HomeMy WebLinkAboutStaff Report 3.C 6/3/2013 A-e Itww#3 .0
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1858
DATE: June 03,:2013
TO: Honorable Mayor and Members ofthe;City Council through City Manager
FROM: William Mushallo, Finance Director/City Treasurer
SUBJECT: Resolution:to Receive and File.the City Treasurer's Report for the Period Ending
March 31, 2013
RECOMMENDATION
It is recommended•that the City Council adopt the attached Resolution to Receive and File the
City Treasurer's Report:dated'March 31, 2011
BACKGROUND
•
Pursuant to the City's Investment Policy and Government Code, the City Council annually
delegates authority to •the City Treasurer to invest or reinvest 'City funds. The City Council
approved the City of Petaluina•Investment Policy on June;18,2012 which delegated_investment
authority to the City Treasurer for the Fiscal Year 2012.13. The City Treasurer is required to
provide a quarterly investment report to the Council that includes the status of the investment
portfolio. The attached report outlines the current,investments,,the weighted average and yields
of pooled investments, investments managed by Public Financial Management (PFM), and
earnings received by investments in the Local'Agency Investment Fund (LAIF). The report also
includes the Treasurer's certification of adequate cash flow. This'is'the third quarterly report for
the Fiscal Year 2012-2013.
DISCUSSION
It is the policy of the City of Petaluma to manage public funds in a manner consistent with the
laws of the State off California pertaining to the investment of public funds. Three primary goals
of the City are to safeguard the principal of funds.under its control; meet the City's daily cash
flow requirements;and achieve a reasonable rate of return with thetmaximum amount of security
possible. The attached quarterly Treasurer's Report contains information on the City's cash
activity and ending balances in all City accounts. The report:
• Summarizes total beginning balances of all cash and investments, and total quarterly
activity and ending balances;
Agenda-Review:,
City Attorney Finance Direc on anag �
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•
• Provides quarterly activity and ending:balances: in the City's cash equivalent accounts
and-information about;trusteeaccount;activities'and`ending balances;
• Provides information on investment portfolio activity, security type, maturity and value,
and book and fair value; and,
• Compares the City's quarterly investment earnings with the'City's benchmark.
The City's benchmark is the Merrill Lynch 1-3 year US Treasury index as provided by
Bloomberg Financial Markets, The City's:annualized,return_is slightly lower than the index
during the quarter, but has exceeded the index?for the pas) fiveiyears.
FINANCIAL.IMPACTS
The:balance of cash and investments as of March 377, 2013 was $124.5 million. This amount is
down $2.5 million-from the balance at therend;of the prior quarter. The majority of the reduction
in cash balance was,due to the $8:7 million made to the;State Revolving Loan and this
was partially offset by $4.8 million received in SCIP(State Wide Community Infrastructure
Program) funds. The`City.received a total of$136,859.98'in net investment earnings during the
quarter ending March 31, 2013'.
The required action is to`receive°and file the Treasurer's Reports.
ATTACHMENTS'
1. Resolution to:Receive and File the City,Treasurer's Report dated March 31, 2013.
2. City Treasurer's Report Dated March"31, 2013.
Z
ATTACHMENT 1
RESOLUTION TO.RECEIVE-AND FILE THE•CITY TREASURER'S REPORT DATED
Mardh,31, 2013
WHEREAS, the City Investment-policy requires:the it Treasurer to provide a quarterly
investment report to the Council for compliance with,the:adopted City Investment Policy.
NOW, THEREFORE BE IT RESOLVED that the City Council has received the report
dated March 31, 2013 and-directstheCity Clerk'to file it..
3
City of Petaluma.
Quarterly Investment Report
January 1 , 2013 to March 31 , 2013
L4 ,
This report`'is presented in accordance,.with the City's•investnient,policy and the California
Government Code. The policy and Government?Code requires-the Treasurer to certify
that,sufficient:cash flow is available for the next six months to meet the expected demand
or provide an explanation as;,to why sufficient.cash may not-be available. The attached
report outlines theycurrent=investments, weighted average and yields of pooled investments.
The month end account;statement:of assets managed by.Public,Financial Management, LLC
(PFM), the Local Agency.Investment Funds,(LAIF) quarterly statement, and the City's
performance summary of portfolio investments;as compared to applicable benchmarks
are included. The.repoft also includes the Treasurer's certification of adequate cash flow.
We respectfully submit the quarterly investment:report for the quarter ending March 31, 2013
4
CITY OF PETALUMA, CALIFORNIA.
CITY TREASURER'S QUARTERLY'REPORT
For the quarter ending March 31, 2013
Cash activity for the fiscal year:.
Cash and Investments, Beginning of the quarter,,12/31/2012 S 127,030,017
Cash Receipts 44,300,409
Cash Disbursements (46,821,130)
Cash and Investments, End of=the-Quarter,03/31/2013 $ 124,509,296
Cash and Investment Portfolio at March 31,2013
Percent
Fair Market Part Value of
Value* (Cost) Portfolio
Investments Managed by City Treasurer:
Assessment Districts Bonds 602,262 602,262 0.48%
Local Agency Investment,Funds(LAZE) 48,914,176 48,898;430 39.27%
CAMP Pool (CA Asset ManagementProg) 21,487,934! 21,487,934 17.26%
PPM Investments Securities ** 24,063,998 24,203,134 19.44%
Certificate of Deposits 250,000 250;000 0.20%
Checking Accounts 4,079;870; 4,079;870 3.28%
Subtotal° 99,398,240 99,521,631 79.93%
Investments Managed by Fiscal Agents:
CAMP Debt Issue Accounts 11,569,009 11,569,009 9.29%
Trustee Money Market Accounts 13,418,656 13;418,656 10.78%
Subtotal 24,987,665 '24,987,665 20.07%
Total Cash and Investments 124,385;906 12009,296 100.00%
I certify that this report contains the total amounts of cash and investments at,March 31,2013
The investments are in conformity with the Investment Policy. A copy of the Investment Policy is
available for review'in the Finance Department the'City Treasurer's cash management program provides
sufficient-liquidity to meet expenditure•requirements for the next six months.
We respectfully submit the quartetly;investment report for the quarter ending March 31, 2013
William'Mushallo, Finance Director
*Fair market values are furnished by the State of California; Local Agency Investment Fund and California Asset
Management Program.
** See detail attached
S
CITY OF PETALUMA,CALIFORNIA
CITY TREASURER'S QUARTERLY REPORT
For the quarter ending March 31,2013 t'l-� s W 1 1 3Y�0 1 ,' „ '. a. Ind of "5J_1
,�ents6Finan g} , is 'I4 , . ., - v II ut t 0 ._ .In A' +-t . . , - 6ccr z P n.utit =Igl
Investnents Managed by City Treasurer:
Assessment District Bond(AD) 2000-01 602,262 31 602,262.31
Sub-Total Assessment Districts Bond (AD)Accounts 602,262.31 - - 602,262.31
LAIF 48,824,794 02. 39,60851 - 48,864,402.53
LAIF accrued interest _ 539,608:51 34,027.26 (39,608.51) 34,02726
Sub-Total.LAW 48,864,402.53 - 73;635.77 (39,608.51) 48,898;429.79
CAMP Pool-Treasurer's Investment Money Markel 23,309;110.28. 3,92L796.76 (5,742,972.92) 21,487,934.12
Sub-Total CAMP Pool Managed Account 23,309,110.28 3,921,796.76 (5,742,972.92) 21,487,934.12
Federal Agency Bonds/Discount Notes 10,722,44276 439,498.40 (1,249,758.50) 9912,182.66
bed Agency accrued interest 24,925 08 29,041.53 . (24,078.82) 29,887.79
US Treasury Bonds/Notes 12,459,627 74 1,572;757.81 0,974,345.51) 12,058,040 04
US Treasury accrued interest 38,536.00 45,761.26 (58,159.59) 26,137.67
Corporate Notes 459,244:80 12 13,544.50 1,672,789 30
Corporate Notes accrued interest 1,03125 2,870.44 3,901.69
Commercial Paper 597,908.50 - (597,908,50) -
Commercial Paper,accrued interest - - -
CeitificateofDeposit - 500,000.00 - 500,000.00
Certificate of Deposit accrued interest -. 195.00 - 195.00
Sub-Total PPM Securities Managed Account*" `24,303,716:13 3;803;668.94. (3,904,250.92) 24,203,134.15
Subtotal 97,079;491.25 7,799;101.47 (9,686,832.35) 95,191,760.37
Certificate of Deposits: .
Circle Bank `250000.00 '21545 (215.45) 250,000.00
Sub-Total Certificate of Deposits 250,000.00 215.45 (215.45) 250,000.00
Checking Accounts:
Exchange-General Operating 41357;332:07 31,963.512.53 (32,625,479 87) 3,695,364 73
Exchange-Payroll 8,146:30 4,295,297.89 (4,295,295.62) 8,14837
'Thomas Lee Charity Trust 2,067.38 2,067 38
Police Trust 350;14107 117,28540 (93,136 75) 374289.72
Sub-Total Checking Accounts 4,717,686,82 36;376,095,82 (37,013,912.24). 4,079,870.40
I
Total Cash and Investments Managed by the City Treasurer 102,047,178.07 _ 44;175;412.74 (46;700,960.04) 99,521,630.77
investments.Managed by Trustees Fiscal Agents:
CAMP-AD 23,24,25 Accounts Money Market, 427,599.72 157.59 - 427,757.31
CAMP-2001 B,Water key,1003 COP,20071'.48,2011 TAB - 11,137,673 03 4;104:74 (526.10) 11,141251.67
Sub`-Total CAMP-Debt Issue Accounts"" 11,565,272:75 4;262.33; (526.10) 11,569,008.98
Bank of New York 2.246,500 00 - - 2,246,500.00
Union Bank Blackrock 3291.93 - (3,291.93) 0.00
US Bank FirstAinerican Treas 11,167;774.12 120,734.14 (116,351.88) 11,172,156.38
Wells Fargo Government Money Market -- - - -
Sub-Total Trustees Money Market Account _ 13,417,566.05 120,734.14' (119,643.81) 13,418,656.38
Total Cash and Investments Managed by,Fiscal Agents '24,982,838.80 124,996.47 (120,169.91) 24,987,665.36
TOTAL CASH AND INVESTMENTS 127,030,016.87 44,300,409.21 (46,821,129.95) 124,509,29633
••See detail attached Accrued interest (94,149.41)
General Ledger 124,415,146 72
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CITY OF PETALUMA,.CALIFORNIA
CITY'TREASURER'SQUARTERLY REPORT
For the quarter ending March 31,2013
Cost vs. Fair Market Value,
Cost FV Gain/(Loss)
US Treasury Bond/Note 12,058,040.04 12,068,579.49 10,539.45
Federal Agency Bond/Discount Note 9,912;182.66 9,821,739.44 (90,443.22)
Corporate Note 1,672,789;30 1,673;774.85 985.55
Certificate of Deposit 500,000.00 499;904.00 (96.00)
Sub-Total PFM Treasurer's Invest. Securities 24,143,012.00 24,063,997:78 (79,014.22)
CAMP Pool Money Market Fund 21,487,934.12 21,487,934.12 -
Sub-Total CAMP Treasurer's Investments ,45,630,946:12 45551,931.90 (79,014.22)
Accrued Interest 60,122.15
CAMP-Total Investment Managed Securities Held 45,612,054:05
CAMP Debt Issue Managed Accounts. 11,56008,98 1,1,569,008.98 -
PFM CAMP Total Treasurer''s.Investnceots**° 57,'199,955.10 '57,120,940.88 (79,014.22)
LAIF '48,864;402.53 .48;914,175.81 49,773.28
LAIF amortized cost rate 1.00101860000
** See detail attached
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'Untitled Page Page 1 of 1.
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JOHN 'CHIANG
California State Controller
LOCAL AGENCY INVESTMENT FUND
REMITTANCE ADVICE
Agency Name PETALUMA
Account Number 98-49-650
As of 04/15/2013, your Local.Agency.Investment Fund account has been directly credited
with the interest earned on your deposits for the quarter, ending 03/31/2013.
Earnings Ratio. .00000773831888202
Interest Rate 0.28%
Dollar Day Total $- 4,397,241,708.56
Quarter End Principal Balance S 48,864,402.53
'Quarterly Interest Earned. $ 34,027.26
2�
http://laif.sco.ca.gov/Result.aspx 5/14/2013
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'State of'•California
Pooled Money Investment Account '
Market Valuation
3/31'12013
d� r x a t ;Carrymg'C,ost Plus , t 4 4`, m-�+r-"e� y {` t r ri,"
yj; G' 7 ..vim c...ai.l1 )-u$ ,. 'z aitiiiaCii W5`1 pd
�;�,�"�Descnptfon a , ,,Accrued InYerest'P�urch.,, ,§� AmortizedsCost,`�a�7�„�-;p FairsValue,lAccrued lnterestr
United States-Treasury:
Bills $ 21;165;387;450:46 $ 21,181,217,814:80' $ 21,185,525,200.00 NA
Notes $ 14;733699502'.59 $ .'14,733,469,530:25: $ 14,770.548,500.00 $ 16,932,798:50
Federal Agency:
SBA $ 524 324,861.45, .$ " 524;322,14'2.49 $ 523:724,167:09' $ 531,099:13
MBS-REMICs $ 222,646;880.61'. .$ .222;646,880161 $ .241,956,434.99 $ 1,064,470.37
Debentures $ :1,050241287.46.. $ 1,050238,537.46: $ 1'T,050;972,000.00 $ 1,745,946.00
Debentures FR $ . r $ $ - $ -
_ Discount Notes $ 6;193',549,777.78 $ 6,197,864;972134. $ 6,199,101,000:00 NA
GNMA $ 1,353':93" ,$ 1,353.93.. $ 1,365.19 $ 14.06
IBRD Debenture $ 399971694:00: : 399,971,694.00 $ 400,828,000.00 $ 583,332.00
IBRD Deb FR $ - $ , $ -
CDs and YCDs FR $ 400,000,000.00: $ _- 400,000,000:00 $ X400,000,000.00 $ 254,511.11
Bank Notes $ - $ - $ - $ -
CDs and YCDs $ 5,650i034;759191. $ 5,650,016;843:25: $ 5,647574,286.13 $ 1,747,444.45
Commercial Paper $ 3,349;197409.73 ;$ ' 3,349:593,979.26 $ 3,348,966,798.61 NA
Corporate:
Bonds FR $ - $ -. $ - $ -
Bonds $ - $ $ - $ -
Repurchase.Agreements, $ - $ -, ;$ - $ -
Reverse Repurchase $ - $ . - $ - $ -
Time Deposits $ _ 4,339;640,000:00. $ , 4,339,640,000.00. .$ 4;339,640,000:00 NA
AB 55&GF Loans $ 712 079,191.43' $ 712;079„191.43 $ 712,079,191:43 NA
TOTAL 5 58,740,774,169.35 :$ 58,761,062,939.82 $ ;58,820,916,943.44 $ 22,859,615.62
Fair Value Including Accrued Interest $ 58,843,776;559,06
Repurchase Agreements,Time:Deposits,AB 55&General Fund loans,:and
Reverse Repurchase agreemehts.are carried at portfolio;book-Value.(carrying cost).
The value of each participating:dollar equals•-the:fair value'divided by:the amortized.cost(1.0010186).
As an example: if an agency has an,account balance of,$20,000,000.00, then the agency would report its
participation in the LAIF valued at$20,020,371.99 or$20,000,600.00 x1-..6010186.
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City of P,etaluma.Performanee Summaries
y r z n yyt 0, ■w V tw 'MS; _ '`^r,,`' -m i1 , . j 1 t 4Ny v ; C a
y, fAnnuaIized'Returnsias'ofga,%� apt `q `' t, Nr°«.+ ew. " *z „ ;
q_� f- "P, t(March°31, 2013 ^" ;„;City,<of Petaluma;j e?'" ML'LTreasury Index,= v'
ti. Past Qurter^ `0 47%� '' O., 8„.
`Ps`t§tenon s 0+44°x!° O07/o
' : " Past Ytear Oh": 0?64%
z Passt,3,YearS ,11.31A s - h &103/0
as ,.` b'',. ,,;-Past 5 Years u; 21 %o ; " 1;62,/ ° AA
)?.Effectrve duration Ps1 77 year "'.' a 1.7 years :ii
< ,4 Yield on Cost 0 54% t., fi, , 0.25% a
Notes:
1. Merrill Lynch Indices`provided by Bloomberg Financial Markets.
2 CAMP Cash Reserve Pool holdings excluded from performance, yield and duration calculations.
3. Performance numbers are presented on an annualized basis.
4. The City's Treasury benchmark was,the Merrill Lynch 4-3'Year Index from inception to 6/30/12 "Then
the benchmark switched to the,Menill Lynch 1 Year Treasury Index. On 6/30/11 the benchmark
returned to the Merrill Lynch 1-3'Year Treasury Index.
5. Inception date is 12/3.1/01.
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