HomeMy WebLinkAboutStaff Report 4.A 6/3/2013 A gRAfulai IteM'v#4.A
1859
DATE: June 3,2013
TO: Honorable Mayor and Members'of the City Council through City Manager
FROM: William Mushallo,Finance Director
SUBJECT: Introduction and adoption of Urgency Ordinances Amending Ordinances 2452,
2453, 2454, 2455, 2456 N.C.S. to Change Certain Appropriations for the.
Operations for the City of Petaluma from July I, 2012 to June 30, 2013 and
Declaring the Urgency Thereof,to Take'Effect Immediately
RECOMMENDATION
It is recommended that the City Council adopt the attached ordinances as urgency ordinances to
amend appropriations from July 1, 2012 to June 30„2013. The reason for the urgency is to
modify FY 2012-13 appropriations before the fiscal year expires.
BACKGROUND
The City reviews its budget,on a continual basis. The proposed Year-End Budget Adjustments
are to the Adopted Budget for FY 2012-2013. The .adjustmentS will modify appropriations
approved by Ordinances 2452, 2453, 2454, 2455,.and 2456.
DISCUSSION
The proposed budget adjustments.are for the General Fund, Special Revenue Funds, Enterprise
Funds, Capital Projects Funds, Internal Services Funds and Successor Agency Funds. The
proposed budget adjustments:are for the year ending June:30,'2013. The 2013 Mid-Year budget
adjustments were presented to Council on Feb. 11,-2013. The City adjustments must be made by
J P
ordinance, because they modify the appropriations ordinances adopted pursuant to the budget.
Urgency ordinances;. which require a unanimous, vote of the Council members present for
passage, are,recommended so that the City adjustments may take effect prior to the end of the
Fiscal Year If not adopted'by unanimous vote; the ordinances would be introduced, adopted at,a
subsequent meeting and take effect 30 days thereafter: The proposed changes are categorized as.
follows:'
Adjustments — Increases. or (decreases] in various; funds to update the budget based on
current economic conditions, changes to city projects, or changes in work activity.,
Transfers — Transfers from one::fund to another to facilitate reporting requirements and
true-up fund balances:
I -
Agenda Review: \
City Attorney Finance Dire r City Mana r
•
Grants Changes and/or new grant revenues and expenditures received after the FY
2012-13 budget was'adopted.
Provided below is a summary the year-end budget adjustments"by fund type. The majority of
the year-end adjustments represent.transfers.
General.Fund:
• Transfer received from:the Successor Agency; $30,510, as a result of the Metropolitan
Transportation Agency reimbursement for the'SMART Rail Station Plan. This amount to
be deposited in the designated General Fund':reserves.
• Appropriations to increase by $8,750 as a result of higher-than-expected Nov. 2012
election expenses.
Special,Revenue.Funds:
• Resolution 2013-034 authorized ,the transfer,of remaining Prop 1B funds to the Street
Maintenance fund for its use in street and road improvements, $121,180. The
appropriation must be included in the FY 2012=13 budget and the Prop 1B funds
expended before the end,of the.fiscal year or be forfeited.
• Water Street Parking project cancelled. Street Maintenance funds, $38,570, transferred
back.
• Pedestrian Safety :Enhancement project completed. under-budget. Excess Traffic
Mitigation fees, $130;450, returned.
• Expansion of Fire Stations 2,and 3. delayed. Fire 'Suppression Impact Fees, $120,000,
transferred back and rescheduled;for FY 2013-14.
• Wiseman Park Improvements project' delayed. Transfers from Park Impact Fees,
$74,000, rescheduled fotFY 2013-14.
• Public Works projects delayed: .Rule 10A Petaluma,Blvd. North, Petaluma Blvd. South
Road Diet,.HSIP Lighted Crosswalks, Washington St Bridge, Rule 20A Bodega Phase
II Various Street Maintenance & Overlays, and Channelization Lakeville & Pine View.
FY 2012-13 transfers of Street Maintenance funds, $581,510, and Gas Tax, $10,000,
reduced.
• Transfer from 3% Admin Fee fund to Public Works CIP to cover cost of Impact Fee
Nexus Report for use inidetermining;impact fees, $38,650..
• Transfer from Street Maintenance for Sonoma Mountain Parkway Rehabilitation project,
$9,700.
• Willow Brook'Creek Bridge; Scour Repairprojectto begin. Street Maintenance funds.
$5,000,needed for design.
Capital Pro iects:
• Eliminate transfer from Risk to.-Public,Works CIP, Risk:to loanFfunds for Payran UST
project until reimbursement is received from the State UST Clean-up;,fund. It is not a
transfer, ($212,000).
• Public Works'CIPto transfer balance dfProp 1B funds:to';Street Maintenance, $121,180.
• Public Works CIR to receive transfer from;3% Admire Feerfund`to cover cost of Impact
Fee Nexus Report for use in determining'impact fees :$38,650.
• Public Works CIP`to receive transfer from Street,Maint_enance fund, $9;700, for Sonoma
Mountain Parkway Rehabilitation project.
• Public Works CIP to,receive transfer from Street Maintenance fund, $5,000, for design
phase of Willow Brook"'CreekBridge SCOW-'Repair project.
• Water StreetParking project cancelled. Funds.rettaned to-Street Maintenance, $38,570.
• Pedestrian Safety?Enhancement project completed under budget. Funds returned to
TrafficMitigatiOn, $130,450.
• Various CIP'projects delayed. Special Revenue.FY 2012-13 transfers reduced, $785,510:
Expansion of Fire Stations #2 &,;#3, Wiseman Park Improvements, Rule 20A Petaluma
Blvd.North, Petaluma.Blvd South Road Diet, HSIP Lighted Crosswalks;;Washington St.
Bridge, Rule 20A Bodega Phase II, Various ,Street Maintenance & Overlays, and
Chanrielization Lakeville[&,Pine:View.
Enterprise Funds:
•.
Development Building Services unanticipated increase.'in operating and Plan Check
expenses,1$29,500.
• Reverse transfer from Waste;Water Operating-to Storm-Drainage Utility, $299,000. This
transfer is no.longer required since storm,drain Costs benefitting the Wastewater Utility
are now accounted forari the Wastewater Storm Drairtcost center..
• Mt, View SeWef Main-(Purringtori- Petaluma Bl South) project completed under budget.
Remaining Waste:Watercapital funds returned to the operating fund, $1,412,700.
S
• Manhole::Rehabilitation project proceeding ahead of Schedule requiring+,transfer-of Waste
Water Operating, $61,000.
•• Recycled Water Hydrant Replacement project cancelled. Waste Water capital funds
returned IS the operating fund„$173 000.
• Oxidation Pond Levee Reinforcement'project cancelled. Waste Water capital funds
returned to the operating fund; $860,380.
• Madison St. Sewer Improvements project,cancelled:. Waste Water capital funds returned
to the operating fund;;$792,000:
• Various Water capital projects' delayed_, Transfers and corresponding expenses
rescheduled-for,FY 2013-14, $2,054,000: Well Construction and Repair, E. Washington
(Edith-River) 18” Water Main, Pinnp,Stations Einergency'Power and G St. Water.'Main
Replacement.,
• Various Waste 'Water capital projects delayed. 'Transfers; and corresponding expenses
rescheduled for FY 2013-14, $7,692,000: Recycled Water Main Pump Station
Improvements, Brown's Lane Recycled Water Main Replacement, Wilmington Pump
Station, Victoria Pump Station Generator, Mt: View Ave: Sewer Main (Halsey to
Glendon), Lift Stations Upgrade, Ellis Creek Acid Digester H2S Scrubber, Ellis Creek
Headworks Screen Upgrade Hopper St. WaShdOwn'Pad &'Headworks Plug'and G St.
Sewer Improvements.
Internal'Service Funds:,
• Increased Information'Technology;appropriahonsrdue to unanticipated expenses resulting
{
,,from:system;failures, $24,000:.
• Elimination of transfer from 'Risk,Management to Public 'Works CIP for Payran UST
project. Risk is.to loan;;the;funds to the:project until,-reimbursement is',received from the
State UST Clean=up fund. Itisnbta transfer,.($212,000).
Successor Agency Funds:
• Revenue to increase as.anresult of the reimbursement by=the Metropolitan Transportation
Agency forthe;.SMART Rail Statior{Plan, $30,510.
• Expensesto'inerease by'$30,510 due to'iransfer to the General Fund.
,4.
FINANCIAL IMPACTS
There are•no year-end revenue adjustments proposedto the General Fund: There ist,a one-time
transfer'in of$30,510'sdue to;a.Metropolitan Transportation Agency reunbursementthat will be
placed in the designated General Fund reserve: A small expenditure adjustment of.$8,750.is
proposed due to higher than expected election, expenses.. Based on these 'adjustments, total
working capital balance inthe General`Fund.is expected'to he,;$1,408,205,'and total designated
General Fund Reserves are projected to he $1,114,687, as.. of'June 30, 2013. Net changes in
• balances to other fund groups;are;indicated in Attachment 1:
ATTACHMENTS
1. FY-2012-13 Year-End,Budget Adjustment Summary•
2.. Appropriations Ordinance,Amendment; General Fund
3: Appropriations Ordinance Amendment,Special Revenue Funds
4. Appropriations Ordinance•Amendment, Capital Project Funds
5. Appropriations Ordinance Arnendnent,EnterpriseLFuridsi
6. Appropriations Ordinance;Amendment, Internal Sevice;Funds
8. Exhibit A.—Detailed FtY:2012=201L3 Year-End Budget Adjustments
•
•
r '
5
b 0 re 0 es re Y5 Ui
m ~z :.
c �• m Ion
N
Tr a -a VE d M °m m
e
C
n — _
o e 8. ° d
'4. °o 0 0 1°°r °° °o
I E 1 ,, d 0 CO
N a -
I LL `.
x
L =Y
p1 �O ° ° ° ' °' ° ° $oo o ° o o n o oo
I I ,e: 6 °^ m 1 j ..v.
L
1 11`
1 ,dl N N o o a
0 > W n n u co
I °
• e —
1 r gqa
I V _
1 •oi 0 ° O O� m °i 0 O'. ° M m
I ° - v 0 n n e m m m U n
x �° 1m n
y L rv) W O O ti N o
I i T• yepp -
I _ 5
i AL
I ° ° us
P.
1 m' m m m J m N
III I 0
I
b C
' I •E _ ` _ C
i .q F e v
1 N r ,m E A E " E -._,° ..`°?
o a
1 = o'er k�+o t. i
�F E3 kon ° v ° �. °`m O th
1 a• i b f3 3 Rio �3' kO 4 c a
I m w m
k E r x P3+ x f . n • z adv .3p3 n ° w z
kpZ
y. E '_° a 2 y °P ''a ° ° ° Y e o � a c o. W O
1 E. 5 'v 1- E4° E = • ¢ a r E ¢ r
I Qf2 6e op ▪ F i° u Q E a ° _
as � 8,,6 P `-1-0,
I °'=°17];.°L ° ° E O f C. o i
1 Q.' X I � I N m a z k 3 _ E N x
o -8S.,Ras°1u p x & 0 33 n n A 18 n •5 Z
I v. Y Y a E�E4 EE 1� °�a` n o n E t. 3 'E o.c z
I • pY p 9 c � V
W, E I. 5In E°a 3i°fx r.g > `II "il ° o E ° °� x i
E. u. r •'° ° E; Ee^■me iti3.,� E 4 O Z F °a E E' Ly3:� a 3 ti ti
. a- n, a 3i 1 x$I� °1 ° o w m o' ',',:ii-,...,F2 ° 1° o, 3 a••
••0' z ° �d .w..w �4 f k ° IZ E N E `� = 'O _Lj . N ° °,.a
�`� �u a • ,„, A i IL m Z Ix o E .° f `n
G Ti. rc ¢ Y ti, r 1-ez•Cr$ 3 r,a,l i•18 a o E:> v ¢,z° o i= r r c 1- c3,r a,r_r,e o.E>
t'
ATTACHMENT i2
AN ORDINANCEAMENDING ORDINANCEN0.22152 TO CHANGE
APROPRIATIONS FOR THEOPERATION OF-THRCITY-OF.PETALUMA
GENERAL FUND FROM,JULY1, 201,2T.0?JUNE30, 2013 AND DECLARING
THE URGENCY THEREOF,TO TAICREFFECTJMNIEDIATELY
l3E IT ORDAINED BY THE,COUNCIL OF THE:CITY OF PETALUMA ASPFOLLOWS:
Section 1. Ordinance No 2452 N:Gi& is hereby amended for the fiscal year beginning on July
1, 2012 and ending on June-,30, 2013 in the amounts as set in the attached ,Exhibit A,
incorporated herein by reference, and.distnbuted"to the varibusr.funds as-set out it said exhibit
and shall be expende&and.used in,accordance therewith.
Section 2: The City Council hereby finds and deterniines that the amount of appropriations
provided thereby does not exceed the -estiniated revenue', other solircesc and .available fund
balances-for the'fiscal.year ending:June 30, 2013..
Section 3. All ordinance or parts of ordinances in conflict herewith'are hereby repealed.
Seetion . This ordinance fsJiereby declared to be necessary for immediate,preservation
Of the public peace, health and fsafety of the City of Petaluma and its citizens, and shall take
effect and bein force from and tafter its final passage by unanimous vote of thementhersof,the
City Council present at the time of its adoption; The reason for the urgency is to modify FY
2012-13 appropriations before the fiscal year el:Ares.
Sect on 5. The eity,Cldk is hereby directed tot-post/publishthis7ordinance or a synopsis,of this
ordinance for-the period,and intthe:manner reqUired by thecCity,Chatier.
INTRODUCED and ordered:posted/ptiblished this day of , 2013,
by the following Vete:
•
ATTACHMENT 3
,AN ORDINANCEAMENDING ORDINAKENO:••2'453 N:C.S:,TO CHANGE
APROPRIATIONS FOR THFOPERATION'OF THE CITY`OF PETALUMA
_ „, _ _ , •
SPECIAL REVENUE F DS FROM JULY 1„.201-2'TO JUNE 30, 2013 AND
DECLARINQ TWURGENCY.THEREOF, TO TAKE,EFFECUMMEDIATELY
BE IT ORDAINEDBY-THE'COUNCIL OPTHECITY OF/PETALUMAAS;FOLLOWS:
Section 1. Ordinance No. 2453 NS'. is hereby amended for the-fiscal:y,earbeginning:on July
1, 2012 and ending on June 30, 2013, in the amounts as set in the attached Exhibit A,
, incorporated,herein by reference, and distributed to the varions,funds as set out in said exhibit
: -andshall.be expended ancbused inaccordance therevvith.
Section •2: The City Council hereby finds and determines,that the amount of appropriations
pthvided hefeb y! does slot, ekdded the, estimated:reVeinfe,, Other sources and available fund
balances for the.fiscal year ending June 30, 20
Section 3. All ordinance or parts'of ordinances in,conflict herewith are hereby repealed.
Section 4. This ordihancelisThereby declared to be necessary:fort:the immediate preservation
of the public', peace, health and safety of the City-of Petaluma and its citizens, and shall take
effect and be in force from and after itsF,final;passage;by Imanimounote of the members of the
City Council present at the time of its,adoption. The reason for theffirgency is to?modify FY
2012.13 appropriations before the fiscal yeafe*pireS.,
Section S, The City Clerk is hereby directed to post/PublishAhis ordinance or a synopsis of this
ordinancefor,the'periochandirithe manner-required by the■City Charter.
' INTRODUCED and prdered.posted/published;this day of , 2013,
brthe.following-vote:
•
•
ATTACHMENT 4
AN,ORDINANCE AMENDING,ORDINANCE:NO. 2454 N.C.S. TO CHANGE
APROPRIATIONS FOR THE OPERATION OF`THE:CITY OF PETALUMA
CAPITAL PROJECT FUNDS FROM JULY.1, 2012 TO JUNE 30, 2013 AND
DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No1,2454 N.C.S..is hereby amended for the fiscal year beginning on July
I, 2012 and ending on June 30, 2013 in the amounts as set in the attached Exhibit A,
incorporated herein by reference, and distributed;to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.,
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year,ending June 30, 201'3.
Section 3. All ordinance or parts of ordinancesin conflict herewith are hereby repealed.
Section 4. This ordinahce is hereby declared to be necessary for the immediate preservation
of the public peace, health and safety of the City of Petaluma and its citizens, and shall take
effect and be in force from and after its final passage by unanimous vote of the members of the
City Council present at the time of its adoption. The reason for the urgency is to modify FY
201213 appropriations before the fiscal year expires.
Section 5. The City Clerk is hereby'directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in,the"manner required by the.City Charter:
INTRODUCED and ordered poste d/published this day of , 2013,
by the following vote:
9
ATTACHMENT 5
AN ORDINANCE AMENDING ORDINANCE NO. 2455.N:C.S. TO CHANGE
APROPRIATIONS FOR THE OPERATION OF THE'CITY OF PETALUMA
ENTERPRISE,FUNDSFROM JULY 1, 2012 TOJUNE 30, 2013 AND
. DELARING THE URGENCY THEREOF, TO'TAKE EFFECT IMMEDIATELY
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2455 N.C.S. is hereby amended for.the fiscal year beginning on July
1, 2012 and ending on. June 30, 2013 in the amounts as set in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City,Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated. revenue, ;other sources and available fund
balances for the fiscal year ending June 30, 2013.
Section 3. All ordinance,or parts,of ordinances:in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation
of the public peace, healthoand''safety of the City of Petaluma and its citizens, and shall take
effect and be in force from and after its final passage by unanimous vote of the members of the
City Council present at the time of its adoption. The reason for the urgency is to modify FY
2012-13 appropriations before-thc fscal ear expires.
Section 5. The City Clerk is.hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in.the"manner required by the=City Charter.
INTRODUCED and+ordered;posted/published this day of , 2013,
by the following vote:
■
ATTACHMENT 6
AN,ORDINANCEAMENDING ORDINANCE NO.'2456 N.C.S. TO CHANGE
APROPRIATIONS FOR THEOPERATION`OF_THE CITY'OF PETALUMA
INTERNAL SERVICE FUND S.FROM JULY 1, 2012 TO J1.5NE30, 2013 AND
DELARING THE URGENCY THEREOF; TO`TAKE EFFECT IMMEDIATELY
BE IT ORDAINED BY THE,GQUNCIL°OF THE CITY OF'PETALUMA,AS'FOLLOWS:
Section 1. Ordinance No 2456 N:C.S. is hereby`amended for the fiscal year beginning on July
1, 2012 and ending on June, 30, 2013 in the, 'amounts as set in the attached Exhibit A,
incorporated:herein.by reference, and,distributed`to the various:funds'as set but in said exhibit
and shall be expended and used in accordance therewith.-
Section 2. The City Council hereby finds and determines, that the amount of appropriations
provided hereby does not exceed the eatiniated .redenue, other :sources and available fund
balances for the fiscal;yedr ending June 30, 201:1.
Section 3. All ordinance or partsvof ordinances°,in conflict herewithrare hereby repealed.
Section-4. This,.ordinance is thereby. d"ecla"red to be necessary`for the immediate preservation
6f the public peace, health and:safety of the City .of'Petaluma:and its citizens, and shall take
effect and be in force from and after its final passage,by unanimous vote of the members of the
City Council present at the time of'its adoption: The reason for the urgency is to modify FY
2012=13 appropriations before the fiscal year expires:
Section 5. The City.Clerk is hereby directed to postipublish.tliis ordinance or a synopsis of this
ordinance;for the period and in`the'manner required by the CityCharter.
INTRODUCED and ordered-posted/published this day of , 2013,
by the following-vote:
/1