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Home My WebLink AboutStaff Report 3.C 09/16/2013 ~y Ag-e victiItenv #3 .0 SAZU 185$ DATE: September 16, 2013 TO Honorable Mayor and Members of the,City Council through City Manager FROM Dan St. John, F:ASCE — Director, Public Works;& Utilities • Larry Zimmer, P.E. —Capital ProjectaManager SUBJECT: Resolution Accepting:Completion of the Petaluma,River Trail Enhancement Project RECOMMENDATION Staff recommends that the City'Council.adopt the attached Resolution accepting completion of the Construction Contract for:the Petaluma River Trail Enhancement Project. BACKGROUND The project connected the previously existing.River Trail at Lakeville to downtown except that a barrier still exists where the flood project is incomplete. The project is:comprised of the construction of a multi-use trai/pathway,a;pre-fabricated pedestrian bridge, sidewalk, curbs and gutters, ADA compliant curb.ramps„retaining walls, lighted,crosswalks, railroad signal, and striping. A consultant prepared plans and specifications for this project several years:ago, but the project was delayed pending land access and;permitting issues. The-base bid constructed the Petaluma River crossing at Copeland, a pedestrian and bicycle trail and.a.lighted crosswalk at Lakeville Street Bids were opened on March 8, 2012, and on May 7, 201 2, thecCity Council approved the . project and awarded the base bid of.the construction contract to Ghilotti Construction Company in the:amount of$953,657. The additive alternative include the trail connections to Washington Street and'a short segment,along Petaluma River by Lakeville Street was not y awarded due to rightlof Way limitations=and work needing to:be;completed by the Petaluma Flood Control Project: :Construction was successfully.completed on August,,2013 within the existing CIP;6udget. The proposed. action:meets,Council Goal:: "Plan for and implement priority capital projects as funding'pernvts". Agenda Review: City Attorney Finance Director City Manager DISCUSSION The final-construction Contract•cost is $1,036,473 i .65, whichncludes change orders totaling• $131,416.70 and contract unit items,below the bid estimate of($48,600:05). The approved project budget established a change order'contingencyof$143,000 for unforeseen conditions. Change orders included environmental perimeter fence along the river edge, bridge abutment changes, a modified railroad signal foundation, a gravel access;road, Class III soil off-haul, utility delays at the railroad crossing, tree and brush removal, soil stabilization along the trail, fence replacement, gravel stockpile,:drainage modifications and utility,conflicts, and relocation of a pedestrian push button pole. Contract savings resulted in lower,than.estimated unit quantities for aggregate base, 0-2' and 4'-10' retaining'walls, bridge approach concrete work, sidewalk, trail header boards, chain;link fence, storm drain modifications, and pedestrian metal . railings. Contract increases resulted in higher than estimated unitquantities for 2-3' retaining walls,asphalt, and geo-fabric: These were a result of field conditions necessitating additional materials over design estimates. Construction costs included approximately$22,000.00 for construction support by CSW, $13,070 for construction testing and specialty inspections completed'by Miller Pacific , $19,421 for Summit to provide SMART required railroad flagging, $4,483 for a California Department of Fish and Wildlife permit, and approximately $125,000 for administration, construction management, and construction inspections performed by Public Works&Utilities staff There are no disputed claims and the project was completed without any significant incidents. Following the acceptance of the project', staff will submit the final invoice to SCTA for Measure M reimbursement. • FINANCIAL IMPACTS The FY 13-14 budget for the Petaluma River Trail Enhancenieht Project, Project Number. C03200503, was approved by the-City Council in the amount of$1,767,000. The total cost for the project is approximately$1,748,974. The City will be reimbursed by Measure,M'funds up to the amount of$2,000,000, all remaining funds will be returned to'SCTA to be used on future countywide projects. • 2 Approved FY 13-14 Estimated Final Uses Budget ProjecfCost. Design and Environmental '$ 214,000 $ 214,000 • Right-of-Way $ 61,000 $ 61,000 Construction,Contract $ 967,000 $ 1,036,474 Construction Management $ 49,000 $ 81,500 Legal•and.Administration $ 37,000 $ 37,000 Salaries and'Benefits $ 230,000. $ 230,000 Contingency $ 120,000 CIP Overhead $ 89;000 $ _ 89,000 TOTAL $ 1,767,000, $ 1,748,974 Funding Sources; Former PCDC Eunds. $ 45,000 (Overhead) Measure M Funds $ 1,722,000 ATTACHMENTS 1. Resolution 2. Location map • 3 Attachment 1 • RESOLUTION ACCEPTING COMPLETION OF THE CONSTRUCTION CONTRACT FOR THE PETALUMA RIVER TRAIL ENHANCEMENT PROJECT NO.C03200503 WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter, Section 20162 of the California Public:Contract Code and other applicable law, the City of Petaluma solicited bids for thePetaluma=River Trail Enhancement,P-roject ("Project"), and WHEREAS,bids for the Project were opened on March 8, 2012, in accordance with California Public Contract Code Section:4104:5 and other applicable;law; and WHEREAS, the apparent low bid for the Project was•Ghilotti Construction Company ("GCC") in the amount Of$953,657; and WHEREAS, byResoiutionNo::2012-054, adopted-on,May 7, 2012, the City Council found•the bid.of$953,657 for the Project to be the lowest responsive bid, awarded the Project to GCC•in the amount of$953,657, conditioned on GCC's timely executing the Project contract and submitting all required documents and authorized and-directed the City Manager to sign the Project contract on behalf Of the City, upon such timely submission and to execute on behalf of the City any amendments to the Project contract that are necessary to effectively complete the project and/or to realize the Project and/or cost benefits for the•City;cand WHEREAS, the following€contract change orders (CCO)affecting the Project amount have been approved: Change Order Number Description Amount • CCO#1 Environmental perimeter fence required per the,Dept. of Fish and:_Gaine,'Permit. $3,692:00 CCO #2 Fabrication for an,steel plate needed, Abutment 1 $400.00 CCO Modification to'the railroad:foundation=due to utility Conflict $10,928.24 CCO #4 Addition of geofoam behind Abutment I instead of Engineering fill;to meet seismic requirements $41,469.60 CCO #5 Installation of a.gravel,access road' $14,000.00 CCO #6 Utility conflicts and design modifications at.Abutment 1 $7,329.86 CCO #7 Off-haul of Class III'soil,:with a reduction of Class land Class 11 soil unit costitems';resulting in.a no costchange order $0.00 CCO #8 Delays-to contractor caused by utility conflicts at the railroad,crossing on Lakeville Street $5,512.85 4 CCO;#9 Additional tree and brush retnoual in-.or"derfo.build the Trail retaining wall. $2,810.00 CCO.#10 Soil stabilization the trail along the Petaluma River edge $7,639.36 CCO #11 Replace:fence,datrnaged,by tree and brush removal on CCO #9 $11,392.50 CCO #12 Stockpile of gravel $1,500.00 CCO #13 Various utility conflicts,,:storm drainage modifications additional surveying and minor concrete work. Some work eliminated the needfor unit items thatresulted:-in contractunder-runs $19,902,84 ' CCO #14 Relocation ofpedestrian push button pole on Lakeville. Street to Meet AADA requirements $4,839.45 Total change orders: $131,416.70 Over-runs included 2-3' retaining Walls, asphalt, and geo-fabric Under-runs included aggregate base, 0-2' and 4'-10' retaining walls, bridge approach concrete work, sidewalk, trail header boards, chain link fence, storm drain modifications, and pedestrian metalrailings Sum of over-runs/under-runs: $(48,600.05); and WHEREAS, the final;contract;amount, as amended, including all change orders, is $1,036,473.65; and WHEREAS, the estimated total cost of the Project is $1,748,9,.74, within the"approved Project budget; and WHEREAS, City staff havedrispected the Project and determined that it has been completed-in,accordance with the'contract requirements, subject to completion,of the punch list work, and the Contractor's continuing warranty and obligations pursuant to the contract; and WHEREAS, based on the foregoing, staff recommends acceptance of the Project on behalf of the City. NOW, THEREFORE, BE IT'RESOLVED by the City Council as follows: 1. The contract entitled Petaluma River Trail Enhancement Project, Project No C03200503, with the final contract amount of$1,036,473.65, is accepted as complete, subject to the Contractor completing the punch list work prior to the release of the 5 retention,,and the Contractor's continuing warranty and other obligations pursuant to the contract. 2. The.City;Clerk is hereby authorizedrand;directed to file•allotice ofCompletion concerning the Projectwith`the Sonoma County Clerk's Office within ten (10) days of the date of thi's Resolution. 3. Staff are hereby authorized and directed to,release all undisputed retention not subject to pending change orders within sixty(60) days of the date of this Resolution and in accordance with the terms•of the Project contract, California Public Contract Code Section 7107 and applicable law. • 6 -,,1 , %-4\71fr,' - isoy... - : :4 \*.•• V� 4s4 �� " •\ yr- �G ,• O AT d Ai- ' rum , '�'+k • / �f.) , „_ .. <" \ • 11111:57/P r....■••• ( ' I A Ihi.o., . :. 00 . , s'N ..., ae'' Ms ..,, , . '.-H .. 3\,e.r.,/,. ',fa, fay..,., , . ‘7.7.-?‘‘. .'s:S4 , — 4,42% , . ,9 its • 4 -.1, - \...- '! �., tai •' r -• ' ` l Vii' ii:kiii.lirek,44 .4: r-'• -..-1 . A c i a �y lip . °' �_ , 0 144.... ... 0-44 A.. 4 .. , .,. . • . .... . . . .., .c., . , . 1 .1. 4." . .. ... 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