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Home My WebLink AboutStaff Report Item 3.D 9/9/2013 Agertc Itevw#3 .D n aq �85e . DATE: September 9, 2013 TO: Honorable Mayor and Members of the City Council FROM: Patrick Williams,Police Chief SUBJECT: Resolution Approving the Funding Plan for the Public Safety Dispatch Supervisor Position and the.Full-Time•Public Safety Dispatcher Position Approved by City Council Resolution 2013-124NCS on August 5, 2013. RECOMMENDATION It is recommended that the City Council adopt the attached Resolution Approving the Funding Plan for the Public Safety DispatchiSupervisor Position and the Full-Time Public Safety Dispatcher Position Approved by CityCouncil Resolution 2013-124NCS on August 5, 2013. BACKGROUND On August 5, 2013, the Police Department submitted a request to establish a Public Safety Dispatch Supervisor and backfillthat position by hiring a 10`h Public-Safety Dispatcher position. The action"was'to be paid for with salary savings from freezing a:full-time Police Officer position. The Petaluma City Council aproved the creation of the Public Safety Dispatch Supervisor position and the"backfill 10` Public Safety Dispatcher position, but declined to allow the action to be funded by not filling a police officer position: Council requested staff identify an alternative funding plan and return to Council on September 9, 2013 for review of that funding plan. ;Since the staff presentation on August 5, 2013, a full-time dispatcher has submitted her resignation resulting in additional staffing demands on the dispatch center. Accordingly, the impacts of this vacancy are now anticipated and accounted for in the funding.plan. DISCUSSION The Public Safety Dispatch,Supervisor position was filled August 26,.2013'from existing Dispatch staff. The.cost of upgrading an existing Public'Safety Dispatcher position to a Public Safety Dispatch Supervisor position is calculated to cost approximately $22,075 for the remainder of FY 13/14 and $31,221 for the whole of FY 14/15. Recruiting for the 10`h'or"backfill" full-time Public Safety Dispatcher position will begin immediately, however this is a lengthy process and we do not anticipate filling the position until Agenda Revie City Attorne Finance Director City Manager December 1, 2013. The cost of this position is estimated at $54,661 for the remainder of FY 13/14 and $97,214 for the whole of FY 14/15. Staffing for the unanticipated vacancy wi1l be accomplished using part-time employees and overtime. Clearly, the least expensive alternative--is using part-time people and that approach will be used as much as possible. Nonetheless, there will'be an increase in overtime to fill these hours, as well as those associated with scheduled and unscheduled leave of the remaining full- time dispatch staff The part-time hours are"covered by the salary savings accrued in the vacancy: The over-time costs are calculated to be approximately$30,000, and that cost is now included in the funding plan. The total funding necessary for both positions and to cover overtime costs for the unanticipated vacancy for the remainder of FY 13/14 is calculated at $106,736. The total funding necessary for both positions for FY 14/15 is calculated at $128,435. These positions willbe-funded by combining multiple funding sources to reach the whole. The amount of$54,000,budgeted for a Dispatch Supervisor in the FY 12/13.Police Department budget'will be restored for the FY 13/14 and FY 14/15 Police Department.budgets. The City projected $100,000 in revenue from the Supplemental Law Enforcement Services (SLESF) for FY 12/13 with,actual.revenues received coming in at $1.15,000. The overageof$15,000 from SLESF will be applied to the cost of these positions for FY 13/14. Salary savings from the Finance.Department has been identified in the amount of$25,000, and salary savings from the Parks;and Recreation Department has been identified in the amount of$15,000, as a result of time taken to recruit and fill positions. The directors of those departments have volunteered to transfer these funds to the Police.Department budget to support-the dispatch need. The Police Department has identified approximately $84,313.69 in unclaimed currency held as evidence/found property. The Police Department is working With the Finance Department and the City Attorney in developingthe,appropriate procedure for releasing these funds so they can be applied to the FY 14/15 budgetto.fund these positions. The 2-year funding plan for these positions is as follows: Cost FY 13-14 FY 14-15 Dispatch Supervisor $ 22,075 $ 31,221 Dispatch Position. $ 54,661 $ 97,214 Estimated OT`Created by Unanticipated"Vacancy $30,000 $ 0 Total Cost, $106,736 $128,435 Funding Source FY 13-14 FY 14-15 Budget Restoration $ 54,000 $ 54,000 SLESF Unanticipated Revenue $, 15,00.0 $ 0 Finance & Recreation.Salary Savings $ 40,000 $ 0 Evidence/Found'Property $.0 $ 75,000 Total Funding $109,000 $129,000 The Council's approval of this funding plan:is respectfully requested. Once,the funding plan is approved, staff will proceed with recruitment for the 10`h or"backfill" Public Safety Dispatcher position. FINANCIAL IMPACTS This funding plan meets the requirement for identifying a two year_funding source for the positions without freezing any current police officer positions. ATTACHMENTS 1. Resolution Resolution No. 2013=XXX N.C.S. of the City of Petaluma, California RESOLUTION APPROVING THE FUNDING PLAN FOR THE PUBLIC SAFETY DISPATCH SUPERVISOR POSITION AND THE FULL-TIME PUBLIC SAFETY DISPATCHER POSITION;APPROVED BY CITY COUNCIL RESOLUTION 2013-124NCS ON AUGUST 5,;2013. WHEREAS,.the-Petaluma City Council approved the creation of the Public Safety Dispatch Supervisor position and the backfill 10°' Public Safety Dispatcher position, but declined to allow the action to be funded by not filling a police officer position; and, WHEREAS, the Petaluma City Council requested staff identify an alternative funding plan and return to Council on-September"9, 2013 for review of that funding plan; and, WHEREAS,.a funding,plan.has been presented thatidentifies funding for the Public,Safety Dispatch Supervisor position and the backfill.1.0`h Public Safety Dispatcher position without'freezing-a po lice officer position. NOW,THEREFORE, BE IT RESOLVED thatthe City Council of the City of Petaluma: 1. Approves the.following 2-year funding plan: Funding Source FY 13-14 FY 14-15 Budget Restoration $ 54,000 $ 54,000 SLESF Unanticipated,Revenue $ 15,000 $ 0 Finance &:Recreation Salary Savings $,40,000 $ 0 Evidence/Found Property $:0 $ 75,000 Total Funding $109,000 $129,000 2. Authorizes the;Police Department to proceed with'recruitment and hiring of a 10`h Public Safety Dispatcher position effective with the adoption of this resolution.