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Home My WebLink AboutStaff Report 4.B 12/02/2013 A; l cvItww#4.8 tvity. 216 fi DATE: Decembert2, 2013 TO: Honorable Mayor,and'Members of the City Council through City Manager 411, FROM: D. A St 7i c (-SCE I ector, Public Works•di d.Utilities SUBJECT: Resolution Authorizing'Execution of Professional Services,Agreement for Design and Engineering Services for the Denman Reach Phase 3Improvements Project RECOMMENDATION It is recommended that the City Council adopt the;attached Resoltitionsauthorizing execution of a Professional Services Agreement for Design-and Engineering Services with Questa Engineering Corporation for the Denman Reach-Phase 3 Improvements Project (Attachment 1). BACKGROUND The provision of flood terracing,placed=within the Petaluma Watershed, in concert-with the development of a river and:creek;front trail system has been envisioned since the adoption of the River Access and-Enhancement,Plan in 1996 and was readopted.through the General Plan 2025 in 2008. Once completed, the'-three phases of Denman Reach creates!`an'opportunity to develop a stewardship-program-with area businesses and residents, a concept in line with Council priority to "Expand Adopt-A Park program". In the fall of 2008, the City,submitted atwo-part grant application,to the State of California for land acquisition and continuation of the•flood terrace, riparian-habitat enhancement and trail improvements,within the Denman-Reach. The first grant application was to the Natural • ResourcestAgency's'(NRA) River Parkways Program for $1,1'50,000,for land acquisition, which they partiallyfunded at$850,000: The second applicationwas to the;Department.of Water Resources''a,,(DWR) Urban Streams Restoration Program for$993,375, which was hilly funded for design and construction. The•Sonoma,County-Water Agency (SCWA)Zone 2A.committed matching fundssof approximately 8362,500'as authorized by Resolution No 2008-1'99. In addition to theAbudgeted amount;of$362,500,the Zone 2Acommittee is considering including an additional $150,000-in the SCWA's FY 14-15,budget. The•funding Agreement between the City and the"Sonoma County Water Agency, to provide project=implementation match funds will be presented fot-Cduneil:aufliorization ata.later..date. Following:the grant award in 2009, the-State suspended all funding activities due;to budget constraints. As a result; the land;acquisition G'rant,Funding Agreement with NRA was not Agenda Review,: City Attorney, Finance Director City Manager •1 executed:until February 20f I.,,Since that time:appraisats have been prepared,the first priority parcel was authorized by theState, and acquisition was°completed in August 201'3. .As directed by Council, staff continues io seek,additional funding-to purchase public title to the-remainingj two parcels. -Addition] funding:in the amount of$160,000 has been added to the NRA ,acquisition grant; the-NRA Funding Agreement amendment will be prepared and executed by the State and the City. A conditional full price offer has been provided to the owners of the 2:07- acre,parcel (Gateway Financial) and, it'accepted, willbe presented to the Council in January for final authorization. The Grant.Agreement with the DWR for design and construction of the project was executed.June 14,`2013. The City is implementing-the River Plan within the Denman Reach,over three phases as grants become available. Phases 1 and,2,extended a.flood terraceiand trail,fora distance of approximately 1,000 feet upstream from Corona Road, over four properties purchased by the City.with State grant funds. The-current project is the third-phase of these improvements and extends the trail and terracing upstream across three additional properties (see Attachment 2, location map). Adopting the proposed Resolution addresses and implements the"following Council Goal and Priority: Goal: . Maintain asafe,Petaluma Priority Denman Reach, Phase 3 — complete design and land acquisition for Denman Reach: DISCUSSION A Request for Proposals (RFP)'was prepared and distributed:to-seven primary firms and one support services firm for design and.engineering services-for the project. Two firms partnered to submit a proposal, three firmsideclined,to submit proposals, and the other firms did not respond. The sole`proposal was received from,Questa Engineering Corporation with WEST Consultants, and WRA Environmental Consultants as,sub consultants. QUESTA completed the degigifefor Denman Reach Phases I and,2.. They have been the design firm on a=number of flood mitigation, stream restoration, bank stabilization and related projects throughout the Bay Area and have received awards such as the 2010.Visionary Planning for Environmental SustainabilityfromtheSouthern'California Association of Governments; i(SCAG).WRA, Inc. was the design firm for the City.project.at Steamer Landing Park, a riparian enhancement and public access'projecfon'the McNearChannel. The project has been found to be consistent with CEQA through the,adoption of a Mitigated Negative Declaration and project approval on'September 10, 2012 (Resolution No 2012-138 N.C.S.). • Staff-reconirnends that the City,Council,approve the Professional Services Agreement for design service in:theamountof$148,639'with QUEST-A. 2 • • FINANCIAL IMPACTS The implementation project is priinarilyfunded`by the State Department of Water Resources Grant and SCWA.through Zone 2A. Environmental review expenditures were approved by Council Resolution (2008) at time,of grant application preparation. City staff will provide management and construction oversight services;to complete the project within existing budgets. The cost allocation spreadsheet within the adopted FY 13-14 budget will be amended to reflect compliance with the executed Funding Agreement with the.State Department of Water Resources. Amount Budgeted: $2,213,000 (includes State'NRA grant for land acquisition) Estimated Project Cost: $1,355,875 (Excluding land acquisition) Land Acquisition: $.1,010,000 (850,000 + 160,000) Design Contract Amount: $148;639 Name of Fund: State DWR Grant Zone 2A and Storm Drain Impact Fund Account Number: C00500208 (CIP project) Current Project Balance: $1,355,875 (implementation portion only) ATTACHMENTS 1. Resolution 2. Location Map • • 3 • Attachment 1 • RESOLUTION AUTHORIZING EXECUTION OF PROFESSIONAL SERVICES AGREEMENT FOR DESIGN.AND ENGINEERING SERVICES FOR THE DENMAN'REACH'PHASE:3t IMPROVEMENTS PROJECT WHEREAS, the City of Petaluma has adopted policies calling for the development of flood terraces'and a riverfronttrail.system; and WHEREAS, the City of Petaluma.has been awarded a grant from the. Department of Water Resources in the amount of $993,375 for the design and. construction of the Denman Reach Phase 3 project; and, WHEREAS, the City of'Petaluma property owners contribute to the Zone 2A funding for surface water maintenance and capital improvements within the Petaluma Watershed; and, WHEREAS, the City has approved a capital improveme itproject in the amount of$2,213,000 for the implementation"of the DenmanReach Phase 3 project;,:and WHEREAS, the City has received a.professional engineering proposal.from Questa Engineering Corporation for a total price•not to exceed $148,639; and WHEREAS, City,staff has'determined`through a competitive'RFP process that the firm, Questa Engineering Corporation has the knowledge, skill, capability and experience to complete the • project; and WHEREAS, the"project was approved concurrently with the adoption of a Mitigated Negative Declaration, through Resolution #2012-138 N.C.S. adopted by the City Council on September 10,201'2. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Petaluma hereby authorizes.the City Manager to execute a Professional Services Agreement with Questa Engineering Corporation for,the design and engineering services for Denman Reach Phase 3; in the,amount not to exceed.$148 639. • 4 • Attachment 2 -.. .•-r-t:.*•ii f\,. ►•://,\\‘'- 4t. . • A,. :- t ■ p A' ►.• f A \ •/ .c 'S .4 ' '''.- . . /,'i sf..rop-,-1;,. ,'• . : ,... /..'„, :i...r.;.--;, ." , . . i„,, / /44$1; , . /4.4.,,,,‘••>•••,...,--..,-....%,,-'.,--: . . .•..,,,,S .7_,/,..,---7N+. , b .�if �! i'„, '.'....1. 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