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Home My WebLink AboutStaff Report 3.B 12/02/2013 • Age Iteww°#3.3- •4q AL ti'ti A�rx+R �85g. DATE: December 2,,201'3 TO: Honorable.Mayor.andMembers of the CityCouncil through City Manager FROM: Dan St.:J. , I.•'_ ' Director, Public Works i8.4. Utilities Larry Zimm r, P.E. Capital Projects Manager SUBJECT: Resolution.Accepting,Comp]etion of the Primary:Influent Pump Station(PIPS) Duty Pump;:Replacement Project RECOMMENDATION It is recommended that the:City/Council.adopt the attached Resolution accepting completion of the"PIPS Duty Pump Replacement Project. BACKGROUND The Primary Influent Pump Station{PIPS),-located at the site`oft_he former Hopper Street Treatment Plant,receives and pumps all of the City'swastewater to the;Ellis;Creek Water Recycling Facility. 'PIPS.is configured`with two sets,ofpumps; onesetoftwo small pumps handle "dry-weather flows"; and, a set of four large`ptiMps.handle "wet-weather flows." The existing dry-weather sewage pumps were installed in 1999, and control,operation modifications were made in 2002. When the:dry-weather pumps are out-of=service, the larger pumps are operated at low speeds to'conveydry weather flows: While running at-reduced capacity, the large pumps cannot handle fibrous materials and require service to de-rag the pumps,every 24-48 hours. Operation of these largepumps at such a reduced capacity isenergyinefficient. The project scope included-replacing the two smaller dry-weather pumps with modem sewage pumps to improve the overall operational efficiency and reliability of the station. City Council approved the;purchase of two 60-horsepower pumps in November 2012. The construction project scope included removal of the existing dry-weather pumps and support and. installation of the new pumps. The project included new pump:controls,,instrumentation and installation,ofnew automatic:speed drives to increase reliability and efficiency of the pump station during:dryweather operations. Bids were opened onJanuaryi6; 2013: On January 28, 2013;the City Council awarded the construction contractto Bartley.Pump,:,Inc. of Santa Rosa, CA, in the,amount of$191,778. Construction was substantially completed on August 5, 2013; Agenda Review: CityAttome( '.J ry Finance Director City Manage J.-- The proposed action meets Council Goal: "Plan for and implement priority capital projects as funding'permits". DISCUSSION The final construction cohtractcost is $185;778, which includes liquidated damages of$6,000. The liquidated damages were'assessed to Bartley Pump Inc. for exceeding the working days in the contract. The project budget established a contingency of$134,432 for unforeseen conditions. The cost of the pumps`was $103,790. Project costs included$38,470 for engineering and design performed by Public Works and Utilities Staff and ArcSine Engineering, and approximately $18;209 for construction inspection and management performed by Public Works &Utilities staff and ArcSine Engineering. There are no disputed claims and the project was completed without any significant incidences. FINANCIAL IMPACTS The PIPS Duty Pump Replacement Project Number C66401201 project,budget was approved by City Council in the amount of$574,000.. With the design, construction contract, pump costs, construction management and inspection, administration,,and-overhead cost, the total cost for the project was $349,317. At project eloseout, all remaining funds will be returned to the Wastewater CIP•fund to be used on,future projects. Following the acceptance of the project, the City Clerk will file'a Notice of Completion with the Sonoma County Recorder and the'Finance'Division will release the contract retention payment of$18,577.80 to the contractor within 60 days. ATTACHMENTS 1. Resolution 2. Location Map 2 Attachment 1 RESOLUTION'ACCEPTING COMPLETION OF THE PIPS.DUTY PUMP REPLACEMENT PROJECT WHEREAS, in accordance=.with Section.68'ofArtiele X of the City of Petaluia-Charter, Section 20162 of the California Public Contract Code and other applicable laws, the'City of Petaluma solicited bids for the Primary Influent Pump Station (PIPS)'Duty Pump Replacement ("Project"); and WHEREAS,bids for the Project were opened on-January 16 2013 in accordance with California.Public Contract Code'Section 4104.5 and other applicable laws; and WHEREAS,.the apparetit low bidder for the Project was Bartley Pump, Inc. with a bid of $191,778; and WHEREAS,by Resolution;No. 2013-017 N.0 S. adopted January 28, 2013, the City Council of the City of Petaluma;found the bid of$191,778 for the Project to be the lowest responsive bid; awarded the Project to Bartley Pump, Inc.,i the amount of$191,778 conditioned on Bartley Pump, Inc. timely executing the Project contract;::and.submitting:all required documents; and authorized and directed the City Manager to sign the Project contract on behalf of the City upon such timely submission and to execute on behalf of the City any amendments to the Project contract that are-necessary to effectively complete the project and/or to realize the Project and/or cost benefits for:the City; and WHEREAS,theliquidated damages.of$6,000 was assessed to,Bartley Pump, Inc. for delays in completing the construction and exceeding the working days per the contract; and WHEREAS, the final c ontract,amount as amended including liquidated damages is $185,778; and WHEREAS, City staff has;inspected the Project and detuniined'that it has been completed in accordance with the contract requirements subject to the Contractor's continuing warranty and other obligations pursuant to the contract;and WHEREAS,based orrthe'foregoing, staff recommends acceptance of the Project on behalf of the;City; • 3 NOW,THEREFORE,-BE IT,RESOI VED by the City C ouncil of the City of Petaluma as follows: 1. The contract entitled PIPS puty Pump Replacement, City Project Number C66401201 with a final contract amount:of$185,778,,is accepted as complete, subject to the Contractor's cbhtinuing warranty.and other'obligations pursuant to the contract. 2. The City Clerk/RecordingSecretary is hereby authorized and directed to file a Notice of Completion concerning the Project with the:Sonoma County Clerk's Office within ten (10) days of the date of this Resolution; 3. Staff is hereby authorized and directed to release.all undisputed retention:not subject to pending change,orders within sixty(60) days-of the date of this Resolution and in accordance with thc,terms ofthe:Project contract, thePetaluma City Charter, California Public Contract Code Section 7107 and applicable law. • 4 • • . Attachment 2 PRIMARY INFLUENT PUMP STATION (PIPS) DUTY PUMP REPLACEMENT PROJECT PROJECT NO. C66401201 ,LOCATION MAP - - . --■ a- .7— W &C/ • a . 101 y ' 000 ,coo ;4 104 P St '13 it . % il Project Site / r . "LAKEVILL ST-EET Aleir ■ -\_ -t.,, • „ - --- --- i 1 ---) ----", isr ------- „: / lit - _ x. . .._ ,_ • N t- __-.1__ _ N \ .).. 1.- ( % i N \ I .\ 1 \ \ / \ _Th \ . ' N W 9 5 12/31112 . .