HomeMy WebLinkAboutStaff Report 3.A Part 1 6/3/2013 A.L 4 It�vw#3 . 1
285e,
DATE: Jane.3,2013
TO: Honorable_Mayor and Members of the,City Council through City Manager
FROM: William Mushallo, Finance Director
SUBJECT: Claims and Bills for April, 2013
RECOMMENDATION
his recommended that the City Council adopcithe,attached_Resolution to Accept Claims and
Bills for April, 2013.
BACKGROUND:
The City Charter requires that;all Claims and Bills areexamined by the City Auditor and
approved by the City Manager.
Charter Section 64 provides; in part: The Auditor shall examineiall payrolls, bills and other
claims and demands against the City, and shall issue no warrantor check for payment unless he
finds the claim is in proper forth, correctly computed and duly certified;.that it is justly and
legally due and payable; that a budget appropriation has been made therefore which has not been
exhausted, or that the payment has been otherwise legally authorized,and that there is money in
the City Treasury to make payment. (Reno. No 101, ch:204; 6-23-51; Reso. No. 1, 6-13-61).
DISCUSSION:
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The City presents all paid Claims and Bills to the City'Council for review and acceptance. The
City's check register,lists;payments;made by electronic fund transfers first, and a four-digit
number identifies,them: The payments:made by check are listed next, and a six-digit number
identifies them. Theielectronic hind transfers are.processed'.through the Accounts Payable system
and follow theaame numbering systeni,as the-checks.
The City Council requested additional detail regarding attorney's costs, to be included with the
monthly statement of claimssand bills; A ttorney's costs, for the,period of February 1, 2013
through February 28,-2013 are;provided in Attachment 2'to this report. Councilmembers
interested in reviewing.additional detail related to legal costs,can contact Corey Garberolio in the
Finance Department at 778-4357 oncgarberolio @c'i.petaluma.ca.us.
Agenda Review:- - -IP
City Attorney Finance Direc or .; :mime- • Man-1I/air
FINANCIAL IMPACTS:
Claims for April. 2013 for all funds, total $9,660,240.73. Of that amount $424,202.08 are claims
in the General Fund. The balance of the elaiins;in all Other funds is $9,236,038.65.
ATTACHMENTS
1. Resolution to Accept Claims and Bills for April, 2013
2. Meyers Nave billing'for February, 2013
® Items listed below are large in volume and are!not attached to this report, but may be viewed in the
City Clerk's office.
The Register is on file with the City Clerk's;Office and is available on.the.,City's Website at the following
link:
http://petaluma.granicus.com/VievvPublisher.php?view_id=3
ATTACHMENT I
CITY OF PETALUMA,CALIFORNIA
RESOLUTION TO ACCEPT CLAIMS AND BILLS`FOR APRIL 2013
WHEREAS, the City Charter requires that the City Auditor shall examine all claims and bills
and the City Manager shall approve them for payment; and
WHEREAS, the following claims and bills have been examined by the City Auditor and have
been approved for payment by the City Manager:
Check Numbers: 122298 through 122895
NOW, THEREFORE,BE IT RESOLVED that the City Council accepts said claims and bills
as paid.
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