HomeMy WebLinkAboutResolutions 86-323 N.C.S. 12/01/1986
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Resolution No. 86-323 N.C.S. MJA•cw
of the City of Petaluma, California
RESOLUTION AUTHORIZING ESTABLISHMENT OF BUDGET FOR SELF INSURANCE
OF THE WORKERS' COMPENSATION PROGRAM
WHEREAS, the City of Petaluma has authorized the
Self Insurance of the Workers' Compensation Program and,
WHEREAS, monies are required to self fund this program,
THEREFORE, BE IT RESOLVED, to adopt the budget as
listed in Attachment A.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the p ove as to
Council of the City of Petaluma at a (Regular) (~) () meeting f
on the ......_.~5~_..._.._.. day of ..................pe.C~l~P.~,x................_.._, 19_.~~, by the
following vote:
ity Attorney
AYES: DaVl-s, Woolsey, Balshaw, Vice Mayor Tencer, Mayor Mattei
NOES : .,~--
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ABSENT: el, ~••~ %~
1 ~,:
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ATTEST : .... ...................... ................ . •--............................_...._...
v ~ ~~
ity Clerk Mayor
(,bunch File ....................................
cn io-ss k~s. N~..........86-32.3.. N.cs.
In~,U1KK~K}5."` L;UMYra~'SA'1'lUN - SELF 'FUNllING ~ '
~ CITY OF PETALUMA ,
- Budget .Request '
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` No. ~ No.
P''~s~,ti~ir,; i Autlt Auth
' 1 934-85 .~ 9t35-f:6
_. Number Amount IJumlie r - •. -i-
An-o~in t
t
..:._
Intermediate Typist Clerk
. ~ ~ . 1 $ 6,697.60
_.. _ -
Benefits
Mandated (.W/G: UI• PERS• and
1=1-87./6-30-8:7 :~ '
. ~ ~ ._ $ 854.00
. Social `Security).
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Health & Welfare - - '
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• ; Dcpartmrnt
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~' vJORKERS' COMPENSATION = -SELF `FUNDING 1-1-87/6-30-87
' Personnel Justification..
As of T-1-87 the Personnel Office has additional work that can be justified by an Intermediate Typist-Clerk.
The available work includes the following on an on-going basis
- 1. Being trained as backup for the Personnel Secretary. Currently, there i•s no clerical backup: for the
Personnel Office: Without trained clerical support for the Per.sonneT Secretary, any absence of 'over one
week. will result in Ray-roll .delays., In October 19:85 the City moved. to a bi-weekly payroll.: With pay
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due every tw,o weeks the Personnel Office cannot. afford to allow time off: the week of payroll: In
order to, meet the :requirements of paper flow bet.w.een Personnel 'and Payroll..:, T;he Personnel Secretary
has agreed to take no more. fhat three days off at a time in weeks .for which payroll is due . The,
Personnel Secretary is eligible; .for four. weeks vacation and this-plu,s normal sick leave usage,
compensatory time-.,off for overtime worked 'and the twelve. holidays., has. ,.placed an excessive strain on
the operations of the Personnel Office.. i
2. Miscellaneous filing, is a duty which has often been forced. to wait weeks to be accomplished due to the
crush of urgent matters demanding attention. Various critical. timing elements, requiring efficient
methods to regulate '.the :processes (salary increases, employee evaluations; indust_r.ial leave' payments;
retirement paperwork„ insurance enrollments and cancellations; etc.) could be improved with the aid of
additional, help and all filing ;could be: maintained on a current basis, and all personnel jackets could
be neatly assembled in chronological order. ,
3. Posting of all employee vaeat'on, sick eave, compensation time acerued~ or used -has become
unmanageable: ,For. years this particular task h'as had to be condue;ted on an overtime• basis as it' is not
possible to include it in a forty- hour week .. It is estimated that additional help working on .posting
could maintain all files .on a current basis. An additional task would be to Bross-check the
Leave Requests against the Payroll Sheets to ensure that both records are in agreement.
4. Many related.:fi'elds tied to personnel matters have been added which increase the need for typing and
time 'could be usefully spenty to keep up with the flow of workers' compensation :claims, miscellaneous.
• letters, lists: and .reports that are done in the department on a regular basis,
5. Coordination with the Payroll Department to satisfy requests from loan companies prior to
refinancing; eta.. .and.. opening the mai'1 each day would relieve the secretary and. free her for
recruitment .and pre-hire coordination.
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WORKERS' COMPENSATION - .SELF FUNDING
-1-87/6-30-87`
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It should be noted that since 1978 ~ the employee population of the City has increased from, 18I to,
225` employees .
.while. -the Personnel Office s.taffin~g has remained constant. _
.This represents a 24.30 increase in~ .personnel
maintenance and. benefif pr:ocessing~. The majority of these new positions are Police Officers; which places the
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highest demand, 'on file maintenance{, especially in the areas of compensatory tune. off and workers" compensation.
In, addition, new programs have been added which require on-going monitoring by staff. These include:
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Two additional health) plans
. One self funded. dental plan
Long: term disabi~llty Ensurance
Compensatory time ofif
Self funded unemployment insurance program
Out of grade bene__fits
Training tune benefits,
Increased vacation benefits
Federally mandated prop-rams
COBRA
T:EFRA
FLSA
WOFKE~S` COMPENSATION - SELF FUNDING. 1-t-ui/t5-3u-as:i
;:~ - ~ r„ ,
• CITY OF PETALUMA "
_• Budget Request .. -
• DF PAN111t~~'f J DIVISION FUND F10.
_ ~ DESCFIP"f ION DA'f.E5 & HOURS A`(~U:NT
42' - 'frav'~1 & ?feeti'ngs
_ Workers' Compensation Seminars $ 250.00 '•
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43 - Education
44 - Dues 6 PJblcations
Dcpartr~ent
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WORKER`S' GOMPENSAT_ION -SELF FUNDING 1-1-8776-30-87 ~ .
" The Personnel Office is recommending that the following programs be initiated to ensure that the Sel,f~ Insurance
of Workers' Compensation at ~150,'0~00 ~ Claim is a viable: program. The following is a six month Budget,
.4'7 Claim Administrator ~ ~ 22,5.U'D.,0,0
This -is to do th`e ,administration of claims. payments and review. The Redwood
. Empire Municipal Insurance' Fund. 'has agreed to provide this serdice. They currently
' administer claims for all Sonoma. County" Cities . ~!
Safety/Educational 1Vlaterials and' Training ~ $ 3; 500, 00
This is for. safety training in ,Workers' Compensation. It includes 'on-site safety
training by outside consultants. and the. purchase `of general safety .materials.
Claims .Audi:t N / A
_ year 2, 88/89 -
• estimated a,t X3,000 to ensure claims
_ are being properly handled. _
~ Ac;tuarial Audit =year 2;,, :88/89 N'/A
estimated at $3, 00.0` to ensure .reserves: are
adequate,
- .;75 Excess Insurance This is -the cost- of insurance above t'he SIR ._ The ~glicy year $ 25,44:0.00
would 6e from 1-1-87 to 12;-3`0-86,: ,
- . 77 Claims :Reserves At $150, 000 SIR ,per claim,, ARMTECH in its December '85 report $175, 000. QO
(current yr.) indicated that $3'50, 000 per year is a prudent reserve for
normal losses.
.79 Claims Reserves - 0 -
{prior yrs. )
• wt,xK ~.K~~ ' ~u~ir_~;w~E~'rluiy - sr:Lr r"'uNU:1N~ 1-1-87 /6-30-8,T~
CITY .OF PETALUMA `~,
Budget Request •"
:U,EP71K'TP1Eir'"I` - UIV IS IpN FUND NO .
' DESCRIPTION AMOU.PJT •
1P I'G~1L -(aU I l'~11'N't, - RGPI,ACL~LhN'P: .
. _ ,.NONE
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(:~PI1'AL GQULE'"1INT - NGW
SECRETARIAL DESK
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$50.0..00
DEPART~.ENT