HomeMy WebLinkAboutStaff Report Item 3.B 11/18/2013 Agewida'IteAn#3.3'
44tAL Cc,
,77 2P>Vi'sed'
•
°<I
185$
DATE:. November 18, 2013
TO: Honorable.Mayor and Members of the City Council through City Manager
FROM: Dan St. John;F.ASCE—Director of Public Works and Utilities
Pamala Stephens-Human Resources Manager
SUBJECT: Resolution Amending the Classification and Compensation Plan by Establishing
the New Classification and Pay Range of Environmental Services Technician and
Authorizing the Position Allocation of Environmental.Services Technician and
Abolishment of the Position of Engineering Technician II in the Public Works and
Utilities Department.
RECOMMENDATION.
It is recomntendeftthat the City Council adopt the attached Resolution Amending.the
Classification.and Compensation Plan by Establishing the New Classification and Pay Range of
Environmental Services Technician and Authorizing the Position Allocation of Environmental
Services Technician and Abolishment of the position of Engineering Technician II in the Public
Works and Utilities Department.,
BACKGROUND
The City wishes to establish the new classification and position of Environmental Services
Technician which is currently budgeted in this fiscal year as an Engineering Technician II. The
Environmental Services Division is responsible for several regulatory related programs which
need additional support to maintain compliance with program requirements. The programs the
Environmental.Services Technician will support are outlined in the classification description
and will incladeithe Stormwate'r program that meets the new Municipal Separate Storm and
Sewer System (MS4) Phase2 permit requirements;the industrial pre-treatment program;
laboratory services and waterconservation. Additionally, the position of Environmental Services
Technician will provide shift coverage for other existing staff to accommodate for illness and
vacation.
DISCUSSION
The position of Engineering Technician II was approved:by City Council in the FY 13-14
budget on May 20,2013 for inclusion in the Public Works and Utilities Department. Following
the approved allocation, the work of the position was evaluated:and classified. It was
determined after review and study that the position be allocated to the new classification
Agenda Review: \\���
City Attorney Finance Director City Manage All
•
Environmental Services Technician and not the existing position of Engineering Technician II.
The new classification description identifies the variety of duties the position will perform in
water conservation, pollution prevention, groundwater, storm water, industrial pretreatment, and
resource conservation and other related duties. . The recommended salary range for the new
classification is below the approved Engineering Technician II classification pay range of
$58,718.40 —$71,391.42.
In setting a salary range, staff sought to recommend the placement of the classification within the
existing internal pay structure at a level consistent with classifications of similar complexity and
responsibility, while remaining competitive with the external market. A review of similar
classifications and classification salary relationships was conducted within the City's existing
internal pay structure. Based on the analysis, staff is recommending that the salary range for
Environmental Services Technician'be-set at $57,043.88 to $69,335.59 per year, which is
approximately 15%below the existing Environmental Compliance Inspector and equivalent to
the existing Laboratory Analyst.
For these reasons, staff recommends that the City Council approve the new classification, pay
range and position of Environmental Services Technician and abolish the vacant position of
Engineering Technician lI in the Public Works and Utilities Department.,
The positions discussed are within.the Water and Wastewater Enterprise Funds and result in a
net zero increase in personnel allocations for the department. If approved, staff will proceed
with recruitment. .
FINANCIAL IMPACTS
Calculated at the second step, the total annual salary and benefits for the proposed position is
approximately $98,365. The current fiscal year budget includes wages and benefits for the
currently vacant Engineering Technician 11 position. It is anticipated that following recruitment
the new position will be filled and occupied by about February 2014. The approximate cost of
the position through the end of FY 13-14 would be $49,000, which is within the current
budget for the position. . Therefore, no budget adjustment is required for the proposed action.
ATTACHMENTS
1. Resolution
2. Exhibit A
2
Attachment 1
Resolution No. 2013-XXX N.C.S.
of the City of Petaluma, California
RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION
PLAN BY ESTABLISHING THE NEW CLASSIFICATION AND
PAY RANGE OF ENVIRONMENTAL SERVICES TECHNICIAN AND
AUTHORIZING THE POSITION ALLOCATION OF ENVIRONMENTAL
SERVICES TECHNICIAN AND ABOLISHMENT OF THE POSITION OF
ENGINEERING TECHNICIAN II IN THE PUBLIC WORKS AND UTILITIES
DEPARTMENT
WHEREAS, the City wishes to keep current its Classification and Compensation
Plan; and amendments and or revisions to the Classification and Compensation Plan are
effective upon approval by the City Council; and,
WHEREAS, the City Manager/ Personnel Officer has determined that certain
duties and responsibilities are appropriately allocated to the classification of
Environmental Services Technician (as attached hereto and marked Exhibit A); and,
WHEREAS, the pay range for the classification of Environmental Services
Technician as listed below, is hereby recommended, effective with the adoption of this
Resolution.
@lasficahon` Trtl`e. rPayrRangPerontit
Environmental Services
Technician $4,753.66 - $4,989.90 - $5,240.56 - $5,502.05 - $5,777.97
WHEREAS, the current FY 13-14 budget includes allocation and funding of a
vacant Engineering Technician II position and the actual work planned for that position
has been evaluated and classified as an Environmental Services Technician.
3
NOW, THEREFORE, BE IT.RESOLVED that the City Council of the City of
Petaluma:
1. Approves the amendment to the Classification and Compensation Plan as
written in this Resolution including the amendment in the Competitive
Service of the Personnel System.
2. Takes this action pursuant to Personnel Code 3.04.020 and Personnel
Rules and Regulations (Rule IV- Classification and Rule V—
Compensation) and, that the notice of this action has been properly posted.
3. Authorizes the position allocation of Environmental Services Technician
and abolishment of the position of Engineering Technician II in the Public
Works and Utilities Department.
4
SAL tr Exhibit A
CITY OF PETALUMA
04 4-4111 SPECIFICATION
Date: 11/18/13
185e Job Class: 03
Environmental Services Technician
Summary
To perform a variety of responsible duties related to the site evaluations of industrial,
commercial, and domestic wastewater and storm water dischargers with the goal of seeking
compliance with local, State and Federal regulations; to perform.technical duties through public
education and investigations in support of several environmental programs including: water
conservation, pollution prevention, groundwater, storm water, industrial pretreatment, and
resource conservation; and to perform a variety of technical tasks relative to assigned areas of
responsibility such as field sample collection and sample analyses.
Class Characteristics
General supervision is provided by an assigned supervisor or manager.
This is a journey level technical classification. The Environmental Services Technician is
expected to work independently and have a thorough knowledge of environmental compliance
matters as they relate to industrial pretreatment, wastewater treatment, water conservation,
pollution prevention, storm water, ground water, solid waste, and quality assurance principles.
Essential Duties, Skills, and Demands of the Position
The duties, skills and demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this Reasonable accommodations
may be made to enable individuals with a disability to perform the essential duties, skills, and
demands.
Duties:
Collect samples from industrial,. commercial, domestic dischargers, storm water conveyance
system, the Petaluma River watershed and from various areas within the wastewater treatment
plant for chemical, biological, and bacteriological analysis to ensure compliance with local, State
and Federal regulations.
Perform basic and intermediate, standardized laboratory tests involving the chemical, biological
and physical analysis of water, ground water, storm water, and wastewater.
Initiate contact with businesses and the general public to provide general information regarding
various environmental programs.
Set up, calibrate, and operate a variety of field instruments for the analysis of samples; conduct
routine laboratory and field analysis.
Provide technical advice to the public regarding water conservation; distribute door hangers,
literature, and related information materials.
Perform groundwater monitoring and data management in support of the California Statewide
Groundwater Elevation Monitoring (CASGEM) program.
Perform_site evaluations for industrial and storm water dischargers; prepare technical reports and
correspondence related to site evaluation activities; and monitor submission of compliance reports
from permitted industries.
Interpret and explain pretreatment regulations, in an effort to achieve compliance; issue Notices
5
Environmental Services Technician
of Violation and take other routine steps as they relate to the enforcement of rules and
regulations.
Perform a variety of water conservation activities including field investigations, water use leak
evaluations, and the conduct of water efficiency surveys; install and/or provide assistance with the
installation of water saving devices.
Prepare a variety of reports related to environmental programs.
Assist recycled water customers with meeting the City's Recycled Water User's Guide
requirements; maintain recycled water Site Supervisor information.
Review and analyze technical data related to water-use efficiency, water conservation, recycled
water and water supply planning.
Perform preventative maintenance on monitoring and safety equipment.
Maintain documentation regarding site evaluations and complaints; compile and maintain
databases related to businesses, inspections, and compliance issues.
Assist operations staff with a variety of routine duties including, but not limited to, taking
instrument readings, assisting with special studies and pilot projects, and the general upkeep of
treatment plant facilities.
Respond to public inquiries in a courteous and professional manner; provide information within
the area of assignment; resolve complaints in an efficient and timely manner; participate in
community outreach efforts; and assist with the conduct of community outreach activities.
Build and maintain positive working relationships with co-workers, other City employees and
the public using principles of good customer service.
Perform related duties as assigned.
Skills/Abilities:
Independently perform site evaluations for illicit storm water discharges and of businesses for
Industrial Waste Pretreatment Program compliance.
Collect and perform routine analysis of water, wastewater, ground water and storm water
samples.
Analyze, interpret and explain regulatory requirements and conservation program elements.
Maintain accurate records and prepare clear and concise reports, correspondence, and other
written materials.
Perform water conservation, industrial discharger and storm water facility audits and site
evaluations to identify irregularities and make sound recommendations.
Operate and use modern office equipment including a computer and applicable software.
Communicate effectively both verbally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to use hands to finger,
6
Environmental Services Technician
handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required
to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel,
crouch, crawl; and smell. Specific vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The
employee must be able to perform inspections having sufficient strength to lift and carry tools
and materials weighing up to 50 pounds. While performing the duties of this job, the employee is
frequently exposed to outside weather conditions. The employee is occasionally exposed to
fumes or airborne particles. The employee occasionally works with use of vehicle. The noise
level in the work environment is usually moderate.
Qualifications
Knowledge of_
Wastewater treatment processes; industrial and commercial pretreatment processes; and separate
storm water sewer systems.
Basic chemistry principles, sample collection, basic laboratory testing methods and quality
assurance program principles.
Operation and maintenance of equipment used for the evaluation of commercial and industrial
waste, storm water, ground water, and water conservation.
Data collection and record keeping practices.
Technical writing principles.
Pertinent local, State and Federal laws, ordinances, and rules.
Water conservation best management practices, methods and techniques including irrigation and
plumbing principles.
Safe work methods and safety regulations pertaining to the work.
Principles and practices of effective customer service.
Modern office procedures and computer equipment.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Education:
Equivalent to an Associate's degree from an accredited college with course work in chemistry,
bacteriology, biology, environmental sciences, or related field.
Experience:
One year of responsible work experience performing physical, chemical, biochemical and
bacteriological analysis of water or wastewater, and/or performing site evaluations of
commercial/industrial facilities.
Knowledge of and/or experience working with a municipal wastewater pretreatment program
and water conservation program is highly desirable.
Certifications/Licenses:
Possession of a valid California Class C driver's license.
Possession of a Grade I Environmental Compliance Inspector Certificate issued by the California
Water Environment Association (CWEA) within 18 months from the date of appointment.
7
Environmental Services Technician
Established: 11/18/13
Resolution #:
Department: Public Works & Utilities
FLSA Status: Non-Exempt
8