HomeMy WebLinkAboutAgenda Bill 3A 02/22/2010
CITY OF PETALUMA, CALIFORNIA ~~~
PETALUMA COMMUNITY DEVELOPMENT COMMISSION FebrUCJr,/ Z2, Z®,
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Az;enda Title: Meeting Date: February 22, 2010
PCDC Resolution Accepting Completion.of the Construction Contract for
the Washington Street and Sixth Street Pavement Rehabilitation Project No. Meeting Time: 7:00 PM
0500207.
Category: ^ Presentation ^ Appointments ®Consent ^ Public Hearing ^ Unfinished Business ^ New Business
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Department: Director: Contact Person: Phone Number:
Public Works Vinc t , a/~engo
(^/"G Larry Zimmer 776-3674
Total Cost of Proposal or Project: Name of Fund:
$],804,000.00 estimated total project cost PCDC:
$1,283,] 89.12 base bid plus change orders FHWA Grant:
Amount Budgeted: Project Number: 000500207
$1,943,175 for total project
$1,407,425 bid plus contingency, as approved by City Current Construction Balance: $124,235.90
Council on April 6, 2009 (estimated project balance at closeout)
Recommendation: It is recommended that the Commission take the following action:
Adopt resolution accepting completion of the construction contract for the Washington Street and Sixth Street
Pavement Rehabilitation Project.
1. ^ First reading of Ordinance approved unanimously, or with unanimous vote to allow posting prior to second reading
2. ^ First reading of Ordinance approved without unanimous vote: Ordinance has been published/posted prior to second reading; see
Attachment
3. ^ Other action requiring special notice: Notice has been given, see Attachment
Summary Statement:
North Bay Construction Inc. has completed the construction contract for the Washington Street and Sixth Street
Rehabilitation Project for $1,283,189.12. Accepting completion of the construction contract is recommended.
Attachments to Agenda Packet Item:
1. Resolution accepting completion of the construction contract.
2. Location map.
Reviewed by Finance Director: Reviewed by City Attorney: A rov d Mana er:
Date: Z - `/~/ ~ Date: Date: Gam- / I~
Rev. #2, 2/9/]0 Date Last Revised: File: S:C'IPP Division`~;Projects'~.W'ashington ~. 6" Street
? Rehab C500207'•,construction'~.30 agenda bills`.accept
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CITY OF PETALUMA, CALIFORNIA
PETAL>(1MA COMMUNITY I)EVEI,OPMENT COMMISSION
FEBRUARY Z2,ZOIO
AGENDA REPORT
FOR
PCI)C RESOLUTION ACCEPTING COMPLETION OF THE CONSTRUCTION
CONTRACT FOR THE WASHINGTON STREET AND SIXTH STREET PAVEMENT
REHABILITATION PROJECT
I. RECOMMENDATION:
Adopt resolution accepting completion of the Washington Street and Sixth Street
Pavement Rehabilitation Project.
2. BACKGROUND:
Through a design consultant, Department of Public Works staff prepared plans and
specifications for the pavement rehabilitation of Washington Street and Sixth Street.
Bids were opened on February 4, 2009. On April 6, 2009, the Petaluma Community
Development Commission awarded a construction contract to North Bay Construction
Inc., and North Bay has successfully completed .the construction contract for
$1,283,189.12.
3. DlscussloN:
Staff recommends accepting completion of the construction contract, since the
contractor has fulfilled all contract requirements. Approval of this resolution will
assure release of retention to the contractor.
4. FINANCIAL IMPACTS:
Estimated total project cost, including design, construction contract, administration,
overhead, inspection, and quantity over-runs and under-runs, is $1,804,000. A total
project budget of $1,943,175 was authorized by Resolution 2009-04 on April 6, 2009.
A Federal Highway Administration (FHWA) grant will reimburse eligible costs for
design and construction contract in the amount of $957,000. Note, the total project
budget, based on the April 6, 2009 resolution, is less than the total project approved in
the FY 09/10 adopted budget, due to the fact that the project budget was adjusted,
based on actual bids, during the time that the FY 09110 budget was in process.
Final total project costs will not be determined until all closeout grant paperwork is
completed. At that time, the remaining project balance will be returned to PCDC.
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RESOLUTION
ACCEPTING COMPLETION OF THE CONSTRUCTION CONTRACT FOR THE
WASHINGTON STREET AND SIXTH STREET PAVEMENT REHABILITATION
PROJECT NO. C500207
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Washington Street and Sixth Street Pavement Rehabilitation
Project ("Project"); and
WI-IEREAS, bids for the Project were opened on February 4, 2009, in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was the bid of North Bay Construction, Inc. in
the amount of $1,126,425; and
WHEREAS, by Resolution No. 2009-04 adopted on April 6, 2009 the City Council of the City
of Petaluma and the Petaluma Community Development Commission ("PCDC") found the bid of
$1,126,425 for the Project to be the lowest responsive bid and awarded the Project to North Bay
in the amount of $1,126,425, conditioned on North Bay's timely executing the Project contract
and submitting all required documents, and authorized and directed the Executive Director to
sign the Project contract on behalf of the PCDC upon such timely submission and to execute on
behalf of the PCDC any change orders and other amendments to the Project contract that are
necessary to effectively complete the project and/or to realize the Project and/or cost benefits for
the PCDC so long as such change orders or amendments do not result in an increase in excess of
$281,000, or 80% of project contingency; and
WHEREAS, the following change orders (CCO) affecting the Project amount have been
approved:
CCO Description Amount
CCO#1 Installed additional traffic loops on Howard @ Washington
CCO#2 Saturday paving work in lieu of night work
CCO#3 Potholing water main on 6`" Street @ E Street
CCO#4 Salvaged cobblestones on 6t" Street
CCO#5 Removal and replacement of broken gutter
CCO#6 Repaired collapsed storm drain tubes on 6`" St. @ G & H
CCO#7 Installed concrete cap to protect existing water main
CCO#8 Replaced broken manhole frames and covers
CCO#9 Replaced four traffic loops @6`"/D St. intersection
CCO#10 Reconfigured crosswalk layout on Washington Street
CCO# 11 Repaired sink hole on Washington @ Howard
CCO#12 Installed stabilization fabric on 6`" Street
CCO#13 Repaired water and sewer services, and replaced traffic boxes
CCO# 14 Replaced traffic signal pole on Washington @ Howard
CCO# I S Time extension
CCO# 16 Installed conduit and wiring for advance traffic loops
.$2,250.00
$37,586.08
$3,959.80
$8,736.43
$16,000.00
$29,574.00
$16,275.00
$4,275.00
$1,800.00
$2,541.00
$2,481.81
$6,027.50
$4,444.70
$3,678.25
$0.00
$7,129.58
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CCO#'17 Installed foundation for back-up battery $1,393.71
CCO#18 Extra sidewalk replacement and drveway'preparation in
advance of paving $8,611.26
Total Change Orders:
and
WHEREAS, the finial contract amount as amended,:including all .change orders, is
$1,283,189.12; and
$156,764.12
WI~EREAS, PCDC staff have .inspected the Project and. determined that it has been completed
in accordance with the contract requirements,. subject fo the Contractor's continuing warranty
and other obligations pursuant" o he contract; and,
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on behalf of
the City.
NOW, THEREFORE, BE IT `RESOLVED by the City Council ofahe City of Petaluma and
the PCDC as follows:
The contract entitled "Washington Street and Sixth Street Rehabilitation Project",
Project No. C500207, with the final contract amount of $1,283,189.12, is accepted as.
complete, subject to the Contractor's completing. all punch list work, continuing
warranty and other obligations pursuant to the contract.
2. The City ClerkfRecording Secretary is hereby authorized and directed to file a Notice
of Completion concerning the Project with the Sonoma County Clerk's Office within
ten (10) days of the date of this Resolution:
3. Staff are hereby authorized and directed to release all undisputed retention not subject
to pending change orders within sixty (60) days ofahe date of .this Resolution and in
accordance with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
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