HomeMy WebLinkAboutAgenda Bill 3APart1 02/01/2010FORNIA
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"Agenda Title: Meeting Date:
Resolution accepting the Claims and~Bills from December, 2009 February'l, 201.0
Meeting Time: 7:00 PM
Category: ^ Presentation; ^ Appoinfinents ~ Consent- ^ Public Hearing ^ Unfinished Business ^ New Business
'D'epartment:
Fi
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~~ Contact Person:
Sandra Sato: Phone. Number:
707=778-4323
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'Total. Cost of Proposal or Proi'ect Name..of T'und:, -
Norie ~N'one .
Amount Budgeted:. ~ A'ccount Numbers
N'one~ ~` hone
Current;lF'und l3alance:
;Recommendatiion:: It is recommended thatthe~Cty Council.take'the following acfion:
Accept the City of Petaluma. Claims and .Bills ;for December, 2'009 '
,1. ^ First reading. of.:Ordinance approved unanimously,. or with:unanimous vote to, allow posting prior to second reading ,
2. ^ First reading~of.Ordinance approved'without unariimous;vote: Ordinance has been,published/posted prior to second
reading; see Attachment ~ `
3. ^ Other action requiring special notices Notice has,been, given; see Attachment
Summary Statement;
The `City ofPetaluma pays claims and bills. on a biweekly {or more frequent) basis, by means of checks or
electronic funds transfers: The City''~s monthly.check register-lists disbursernenfs-in check order, with. electronic
funds transfer~number (4 digit number) first; :followed by eheck:number (5 digit number)..Each payment shows a
°.vendor name; the City's vendor.number, the fund, the cost. center•number,, an expenditure. account number, a
project number (tf'applcable); a.,briefdescription of the expenditure and the: disbursement.amount. Original.
check:register'has been reviewed arid,a roved .b the Git Auditor and the Cit Nlana er. It is on file ~in the Cit
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Cl'erk's.office. This is the link to the website version of the check register::,
`http://petaluma.~ranicus.com/ViewP-ublsher:php?view. id=~
':Information, qn the.~expenditure~ account numbers is included in the City's chart of accounts; which is available. in,
'the Finance department,,.ti
'~Attacfiinent's t'o Agenda~,Packet Item:
_
.Resolution: to Accept.the Claims and- Bills
Reviewed by Finance Director:
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Reviewed by Ci' Attorne. -:_
A rov b- .Manager:
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Date: /- ,` `/0 Date: _
~ Date: ..-- - -/Cf
:File:
'Rev: '#: ~>~~ i`Dat'e _Last'Revised:
CITY ®F` PE'I'AI:~1lYIA, ,CA>LIFORNIA
FEBRUARY 1, 201'0
AGENDA REPORT
FOR
CLAIlVIS.AND B><LI,S FOR DECEMBER, `2009
1. RECOMMENDATION..:
Accept the City of Petaluma claims and bills for December, 20Q9
2. BACKGROUND.:
The City Charter requires.thatall~Claimsand Bills are examined`by the~~City Auditor and approved by
the City Manager. .
Charter Section. 64 provides, iri partc~'The Auditor shall examine all` payrolls, bills and other claims
and demands against -the City;. and shall issue no warrant or check for payment unless he finds the
claim is in proper; form; correctly computed :and duly certified; thaf it is justly and legally due and
payable;, that a budget appropriaton,has been. made therefore. which has not been exhausted, or that
the payment has been otlervvise~'legally authorized;. and that there is money in the City Treasury to
-make payment. (Reso. No. 101,.; ch:`204, 6 23-51; Reso. No. 1, 6-1.3-61).
3. DiscusslON:
- The City presents all pai"d ~Claims~ and .Bills to the City Council_for review-and acceptance. The City's
.check register lists ,payments.. made by electronic fund transfers first; and afour-digit number
identifies them. The,paymerits made by check are .listed next; and afive-digit number identifies them.
4. FINANCIAL IIVIPAGTS:
Claims fore December, 20Q9~ fore all.. funds, total $3,931,449.81. Of that .amount $268,857.87 are
claims in the General .Fund: The: balance of the claims in all other funds is $3,662,591.94.
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CITY QF PE'I'ALUlVIA,,.CAL' IF,ORNIA
RESOIiJTION TO ACCEPT CLAIMS ANID. BILLS
. JWI~EREAS, the City Charter requires .that the City Auditor shall examine all' claims and bills and the City
Manager shall approve them.;for payment; and: '
WHEREAS, the,,following claims and bills have been examined by the City Auditor and .have been approved
for,payment by the City Manager:
Check Numbers: 96.834-97424:_ . '
Electronic Fund Transfer Nurnberss; 5905.-5.943. .
NOW, $:I~EIZEFORE, BE `IT SOLVED that the City CouncilLaceepts ..said. claims'and bills as paid.
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