or supervisory personnel; assignments are normally covered by specific
procedures and guidelines. Instruction of other c]erical personnel may be
involved on a project or training basis.
Examples of Duties
Each employee in this classification may not perform all of the duties listed
below . Depending upon assignment, duties may include, .but are not limited
~ the following: review employee time reports for accuracy of preparation
and comp]iance with polities and procedures; input payroll information,
maintain and update master payroll records; prepare payroll reports;
reconcile and prepare payment requests for employee deductions and other
benefit programs; prepare :manual checks as circumstances require; review
and match invoices, receiving reports and. purchase orders to support
payment and reconcile discrepancies; ensure proper authorization and
comp]iance with po]iries and procedures; input accounts payable information;
verify non-purchase order.. expenditures; contact City staff and vendors to
fo]low-up on invoices and reconcile discrepanci-es; interpret City ordinances
to de-tsrmne appropriate business tax ra-be, compete required forms and
collect new business license and improvement license tax fees; assist in the
business license renewal process, perform utility billing functions, such as
customer servine inquiries,, issuing bills reconciling accounts, inputing of
payments and handling customer complaints; prepare documentation for the
paying of bills for other City utility services.;. monitor accounts receivable,
process monies received by the City and prepare deposit. records; compute
and generate occupancy tax returns,; prepare correspondence and periodic
special reports; assist with general financial and statistical record keeping
activities; maintain accurate records and files; interpret and reconcile
computer=produced reports; operate a variety of standard office equipment,
including _ personal computers; may instruct .other clerical personnel or
direct others on a project basis; perform related duties as assigned.
Education and Experience: Graduation from high school or equivalent,
completion of community college with courses. in business or accounting and
two years of experience in maintaining financial records. Experience in a
municipal or public agency setting is desirable.
Knowledge of: Financial ,recordkeeping and bookkeeping practices and
procedures'; basic business data processing principles and practices as
applied to financial recordkeeping; basis business arithmetic; standard office
practices and procedures, including filing and the operation of common
office equipment, including a calculator, CRT unit and personal computers.
Ability tn: Prepare, analyze, reconcile and maintain accounting records and
reports; assist with varied accounting and financial recordkeeping
activities; make arithmetic calculations accurately and rapidly; work
independently anal makew. sound. judgments within established quidelines;
understand and -apply oral 'and written directions; maintain attention to
detail and accuracy while meeting critical .deadlines; establish and
maintain effective working relatis~nships with those contacted in the course
of the work.; operates a . calculator ~by tAUCh and type with sufficient speed
and accuracy to enter- data.into a CRT 'terminal and` prepare manual checks
and reports; ability to operate personal computer applications.
8-1-88