HomeMy WebLinkAboutResolution 2003-186 N.C.S. 09/15/2003resolution No. 2003-186 N.C.S.
of the City of Petaluma, California
ADOPTING POLICY AND PROCEDURES
FOR STREET SELECTION PROCESS FOR IMPROVEMENTS
AND STANIDARD CONSTRUCTION PRACTICES
WHEREAS, the City Council appointed and charged the Citizens Advisory
Committee on Street Improvements to conduct a comprehensive review and analysis of
Petaluma street maintenance and reconstruction requirements, and to recommend
strategies to improve the existing street network to an acceptable standard; and,
WHEREAS, during 2002 and 2003 the Public Facilities and Services Department
held regular monthly meetings with the Citizens Advisory Committee on Street
Improvements in order to determine the various construction policies and practices
necessary to make the most effective use of street repair monies and to pursue additional
funding opportunities; and,
WHEREAS, the Citizens Advisory Committee on Street Improvements has
presented its findings and recommendations to the City Council.
WHEREAS, the findings and recommendations of .said committee have, in part,
been summarized and put forth in a formal Policy and Procedures.
NOW, TIIEREFORE, BE IT RESOLVED by the City Council of -the City of
Petaluma that the attached Policy and Procedures for Street Pavements: Reconstruction,
Rehabilitation, and Maintenance be adopted, and the City Manager authorized to sign and
adopt said policy.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a (Regular) (Adjourned) (Special) meeting form
on the .........15.`h........... day of ........~~1?~~.Cnl~i«1 ............................. 20.03., by the
following vote: •••••••• ••~ •••••••• Y •••••••
~ Attorne
AYES: Canevaro, Mayor Glass, Harris, Healy, Moynihan, Vice Mayor O'Brien, Torliatt
NOES: None
ABSENT: None ~ ~~
ATTEST: ......... ............ .......... ................................................
.......y .. ............................ ............... ..........................
City Clerk Mayor
Council File ...................................
Res. Nn........z.Q0.3-~.$.~........N.C.S.
ATTACIIMENT
City of Petaluma, CA Number: 1
Policy and Procedures Date Adopted by City Council:
September 15, 2003
Subject: Street Pavements: Authority:
12econstruction,
Itebabilatation and
1Vlaintenance
City Manager
L General Policy
The City of Petaluma shall endeavor to provide cost effective pavement
reconstruction, repairs and maintenance to maximize the benefits of street repair
funds. Alternative repair strategies, construction and contracting methods will be
employed to meet street repair needs in an effort to reduce costs. In addition, new
proposed policies establish thickness for street paving sections to meet full life
expectancy for all asphalt pavements.
II. Background
The City of Petaluma recognizes that there is a need to provide cost effective
pavement reconstruction, repairs and maintenance to maximize the benefits of
street repair funds. To that end, the City appointed a citizens advisory committee
on street improvements to address the issue. This committee convened late 2002
and continued regular meetings with City staff through Spring 2003. Their
findings and recommendations regarding funding sources, and. alternative repair
and construction techniques were brought to the City Council in June 2003 (see
Appendix A: Power Point Outline Summary). One outcome was a
recommendation by the City Council for a proposed ballot measure for November
2003 for a utility tax to fund the street repair program.
Staff was directed to develop and implement technical portions of the
committee's final recommendations into a policy for the construction of new
streets and the reconstruction, repair and maintenance of the existing street
system.
Resolution No. 2003-186 N.C.S. Page 2
III. Technical Background
The Metropolitan Transportation Commission (MTC) oversees the disbursement
and allocation of federal and state funding for highway, roadway and bridge
repairs. Regarding pavements for local jurisdictions, the MTC has along
established pavement maintenance and repair computer program that is used by
the great majority of public agencies throughout California. The program is a tool
that assists in the inventory and assessment of pavement repair needs for streets.
Using this program, the MTC summarizes all the data from local agencies to
evaluate the relative needs of each and to determine appropriate distribution of
available funds to participating grant applicants. In addition, the commonality of
the program provides a platform for various agencies to interact and share data
regarding their street programs. In order for this program to work effectively,
cohesive data input and consistent comparative unit costs are necessary. For
example, if one agency uses different repair costs and/or pavement condition
thresholds than another agency for doing the same work, a comparison of the
program's output becomes meaningless and equitable funding disbursements
based on this data are not possible. However, manipulation of the computer
program at the local government level allows for assessments to be made for
alternative pavement repair strategies that may save money.
Staff and the citizens advisory committee on street improvements carefully
analyzed different pavement maintenance and repair methods and determined that
if alternative procedures were used and certain assumptions regarding pavement
conditions were made, streets could be repaired and maintained at significantly
lower funding levels than indicated by the MTC system and program.
IV. Policy Overview
Coordinating with the various City departments (Public Facilities and Services,
Water Resources, Parks and Recreation and Community Development), draft and
implement cost effectiveness strategies to insure that streets are well built and
long-lasting, and that street rehabilitation, reconstruction and maintenance achieve
a high degree of serviceability.
V. Implementation Strategies
1. The pavement policies for reconstruction and rehabilitation shall provide
an effective pavement street thickness as follows (see Appendix B):
® 4" for residential streets
® 5" for collector, local and commercial streets
• 6" for arterial and industrial streets
2. The above thickness policy should be considered for street construction as
well.
Resolution No. 2003-186 N.C.S. Page 3
3. Continue to use the City street trenching and backfill Standard Details No.
213, 408, 502 and 852 (see Appendix B). Modify pavement thicknesses
per policy No. 1 above.
4. Set a goal to seek a total of $SM for federal and state grants over the next
ten years for pavement improvements and maintenance.
5. Use the City's unit cost values, modified from MTC's values, as the initial
base cost assumptions for various pavement repairs. The city unit costs are
based on construction costs and do not include overhead costs that are not
directly attributed to construction. These unit cost values will vary from
project-to-project and from year-to-year.
6. Use policy assumptions for percentage of patching for each type of
reconstruction or rehabilitation treatment. This further refines the initial
cost assessment for the repair of a particular street. Apre-engineered
assignment of cost for this project element based on experience is
appropriate.
7. Use Pavement Condition Index (PCI) to determine existing condition
thresholds for different repair strategies. The PCI is a pavement condition
measurement standard established by Caltrans and is universally used to
evaluate pavement condition.
8. Continue to specify edge and feather grinding on all pavement repairs,
curb to curb improvements and maintenance projects to provide smooth
transitions for bicycle and pedestrian safety.
9. The City's intent is to install curb cuts (handicap ramps) where needed
with all street improvements that are initiated with a city project or are
initiated with a private improvement or development that requires a
permit.
10. The City's intent is to initiate a program to solicit public input regarding
appropriate pavement repair and rehabilitation techniques and practices for
the city's older crowned and cobblestone curbed streets. A public process
will provide an opportunity for input regarding the preservation of the
nature and character of the older city neighborhoods constructed prior to
the city's development of improvement standards.
11. When possible, pursue a benefit assessment plan, in collaboration with
residents, for the repair of sidewalks. According to state law, individual
property owners are responsible for repair and maintenance of sidewalks
contiguous to property lines. Assisting property owners in assessing and
Resolution No. 2003-186 N.C.S. Page 4
packaging projects economically and obtaining financial assistance when
possible will benefit both the property owners and the city.
12. Install new Class II Bicycle facilities (bicycle lanes) that are consistent
with both local and regional bikeway systems. These new Class II
facilities are generally appropriate on collector streets and some arterial
streets where sufficient extra width is available for bicycle lanes in both
directions that provide a link to other existing bikeways or major
destinations for bicycle travel.
The City's intent is to install new crosswalks at intersections where there is an
acknowledged and known need, and where general traffic and safety conditions permit
safe pedestrian crossings. When possible, these crosswalks should be installed in matched
pairs.
Resolution No. 2003-186 N.C.S. Page 5