HomeMy WebLinkAboutStaff Report 3.A - Revised 8/5/2013 REVISED Items#3 .4
CITY OF PETALUMA, CALIFORNIA
MEMORANDUM
Finance Department,11 English Street,Petaluma, CA 94952
(707) 778-4352 Fax(707) 778-4428 E-mail:financenacipetaluma.ca.us
DATE: July 31, 2013
TO: John Brown, City Manager
FROM: Bill Mushallo, Director of Financa22---------
SUBJECT: Correction to Claims& Bills Agenda Item for June 2013
An error was discovered in Attachment 1 to the June Claims and Bills agenda item in
which the beginning check number was recorded as 122449, when in fact it should have
been recorded in the attachment as 123449. The correction has been made and a new
Claims& Bills agenda item for June 2013 has been done. This was an inadvertent
typographical error that, in the future, will not occur again.
U4t
coa
2850
DATE: August 5,2013
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance Director
SUBJECT: Claims and Bills for June,2013
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution to Accept Claims and
Bills for June, 2013.
BACKGROUND:
The City Charter requires that all Claims and Bills are examined by the City Auditor and
approved by the City Manager.
Charter Section 64 provides, in part: The Auditor shall examine all payrolls, bills and other
claims and demands against the City, and shall issue no warrant or check for payment unless he
finds the claim is in proper form, correctly computed and duly certified; that it is justly and
legally due and payable; that a budget appropriation has been made therefore which has not been
exhausted, or that the payment has been otherwise legally authorized; and that there is money in
the City Treasury to make payment. (Reso. No. 101, ch.204, 6-23-51; Reso. No. 1, 6-13-61).
DISCUSSION:
The City presents all paid Claims and Bills to the City Council for review and acceptance. The
City's check register lists payments made by electronic fund transfers first, and a four-digit
number identifies them. The payments made by check are listed next, and a six-digit number
identifies them. The electronic fund transfers are processed through the Accounts Payable system
and follow the same numbering system as the checks.
The City Council requested additional detail regarding attorney's costs,to be included with the
monthly statement of claims and bills. Attorney's costs, for the period of April 1, 2013 through
April 30, 2013 are provided in Attachment 2 to this report. Councilmembers interested in
reviewing additional detail related to legal costs can contact Corey Garberolio in the Finance
Department at 778-4357 or carberolio@ci.petaluma.ca.us.
Agenda Review:
City Attorney Finance Director City Manager
FINANCIAL IMPACTS:
Claims for June, 2013 for all funds,total $3,625,055.37. Of that amount $366,385.15 are claims
in the General Fund. The balance of the claims in all other funds is $3,258,670.22.
ATTACHMENTS
1. Resolution to Accept Claims and Bills for June, 2013
2. Meyers Nave billing for April,2013
I Items listed below are large in volume and are not attached to this report,but may be viewed in the
City Clerk's office.
The Register is on file with the City Clerk's Office and is available on the City's Website at the following
link:
http://petaluma.granicus.com/ViewPublisher.php?view_id=-3
ATTACHMENT 1
CITY OF PETALUMA, CALIFORNIA
RESOLUTION TO ACCEPT CLAIMS AND BILLS FOR JUNE 2013
WHEREAS, the City Charter requires that the City Auditor shall examine all claims and bills
and the City Manager shall approve them for payment; and
WHEREAS, the following claims and bills have been examined by the City Auditor and have
been approved for payment by the City Manager:
Check Numbers: 123449 through 123998
NOW, THEREFORE, BE IT RESOLVED that the City Council accepts said claims and bills
as paid.