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HomeMy WebLinkAboutResolutions 88-205 N.C.S. 07/05/1988Resolution No. 8$-205 N.C.s. of the City of Petaluma, California RESOLUTION APPROVING SALARY AND SUPPLEMENTAL WAGE BENEFITS FOR EMPLOYEES IN UNIT 3, (TECHNICAL) AND UNIT 4 (PROFESSIONAL) WHEREAS, the Employees in Units 3 and 4 are not represented by any recognized employee organization; and, WHEREAS, the City Manager, pursuant t,~ Section 28, City of Petaluma City Charter is required and empowered to make a recommendation to the City Council on matters related to emp]oyees' compensation; and, WHEREAS, the City Manager has recommended that employees of Units 3 and 4 receive sa]ary and supplemental wage benefits, NOW, THEREFORE, BE IT RESOLVED that the salary and supplemental wage benefits as specified in the attachments for employees in these units, being in the best interest of the City, be approved and shall become effective July 1, 1988, and the City of Petaluma will be making contributions to the retirement plan on behalf of the employee, however, the employee. may not opt to receive this contribution in cash.. Under the powez and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the ved as to Council of the City of Petaluma at a (Regular) (~A~jdFrf~c~x~4~1) meeting °~ on the ....5th ............. day of .............-........ Ju 1-y....-......................., 19. $ 8., by the following vote: ........ . .......... . .. ... . y Attorney AYES: Sobel, Balshaw, Cavanagh, Tencer, Vice Mayor Woolsey, Mayor Hi]~li~,dss NOES: ~ ,~ ABSENT: Michael Davis AT'T'ES'T': .-- -~~.L.l~~~.R.llr~... ................................................ .........:... ...---•----.............----- -••---. -L`%"•........----.. ~e ,1~, Cit Clerk ~~~U Ma or P ~-"I Y Y Council File ................................... ca io-as Res. No. ..8.$_.2©5.......... N.C.S. ~~ ;. CITY OF PETALUMA COMPENSATION PLAN FOR UNIT 3 & 4 FY 1988 - 1989 .~ TABLE OF CO`N°T.EN'TS GENERAL Section `1 .Term. of Agreement COMPENSATION Section 2 Sa]ary Section 3 Retirement Contribution Section 4 Overtime Section 5 Compensation _for Clothing Loss Section 6 Vacatis~n, Payment of Section 7 Sick heave,, .Payment at Retirement Section 8 Deferred Compensatifln Section 9 Uniform ~A]:7:owance INSURANCE Section 10 Health Insurance Section 11 Dental Insurance Section 12 Life Insurance Section 13 Long-T,erm :Disability Section 14 Vision. Insurance LEAVES Section 15 V.acatiDn .Section 16 .Sick Leave Section 17 Bereavement Leave Section. 18 Hb]days .Section 1'9 M7t~ry Leave Section 20 Leave ,of Absences' without Pay . Section 21 Jury Leave Section 22 Compensatory .Time Off OTHER Section 23 Retirement Section, 24 Grievance Procedure G:ENE:RAL Section 1.. Term This compensation. p]:an s,haiT be for a one (1) year term for the fiscal year commencing July 1, 1988, through June 30, 198.9. COMPENSATION Section 2. Salary The City shall adopt the following, sa]ary ranges for each of the employees in the. following classifications during the period of this Compensation Plan.. Effective July 1, 1988 Unit 3 I II III IV V Civil Engineer Assistant $.12'.'89 13.53 $14.22 $14.92 $15.67 Planning Aide Technician 10, 40 10.92 11,,,.42 1'2.03 12.64 Building Inspector. 12.78 13.41 14.;07 14'.80 15:.5.4 En,gineerin'g Technician 10.50 11.01 11.58 12.16 12_.75 . Engineering Aide: 8.96 9.41 9..88 10.38 10.90 Public Works Inspector,/Civil Engineer Assistant 13.87 14.57 15..31 .16.0.6 16.99 Fire Inspector 12.78 13.42 14..0.9 14.79 15..54 Senior- PlanrLing T;echriican 13.07 13.71 14.40 15.12 15.8,9 AutAmated Systems T.echnic3an 11.12 11.67 12..25 12.88 13..52 Unit 4 Civil. Engineer Associate. .15.11 15.88 16.67 ..17.49 18.37 Associate Planner T'3.99 14.70 15.46 T6.21 17.02 PlanrLing Technician 11..89 12.47 13.10 13.75 14..44 Assistant Planner 13.07 13.72 14.40 15.12 15.89 Recreation Program Coord. 9.04 9.48 9.:98 10.48 11.00 ..Program Coordinator 12..90.. 13.;54 14.22 14..92 15.66 Effective January 1, 1989 Associate Planner 14_.34 15..07 15.;85 ;16.62 17..45 .Section 3,. ~ Retirement Contributions The City agrees to , payment of the' employee's contribution tp the Public. Employee's ;Retirement System in the amount of 7$ of an emplflyee's sa]ary, The City will also defer the taxes on the member's contribution to PE RS . 1 Section _4: Overtime A: General. All hours worked in excess of eight (8) in any :one, day or in excess of forty (40) in any work week shall be compensated. for at the overtime- rate which shall be: one and one-.half (1.5) times the basic straight time regular rage of pay. Overtime shall ..not 'be ;pyramided or compounded . B . Minun.um;. Amy employee required to work overtime shall, in no case, be compensated' for less than one hour for such overtime. C. Payment for Work During Leaves. When 'it becomes necessary by an emergency tb have employees work during legal holidays or the period such employees are entifed to vacation leave, such employees working on such legal holidays and during periods of vacation shall be: entitled to receive additional remuneration at a _. . rate of one and orie-half times their regu?ar rate of pay. Section 5. Compensation 'for- Clothing Loss The City Manager is authorized to provide compensation to City employees for 1DSS or damage to their clothing which occurs during the course of carrying out an official duty. A request for compensation hereunder shall be submitted in writing, in. ,.detail, fo the City Manager via the department head. concerned. The amount of compensation, if any, shalt be at the discretion of the City Manager, Section 6: _ :Vacation, Payment at Termination Employees who terminate employment shall be paid in a lump sum for all accrued vacation leave earned prior to the effective date of termination not to exceed two (2) years accumulation. Section 7,. 'Sick Leave,: Payment of In the event of the death or retirement of an employee who has °complBted ten (l0) or more years of continuous ,service with the City, the- employee should' be :paid or shall :receive to :his .benefit fifty percent (50$) of his accumulated. but unused sick leave .not to exceed X480 hours: Section 8. Deferred Compensation The City of Petaluma shall make available to the members of thin unit, the City's Deferred. Compen ataon Plan . Section 9:: Uniform Allowance T=he Eire Inspector shall .receive the same uniform allowance as a Petaluma Firef~ght~r. 2 INSURANCE Section. 10. Health Insurance During the period of this .Memorandum of Understanding, the City shall pay an.y :premium increases beyond the current City contributions as listed below. No increase in the dollar amount of the employee contributions shall be :assessed during the term of 'this Memorandum of Understanding. . Health Plan of Sonoma Kaiser the: R'ed`woods County Employee $ 97.19 110..;00 110.90 Employee + 1 dependent $193.38 ~ 22Q:..OQ 193.80 Employee + 2 dependents $260.69 273.00 266.45 Section 11. Dental Insurance The City shall provide,;, at no cost to the employee, ,for a group dental insurance coverage program for City employees and dependents' in Unit 3 and 4, during the term of this Compensation :Plan,. Section ,12. Life'Insurance The City shall provide,; at no cost to the employee, group term life insurance .coverage in the- principle amount of $10,0.00 per employee. Section 13. Long-Term Disability The City shall provide .for along-term disability plan. The premium to be paid for by the 'City . Section 14. Vision Insurance The City shall. provide a Vision Insurance. Plan (employee: only) .fore the members of this Unit;effective July 1, 1988. LEAVE Section 15. Vacation A. Amounts. 'All regular employees of the City of Petaluma:,. after working one full year are entit~d to the equivahnt of eighty (80) hours of vacation with pay in the. year follflwing tYie year in which vacation is earned. All regular employees of the City of Petaluma., after five (5) years of continuous service with the City, and beginning with the sixth year, :shall be entit]ed to the equivalent of one., hundred twenty (120;j ,hours of vacation per year. 3 After tin ('l0)~ years of continuous, servile with the City,, eight (8) hours of vacation sha11: be added "for each, year of continuous service to a maximum of one hundred sixty (160:) hours of vacation . $. Schedu]ing, Tle times during a calendar year in which an employee may. take his vacation shall 'be determined by the department '-head with due respect for the wishes of the- employee -and ;particular regard for the. needs of the service. If the requirements of the .service are such, than an employee cannot take part or all of his annual vacation in a particular calendar year, such vacation shall be taken during the following calendar year. C . Deferral. Any .eligible employee with, the consent of the head of his department sand the Personnel, Office .may defer five (5) workuig days of .his annual vacation. to the succeeding calendar year subject. to other provisions of this rule. A written report of each deferred vacation signed by the appropriate department head and the Personnel Officer noting the details shall be kept on file with the Personnel Officer. Vacation time accumulated in excess of two year-s shall be lost. In the :event; one or more municipal holidays fall.. withim an annual vacation leave:, such holidays shall not be char>ged as vacation leave and vacation leave. shall be extended accordingly. ~Sectann 16.. Sick Leave A : General. Sick' leave with pay shall be granted to all probationary and permanent: employees within the competitive service. Sick leave shall `not; be considered, as aright, which an employee may -use at his discretion, but shall be allDwed only in ease of necessity or- actual per-sonal sickness, disability, or as a]lnwed by the com,pensati~n p]an . B . Ac"crual.. Silk leave shall accrue to all.. fu]1-time employees at the rate of eight hours -for each month of continuous ervice. No employee shalt accumulate more sick leave in any year than provided. C . Nati.fieation ,Procedures,, In order to receive. compensation while absent on silk 'leave;, the employee- shall notify his immediate •superior or tYie~ Personnel Office prier to or~ within four hours after this -time set.. for beginning his .daily .duties as may be specified $y the Bead of his department'., When absence is for .more than three days duration, the employee: -may be required to ' .fire a' phy,sicaan',s certificate with the Personnel. Offsce stating the cause of the absence. 4 D.. Family Sick Leave. x p g days :Leave of absence u to four work~n; with pay per fiscal year may ;be granted to an employee in the event ofserious i]lness, or injury in the employee's immediate family and will be charged against. sick leave. The immediate °family shall. eon'sist of 'the spouse,, children, parents:, 'brothers., sisters;, or ,other inclividuals whose relationship to the employee is that of a, le-gal dependent, In such ease, the appointing power shall grant. such sick leave only when: in his opinion the relationship of the sick or disabled .person to the employee warrants. such 'use of sick leave. E. Relationship; to Workers Compensation. 'Benefits shall be payable in situations where employee absence is due to industrial injury as provided in California State Workers' Compensation Law. The amount of disability payments paid to the injured employee shall be deducted from salary payable to the employee while on sick leave. During the .first three (3) ca]endar days of absence for industrial disability,, employees will be compensated at their full rate of pay without deductson from sick ]cave unless they are hospitalized,. A'b;sences .resulting in immediate .hospitalization or absences continuing beyond the third day shall be charged against the employee at the rate of ,one-half (1/2) day for each day of absence credited or compensated. by workers' compensation insurance, ,provided the City receivers all compensation paid by workers' compensation payments on]_y, without City payment for salary at, ;no ,loss. of sick leave. Sick leave for .industrial injury -shall not, be allowed ,for a disability resulting from sickness, self-inflicted injury or willful misconduct. Section 17. :Bereavement Leave In the event of the death of an employee's spouse, mother, step-mother, mother-in.-law,., father,. step-father, father in law, brother,. sister, child, .including an adopted child,, grandchild and grandparent, an employee ~ who attends the funeral shall be granted time off work. with pay , The amount of time off work with pay shall be only that which is :required to -attend the funeral and make necessary funeral arrangements, but in no event shall it exceed three (3). working days.. These three (3.), days shall not be chargeable to sick leave. An~ addiidnnal two (2) days required fier :necessary funeral arrangements may be. charged to the employee,'s sick leave and. any °additional time 'beyond these two days may be 'charged to accumulated vacation or lave without pay.. Such.. bereavement leave .shall. not be accruable from: fiscal year do fiscal year,. ;nor shall it haver any monetary value. if unused . Section 18. Holidays A . Fixed Holidays . The City shall observe eleven (ll } .paid fixed-date Yiolidays. These holidays shall be established for the City's fiscal year as determined by City Counci]. resolution. ~5 T. _ . r. - ~. _ B. ;F].c~atng Holladay. During the Fiscal Year the City will. authorize. one (1) "Floating Holiday" per employee., which.. may be taken b,y the employee at a time selected by the employee, subject to operational requirements :and approval determined by the City. Employees hired' between July 1, 'and December 3'1, will be eligible. for a '':Floating Holiday" during the course of the. Fiscal Year. Seddon 19. Military .Leave Military leave shall be arranged in accordance with the provisions of State law. All. emplflyees ent~i-1ed to military leave shall give the appointing power an opportunity within the ~ limits of military regulations to determine when .such leave shall be taken:. Sect~n 20. Leave of ,Absence without Pay The City Manager ,may grant. a permanent .or probationary employee leave of absence without pay or seniority fora period not to exceed three (3) months. "Good. cause being shown by- :a writ6en request, the City Manager may extend the leave of absence without pay for an additional period not to .exceed six (6) months.. No such leave shall be granted- except upon written request of the .employee setting forth the reason for the reg,uest, and the approval will be in writing. -Upon expiration of a 'regularly approved ]cave or within a reasonable period of time after. notice to .return to duty, the employee. shall be reinstated in the position ,held at 'the time leave was granted . Failure on the part of an employee.; on leave to report promptly at its expiration, or within.. a reasonable time after notice ~ return t~ duty, shall be cause for discharge... Section 21. Jury Leave Every classified. employee of the City who is called or required to serve as a trial juror shall be entitled to absent himself from his duties with the- City during the period of such service or while necessarily being present in court as a result of such call. Under such circumstances, the employee shall be paid the difference between his full salary and any payment received by him., except travel pay , for such duty.. Sectann 22;. Compensatory Time Off Employees may receive, in lieu of being paid for :overtime, compensatory time ..off; at a ~mutua]ly agreeable 'time between the City and the, employee subject. to the operatign requirements of the City and with approval determined by the City. No 'employee may earn more than -one hundred twenty (120) hours. of Compensatory Time Off per fiscal year. In addition;, no employee may .retain on the books more than. -twenty four'. `hours of unused Compensatiory Time at any given point during, the .fiscal year. Amounts submitted in excess of these emits shall be paid at tune and one-half. 6 O`THE'R Section 23. Retirement The City of: Petaluma'"s retirement plan under the Public Employee's Retirement System shall consist of the fo]lowirrg items: Miscellaneous Employees: 2$ @60 Option..: 1959 Saurvvors Benefit 1 year: Final Compensation Average Unused Sick Leave Credit Section 24. Grievance P=rocedure A . Purpose. of Rule (1) To promote :improved emplpyer-emplflyee relatirzns by establishing grievance procedures on ;matters for which appeal qr 'hearing is not provided by other regulatis~ns. (2)~ To :afford. employees individually or through qualified emplD.yee 'organization a systematic .means of obtai:ni:ng .further consideratifln of problems after every r-easonable effort -has failed to resolve them. through. discussions. (3:) To provide that grievances shall be settled as near as possibly to the ,point of origin . (4) To 'pr"ovide~-that appeals shall be conducted as informally as possible., B. Matters Subject to Grievance Procedure,... The grievance shall be used to process and resolve grievances '_G; g out of° the interpretation, application, or enforcement of the express terms of this Compensation Plan.. C : ..Informal Grievance Procedure.. An employee who has: a problem or complaint ;should first try to get it settled through discussion with, ,his immediaf~e supervisor without undue delay. If, after this: discussion, 'lie does not, believe the problem. has been satisfactorily resolved, he shall have the right do ,discuss it with his supervisor's immediate supervisor,,. if any, in the. administrative service. Every effort should be made: to final. an acceptable solution by informal means at thee. lower possible level. of supervisiDn. If the emplDyee is not ;in ;agreement,. with, the decision. reached by discussion, he ,shall then 'have the right. to .fill a formal appeal in writing within ten (IO) calendar days after receiving the informal decision of his imme'diat~ superiflr. An informal appeal• shall not be taken above the appointing power. 7 J p , Formal, Grievance Procedure (levels of .review- through chain of command) (1) First. level of -review . The appeal.. shall be presentied in writing to the employee's immediate; supervisor, who sha11 ..render -his decision and comments in writing and return them to the employee within five. (5) calendar days after receiving the appeal.. If the employee does not agree with his supervisor's decision, or if no answer has been received wtYiin five :(5) calendar days, the employee may present -the appeal in writing to his supervisor's immediate superior. Failur-e: of the employee to take further action within .five, (5) calendar :days after receipt of the written decision of his supervisor,, or within a total of fifteen .(15`) calendar days if no decision • is rendered, wi71 constitute a dropping of the appeal. (2) Further-, ,level or levels of review as appropriate. The supervisor .receiving- the appeal shall. review it, render this decision anal comments in writing; and return them to the employee within. five (5) calendar ,days after receiving the ap,peal.: If the employee does not agree "with the decision , or if no answer has been received within five (5) calendar days, he may present the appeal in writing to the department head . Failure of the employee: to take further action within five (5) calendar days after receipt of the decision or within a fatal of fifteen (l5,)' calendar days if not decision is rendered, will constitute a dropping of the appeal. (3) Department Review. The department head receiving the appeal of Yis d"esgnated representative , should discuss the grievance with the employee., his representative, if an.y, and with other- appropriate persons. T;he department head. shall render- his decision and comments in writing,. and return them to the employee within five (5) calendar days after receiving the :appeal. If -the employee does not agree with the decision xeached, or if no answer has been. received within five (5'): calendar days after. receipt. of the decision or within, 'a tA€al of fifteen (15') calendar days if no decision is rendered, will constitutes a dropping of the appeal. (4`)~ City Manager., T,he City Manager receiving the :appeal or is designated representative should' discuss the grievance with the employee, his representative, if any, and with other appropriate person. Thee City Manager may designate a fact .finding committee, officer' not in the normal line of .supervision., or Personnel Board to advise him concerning the appeal. The City Manager shall render a deci, iDn in writing to' the employee within twenty (20) calendar days after receiving the appeal. t (,5,)' Conduct of -Grievance Procedure. (a) The; time limits specified above: ma,y be extend"ed f~ a clefiife date by mutual agreement of the emplflyee and the reviewer concerned.. (b) The employee may request the assistance of another person of his own choosing in preparing and presenting his appeal at any level of review. (c) The employee. and his representative ..may be privileged to u'se, a reasonable amount of work time as determined. by the. appropriate department head in conferring about and presenting the appeal. (d} Employees shall be assured freedom from reprisal for using :the' grievance procedures. wp/pers3 9