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Home My WebLink AboutStaff Report 3.F 1/6/2014 Age acuItenw#3 . f w .4 'A , \ IS5$ DATE: January 6, 2014. TO: HonorableMay f and Members of the CityCouncil,through City Manager Ile FROM: Dan St. • `, SCE,—Director, Public Works &.Utilities Larry Zimmer, —Capital Projects Manager SUBJECT: Resolution Accepting Completion of the Petaluma Boulevard.South Road Diet Project • RECOMMENDATION • Staff recommends that the City, Council.adopt.the:attached;Resolutionaccepting completion of the construction contract fortheiPetaluma Boulevard South Road.Diet Project. BACKGROUND The project included the reconfiguration of Petaluma.BOulevard,from'.four undersized through lanes Yo two through lanes and one two-way left turn lane,between Washington Street and D Street, with a transition to E Street.Work included upgradesito`existing handicap ramps to meet Americans with Disabilities Act=(ADA) standards, replacementof tree-grates, installation of bike racks,and benches, upgrade of three lighted crosswalks,traffictsignal,upgrades, micro-surface. pavement slurry (a non-structural pavement surface treatment), signage and striping.Bids were opened on May 16, 2012, and on June'18,2012, the.City Council approved the project budget and awarded the bid for the construction contract to Ghilotti Bros., Inc: in the amount of $639;876. Construction was successfully completed;on October 22, 2013: The reconfiguration provides lane widths that meet City and Federal design standards and include Class 3 Bike delineations to improve pedestrian safety and additional on-street-parking. The project was grant funded'und'er the.Regional Transportation for'Livable Communities;(TLC) Program: The proposed action meets. Council Goal: "Plan for and implement priority capital projects as funding permit's": DISCUSSION • Thefmal construction contract cost is $6.81;091 68,`which includes change orders totaling $44,751.18.'The;approved project budget established-a change order.contingencyof$64,000`.for unforeseen conditions:;:-Change orders included`. painting new and existing traffic signal poles' black, grinding and paving 18°,sections of the lighted crosswalks, extra work on removing and Agenda Review: • City Attorney Finance Director City:ManagerVc-- replacing,tree grates, additional trafficsignai modifications;"and upgrading the,ADA.ramp at B Street, deleting.bid items for. 'storm drain°:work not,'completed,at Western Avenue, deleting the ramp upgrade at Western Avenue due to design constraints,and deleting tree grates that could not be replaced without tree removals:,Bid`item under-runs were for striping, signs installing benches, and truncated domes. Project costs included $146,710 for'design and construction;support by Green Valley Consulting Engineerssand approximately$108,831 for construction management, inspections, and administration performed by Public Works &Utilities staff There are no disputed claims and the project was completed..withoutany significant incidents. Following the acceptance ofthe project and release of retention, staff will submit the final invoice to Caltrans for FHWA reimbursement. FINANCIAL.IMPACTS The Petaluma Boulevard,Sbuth Road Diet Project, Project Nuniber C16101101, was approved by the City Council'm,the amount,of$959,530. The total cost for the project is approximately $959,1`12. The City will be reimbursed by Caltrans with Transportation for Livable Community Grant funds+up to 80% of eligible costs not to exceed $708,000 and approximately $221,441 in State Prop:1B funding. The remaining funds to cover City's overhead.and administration will come from Street Maintenance•Funds;for the project totaling $29,671. • Cur"rent ,Estimated Grant Uses; 12/113,Budget EStlmate Reimbursement • Design $ 93,891 $ 93,891 $ 52,392 Planning/Environmental $ 78,150 $' 78,150 $ 43,608 Construction Contracts $ 639,876 $ 681,092 $ 544,873 Construction Management $ 61,124 '$ 83,-500 $ 67,127 CIP Overhead @ 2d4% $ 22,489 $ 22,479 $' - Project Contingency $ 64,000 $ - TOTAL $ 959,530 $ 959,112 $ 708,000 :Funding Sources • Street-Maint Operating'Budget $ 22,489 $ 22,479 (2:4% Overhead and.Adinin)' Street Maint Operating.Budget' $ 7;600. $ 7,192 Prop l B`Funds _ $ 221,441 $ 221,441 TOTAL $ 251,530' .$_ 251;112 ATTACHMENTS 1. Resolution 2. Location-map , 2 Attachment 1 • RESOLUTIONACCEPTING COMPLETION OF`THE' CONSTRUCTION CONTRACT FOR THE:PETALUMABOULEVARD SOUTH ROAD DIET PROJECT PROJECT NO 016101101 WHEREAS, in accordance with.Section 68 of Article X of the City of Petaluma Charter, Section 20162 of the California Public Contract Code and other applicable law,.the City of Petaluma;solicited bids for the Petaluma,Boulevard South Road liiiet1Project("Project"), and WHEREAS, bids for the'Project were opened on May 16,2012, in accordance with California Public Contract Code Section 4104.5 and other applicable;aaw; and WHEREAS,the apparent low bid for the Project was Ghilotti'.Bros. Inc. in the amount of $639,876;and WHEREAS, by Resolution No:;2012-092;:adopted on.June'1'8, 2012, the City Council found the bid of$639,876 for the Project to be the lowest responsive bid, awarded the Project to Ghilotti Bros. Inc; in the amountof$639,876, conditioned.or("Ghilotti'Bros. Inc.'s timely executing the Project contract and submitting all required documents,and authorized and directed the City Manager to sign•the Project contract on behalf of the,City„upon such timely submission and to execute on behalf of the•City any amendments to the Project contract=that are necessary to effectively complete the project_and/or to realize tlieiProject and/or cost benefits for the City; and WHEREAS, the Jollowing,contract change orders (CCO)'affecting the Project amount have been approved: Change Order Number Description Amount CCO#1 Winter shutdown $ 0.00 CCO #2 B Street ADA ramp'revision $ 3,550.00 CCO #3 Painting existing and new signal poles black $14,648.00 CCO #4 Additional crosswalk striping,replacement $12,937.00 CCO #5- Extra work.to:remove.and•replace treetgrates, extrasignal modificationsat Western, grind and pave at three lighted crosswalks, delete storm drain bid••items, and delete;tree grates;items that could not bereplaced.without:ctree removal $13,616.18 Total.ehangeorders: $44,751.18 Under-runs included striping,;installing benches,signs and truncated domes • Sum_of under-runs of contract.bid items: ($3,527.50); and 3 • • WHEREAS; the fina];contract amount„as amended, including all change orders, is $681,091,68 and • WHEREAS, the estimated total cost of.the Project is $959,112; within the approved Project budget; and WHEREAS, City staff;have inspected the Project and that it has been completed _in:accordance with the contract`requirements, subject to completion of the punch list work, and the Contractor's continuing;warranty and other.obligations pursuant to the contract; and WH'ERE'AS', based on',the foregoing, staff recommends acceptance of the.Project on behalf of the City. NOW, THEREFORE, BE'IT RESOLVED by the;City Council as follows: 1. The contract entitled,Petaluma Boulevard South Road Diet Project, Project No C16101101,.with'the final contract amount of$681,09168 issaccepted as complete, subject to the Contractor completing_the>punch list work prior to the release of the retention, and the Contractor's continuing warranty, and other obligations pursuant to the contract. 2. The City Clerk is hereby authorized anddirected to file'a_Notice of Completion concerning the.Project with the Sonoma Comity Clerk's Office within ten (10) days of the,date-of this Resolution. 3. Staff are hereby authorized and directed to release all undisputed retention not subject to pending change;orders'within sixty (60) days of the date of this.Resolution and in accordance with the termssof the Project contract, California;Public Contract Code Section 7107 and applicable law. 4 • _ m o N H N ,-, i a Qup 1 s, - • s « 64 ° Q; J i cu 'A W I ° a HIM E ma Hri, , .c al . 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