HomeMy WebLinkAboutStaff Report 2.I 01/04/2010:,~
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CITY OF PETALUMA, CALIFORNIA L m
AGEl~DA II,L Jcanua~y 4, 2010
Agenda Title: Resolution Authorizing the Police Department to Utilize Meeting Date: January 4, 2010
Funds from the Edward. Byrne Memorial Justice Assistance Grant (JAG) to
Purchase One (1) 2010 Dodge Charger Police Vehicle from Victory Meeting Time: 7:00 PM
Autoworld, Petaluma, CA in the Amount of $24,903.26
Category: ^ Presentation ^ Appointments ®Consent ^ Public Hearing ^ Unfinished Business ^ New Business
Department: Director: Contact Person: Phone Number:
Police ief ish Sgt. Ralph Evans 778-4368
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Total Cost of Proposal o ' :. ~e ~ Name of k'und:
Grant Amount: $24,903.26 Police Grant Fund
.Matching Funds: 0 - Account Number:
Aanount Budgeted: $0 2250.22500.62220 = $24,903.26 F/B = 0
Current )Fund Balance: $0
Recommendation: It is recommended that the'City Council take the following action: Adopt a Resolution
Authorizing.-the: Pol-ice Department to .Purchase One (1 ).20`10 Dodge Charger Police Vehicle from Victory
Autoworld, Petaluma, CA in the amount of $24,903.26
1. ^ First reading of Ordinance approved .unanimously, or with unanimous vote to allowposting prior to second reading
2. ^ First reading of Ordinance approved without unanimous vote: Ordinance has been published/posted prior to second
reading; .see .Attachment
3. ^ Other action requiring special notice: Notice has been given, see Attachment
'.Summary Statement:
The Petaluma Police Department applied for and received an Edward Byrne Memorial Justice Assistance Grant
(JAG) in the amount of $25,138, The Police Department has identified the need to purchase one new black and
white patrol vehicle with these funds. The Police Department is in need of replacing a police vehicle that has
excessive mileage and is no longer covered. by warranty. By replacing this vehicle we will reduce exposure to
injuries that could result from operating ahigh-mileage vehicle durng,emergency situations., TheP.olice
Department has identified Victory Autoworld, Petaluma, CA as being able, to provide this vehicle at the lowest
price. Victory Autoworld was able to get a special sales rate from Chrysler to keep the City from having to
purchase outside the area.
Attachments to Agenda PacketItem:
Attachment A: Resolution
Attachment B: Quote .from Victory Autoworld
Attachment C; Quote;frorn McPeek's Dodge of Anaheim
Attachment D: Quote from Folsom'~Lake Dodge
Reviewedbv Finance`Director: Reviewed by City Attorney: A rove.-~i~ Mana er:
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Dates oZ - oZ --(J Date: -~!
Date: / Z = 2~
Rev..:# (iI ~ ,Dn/ 'Date ast Revised: File: _
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CITY ®F PE'I'ALUIVIA, CAL,I~OR.NIA
JANUARY 4, 2010
AGENDA DEPORT
~'OR
Resolution Authorizing the Police Department to Utilize Funds from. the Edward Byrne 1Vlemorial Justice
Assistance Grant (JAG) to Purchase. One (1) 2010 Dodge .Charger Police Vehicle from Victory
Autoworld, Petaluma, CA in the Amount of $24,903.26
1. RECOMMENDATION: Adopt a resolution authorizing, the ..Police Department to purchase one (1)
Dodge Charger Vehicle from Victory Autoworld, Petaluma CA in the amount of $24,903.26
2. BACxGROUNn: The .Edward Byrne Memorial Justice Assistance Grant (JAG) supports criminal
,justice activities and programs. This particular grant utilizes a Part 1 Crimes Index (Specific Felony
Crimes) to calculate allocations .to state and local governments each fiscal .year. In the case of the
City of Petaluma,. anallocaton- of $25,138 in funds was established for TY 2009. This grant allows
law enforcement. agencies to ;purchase police vehicles and equipment. The Police. Department has an
immediate need to replace. aging patrol vehicles in the fleet: These aging police vehicles .have high
:mileage and no warranties to cover repairs. The Petaluma Police Department applied for and
received a grant for our allocated grant funds. The total cost to purchase a new patrol vehicle is
'$24,903:26: 'The Police Department .has determined the Dodge Charger is currently rated as the top
police, vehicle .for law enforcement use. As a result of our research and actual experience with the
Dodge Charger and Dodge Magnum, the Police Department requests authorization to purchase one
(l) Dodge Charger police vehicle .from Victory Autoworld in Petaluma, CA in the amount of
$24,903.26.
3: DISCUSSION: The Council -has the authority to authorize the purchase of this vehicle. If the Council
chooses not to authorize the Police Department to purchase this vehicle, the Police Department does
nothave the funds in the budget available to purchase this vehicle.
4. FINANCIAL IMPACTS: The purchase will cost the City $24,90.3.26 in grant funds to purchase this
vehicle.
a.
Resolution Authorizing the. Police Department to Utilize Funds frown the Edward Byrne
NYemorial Assistance Grant (JAG) to Purchase One (1) 2010 Dodge Charger Police Vehicle
from Victory Autoworld, Petaluma, CA in the amount of $24,903.26
WHEREAS, on August 3, 2009, the City Council adopted a resolution authorizing the Police
Department to. apply for and accept federal grant funds from the Edward Byrne Memorial Justice
Assistance Grant (JAG) program; 2009 FY Local Solicitation;. and
WHEREAS, the Police Department applied for and .received a grant under the JAG program in
the amount of $25,138 for the purchase of police vehicles and. equipment; and
WHEREAS, Petaluma Municipal. Code (PMC) section 4:04:090 requires purchases of supplies
and equipment with an estimated value less than the amount. defined by the City's Charter (which
is $25,150 based on the December 18, 2007, procurement guidelines) to be by the open market
procedure without observing the procedure prescribed by PMC section 4.04.080 "Formal
Contract Procedure"; and
WHEREAS,. the Police Department sought price quotations fora 201.0 Dodge Charger Police
Vehicle from 3 vendors; and
WHEREAS, the local automobile dealer, Victory Autoworld, Petaluma, CA provided the low
bid for the police vehicle at $24,903.26.
N®W, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the
purchase of one (1) 2010 Dodge Charger Police Vehicle from Victory Autoworld, Petaluma, CA
in the amount of $24,903.26.
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Dear Sir,
This ,response is a revised quote for the 2010 Dodge Charger Police Car
on a factory order. The attached vehicle description is part of the:quote:
Vehicle price:
Sub-total:
Doc fee:
Sales tax ~ 9.0%:
CA. Tire disposal fee:
Total:
$22,784.00
$22,784.00
55.00 (taxable item)
2,055.51
8.75
$24,903.26
Allow 120: days for delivery from the time we receive a purchase order issued to
us by the city. Quote good. for 30 days.
Please advise.
Tharik ou,
AUT .,,,0 D DO GE
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eter J. in
Fleet Manager
1360 Auto Center Drive ®Petaluma, California 94952
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AUTOWORLD
' t370 AUTO CENTER DR Configuration Preview
?ETALUMA,. CA 94952
Date Printed: 10101/09 05:09 PM VIN: Quantity: 1
estimated Ship Date: VON: Status: BA -Pending order
FAN 1: 52072 CITY OF PETALUMA.
CALIFORNIA,
FAN 2:
Client Code:
Bid Number: TT000202
gold to: Ship to: PO Number: 20091001A
~UTOWORLD (67870) AUTOWORLD (67870)
i 370 AUTO CENTER DR i 370 AUTO CENTER DR
'ETALUMA, CA 94952 PETALUMA, CA 94952
/ehicle: 2010 LXDH4f3-CHARGER RWD (LXDH48)
Sales Code Description MSRP (USD) FWP (USD)
IAodei: LXDH48 LXDH48-CHARGER RWD 24,390 23,690
?ackage: 29A Customer Preferred Package 29A 3.930 3,498
EZH 5.7L V8 HMI MDS 1/Vi Engine 3,330 2.964
DGJ 5-Speed Auto W5A580 Transmission 0 0
?aint/Seat!'frim: PXR Brilliant Black Crystal Pearl Coat 0 0
APA Monotone Paint 0 0
`C8 HD Cloth Bucket & Rear Bench Seats 0 0
-DV Dark Slate Gray 0 0
Options: JPR Power 8-Way Driver Seat 380 338
YEP Manuf Statement. of Origin 0 0
TBW Full Size. Matching Wnl Spare Tire 160 142
LNA Matching Right Spot Larnp 200 ~ 178
LNF Black Left Spot Lamo 200 178
GXF Entire Fleet Alike Key (FREQ 1) 40 36
CW6 Deactivate Ri3ar Doors/Windows 25 22 ,
CKJ Black Vinyi Floor Covering 75 67
4EA Sold Vehicle 0 0
4FM Fleet Option Editor 0 0
4FT Fleet Sales Order 0 G
Non Equipment: 4FA Special Bid-Ineligible For Incentive 0 0
Discounts: NAS 50 Stats Emissions 0 0
YGF 8 Additional Gallons o4 Gas 0 21
NAE California Emissions 0 0
Destination<Fees: 750 750
Total Price: 33.480 31,884
Order Type: Fleet PSP MonthMleek:
Scheduling Priority: 1-Sold Order Build Priority: 99 '
CUStomer Name: City of Petaluma
Customer Address: 969 Petaluma Blvd No.
• Petaluma CA 94952 USA
Instructions:
Jote: This is not an invoice. The prices and equipment shown on this priced order confirmation are tentative and subject to change or
:orrection without prior notice. No,claims against the content listed or prices quoted will be accepted. Refer to the vehicle invoice for final
rehicle content and. pricing. Orders are accepted only when the vehicle is shipped by the factory.
Pano 1 n4 ~
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QUOTE
CITY OF PETALUMA
2010 DODGE CHARGER POLICE CAR
BLACK & WHITE PATROL
B:ABED ON L.A.P.D CONTRACT SPEC MTD 09-05
P.O# 00010007105
INCLUDES OPTIONS
27A DODGE CHARGER POLICE PKG
3.5 LITER V-6
HD CLOTH BUCKET SEATS W/CLOTH REAR
FULL SIZE SPAIR
4 KEYS/4 REMOTES
BLACK. LEFT SPOT LIGHT (LNF)
MATCHING RIGHT SPOT LIGHT (LNA)
BLACK VINYL FLOOR COVERING (CKJ)
DEACTIVATE REAR DOORS/WINDOWS (CW6)
KET ALIKE (FREQ 1 ).
POWER SEAT (JPR)
PAINT 4 DOORS AND. ROOF WHITE {PSF)
LEVEL III BALLISTIC DOORS
SUB TOTAL 25,817.00
OPTIONS NEEDED AND NOT NEEDED
DELETE V-6 AND ADD V-8 952.00
DELETE LEVEL III BALLISTIC DOORS -2,790.00
LESS TOOL CREDIT -228.00
LESS CANCIVER CREDIT -700.00
SELLING PRICE 23,051.00
SALES TAX 9.00% 2..,074.59
CA TIRE TAX 8.75
DELIVER TO PETALUMA 3'00.00
TOTAL FOR EACH CAR 25,434.34
McPeek's Dodge of Anaheim
1221 AUTO CENTER DR
ANAHEIM, CA 92.80
714-254-2613 OFC
714-254-2614 FAX
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A~G~ti~~ ~ ~- cJ
Evans, Ralph
Subject: FW: 2010 Charger
From: Janie McDowall [mailto:jmcdowall@folsomlakedodge.net]
Sent: Thursday, December 17, 2009 4:31 PM
To: Evans, Ralph
Cc: jmcdowall@folsomlakedodge.net
Subject: REt 2010 Charger
Dear Sgt. Evans,
2`010®oge Charger Police Sedan RV1/®
Brilliant Black Crystal Paint
Package 24A
5.7 V-8 Flemi MDS VVT Engine
5-speed Automatic Transmission
Cloth-Buket/Rear Bench Seats
8-Way Power Drover's Seat
Full Size Spare Tire with Matching Wheel
Matching Spot Lights Right and Left Sides
Deactivated Rear Doors/Windows
Black Vinyl Floor Cover ~~
Price: $24,742.00 plus applicable fees. ~ ca,~- S ^~`~ ~ ~'` ~ C L tic ~~~ ~ ~
We do not have the 2010 in our inventory and would need to order from the
factory once purchase orders were received. If you were interested in making
the order we could pin down an estimated time frame for you.
Please- let me khow what you think when you have had the time to review this.
i would like fo send :you a. DUD and other promotional material if you would
give me the physscal mailing address.
Sincerely,
Janie McDowall
Fleet Dept.
(916) 294-2706
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