HomeMy WebLinkAboutStaff Report Item 3.D 10/7/2013 A eeVwLai Itevw#3.V
W
R n. txt
0 e,
7858
DATE: October 7, 2013
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Bill Mushallo ,Directonof Finance
Pamala Stephens, Human Resources Manager
SUBJECT: Resolution Amending the Classification and Compensation Plan by Establishing
the New,Classification,and;Pay Range of Principal Financial Analyst.
RECOMMENDATION
It is recommended that the City Council,adopt,the attached:Resolution-Amending the
Classification and Compensation Plan by Establishing the`,New Classification and Pay Range of
Principal.Financial Analyst.
BACKGROUND
During the City Council's goal setting session in February, Financial Stability emerged as one of
the top priorities for 2013 and 2014.. Achieving and maintaining financial sustainability requires
significant high level financial analysis work. Some of the priorities associated with the
Council's goal of financial stability are::
1. Develop a Five-Year financial Plan for the General Fund.
2. Restore Reserves
3. Prepare financial forecasts for Utility and Special Revenue Funds
4. Addressloss of Redevelopment
S'. Establish a fiscally sustainablestorm water system
6. Continue to seek opportunities`to enhancerevenue souices
There are multiple projects associated-,with;each of the priorities mentioned above. Each of them
requiressignificant research and analysis. Recommendations need to be developed, reviewed,
finalized..and ultimately presented to policy makers ;the`public, and business community.
During the goal setting session the,Council expressed support to include a high,level financial
analyst position in the FY 2013-14 budget and.$150,000 was earmarked for the position in the
budget;that was adopted on Julie 3;.2013.
Agenda Review:
City Attorney Finance Direct. - i ``Manager
I
DISCUSSION
A review of similar classification and classification;salary, relationships,was conducted where
such positions exist (City of Santa Rosa and Napa and Sonoma County): Thereafter, a review of
similar classifications and-classification salary relationships,was conducted within the City's
existing internal pay structure:,In setting a salary range, we sought to place the classification
within the existing internal,paygstructure at a level consistent with,classifications of similar
complexity and responsibilityand also at a level that would be competitive with the external
market. Therefore, it is recommended that the salary range forPrincipal Financial Analyst be set
at $82,576.00 to $100,360.00. For these reasons approval of the recommended pay range is
respectfully requested. Once the classification is approved, staff will proceed with recruitment.
The City conducted a meet and confer session with the affected bargaining units on October 19,
2013.
FINANCIAL IMPACTS
Calculated at the step, which ismid-rage of the salary range,the total'annual compensation
for this position including salary and benefits is approximately$131,697.74.
With the Council's authorization of this position, staff will initiate recruitment and it is
anticipated that the position will be filled in November . The;approximate cost of the position at
third step through June 30, 2014, for salary and benefits, is $87,798.49.
ATTACHMENTS
1. Resolution and Exhibit A
a
Resolution No 2013-XXX N.C.S.
of the City of Petaluma, California
RESOLUTION AMENDING:THE;;CLASSIFICATION AND COMPENSATION
PLAN,BY ESTABLISHING THE NEW CLASSIFICATION AND
PAY RANG! OF INUPAL FINANCIAL ANALYST
WHEREAS', the City wishes<tokeep current its Classification and Compensation
Plan; and amendments,and or revisions to the Classification andCompensation Plan are
effective upon approval by the:City Council; and,
WHEREAS,the City Manager/Personnel Officer has determined that certain
duties and responsibilities are appropriately allocated to the classification of Principal
Financial Analyst (as attached hereto and marked Exhibit A); and,
WHEREAS, the pay range for the classification of PrincipahFinancial Analyst as
listed below, is hereby recommended, effective with the adoptionsof this Resolution.
h Classificanon Titlex;' Pay ,igelRer lylo h 4 V";17, e
.. wash •. a,J,4ise »�.1 w ;ia_�ia •w
Principal Financial
Analyst $6;881.33-$7;224.53-$7,586:80=$7,964:67-$8;363.33
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma:
1.. Approves the amendment to the Classification and Compensation Plan as
written in this Resolution including-the:amendment in the Competitive
Service of the Personnel System.
2. Takes this action pursuant to Personnel Code 3.04.020 and Personnel
Rules and Regulations (Rule IV- Classification and Rule V—
Compensation) and, that the notice of this action has been properly posted.
2
cc,e'Ltr
CITY OF PETALUMA
CLASS SPECIFICATION
Date: 10/07/2013
as$ Job Class:
Principal Financial Analyst.
Summary
Perform a full range of complex,, responsible, and varied professional, analytical, financial,
policy, and statistical analyses perform a variety of complex financial activities, including
management of the City's long-range^financial plan and other functions, programs and projects
in the Finance Department; may be assigned supervisory duties and, provide highly complex
staff assistance to the Director of Finance.
Class Characteristics
General direction is provided by the Director of Finance. Responsibilities include the direct
and indirect supervision of lower level professional,technical, and clerical personnel.
This class applies specialized and advanced level knowledge'to professional financial work,
and has responsibility for major programs or projects within the Finance Department. The
incumbent is expected to have a thorough knowledge of financial analysis, exercise
independent judgment, and serve as!aresource to other staff, departments, outside agencies, and
the public.
Essential Duties, Skills, andDentands=of the Position
The duties,skills, and demands described here are representative of those that must be met by an
employee to,successfully perform,the4essential functions-of this job. Reasonable accommodations
may be made.to enable individuals with a disability to perform the essential duties, skills, and
demands.
Duties:
Plan, coordinate and perform;complexfinancial, policy, and,statistical analyses; prepare financial
modeling and forecasts for long-range fiscal stability analyze alternatives and make effective
recommendations.
Plan, organize and manage the City's long-range financial plan and other functions, programs
and projects in the Finance Department.
Develop, prepare, present and maintain long-range forecasts for all major funds.
Conduct surveys, studies, and research, including rate and fee studies, related to the activities or
operatiomofthe City's finance;function:
Develop, analyze,review and present financial plans and policies.
Manage complex projects that cross departments and require City-wide coordination.
Assist in the development, coordination, preparation, and administration of the City's budget,
year-end audit,and Comprehensive Annual Financial.Report.
Develop and prepare narrative and statistical reports, educational materials, correspondence, and
related financial documents and written rnaterials.
Page 1..of 3' 7
Principal Financial Analyst
Develop, prepare, and present plans, policies, programs, reports,.and recommendations to the
City Council;,public;=and business community.
May supervise assigned professional, technical, and clerical personnel.
Assist, develop, and implement. Department goals, objectives, policies and procedures, and work
standards.
Perform related duties as assigned.
Skills/Abilities:
Perform complex and difficult financial, policy, and statistical analysis and develop effective
recommendations.
Understand, interpret, and apply financial planning, modeling and forecasting techniques.
Prepare, evaluate, and present financial-plans, policies, complex reports, and rate and fee studies.
Analyze and evaluate,issues; identify alternative solutions, and consequences of recommendations.
Conduct thorough surveys, studies, and research.
Collect, evaluate, and interpret varied and complex information and data.
Plan, organize and manage assigned,plans,functions, programs and projects.
Understand, interpret and,apply financial policies and procedures, and pertinent federal, state,
and local laws, codes and regulations.
Intermediate to advanced skill-level"in Microsoft Word; Excel, and.PowerPoint.
Participate in the preparation and administration of the City's budget, year-end audit and
Comprehensive Annual Financial Report.
Supervise professional,technical, and clerical personnel.
Effectively present information to City staff,the City Council, public and business community.
Establish and maintain effective working relationships with those contacted in the course of
work.
Communicate clearly and concisely, both orally and in writing.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to sit, stand, walk;use
the computer keyboard and mouse, use hands to finger, handle or feel; reach with hands and
arms; talk or hear; and smell. The employee.is occasionally required to stoop, kneel, and crouch.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities
required by this job include close vision, distance vision, color vision, peripheral vision, depth
perception, and ability to adjust focus. The noise level in the work environment is usually
moderate.
Page 2;,of'3
Principal Financial,Analyst
Qualifications
Knowledge of:
Principles, practices, and methods of financial analyses forecasting, and long-range
financial planning.
Principles, objectives, trends, and techniques of complex financial forecasting.
Principles and practices of budget preparation and administration.
Principles and practices of supervision, training, and personnel management:
Pertinent federal, state, and local laws, codes, and regulations
Modern office procedures, and computer equipmentand applicable,,software applications.
Education.and-Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities wouldrbe qualifing. A typical way to,gain such knowledge and abilities
would be.
Education:
A Bachelor's degree from an 'accredited college or university with major work in finance,
accounting, economics, or a closely related field is required. -A Master's degree is highly
desirable.
Experience:
Five years of increasingly responsible experience performing financial, budgetary, and fiscal
analysis. Work experience in a,local government or public agency setting is desirable.
Certificates/Licenses:
Possession of a valid California'Class C;,driver's license.
Established: 10/07/2013
Resolution#:
Department: Finance
FLSA Status: Exempt
Page 3 of 3