HomeMy WebLinkAboutAgenda Bill 4A 02/01/2010CITY OF'PETALUIVIA, CALIFORNIA •
AGENDA ILL February l , 201 ~
Agenda 'T'itle: Resolution Adding a Council Liaison as a Voting, Member 1VIeetin~ Date.: February 1, 2010
of the Petaluma Youth Commission aril Repealing and iJpdating
Enabling Legislation for-the Petaluma Youth Commission;. and 1Vleetin~ Time: 7:00 P1VI
Resolution Appointing Council. Liaison to the Youth Commission -for the
Calendar fear 2010.
Category: ^ Presentation ^ Appointments ^ Consent ^ Public'Hearing ^ Unfinished Business ®New Business
Department:
City Clerk/City Attorney Director:
Claire Cooper/ ~ Contact Person:
Claire Cooper Phone Number:
778.4360
'Eric DanIy
'T'otal Cost of Proposal or Proi'ect:, NXA Name of Fund:
Amount Budgeted: N/A Account Number: N/A
Current Fund .Balance: N/A
Recommendation: It-s recommended that the City Council take the -following action:
Adopt -resolution repealing and. updating enabling .legislation for the Petaluma Youth Commission to add a
Council Liaison; adopt resolution appointing a Council Liaison to the Youth Commission for calendar year 2010.
] . ^ First reading of Ordinance approved unanimouslg,,or°with unanimous vote to allow posting prior to second reading
2. ^ First reading of Ordinance approved without unanimous vote: Ordinance has'been°publi hed/posted prior to second
reading; see Attachment
3. ^ Other action requiring special notice: Notice has been given, see Attachment
Summary Statement:
The City Council has expressed. a desire to add, a Council ,Liaison to the Youth Commission. The attached draft
resolution repeals and updates the .enabling legislation for the Youth Commission to include a Council Liaison, to
be appointed:by Council, annually in January to serve.for that calendar~:year. Theresolution also makes. the
Recreation,.Music, and,ParksCommission (RMPC) Representative to;the Youth Commission a voting me"tuber
of the. Youth Commission;: similar to other committees and commissions. This ensures an uneven. number of
voting. members to prevent tied votes; which would result in no action. ;taken or recommendations made
Attachments, to Agenda ..Packet Item;
A. Resolution 20Q8; 226 N C.S'..Addng the Teen Council to the Petaluma Youth Commission, Forming One
Youth.Commrsson and Repealing. and Updating Enabling Legislation.
B. Draft resolution repealing and updating legtslation for the City of Petaluma Youth Commission. _
C..Draft-resolution-appointing... a-Council Liaison to. the Petaluma. Youth'Cornmission for. the, calendar.year 2010.
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.Reviewed by Finance Dir
`Revi'ewed' by City Attorney.: _.
A rov d b -1VIana er:
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Date: I U
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Rev. # Date Last Revised: File:
~ITX OF PE'I'AL>(J1VIA, CALIFORNIA
FEBRUARY I_,Z01'Q
AGENDA REPORT
®R
RESOLUTION ADDING A, COUNCIL LIAI;SON AS A VOTING 1VIEMDER OF TI-IE PETALUMA
YOiJTI~ COIVIMISSION AND RE°PEALING AND UPDATLNG ENABLING LEGISLATION FOR TIIE
PE'I'ALUIVIA YOJTI~ COMMISSION; AND RESOLiJTIQN APPOINTING COUNCIL LIAISON TO
TIIE YOUTH COMMISSION FOR THE CALENDAR YEAR 20.10
RECOMMENDATION:
2.
Adopt resolution. repealing.. and updating. enabling legislation for the Petaluma Youth Commission to add
a Council Liaison; and adopt resolution appointing a Council'Liaison to the Petaluma Youth
Commission for the calendar .year 2010. ,
BACKGROUND:
The City Council. has expressed a,desire: to add a Council Liaison to the Youth Commission. The
attached resolution repeals.and updates the enabling legislation for the Youth Commission to include a
Council Liaison, to be appointed by'Council annually m January to serve `for that calendar year. In order
to avoid having an even: number of voting members (tie: votes would result in no action being taken or
recommended), the resolution also states that the Recreation„ Music, and Parks Commission (RMPC)
representative to the Youth Commission is .to be a voting member of the Youth Commission.
FINANGIAL~ IMPACTS:
None.
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ATTACiHfViE~lT A
Resolution No. 2008--226. N.C.:S.
of the City of Petaluma, California
ADI)IN.G `THE `I°E'EN COiJNCIL TQ.TI~E PETALUIVIA YOIJ'TI-L C®MMISSI®N,
FORMI°NG ONE Y~UT.I-I C®MMISShON AND
REPEALING AND UPDATING ENABLING° L~GISLATIUN
WI-IEREAS, the City Couriei'1"created'the Teen Council and Youth Commssgn by
resolution in 1999;,-and,
WI-IEI~AS;_t is the objective o,f every healthy community to support and advance the
development of all of its young'people; arid,
WI~EREAS, the,,Petaluma community has many activities and,oiganizations fhat'address .
specific youth and their needs, 'and collaboration among these :activities and organizations should
be encouraged and coordinated; and,.
W~IEREAS, young peopleand their families benefit from improved knowledge of and
access to services; and,.
W>E°IEREAS, the Gity Council wished to cl'arify'the duties; authority; composition,
voting, terms, vacancies, and criteria for removal for'all Ci"ty Boards, Commissions; and
Committees.
NOW, THEREFORE; BE I'~ I2ES,OLVED that:
1. Repeal. A11' previous resolutions relating, to the. City's Teen Council and Youth
Commission ("Commi'ssion") are repealed and's.aperseded by this resolution to the extent
that they contain provis-ons that, conflict with this res'ol`ution.
2. Merging. The' Teen Council is added to the Youth Commission, forming one Youth
Commission.
3,. Continuance of Current~Terms ,Subjecf tg the tears of'th'is resolution, current
members of the Youth C'ornmssion. shall continue. to serve for the :remainder of"the terms
fo wh'ich they .have been appointed.
4. ~ Composition. The Commission shall consist of twenty=two members, as fol-lows:
o Seven,aduits (ages 21 or older,); and fourteen youth (ei'ghth grade through age 20)
sla~ll be appointed by Council from the coinmuriity ^at arge. 1klembers shall live
wi hin;the local school district boundaries.
o One member of the Recreation, Music,."and Parks Comn"issi'on (RMPC), selected
by fihe RMPC„who shall wive: as liaison between the Youth Commission and the
RMPC; Nand who shall not be a voting member.
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5. Selectiorr'Process. InApril. of each year; notice. will be provided announcing upcoming
openings, on the'. Commission (by means of networking, articles; flyers, advertising, and
other means). During the month' of May; asub-committee of'the Commission wild review
appl'catians and interview candidates. Recommendations will be conveyed. to the City
Council who will conduct final approval of all Commission appointments.
6: 1Vlission. The purpose of the Commission is to be an advocate for the well-being and
development of youth through the age of 2 T, in the City of'Petaluma in the five areas of
their mission: health, safety;; recreation,. jobs, and community engagement.
7. Duties/Authority. The Corimmission'sduties shall include education, public.relations and
fundraising relating-to issues of importance to youth in the Petaluma community,
providing,advice to the CityCouricil regarding such matters; and such other duties as
may be prescribed by ordinance, resolution; rule'. or direction of the City: Council. The
Commission's duties do not include; oversight of the Petaluma staff or operations. The
Commission has no authority to employ any person or.ncur any expense or obligation
without the approval of the City Council. 'The commission .shall have the right to
establish such procedures and. regulations as it deems appropriate far the conduct of its
meetings, the selection of its officers and the performance of its functions, consistent with
applicable law, including al'1 appl'icatile City ordinances, regulations, rules and/or
direction of the City Council.
Terms. The terms of office .of each, member, other than'the Recreation, Music, and Park
Liaison shall be two years. The Recreation, Music, and,Park Liaison shall be appointed
annually by the,Recreation, Music, and Park Commission to serve aone-year term from
July 1 -June 30. The member"s' terms. shall be staggeredsuch that the terms of no more
than ten members shall expire in any given year: Notwithstanding the expiration of a
member's term pursuant to this provision, and subject to provision 8, members shall
serve until a successor is appointed. by the City Council.
9. Resignation/ltemoval. The City Council. may declare; the office of a member vacant:
upon the resignation, death, disability that results in .,the inability of a member to perform
her/his duties; .loss of residency or other status .required:. for the. member to be eligible to
serve; uriexcused absence of a merriber from three consecutive regular meetings of the
Commission; or for any other reason in the Council's sole di"scretion,
10. Vacancies. Upon declaring a. Commission seat vacantfor any reason, the Commission
will 'irnpl;emenf the selection :process -and the ,City Council shall. thereupon appoint a
qualified person to fill the vacancy for the unexpired term.
11. Quorum/Action, A quorum of I 1 members is required to meet and conduct business.
Fewer than 11 members or if no members are present, staff'to the Commission, may
adjourn meeti-ngs of the Commission in accordance w h all applicable requirements of
the Ralph M. Brown Act (California Government Code Section 54950 et seq.). A11
:actions or'recommendations of the Commission shall he made at a meeting at which a
quorum of the Commission is present and shall be made by majority vote of the members
.present. A tie vote shall constitute no action on the motion, proposed .action or
recommendation.
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12. Staff. The'City's Parks and Recreation.Department shall advise and support the
Commission as appropriate in the performance ,of its duties.
Under the power and authority conferred. upon. this'Counc,il by the Charter of said City.
REFERENCE:
AYES:
NOES:
I hereby certify'the foregoing Resolution was introduced and adopted by-the
Council of the City of l?elaluma:at a'Regular meeting~n the I ~'h iiay of December,
2008, 6y tfie followi'rig'vote:
k3arrett, F'reitas; Harris; Nau, D'Brien, Vice Mayor Rabbits, Mayor Tor
None
ABSENT.: None
ABSTAIN: None
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ATTEST:'
City Clerk
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ATTACH'MENT' B'
Resolution No. 2010-XXX N.C.S.
of the City of Petaluma, C'~aliforna
ADDING A. COUNCIL LIAdSON AS A VOTING MEIVIBER OF THE PETALUIVIA
YOUTH ~COIVIMISSION AND 'I~PEA;LING AND=JPDATIN'G ENABLING
LEGISLATION FOR THE PETALUIVIA YOUTH COMMISSION
W>[IEREAS, the City~Council created the Youth Commission by resolution in 1999 by
Council Resolution 99-204 N:C.S.; and,
WHEREAS; the City Council repealed and updated the enabling legislation in 2008 by
Resolution 2008"-226 N'.C.S:; and,
WHEREAS, the Cit-y Council has .expressed a:desre to formally add a member of the
City Council as a Council liaison and voting member of.the Commission.
NOW, THEREFORE, BE IT RESOLVED that:-
l . Repeal. All previous resolutions relating to the City's Youth Commission (`.`Commission")
are repealed and superseded 6y this resolution to the extent "that' .they contain provisions that
conflict with this resolution.
2. Continuance of Current Terms: Subject~to the terms of this resolution, current members of
the Youth Commission shall continue to serve for the remainder. of the terms to which they
have been appointed.
3. Composition. The Commission shall consist of twenty-three members, as follows:
® Seven adults ,(ages 21 or older), and fourteen"youth (eighth .grade through age 20) shall be
appointed by Council from the community at large. -Members shall -live. within the local
school district boundaries.
® One member of the Recreation, Music, and Parks Commission (RMPC); selected' by the
RMPC; wli"o shall serve" as liaison between the- Youth Commission and the RMPC, and
who shall be a voting member of the Commission.
® One member' ofthe City Council; seleeted by the City Council, who shall serve as liaison
between the Commission and' fhe City Council; and who shall `be a voting member of the
Commission.
4. Selection Process:, In April of each year; notice will be provided announcing upcoming
openings~on the Commission (by means `of networking, articles, flyers, advertising,. and other
.means):. Dur-ng, the month." of May, asub-committee. of the Commission will review
.applications and, i"ntervew candidates. Recommeri'dations will be ,conveyed o the City
Council who will conduct f nal approval of all Commission appointments.
5. :.Mission. The. purpose of th_e Commission is to Abe an advocate: for~the well-being- and
development of youth through,the age of 21, 'in the' City of Petaluma'in the five areas of their
mission':: health, safet , recreation, fobs; and cornmunit en a ernent.
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6. "Duties/Authority. 'The Commission's duties shall' include education; public relations and
fundraising relating to .issues of importance to youth in the Petaluma community, providing
advice to the City Council regarding such. matters, and such other .duties as may be"'prescribed
by ordinance, resolution, rule or direction of the City Council. The, Commission's. duties do
:not' include oversight of the Petaluma staff or operations. The Commission has no authority
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to ernpioy .any person or incur any, expense or obligation without the approval of the .City
Council: Tlie commission shall- have the right'to establishsuch procedures and regulations as
its deems appropriate for the conduct of `its meetings; the selection of its officers. and `the
performance of its functions, consistent: with applicable law, including. all applicable City
ordinances, regulations, rules and%or direction. of the City Council.
7. Terms: The terms; of office of each member, other than the Council Liaison.and the
Recreation, Music, and Park Liaison shall be two years. The Council Liaison steals be
appointed aiulually in January by the City Council to'serve for that. calendar year. The
Recreation, Music„ and Park Liaison shall be appointed annually by the Recreation, Music,
and Park. Commission to -serve aone-.year term from July T -June 30, The members' terms
shall be staggered such that the terms of"no more than ten members shall expire in any given
year. Notwithstanding the expiration of a member'srterm pursuant. to this provision, and
subject to provision 8, members shall serve until a successors appointed by the City
Council.
8: Resgnation/Removal. The City Council may declare the: office "of a member vacant:. upon
the resignation, .death, disability that results in the nabili"ty~of a,mernber to perform her/his
duties:; loss of residency or~other status required for the member to be eligible to serve;
unexcused absence of a member from~three consecutive regular'mee"tings of the Commission;
or for any other reason in the Council'ssole discretion.
9: Vacancies. Upon declaring a Commission seat vacant -for any~reason, the Commission will
implement the selection process and `the-.City Council ,shall. thereupon appoint a qualified
person to :fill the vacancy for the unexpired term.
10. Quorum/Action. A quorum of 11 rriembers is required to meet and conduct business. Fewer
than 11 members or if no .members are present; staff to the Commission, may adjourn
meetings of the Commission in, accordance with all ;applicable requirements of the Ralph M.
Brown Act (Cal'ifornia Government Code Section 54950 et seq:): All actions or
recommendations of. the Commission shall be made: at a meeting, at which. a quorum of the
Commission is present and shall be made by majority vote of they members :present. A tie vote
shall constitute no action on the. motion,, proposed "action or` recommendation.
11. Staff., The City's'Recreation Services Division shall advise and support the Commission as
appropriate in the performance of its duties.
Under the Power and authority conferred upon this~Council,by the Chatter of.said City.
REFERENCE; ]"hereby certify the foregoing Resolution, was introduced ahd adopted by fhe Apptoved as' o
Council of th'e City of Retaluma at a Regular meeting on the 151 day of Febtuary, form:
201'0;'by the~,following,vote:
AYES:
NOES:
ABSENT:
A~BSTA[N
ATTEST:
City Glerk Mayor
City Attorney
' ~ ° Resolution No. 2.Q 1,0-XXX N.C.S.
of the' City of Petaluma, Cal__fornia
APPOINB'ING
AS' COiJNCIL LIAISON TO 'I'IIE YOUTII C®1VIlVIISSION
F,OR CA'LENDAR' BAR 2010
ATTACHMENT C'
BE IT RES®LVEI), the City Council of the City of.Petaluma hereby appoints
as Council Liaison to `the ~'outh Co>Bamission for
the calendar year 2010.
Under the power and authority:conferred upon ahis Council by the Charter of said City.
REFERENCE: Thereby-certify the foregoing Resolution was introduced and adt~pted byrthe Approved as to
Council of',the,City of Petaluma at a Regular meeting on the :I s` day°ofTebruary. (orm:
20.10.'by tfie, following vote:
City Attorney
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
li -
City Clerk
Mayor
S