HomeMy WebLinkAboutResolutions 88-219 N.C.S. 07/05/1988~ .;
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Resolution No. 8s-219 N.C.S.
of the City of Petaluma, California
RESOLUTION APPROVING THE PETALUMA COMMUNITY CENTER POI_iCY,
FEE SCHEDULE AND APPLICATION FORM
l~JNF_REAS, the Petaluma Community Center is scheduled to be
completed towards the latter part of August, and
WHEREAS, it 15 the intention to rent out the facility or portions
thereof-, hoth as a community service and a5 a revenue generator to
offset bu~.lding and mainterlar~ce costs, and
WHEREAS, staff has developed a Community Center Use Policy, Fee
Schedule and Application Farm for the Petaluma Communit:y Center, and
WHEREAS, the Recreation, Music and Parks Commission has
unani.mous.l.y approved recommending the Policy, Fee Schedule and Farm to
the City Counr_il.
NOW, T!-iEREFORE, T3E I.l~ RESOLVED that the City of Petaluma accept
the recommendation from the Recreation, Music and Parks Commission and
approve the Use-Policy, Fee Schedule, and Application Farm and
author i. z.e staff to begin taking rer-ital app l icat 3 ons
anri#t2: resccCa 1
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was in ~
Council of the City of Petaluma at a (Regular) (,
on the ...~ th ................ day of .................,1 lk~.y........
following vote:
AYES: Sobel, Balshaw, Cavanagh, Tencer, Vice Mayor
NOES: 0
ABSENT: Davis
ATTEST : ......... ............. ................. .. .........................................
City Clerk
Council File .....................°-•--.........
CA 10-85 Res. Na...8.F3'.2.1,9.......... N.C.S.
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PETALUMFA PARKS AND RECREATION DEPARTMENT
Facility Reservation App1•cat'i'on and Permit
PETALUMA COMMUNITY-CENTER, 320 N. McDowell B:1'vd., (707) 778-4360
neposit Amt.______________
On Calendar______/___/_____
Organization Non-Profit No.__
Applicant ____ Relationshi,P to Organization ________________
Home Phone # __ Work Phone # _________________________.
Address--------=----------------- City---------=-State----------Zip.-----
Person in charge _____ ______ Home Phone. # ______- Work Phone
of Persons over 2.1 __ __ # of Persons under 21.__.____.______
Date(s) of use ____ Day(s) _____ _ Hours ________to
-------
---------------
#Lnclude set up and clean up time
Nature of Event -------------=-----------------------------------------------
W'il.l collections., fees, donations or ticket sales be taken?__________________
Explain _ _ =---------------------------------------------------
Est.imated attendance_________ Is the event open. to the public? _____________
Will alcoholic, beverages be served? _____________ Sold? _____________________
Alcoholic Beverage Control License received.___~__/___/______________________
.Will there be decorations?._________ Describe _________________________-___-_
Drafting tape may be purchased' at the Community Center.
Facilities requested:
Q Petaluma Community Center, 320 N. McDowell Hlvd.
Q Multi-Use Assemba y Hall-
D:Act.ivity Room
K''it c h en
' Q P'l;atform -
D Multi-Us'e Dre sing Room
~;Mu.lti-Use Meeting Room
Q Conference 2
Q Conference 3
Q Glub Room
Q Grafts 1
Q'Kenilworth Recreation Center, 150 Fairgrounds Drive
Five Corners Community Center, Corner of English and Western Avenues.
Q Lucchesi Park Senior Center, 211 Novak. Drive
Q Multi-Use Room Q Kitchen
Ellwood Community Center, 301 Payran
Historical Library/Museum, 20 4th Street
FEES AND CHARGE8
Room :Assignment -----------------------------_---_---
Room Charge -------------°~------------~----- --~ - - - --
Extra Facility -------------a_________--_~~____~_.___-.__---
Alcohol Fee. -------------a------------~------------
Tech. Arrengements ____________ a____________~____._.__-___.__..__.
Insurance -------------°~------------~----------
FAC I L I TY Sl1B-TOTAL ~
TOTAL FEES-
Facility Sub-Total
Personnel Sub-Total
Rental Charges ###
Deposit
Total Charges #~-x-*~
Less: Reser.D;eposit.
Please Remit ~'~~~
----
FINAL ACCOUNTING:
Amount Paid ~.
Personnel Charges ~.
Hui 1d':~ng Ghar:ges ~.
Return Deposit $:
Explanation of Additional Charges: ~
Adjustments
I, the: under signed, on behalf of the app i;c-ant, hereby .accept full
responsib;li.ty for any breakage o1- damage to property or building, and for
dePor'tment and conduct of those attending the function for which the facility
i5 requested. I have read and agree to abide; by. the policies governing the
use of this facility as se't forth on the back of this application and in -the
Use Policy. If perm"fission is granted., I or my representative agree to be
present during the entire use of the facility by the applicant.
Signature _____ Date
----------------=-=--------FOR DEPARTMENT USE ONLY----------------------------
Department Appr'oval,_ _ Date ____/__ /
Reason if disapproved_________________________________
Insurance Certificate received / / Insurance. 'rocessed ____/___/
Key issued ~__/__ / _ to Key returned ____/___/_
Maintenance approval following event ______________ Deposit retu-rued __/__/__
Additional fees charged (please explain)_______________________________
AS#1:GCpermit
1:+
FAG IL ITY' PERM TT ~POC I C I ES
.HOURS
1. Hours requested should include time for any of your gro+.+p's
special setup ani cl:e3nup needs (e.g., d'ecora;tions, caterers,
bands). Indivduals.asso,c.iated with yo++r event will not be
all.~wed to. enter the facility before ttie time'indicated. All
individuals associated with the event must. vacate the facility by
the i.nd'cated F.nd'ing time.
~?, ~el~~very of supplies car equipment will not he ar.cepted at the
center prior t~ the ,indicated beginning time.
3. If the tweet goes peyond the scheduled hours.., the permi.tee will he
charged at l-=I./2 times the normal rate for the overtime in 30
minute incremen'ts."
4. At times, groups desire t,o-change the hours of their'functi.on.
The department wi~l,l a:tt.emPt to accommodate these changes, However,
reserves the d>.scretion to deny such changes.
SETUPS/CLEAPlUP RESPONSIBILITIES
1. Center staff w:i'11 ensure that the fac°i:'lity is ready for use .and
will set up tables and chairs to your specfi.r_ations within
department guidelines.
2. Setup speci.ficat,ions for' table and chairs,sho,uld he submitted at
least three days prior to the event.
3. A1.1 additionaa setups or decorations are the responsibility of the
permttee. The removal o~f these setups 'or dec'oratio.ns is also the
r.esponsi:blity of th"e p.erm,ittee.
4. All. decoratior-s~musa be approved by the department in advance and
set. up under dep'artmena supervision. DRAFTING TAPE is the only
means of attaching~dec.orattions. Helium balloons must be anchored.
Some decor.at ions may requ: re f i::re ;proof i.ng .
S. The permittee is responsible for clearing all tables and for'
placing a.l'°1 garbage in refuse cans. '
6. Equipment: needs beyond t.a6les and chairs must be arranged for in
advance..
FOOD/KITCHEN. USE
1. A11 caterers must"be approved in advance h.y.the department.
'2. A11 kifchen~supplies and equipment must b:e provided by the permit
user. Perm;ttees may, however, use department provided stoves,
ovens, microwaves, refrigerators, freezer anal sinks.
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3. The pe:rm.ttee or caterer is responsible, for rE~s'i:oring the kitchen
to a clean condition.
ALCOHOL
L. Permist users p:a.ann:i.ng to serve alcoho'1 must receive sper_ia].
dr~par- tment approval' in advance to do so„ end may no t serve
alcoholic beverages more than .5 horrs of .in y. event.
2. Permittee accepts fhe responsibility for the u e of alcohol in the
facility and agrees to prohibit the use o:f alccihol. by minors.
3. Permit users who charge a fee to serve a.Lcohol, or charge.an -
admission fee and: serve alcohol, mu t ob`t:ain a temporary alcohol
sales permit from the State of Cal.iforn,ia. Alcoholic Beverage
Control Hoard. Evilenc`e of such a permit must he presented in
advanr_e.
PAYP9EP9T OF FEES / DEPOS I T RETURN
1. The payment of aal fees listed. on th_e face of this permit must be
made at least 30 c,a,lendar days ..in advance of the schediYled use.
Failure to mee thi-5 deadline may result: `n r_ancellation of fhe
permit and forfeiture of any reserva~t~on; deposit.
2. Payments .must be made in one of the fo.l'low.ing forms: Certified
Check, Money Order, Organizational Check, Cash. .No .personal
checks shall be accepted.
3. For some permits, a greater deposit amount is required. This
shall be used •to c'over additional fees `for exceeeding permitted
tame, damage to the 'facility or equipment, or additional cleanup
needs. A perm'ttee"s additional li:ab.ility sFiaal not be limited to
the amount of the deposit.
4. Please allow four to six weeks for the return of any deposits.
5. If the permit is.cancelLed by the permittee less than 30 days
prior to 'the event the fees sfiall no be refunded,
CHANGES/CANCELLATI'ONS
1 .. If tfie ,;nature of th;e event cta~anges or if .the number of
Partic'ipan'ts changes., .the 'Parks amd' Recreation Depar°tment
Personnel must 6e no;tifi:ed at least three working days in advance,.
and, ifnecessary, fees will be changed in accordance with
applicable rates. The department. reserves: the right to aisapP,rove
any such changes.
2. If cancellation of the permit is necessar,y~, the Parks and
Recre'a,tio.n:Depart.ment personnel must- 6e fiotifed immediately..
Cancellation mus' be made at least 30 days in advance of the use
date or the applicant will forfeit all Paid fees.
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3. Any appropriate. reserva. ion deposit charged fit, tt;e time ~~f
applica~tio;n shall mot tie refunded i:f th`e perm:itt,ee c°anceis the
permit less than 90 days pr i.or to th,e e,vent..
PERP1 I T REVOCAT I OP!
1 . A per'mi t may be rev,.d_ked fc~r failure to :observe any r ~.iles,
regulations, and ordinances of ttie C",ty of Petal""^•uma; .for improper
conduct; or when the facility is needed fcr Programs sp~nsor'ed by
the Parks and Rec'rea ion Department.
2. Fights, vandalism, o.r unar_cept.~ble behavior o.rcurring during a
permit use shall cause immediate cnacellati'on of the permit and no
refund of fees.
3. Any publication of the pr"reposed activity for which this permit is
desired, which occurs Prior to the permit being granted, shall
cause the permit- fig be 'denied.
4. Events which e><ceed; the,,,attendance a1lowPd, as indicated on the
front of the permit, may be i'mmediately'eancell.ed with no refund
of fees.
S. If incomplete or inco.rrec~t informs-tio,n_ regarding either the nature
of the. event o.r th,ee ex"pected number in attendance 'is given,. 'the ,
department may immediately cancel the permit with no refund of
fees.
b. Not being in possession of their Permit,, and a copy of their
Alcoholic Beverage. Control Board license, i'f applicable.
t_ I d~1B Yt Y TY/ I PISID~tE COVERAGE
1. All permittees must accepa tKe pack and recreation facilities and
areas in the condition found. The City makes no warranty as to
the safety and usability of any facility beyond that afforded the
general public.
2. AT1 persons,. groups;, and organizations shawl agree to hold the
City.,.. its electx;e and appointive boards, commissions,, officers,
agents., and'employees.harmless from a_n.y liability for damages and
.claims for damages for personal injury i'ncludi.ng death as well as
from claims for property damage which might arise from the use of
the recreation centers, pools, o.r furni:shimgs...
3. A11 persons, groups, and organizations .using City facilities shall
file evidence of insurance in an amount not less than X500,000 for
property damage and public liability naming the City of Petaluma,
its Elective Board, officers and a-,gen:t as additional insured with
the Parks and Rec,rea'tion Department at l.eas:t 30 days in advance of
anticipated use. Persons unable 'to secure insurance coverage
through their carriers may inquire at the Department office about
a policy available at an additional fee.
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SECI~d I TY /CklAPERONES
1.. Where appl i;cable, the,Par-ks a-rid F2er_reat ion, Depa'r t-meet ,may rehire
adult chaperones f;or youth activities. A list of these chaperone
must be submitted to thee. Parks and Recrea;t•i~n Department personnel
at least one week prior to the event -and must incli,ide each
chaperone's 'address and phone number.
2. Where applicable, t;hP:P~rks and l3ecreati~ri,De"partment may require
that a permittee,hire special security for a permit. A copy of
the contract w:itl the security company must be submitted at least
one week in advance.
3. Any damage. or loss `to facility or eq-lipmefit is the responsihi l i'ty
of the Permittee. The p,erm_ittee shall be .liable for all costs for
restoring, repl.acemen't, damage or loss.
My signature below signifes'that I agree to abide. by all of the
conditions of this application, the U'se Policy and of any permit
issued to be based on fhis application. I also agree to pay to t:he
failure to fully comply with all of these conditions.
Signature ~ Pate -
Title:
ann#2:,permtpl
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SECTL I ON_,I ___;;GLASS I F'I CAT:I'ONS;:
~~ A: Fee Listing', ;of Elig;ib.l;e Organizations
1 : Actoiw tries and' Progr:ams° sponsored by~~ -'the G'i fy o f' Petaluma: or
co-sponsor"ed w,`ith: another A.genc~y.. ,
2, Res;ide_nt No.n.-Prof-it Gr"gaps;/ono collect;ons, fees, 'd'onat=;oris; ;o'r„
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t;cket~ sales t'aken~ (requ°ired tb show ~^proof ~of non-pro.~f'i;t
- st~aaus) ., ..
3. Res,den~t Non-Profit Gr-oup's~lco.l~Leeti,ons=, fees, ~don_a:t'i,ons;,~ or
ticket sales taken (?requtired to show prgo;f gf non-prof.'.t
stat~us'~).. '~
4. Pr.va`te 'res`ide;n:ts.
' S: Non;-residents,..
b . Use b,y p"r i va.te 'bus fiesses
fPRLease see fee schedule; which ;cor:respo:nds with Cl,assr'fica'tio:ns~>~
B.. ;Inel:ag:ible Orgariizat,aons .or Yndividuail~s
1 : Ilndividua~l "or =6roups whose :act>~v>t-i;es or purposes- ar'e deemed "
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not, to be ,n the public interest by th"e Department Uir- ector, ,.
' Indi.vdua;l or `Gr;ouP denied a ,perm,,it may app:e`al ;the: decd"s,on:
to th'e. Gty Manager. In the.event that, he- also denies 'the''.'
;pe;rmt., the"n the Indi.vi:dual 'o.r Groups° may app~ea.l` to t.he~ °C;try
Counc°i l whose d"ec iQs,ort ~is f i:nad .
~~ 2: '.Groups ;or ;`nd~~iv~i,duals who -have. des~tro~yed C'i'ty facilities or
pr,op,eirty =i~n the p'a8t,
HO.U,RLY FEE S•CH'EDU.LE' BY FEE LIS°ThNG _
`0 F' E`L,IGIBLE ORG/~NIZATIONS ,(SEE SEC~TI'ON IA 0`F 'THE US~,E POLICY)
~, A11'. fees ~ncl ude the hou'rl'y cost ,of a ~Bu'l di ng At~te;nda,nt,,
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,.Room 1 ~2' .` 3' 4 5 6 • Mi n' mum •
MUL,TI-USE ASSEMBLY
$25`,Q0
$35,00. .-
$`45:00
•$55.'OD
'$70:;0'0
~4 hrs,
ACTI;V I TY R00~1 $15 . Q0- $2~5 ,~0~0 $35 ,~00 x•4:5 :.:00 , . $60 ; 0Q, 3. h;rs
o--' .
. K'ITCHEN* ~
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$2;0,.00
$25,,+00
$30,,00
$5;0:,0:0
$65:00 -
2 ,h;r.s.
,MULT;I:-US'E, DRESS•IN~ , $:10.;00 $1;5,00; ~20;,OQ $25,;00` $3.0.-00 2; ,h,rs,,
_ ~
o 3
,.
!CRAFTS 1 -
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~1°°0,:0:0
$15;,00
$20,_,0,0
$25',,0.0
$30,Q0
2' hrs, during no'
~, ~ o:peratfi;ng hours.
di _a,
s
_ _ _.
o.
CRAFTS ;2 ~`Z` _ N0; RENTl1L .
,~. _ _
:..
_ w ?,
;L U.
MULTI-USE 'MEETI,~JG**
o' c,
,$'10,0:0 $15 , 00 $25 : 0a0 $.30..0;0' $4O:;OQ
-
.2° h~rs .
4 ROOP1
_ ~ .. .o G
Q
_ iN S,-,
_
CONFE
RENGE 2.
~ o -°
5.0.0
$:1:0.,00 -
$2Q.OQ '
$25.,00
$.35:00,
2: ~hrs: du'ri ng n;o~°
_
i C. o~peira t°i n.g hours,..
Q1 rtr _
._ _ O
` -
CONFERENCE, 3 IL ~.
°' ~ .
$ 5 :00;
$10_.0.0' ~
$2O.OQ
$25.,A0
$35:;00.
,2; hrs, du:ri ng n,o'r
~ 3
•~
~
opera°t ng hour-s~~.
~~
-
_
_
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~PRES?CHOOL ~ N 5,,
~' N
- NO RENTAL
'
~ ~
~CLl~J6 R0'0~;1 >, _d
+~
.$15:00
$2'.0.,00.
$30,00
$35,.0:0
$45,.00 -
2 hr-s ., during' n;o°
,a ° ~ _
~ ope,ra't;ng hours..
*
Onlq 1 hr,. kitchen ctia:rge when simultaneously used in conjunction with the•.Mult`-l~J'se Assemb`l~y
Hall or tie Activity 'Room,
**Th:i s, .room. can be di;v,rded i;n.to quarters: Each Fquarter s `$'10:0:0;., If aTl four ;r.ooms~ are, _r~nte;d
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~the~ fee will ,be~ 'th'e same. as for fhe P1u1•:t-lJse Assembly, Room-:
All •'renta,ls s'chedu'led; on' weekends and'. before 9:00 a,.m, or after 10;,00 P.,m. ~1onday-F"ridgy ~r`i'1'lt `b€
_
ch~a'rged an addtiona`l $25,00 pe,r day flat. rate cus+todia.l fee: '
D.EP,O'SIT:: Due apt: the time fhe "reserva,tio~n s made:: Assembly Hall x$250.-00,~ al`1 o~the~r rooms $1:00!.00,
I;F ALCOHOL I;S 'TQ 3E SER1/Eb, THE FACILITY DEPOSTT I°S D~OUBLEO, ,•