HomeMy WebLinkAboutResolutions 86-160 N.C.S. 06/30/1986
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JUN 3 0 1986 2
l~esolutiOn NO. 86-160 N.C.S.
of the City of Petaluma, California
RESOLUTION APPROVING SALARY AND SUPPLEMENTAL WAGE
BENEFITS FOR EMPLOYEES IN UNIT 1 (CONFIDENTIAL)
WHEREAS, the Employees in Unit 1 are not represented by
any recognized employee organization; and,
WHEREAS, the City Manager, pursuant to Section 28, City of
Petaluma City Charter, is required and empowered to make a
recommendation to the City Council on matters related to
employees' compensation; and,
WHEREAS, the City Manager has recommended that employees
of Unit 1 receive salary and supplemental wage benefits,
NOW, THEREFORE, BE IT RESOLVED that the salary and
supplemental wage benefits as specified in the attachments for employees in
this unit, being in the best interest of the City, be approved and shall
become effective July 1, 1986, and the City of Petaluma will be making
contributions to the retirement plan on behalf of the employee, however,
the employee may not opt to receive this contribution in cash.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the
Council of the City of Petaluma at a (Regular) (#~ji~j!~ meeting
on the ---•--30th....... day of ................June--...---..-..................-., 19.86., by the
following vote:
AYES: Sobel, Cavanagh, Davis, Woolsey, Tencer, V.M. Balsha
NOES: None
ABSENT: None
ATTEST : ............... ..............•--- -- .......--•- -- --..-........................
City Jerk
tei
Mayor
Council File.....--...-°---.°----°-°-....-..
CA 10-85 Ices. No........8.6_-16 ~. N.C.S.
TABLE OF CONTENTS' „
GENERAL
Section 1 Term of: Agreement
GOM-PENSATION
Section 2 Salary -
Section 3 Retirement Contribution
Section 4 Overtime
Section 5 Compensation for Clothing Loss.
Section 6 Vacation,. Payment of
Section 7 Sick 'Leave, Payment at Retirement
Section 8 Deferred Compensation
INSURANCE
Section 9 Health .Insurance '
Section 10 Dental. Insurance
Section 11 Life Insurance
Section 12 Long-=Term Disability
LEAVES
Section 13 Vacation.
Section 14 Sick Leave.
Section 15 Bereavement Leave
Section 16 Holidays
Section 17 Military Lease
Section 18 Leave of Absences without Pay __
Section ' 19 Jury Leave
Section 20, Compensatory Time Off `
OTHER
Section 21 Retirement
Section 22 Grievance Procedure
G E~N~hJR AFL
Section 1, Term
This- compensation plan .shall be ~ for a one (1) year ,term for the fiscal
year- commencing. July 1, 1985, through June 30, 1986.
COMPENSATION
Section 2. Salary '
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'The City shall adopt 'the following salary ranges for each of the
employees in the .following classifications during the term of this
compensation plan,,.
Unit 1 I II III IV V
Secretary to City Manager $8.89 $9.'.33 $9..78. $10.29 10.79
Secretary $7.98 8.3'7 8.79 9.24 9.70
Intermediate Steno=Clerk.. 6.79 7..13 7.49 7.8'5 8.26
Payroll Clerk 8.13 8.53 8.96 9.42 9.89
Administrative Intern 8.49 8.91 9.37 9.83 10.33
Section °3. RETIREMENT CONTRIBUTIQNS
'The City will pay . pf the employees! contribution to the Pub is
:Employees Retirement- System in the amount of 2 0 of an employee's
salary:
Section 4. .Overtime
A . General:... A'll hours worked in excess of eight (8) in any one ~ day
or in ;excess of forty (40) :in. any work week shall be .compensated.
for at `the overtime rate which shall be one and one=half {`lz-)
times the reg.izlar rate of pay.' Overtime shall riot b.e pyramided
or .compounded. -.
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GENERAL
Section 1,. Term.
This compensatiorn .plan shall be for a .one (1) year term for the fiscal
year eomrnencing July I, 1985, through June 3'0, T98b.
COMPENSATION
Section 2..'Salary
The City shall adopt the following salary ranges for each of the
employees in the following classifications during the term of this
compensation plan.
Unit 1 I II III IV V
Secretary to City Manager $$..89 $'9.33 $9.78 $1.0.29 10.79
Secretary $7..98 8.37 8.'79 9.24 9.7A
Intermediate Steno-Clerk 6.79 7.13- 7.49 7'.85 8.26
Payroll GIerk 8.13 8..53 8'..96. 9.42 9.$9
Administrative Intern 8.49 8...91,. 9.37 9.'83 1.0..33
Section- 3. RETIREMENT CONTRIBUTIONS
The City .agrees to payment of the empl oyees contr-buton to the,'
. Public Employees' 'Retirement System in the amount of 2 0 o-f an.
employee's salary. The City will also defer the ta xes. on the member's
contribution to P'ERS .
Section 4. Overtime
A: Gen;eral:. All.` hours worked in excess of eight {8;) in an:y one day
or'in 'excess of forty (40) in any work `week, shall b:e compensated
for at the overtime rate which shall be one and one-half (1`Z)
times. the regular rate of pay. ~ Overtime shall not be pyramided
or compounded. ,
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GENERAL
Section 1. Term
This compensation plan shall be. for a~ one (1)year term for the fiscal.
year commencing Judy 1., 1985, through June 30, 1986.
COMPENSATION
Section 2. Salary
The City shall' adopt the following salary ranges for- each of the
employees in `the following classifications, during the. term of this
compensation. plan-.
Unit 1 I II III IV V
Secretary to City Manager $8..8.9 $'9.33 $9.78 $10.29 10.79
Secretary $7.98 8,.37 8.79 9.24 9.70
lntermediate~ Steno-Clerk 6.79 7.13 7.4'9 7.85 ~ 8.26•
Payroll Clerk 8.13 8.5.3 8.96 9.42 9.88
Administrative Intern. 8.49 8.91 9.37 9.83 10.33
Section 3. 'RETIREM-ENT CONTRIBUTTON'S
The City will pay of the employees' contribution to the Public
Employees ,Retirement System in the amount of 2 0 of an employee's
salary
Section 4. :Overtime
A. General. All hours. worked in excess. of eight (8') in any one day
or ~.in' excess, :of forty (40) in any work week shall be aornpensated
for at the overtime r-ate: which. shall. be one and one=half (1.~)
. times the regular rate of pay. Overtime shall not be pyramided. __
or -compounded.
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B. Minimum,. Any employee required to work overtime shall, in no
case, be' compensa"ted :for less than one hour ,for such overtime.
C. Payment. for Work During Leaves.. When it becomes necessary by
an emergency "to have employees work during legal holidays or the
period such :employees .are entitled to vacation leave, such.
employees working .on` such legal- holidays and during periods of
vacation shall be entitled to receive additional remuneration at a
rate of one and one-half times their- regular rate of pay .
Section 5. Compensation for Clothing Loss
The City Manager is authorized to provide compensation to City
employees for loss o r damage to their clothing which. occ..urs during the
course of carrying out an official duty. A request for compensation
hereunder shall be submitted in writing,. in detail, to the City Manager
via the department head. concerned:. The amount of compensation, if
any, shall be at the discretion of the City Manager.
Section 6. Vacation, Payment at Termination
Employees who terminate employment shall be: paid in a lump sum for
all accrued vacation -leave earned prior to the effective date of
terminat"ion not to, exceed two (2) years accumulation.
Section 7. Sick Leave:, Payment of
In the event of the death or retirement of an employee> who .has
completed ten (10) or -.more years of .continuous service with the City,
the employee should be paid or shall `receive. to hi's benefit `fifty
percent. (50 a) of h"is accumulated but unused suck leave not to exceed
480 hours.
Section; 8,. Deferred Compensation
The City of Petaluma. shall make available to the members of this unit,
the City''s Deferred Compensation Plan.
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INSURANCE
Section 9. ~ Health Insurance
.During the per,:iod of thin Memorandum of Understanding, the City shall
pay any premium increases beyond 'the current. City contributions as
listed below. No increase in the dollar amount of the employee
contributions shall. be assessed during the term of this Memorandum of
Understanding .~
Employee
Employee + 1 dependent
Employee + 2 dependents
Section 10. Dental Insurance
Health Plan. of
Kaiser the Redwoods
$ 84.30 90..00
$167.60 $T85.00
$238.77 $24'3.00
S onorna
County
$108.75
$190.00
$2-56.15
The City shall provide, at no cost to the employee, fora group dental
insurance coverage program for City employees and dependents in Unit
1, during: the term of this Compensation .Plan.
Section 11. Life Insurance
The City shall pr-oxide, at no cost to the employee, group term. .life
insurance coverage in the principle amount of $10,000 per employee.
Section 12. `Long=Term Disability
The City shall. provide .for a long-term disability plan. The premium
to be paid. for by' the City.
LEAVE
Section 13.. Vacation
A. Amounts. All regular .employees of the City of Petaluma, after
working one full year are entitled `to the equivalent of eighty (80)
hours of vacation with p,ay in the year following the year in
which vacation is earned.
All regular employees of the City of Petaluma, after five (5)
years. of continuous service with the City, and beginning with the
sixth year., shall be entitled to the equivalent. of one' hundred
twenty (120) hours of vacation per year.-
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After ten (.10>) years of continuou's service with, the: City, eight:
( 8') hours of vacation shall be added for each year of continuous
service to a maximum ' of one hundred sixty (16:0) hours . of
vacation.. -
B . Scheduling',. 'The times dur-rig a calendar" year _in which an
employee 'may -take, his vacation- shall be determined by the
departmenf head with due respect 'for the wishes of the employee
and particular regard, for the needs of the service.- If the
requirements' of the' service .are such than an employee cannot
take part. or ,all of hies annual vacation ?•iri a particular calendar
year, such vacation, shall be taken during the following calendar
year.
C . Deferral:, Any eligibae employee with fhe consent of the head of
his department and the Per-sonnel Office may defer five (5)
• working days of .his annual vacation ~ to fhe succeeding calendar
year subject 'to other provisions ofthis rule: A .written report of
each deferred vacation signed by the appropriate, department head
and the Personnel Officer noting the details shall be'~~kept on file
with the Personnel 'Off'icer. Vacation time accumulated in excess .
of two. years, shall- be lost. In "the. event one nor ~ more- municipal
holidays: fall within an annual vacation: leave, such holidays shall
not be charged as vacation leave .and vacation leave shall bei
extended accordingly,.
Section 14. Sick. L,eav
A.. General. Siek 1'eaV:e with pay ;shall" be g.r--anted to all probationary
and permanent employees within 'the competitive service. • Sick
leave shall not be considered as aright which an employee. may
use at° his di~scretiori, but shall be allowed only in case of,
necessity' or actual per..sonal sickness, disability, or as allowed' by
the compensation plan.
B .,Accrual,. ,Sick leave.; shall. accrue. to all full-time employees at the
,rate- of eight. 'hours for ~ each month of continuous service.: No-
emp''loyee shall accumul""ate more ..sick leave ~in any year than,
provided ..
C. Notification Procedures. In. order to ~ receive compensation while
ab'serit" on sick leave, the 'employee .shall notify his.immediate
superior or 'the Personnel Office prior- to or within four Hours
after this time set for beginning h's daily duties -as ~ may be.
specified.. by the Bead of his department. When .absence- is for
more than .three days duration, the ~emp~loyee may be, required to
file a physician!a. certificate with the Personnel .Office stating "the
cause of the absence.
D. Family .Sick Leave. `Leave of absence up to four working days
with. pay 'per fiscal year may be granted to an employee in the
event of serious illness or injury in the employees immediate
family and will be charged against si`ck' leave. The immediate
family shall consist; of the spouse, children, parents, brothers,
sisters, or other individuals whose. relationship to the employee is
that of a legal. dependent. In such case,,, the appointing power
shall grant such sick leave only when in his opinion the
relationship of the sick or disabled person to the employee
warrants such. use of sick leave.
E. Relationship, to Workers Compensation. Benefits shall be payable
in situations where employee absence is due to industrial injury
as prgvided`~'n. California -State Workers' Compensation Law. The
amount of disability. payments paid' to the injured, employee shall.
be deducted from salary payable to the employee while on sick
leave. During the first three (3) calendar days of absence for
industrial disability, employees will be compensated at their full
rate of p_ay without deduction from sick leave unless they are
hospitalized. Absences resulting in immediate hospitalization or
absences' continuing beyond the third day `shall be charged
against the employee at the rate of one-half . (1 /2) day for each
day of absence credited or compensated by workers' compensation
insurance, provided the City receives all compensation paid by
workera' compensation. payments only, without City payment for
salary at rio loss. of sick leave . Sick lease •for industrial injury
shall not 'be allowed for a disability resulting from sickness,
self-inflicted injury or willful rrmisconduct..
Section 15. Bereavement Leave
In the event of the death. of an employee's spouse, mother,
step-mother, mother-in-law, father, step-father, father-in-law,
brother; sister,- .child, including an adopted child„ grandchild and
grandparent, an .employee who attends the funeral shall be granted'
time off work with pay. The amount of time off.. work with pay shall
be .only that which is required to attend the funeral anal make:
necessary funeral arrangements, but in no event shall it exceed .three '
(3) working, days. These Three (3); days shall .not be chargeable to
" sick 1'eaue.. An additional two: (2) days required "for necessary fuzneral
arrangement"s' may . be. charged to the employee's . sick lease and any
additional `t'ime beyond these two days may be charged to accumulated
vacation or .leave •wthouf pay . Such bereavement leave shall not be __
accruable .from, fiscal year to fiscal year, nor shall it have any
monetary value if unused..
Section 16. Holidays:
A. Fixed: Holidays. The City shall observe eleven (11) fixed-date
holidays:. These holidays shall beestablished for the City's fiscal
year as determined by City Couincil resolution.
B . Floatn• Holida '. During tfie Fiscal Year the City will authorize:
one T. Floating Holiday!' per employee, which may be taken by
•the employee at` a time- selected. by the employee, subject to
operational requirements and approval "determined by the City..
Employees .hired between July 1, and December 31, will be eligible
fora "Floating Holiday" during the •course of the Fiscal Year.
Section 17. Military- Leave
Military leave. shall be arranged in accordance with the provisions of
State law. All employees entitled, to military leave shall give the
appointing power an opportunity within the limits of military
regulations to determine when such 1'eave shall be taken.
Section 18. Leave of .Absence without: Pay
The City Manager may grant a permanent or probationary employee
leave of absence w.'ithout pay or seniority 'for a period not to exceed
three {3) months,. Good cause•being shown by .a written request, the
City Manager may extend the leave of absence without pray for an
additional. period not to exceed six (6) months. No such leave shall be
granted except upon written request of the employee setting forth the
reason for the request, and the approval will be in writing . Upon
expi "ration of -a regularly approved; leave or within a reasonable period
of time after notice to return to duty, the employee shall be reinstated
in the position. held. at the time leave was ..granted.. Failure on the
part of an employee on leave to report promptly at its expiration, or
within a reasonable time after notice to return to duty, shall be cause
for discharge..
Section 19. Jury Leave
Every classified employee of the City who' is called or required to
serve as a trial juror .shall. be entitled to absent himself from his
duties with -the .City during th e period of such service or while
necessarily being present in court as a result of such call. Under
such circums.tances;, the employee shall be paid the difference between
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his; full salary and any payment received .
by him, except travel pay,
for such duty.
Section 2:0!. Compensatory Time Off
Employees may receive, in lieu of being,. paid -for overtime,
compensatory time off at a .mutually agreeable time between the City
and the. ,employee- 'subject to the operation requirements of fihe City and
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with approval determined by th'e City . No employee may earn .more
than one hundred twenty (120) hours .of Compensatory 'Time Off per
fiscal year. In addition, no employee may retain on the books more
than twenty four . hours of unused Compensatory Time at any given
point during the fiscal year. Amounts submitted in excess of these
limits shall be, paid at'time and one-half.
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OTHER
Section 21. Retirement
The City of Petaluma's retirement plan under the Public Employee's
Retirement System shall consist of the following items:
Miscellaneous Employees : 2 0 @60
Option: 19'59 Survivors Benefit
1 year Final Compensation. Aver-age
Unused Sick Leave Credit
Section 22. Grievance Procedure
A. Purpose of Rule
(1) To promote. improved employer-.employee relations by
establishing grievance procedures on matters for which
appeal or hearing is not provided by other .regulations.
(2) To afford employees indididually or through qualified
employee organization a systematic means of obtairirig further
consideration. of problems after ;every reasonable effort has
failed to; resolve them' through discussions.
(3) To provide. that grievances shall he settled as near as
possible to the point of origin.
(4) To provide that appeals shall be conducted as informally as
possible..
B . Matters Subject to Grievance Procedure.. The- grievance procedure
shall' be used to process and resolve ,grievances arising out of the
interpretation,, application, or enforcement of. the. express terms of
this compensation plan.
G. .Informal Grievance Procedure .= An_ employee who has a problem or.
`complai`nt should first try to get ;it settled through discussion
with, his immediate. supervisor without undue delay.. If, after this
discussion,. he does not believe the problem. has been
satisfactorily resolved, he shall have the right to discuss it with
his supervisor's immediate supervisor, if any, in the
admn_ istrative service. Every .effort should be made to .find an
acceptable solution by informal means at the lower possible level
of supervision,. If the employee is. not in agreement w, ith the
decision reached by discussion,.; he shall then have the right to
file a formal appeal in writing within ten (10) calendar days after
receiving the informal decision of his ;immediate superior. An
informal appeal shall not be taken above the appointing power.
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D. .Formal Grievance Procedure (.levels of review through chain of
command
('1) First level: of review... The appeal shall be presented in
writing to the employee's. immediate supervisor , who shall
render- his decision and comments. in writing and return them
to the employee within five (5) calendar days after receiving
the appeal. If the employee does not agree with his
supervisor's decision, or if no answer has been received
withn_ five (5} calendar days, the employee may present the
appeal in writing to his supervisor's immediate superior.
Failure. of the employee .to take further action within five (5 )
calendar days after receipt of the written decision of his
supervisor, `or within a total of fifteen (15) calendar days if
no decision i rendered, will constitute a dropping of the
appeal..
(2) Further level or levels of review as .appropriate. The
supervisor receiving. 'the appeal shall review it, render this
decision and comments in writing'., and return them to the
employee .within five (5) calendar- days after receiving the
appeal. If' the employee does not agree with the decision , or
if no answer has been received within five (5) calendar
days, he may present the appeal in writing to the
dep,ar"tment head.. Failure of the, employee fo take further
action within .five (`5). calendar days after receipt of the
decision or within a total of fifteen (15) calendar days if not
decision is rendered, will constitute a dropping: of the
appeal .
(3) Department, Review. The department head receiving the
appeal o'f' hi's designated representative, should discuss the
grievance with the employee, -his representative, if. any, and
with :other appropriate persons:. The. department head shall
render lids decision and comments in wr-iting, and return
them to the employee within. five (5) ,calendar days after
receiving the appeal. If the employee does not agree with
the :decision. reached, or if no answer has been received
within -five (5) calendar days after receipt of the decision. or
within a total of fifteen (I5) calendar days if no decision is
ren'd'ered, will constitute a dropping of the appeal.
(4) City Mariager. The City Manager receiving the appeal or is
desighated representative should discuss the g,riev~ance with
the employee, his representative, if any, and with other
appropriate person. The City .Manager may designate a fact
finding .committee, officer not in the normal line of
.supervision, or Personnel Board to• advise him 'concerning
the appeal: The City Manager -shall render a decision in
writing to the employee within twenty- (20) calendar da-ys
after receiving the ap,peal..
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(5) Conduct of Grievance Procedure:
(a) The time limits spe'cfied~ above may be extended to a
definite date by mutal agreement of the employee and
the."reviewer concerned.
(b) The employee may request the, assistance of another
. person of h-is own choosing in preparing and presenting
his appeal at any level of review.
{c) The employee and his representative may be privileged
to use a reasonable amount. of work time as, determined
b:y the appropriate department head in conferring about
and presenting the appeal.
(d) :Employees shall be assured- 'freedom from reprisal for
using the grievance procedures.
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Unit 2
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