HomeMy WebLinkAboutPCDC Resolution 2008-02 3 /17/2008RES®LIJTI®IV IVO. 2005-02
PETALUMA COMMUNITY DEVELOPMENT COMMISSION
RESOLUTION ACCEPTING COMPLETION OF THE VILA CONSTRUCTION CONTRACT FOR THE
PETALUMA RAILROAD DEPOT RENOVATION PHASE 4
FREIGHT BUILDING -PROJECT #C200303
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the Petaluma
Community .Development Commission (PCDC) solicited bids for the Petaluma Railroad Depot
Renovation Phase 4 -Freight Building - ("Project"); and,
WHEREAS, bids for the Project were opened on June 20, 2007 in accordance with
California Public Contract Code Section 4104,5; and,
WHEREAS, the apparent low bid for the Project was the bid of Vila Construction in the
amount of $509,350,00; and,
WHEREAS, by Resolution No. 2007-12, adopted July 16, 2007, the Petaluma Community
Development Commission found the bid of $509,350 for the Project to be the lowest responsive
bid and awarded the Project to Vila Construction in the amount of $509,350 conditioned on uila
Construction's timely executing the project contract and submitting all required documents,
and authorized and directed the City Manager to sign the project contract on behalf of the
Petaluma Community Development Commission upon such timely submission and to execute
on behalf of the Petaluma Community Development Commission any change orders and other
amendments to the Project contract that are necessary to effectively complete the Project
and/or realize the Project and/or cost benefits for the City of Petaluma, so long as such change
orders or amendments do not result in an increase in excess of 10 percent of the total Project
amount; and,
WHEREAS, the following Change Orders affecting the Project amount have been
approved;
Change Description Cost
Order #
# 1 Changes Associated with Structure, Plumbing and Electrical $23,701
# 2 Changes Associated with Structure, Plumbing and Electrical $22,834
Total of all Change Orders $46
WHEREAS, the final contract amount is $555,885; and,
WHEREAS, Petaluma Community Development Commission staff has inspected the
Project and determined that it has been completed in accordance with the contract
requirements subject to the Contractor's continuing warranty and other obligations pursuantto
the contract; and,
PCDC Resolution 2008-02 Page 1
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the Petaluma Community Development Commission.
NOW, THEREFORE, BE IT RESOLVED by the Petaluma Community Development Commission
as follows:
1. The contract entitled Petaluma Railroad Depot Renovation Phase 4 -Freight Building
with a final contract amount of $555,885, is accepted as complete, subject to the
Contractor's continuing warranty and other obligations pursuant to the contract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice of
Completion concerning the Project with the Sonoma County Clerk's Office within ten
(10) days of the date of this Resolution.
Staff are hereby authorized and directed to release all undisputed retention not subject
to pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
ADOPTED this 17th day of March, 2008, by the following vote:
Cornrnissioner Aye No Absent Abstain
Barrett X
Freitas X
Harris X
Nau X
O'Brien X
Vice Chair Rabbitt X ~ ~ - -
Chair Torliatt X
_ ~.
- ~ ~ _.
i
_ ~_
Pamela Torliatt, C~ ~ .~ = '
ATTEST: APPROVED AS TO FORM:
Claire Cooper, Recording Se Lary Leslie Thomsen, Assistant General Counsel
PCDC Resolution 2008-02 Page 2