HomeMy WebLinkAboutStaff Report 4.A 05/20/2013 Age Ite n.#4.A
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DATE: May 20, 2013
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Bill Mushallo, Finance Director
SUBJECT: Consideration of Preliminary FY 2013-2014 City of Petaluma Budget, Adoption
of City Budget Resolutions, and First Reading of FY 2013-2014 City
Appropriations Ordinances.
RECOMMENDATION
It is recommended that the City Council consider the preliminary FY 2013-14 budgets, Adopt
Resolutions authorizing the FY 2013-14 Budget (Attachments 1-5), and Introduce (First
Reading)FY 2013-14 Appropriations Ordinances (Attachments 6-10).
BACKGROUND
The City Charter requires that the annual budget be prepared and submitted by fund, department
and debt repayment and approved at the same time as its appropriations ordinances. The Charter
further requires that the proposed budget be presented to the City Council by the first Monday in
May; for this year, May 6, 2013.
In order to present a balanced budget, departments were asked keep services and supplies
budgets flat year over year. Salaries and benefits were calculated by the Finance Department and
amounts were provided to departments. The draft budget was reviewed by the City Council at a
workshop on May 13, 2013. Staff presented and discussed the proposed fiscal year 2013-14
budget and sought Council input and guidance. Following the workshop, recommendations were
incorporated into the preliminary budget for FY 2013-14.
DISCUSSION
On May 6, 2013, pursuant to the City Charter, the preliminary budget was presented to the City
Council and a budget workshop was set for, and held on, May 13, 2013. Budget meetings were
also set for the Council's May 20 and June 3, 2013 agendas.
Agenda Review:
City Attorney, Finance Direc or 3 anag
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The total recommended budget for FY 2013/14, all funds, including the City Acting as Successor
Agency to the Former PCDC and the City Acting as Housing Successor, is $158,992,730. This
includes the additional $800,000 budget for the Automatic Meter Read project presented at the
budget workshop.
As presented, the preliminary General Fund budget for FY 2013/14 is $35,021,085. General
Fund expenditures are increasing by approximately $1.8 million in the upcoming fiscal year.
Salary costs are increasing due to a reduction of the number of vacancies in the Fire Department,
along with the funding of a position in the Finance Department to facilitate preparation of a long
range financial plan. Expenditures are also higher due to increases in the cost of employee
benefits, internal service fund cost increases, pre-funding of the City's OPEB liability, and
separation costs associated with anticipated retirements. The City Manager's Budget Message at
the beginning of the budget document provides a comprehensive overview of the proposed
budget as it was presented to the City Council on May 13, 2013.
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As discussed at the budget workshop, the recommended budget includes the following full-time
staff/position changes:
Additions:
1 Senior Financial Analyst—Finance
2 Entry Level Recreation Coordinators—Parks & Recreation
1 Engineering Technician II —Ellis Creek
Deletion:
1 Recreation Supervisor—Parks & Recreation
Following Council deliberation on May 20, 2013, it is recommended that the City Council
approve the budget by resolution and provide for the first reading of the FY 2013-14 City
appropriations ordinances. A resolution is required by City Charter to adopt the City's annual
budget. Ordinances presented at the same time are required to appropriate funds for the fiscal
year. The appropriations ordinances, if approved, would have their first reading and introduction
at this meeting and would be adopted upon second reading at the next regular Council meeting
on June 3, 2013.
FINANCIAL IMPACTS
The estimated beginning fund balance for all funds is $137,099,242. The total budget for the
City, City Acting as Successor Agency and City Acting as Housing Successor, including
transfers, is $158,992,730. The budget is balanced by revenues and transfers in of$145,441,388.
This will result in an estimated ending balance, all funds, of$123,547,900.
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ATTACHMENTS
I. Resolution Adopting FY 2013-2014 General Fund Budget
2. Resolution Adopting FY 2013-2014 Enterprise Funds Budget
3. Resolution Adopting FY 2013-2014 Internal Service Funds Budget
4. Resolution Adopting FY 2013-2014 Special Revenues and Trust Funds Budget
5. Resolution Adopting FY 2013-2014 Capital Projects and Debt Fund Budget
6. Ordinance No. N.C.S. Appropriating Funds for FY 2013-2014 General Fund
Including Exhibit A—Appropriation of Funds (First Reading)
7. Ordinance No. N.C.S. Appropriating Funds for FY 2013-2014 Enterprise Funds
Including Exhibit A—Appropriation of Funds (First Reading)
8. Ordinance No. N.C.S. Appropriating Funds for FY 2013-2014 Internal Service
Funds Including Exhibit A—Appropriation of Funds (First Reading)
9. Ordinance No. N.C.S. Appropriating Funds for FY 2013-2014 Special Revenues
and Trust Funds Including Exhibit A—Appropriation of Funds (First Reading)
10. Ordinance No. N.C.S. Appropriating Funds for FY 2013-2014 Capital Projects and
Debt Fund Including Exhibit A—Appropriation of Funds (First Reading)
11. Exhibit A to the Resolution (Appropriations)
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Attachment 1
DRAFT
RESOLUTION ADOPTING THE FISCAL YEAR 2013-2014
GENERAL FUND BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2013 through June 30, 2014, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2013-2014 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma
that:
1. The FY 2013-2014 Preliminary Budget, as revised,is hereby adopted as the FY 2013-
2014 General Fund Adopted Budget.
2. The FY 2013-2014 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
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Attachment 2
DRAFT
RESOLUTION ADOPTING THE FISCAL YEAR 2013-2014
ENTERPRISE FUNDS BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2013 through June 30, 2014, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2013-2014 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Petaluma
that:
1. The FY 2013-2014 Preliminary Budget, as revised, is hereby adopted as the FY 2013-
2014 Adopted Budget for the following funds:
Airport
Community Development
Marina
Transit
Storm Water Utility
Waste Water
Waste Water Stabilization
Water
2. The FY 2013-2014 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
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Attachment 3
DRAFT
RESOLUTION ADOPTING THE FISCAL YEAR 2013-2014
INTERNAL SERVICE FUNDS BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2013 through June 30, 2014, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2013-2014 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma
that:
3. The FY 2013-2014 Preliminary Budget, as revised, is hereby adopted as the FY 2013-
2014 Adopted Budget for the following funds:
Employee Benefits
General Services
Information Technology
Risk Management
Vehicle and Equipment Replacement
Workers" Compensation
4. The FY 2013-2014 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
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Attachment 4
DRAFT
RESOLUTION ADOPTING THE FISCAL YEAR 2013-2014
SPECIAL REVENUES AND TRUST FUNDS BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2013 through June 30, 2014, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2013-2014 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Petaluma
that:
5. The FY 2013-2014 Preliminary Budget, as revised, is hereby adopted as the FY 2013-
2014 Adopted Budget for the following funds:
Special Revenues
Trust Funds
6. The FY 2013-2014 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
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Attachment 5
DRAFT
RESOLUTION ADOPTING THE FISCAL YEAR 2013-2014
CAPITAL PROJECTS AND DEBT FUND BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2013 through June 30, 2014, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2013-2014 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma
that:
7. The FY 2013-2014 Preliminary Budget, as revised, is hereby adopted as the FY 2013-
2014 Adopted Budget for the following funds:
Capital Projects
Debt Fund
8. The FY 2013-2014 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
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Attachment 6
ORDINANCE NO. N.C.S
INTRODUCED
BY COUNCILMEMBER SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA GENERAL FUND FROM JULY 1, 2013 THROUGH JUNE 30,2014
BE IT ORDAINED BY'THE'COUNCIL OF THE CITY OF PETALUMA•AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2013 through June 30, 2014, the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith:
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The.City Manager
may administratively make changes within the departmental;appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
Section 3. The City. Council hereby finds and determines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal
year ending June 30. 2014.
Section 4. All ordinance or parts of ordinancesfin conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance,or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this day of
,.2013, by the following vote:
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Attachment 7
ORDINANCE'NO. N.C.S
INTRODUCED
BY COUNCILMEMBER SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA ENTERPRISE FUNDS FROM JULY 1, 2013 THROUGH
JUNE 30, 2014
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2013 through June 30, 2014, the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The City Manager
may administratively make changes within the departmental appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in,Exhibit A, which will be on file with the City Clerk for the fiscal
year ending June 30, 2014.
Section 4. All ordinance or parts of ordinancesin conflict'herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish-this ordinance or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this day of
, 2013, by the following vote:
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Attachment 8
ORDINANCE NO. N.C.S
INTRODUCED
BY COUNCILMEMBER SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA INTERNAL SERVICE FUNDS FROM JULY 1,2013 THROUGH
JUNE 30, 2014
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2013 through June 30, 2014, the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The City Manager
may administratively make changes within the departmental appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal
year ending June 30, 2014.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this day of
2013, by the following vote:
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Attachment 9
ORDINANCE NO. N.C.S
INTRODUCED
BY COUNCILMEMBER SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA SPECIAL REVENUES AND TRUST FUNDS FROM JULY 1,2013
THROUGH JUNE 30, 2014
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2013 through June 30„2014,the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The City Manager
may administratively make changes within the departmental appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal
year ending June 30, 2014.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this day of
, 2013,by the following vote:
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Attachment 10
ORDINANCE NO. N.C.S
INTRODUCED
BY COUNCILMEMBER SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA CAPITAL PROJECTS AND DEBT FUNDS FROM JULY 1, 2013
THROUGH,JUNE 30, 2014
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2013 through June 30, 2014, the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The City Manager
may administratively make changes within the departmental appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal
year ending June 30, 2014.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this day of
, 2013, by the following vote:
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CITY OF PETALUMA, CA
APPROPRIATIONS BY DEPARTMENT
July 1, 2013 -June 30, 2014
;DEPARTMENT TOTAL
1 I
Legislative I
City Council 77,585
City Clerk 253,571
[City Attorney j 347,960
--
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;Executive
City Manager r 557,621 1
Economic Development 128,578 i
1-1-1-Human Resources 245,962 ;
I. !Employee Benefits 1,222,956
,Worker's Compensation • 1,344,170 '
!Non Departmental ! 77,450
!Housing [ I
I 1 CDBG 1 267,040 1
(Commercial Linkage Fees i 144,324
1 Housing - Successor Ag 327,284
l ]Housing in-Lieu Fees ! 847 546
TOT ( 183,750..
!Risk Management ! 2,071,120
• Information Technology 1 1 678,267
:Animal Services 478,200
,Finance
'Administration 542,229
;Accounting Services 488,153
1 ILDOnations _,-,--_ _ _ - ____. _ 121,500
(Commercial Services r-� 108,843
!General Services 323,063
3% Admin Impact Fees 19,0501
1 — 3
Police I 1
]Police Operations _.. __.. _,. i 15 001,321
:Police Grants i 500,000
Asset Seizure 69,250
I !Law_Enforcement Fac Impact Fees 872
I Supplemental Law Enforcement 100
;_..
!Abandoned Vehicle ;.._..__.._.. _ ..._...__ ,.__._..._._...._.___ _�.__._,.._._.-.,_....., 100
]Vehicle Equipment Replacement 1,000
'Fire r-- -- — -- -- —1-----
Fire Operations 11,526,7804
Fire Dept Grants 10,000
Fire in-Lieu Fees 6
]Fire Suppression Fees ; 935 1
1Haz Mat Fines --- --- -- - '--- 100
Fire CIP 210,000
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CITY OF PETALUMA, CA
APPROPRIATIONS BY DEPARTMENT
i
July 1, 2013 -June 30, 2014
DEPARTMENT 1 i TOTAL
1
Community Development
(Community Development Operations I 508,780
Community Development Enterprise Fund 1,199 702
Public Art Fees 10,550
,
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Public Works _
Public orks Operations ! 3,037 416
;Comm Facility Fees 2,324
Public Facility Fees I 1,257
City Facilities Dev Impact Fees 10,473
CTraffc Mitigation Fees ; 103,118 ';
Storm Drainage Impact Fees 4,690
Gas Tax i I 34,500
Street Maintenance 2,987,342
`Transit ( 2,988,172
Transit CIP 1,179,000
lAirport Operations 1,764,068 I
'Airport CIP 185,000
!Marina ; 429,302
(LAD
328,589
[FEMA CIP 912,778 i
Public Works/Surface Water CIP 19,173,000
1
{Parks and Recreation
Parks and Rec Operations 1,496 636
!Parkland Acquisition Fees 21,476
[Aquatic Fac Impact Fees 373
(
'Library Fac Im act Fees 1 604
en Space Impact Fee
OP 765 P P
Parks CIP 713,830
Water Resources and Conservation
Waste Water I 19,960,860
!Waste Water CIP 11,214 000 I
iWater 1 i 14,071 700
Water CIP —1- 4,960 000
!Storm Drainage Utility 470,520
i ,
Transfer Out all Funds 26,067,689
r 1 ,
!Successor Agency t 1
Successor Agency Admin i 231,497
Successor Agency Debt Service 5,746 033
�.._.- , TOTAL I 158,992,730
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