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DATE: March 3,2014
TO: Honorable Mayor and Members of the;City°Council through City Manager
FROM: William Mushallo, Finance Director
SUBJECT: Claims and Bills for January, 2014
RECOMMENDATION
It is recommended that the City Council adopt the attachedResolution'to Accept Claims and
Bills for January, 2013.
BACKGROUND:
The City Charter requires that all Claims and Bills are examined by the City Auditor and
approved by the City Manager.
Charter Section 64,provides; in part; The Auditor shallexamine all payrolls, bills and other
claims and demands against the City, and shall issue no warrant or check for payment unless he
finds"the.claim is in proper form, correctly computed and duly certified; that it is justly and
legally due and payable; that a budget'appropriation hasfrbeeiihiade"therefore which has not been
exhausted, or that the payment has been otherwise legally.authorized, and that there is money in
the City Treasury to make payment. (Reso. No. 101, ch.204, 6-23-51; Reso. No. I, 6-13-61).
DISCUSSION:
The City presents all paid Claims and Bills to the,City Councilfor:review and acceptance. The
City's check register lists paymentsmade by electronic fund transfers first, and a four-digit
number,identifies them. The payments made;.by,check are listed next, and a six-digit number
identifies°them. Theel'ectronic fund transfers are processed through-the Accounts Payablesystem
and follow.the same numbering system as the checks. �'
lie City Council requested additional detail regarding attorney's costs, to beincluded with the
monthly statement of claims and bills. 'there were no Meyers Nave`invoices paid in January due
to a delay in the.review and approval process. The December Meyers Nave payment is to be
made in February, and will be included'in the next claims and bills report.
Agenda Review:
City Attorney Finance Direc ' City Manager"
FINANCIALIMPACTS:
Claims.for,January, 2014. for all funds, total $5,761,175.28. Of that amount $423,891.60 are
claims in the.OeneralFund. The balance;ofthe•claims in;all.otherfunds is $5,337,283.68.
ATTACHMENTS
1. Resolution to Accept Claims and Bills for January, 2014
El Items listed below are large in volume and are not attached to this report, but may be viewed in the
City Clerk's office.
The Register is on file with the City Clerk's Office and is available;on the City's Website at the following
link:
http://petaluma.granicus.com/ViewPublisher.php?view_id=3
ATTACHMENT
CITY OF PETALUMA, CALIFORNIA
RESOLUTION TO ACCEPT CLAIMS AND BILLS FOR JANUARY 2014
WHEREAS, the City Charter requires that the City Auditor shall examine all claims and bills
and the City Manager shall approve them for payment; and
WHEREAS, the following claims and bills have been examined by the City Auditor and have
been approved for payment by the City Manager:'
Check Numbers: 127525 through 128419
NOW, THEREFORE, BE IT RESOLVED that the City Councilaccepts said claims and bills
as paid.