The URL can be used to link to this page

Home My WebLink AboutStaff Report 4.D 3/17/2014 • AO-enact/Iteii#4.D SALU W 295a DATE: March 17, 2014 TO: Honorable M• or arid Members of the City Council through City Manager Se FROM: Dan St. J.hn '.'• • —'Director, Public Works & Utilities Joe Rye— ran'sit Manager SUBJECT: Resolution Approving Purchase of Ten (10)`New'Passenger'Waiting Shelters for Petaluma-Transit RECOMMENDATION It is recommended•that the City Council adopt the attached Resolution,Approving Purchase of Ten (10) New Passenger Waiting Shelters:for Petaluma Transit.. BACKGROUND Petaluma Transit was able to obtain funding to purchase and install new lighted bus shelters from a recent-disbursement of Proposition 1B:Lifeline funds. The goal is to improve-the passenger experience.at-key bus stops-throughoutthe Petaluma Transit system. .Shade,windbreak, and a place to sit are key to ridership. The Prop 1B Lifeline funding is constrained to inclusion or adjacency in lower income census;blocks, which limits the areas,that these shelters can be installed in. For areasserved-by Petaluma Transit, this limits the project to areas along Lakeville Hwy., E. Washington, U.S. 101, and N. McDowell Blvd. DISCUSSION Subject to Council;authorization, the shelters will be identical to the current shelters at.the Eastside TransifCenter on Maria Drive' light blue with solar lighting, ad panels, perforated"metal bench, and wind 'panels with an attached trash can. Staff is recommending the following non-sheltered bus stops for inclusion in,the project: 1. Lakeville/Caulfield 2. Lakeville/Baywood 3. Lakeville/Casa Grande Road 4. N. McDowell at Petaluma,Plaza.South, SB (Southbound direction) 5. N, McDowell at Rainier; NB (Northbound direction) • 6. N. McDowell at Candlewood, NB T. N. McDowell at Southpoint, SB Agenda Review: City Attorney , Finance Director City Manager 8. E. Washington at Vallejo; WB (Westbound_direction) • 9. Old..Redwood.Hwy,at N. McDowell near;'IHOP restaurant •10. Regency ShoppingCenter stop do Kenilworth Drive,NB The feasibility of each site will be evaluated based on bus stop productivity and availability of space to install the shelter and maintain-ADA clearances. Staff will consider busy stops that need simple, low cost improvements to host a shelter, and lower productivestops that have enough space for a shelter without significant site improvements. • As a benefit of Petaluma's membership to the California Association for Coordinated Transportation (Ca1ACT), the shelters can be procured via the CaIACT/Morongo Basin Transit Authority Purchasing Cooperative (MBTA). The CaIACT Cooperative obtained very competitive pricing from,Tolar Manufacturing Company, one of the leaders in passengershelter manufacturing in the country. Via the CaIACT bid, Tolar's purchase price including tax and delivery is $8,139.70 per shelterndt including setup and installation. To ensure,that using the CaIACT/MBTA purchasing cooperative is of benefit to the City, a second`quotation from Tolar for the same shelter and quantitywas obtained (see attachment 4). The pricing for the exact same equipment would cost the City over $4,000 more, plus additionalstaff hours to conduct a stand- alone procurement. Petaluma has ordered bus shelters from Tolar in 2011 that are now in use at the Eastside Transit.Center located of the Safeway Shopping Center on Maria Drive, and on Petaluma Blvd North at Magnolia. • Based on recent experience, it anticipated that installation labor will.cost between $2,000 and $3,000 per shelter. Staff is requesting authorization to order ten(10) new Tolar shelters, for a. total cost of$81,397. The remaining;grant balance of approximately$36,000 will cover the labor and site preparation elements of the installation. The project scoping and manufacturing will occur in late FY 13-14, with delivery estimated within three (3) months of placing the order Installation of the shelters is scheduled to occur early in FY 14-15. The City will manage sales of ad space in the shelters, and will provide weekly cleaning and regular maintenance service. The Transit Advisory Committee considered this item on February 6,2014 and recommends City Council authorize the Purchase Order to Tolar Manufacturing for $81,397 for the shelters through the CaIACT — MBTA Purchasing Cooperative. The proposed action meets Council Goal: "Plan for and implement priority capital projects as funding permits". FINANCIAL IMPACTS Petaluma Transit successfully competed for $76,734 in Prop 1B Lifeline funding through Sonoma County Transportation Authority (SCTA) last year and.these funds are included in the FY 13-14 transit budget. With the required 20% local match from Transportation Development Act reserves; the total grant budget is $95,917. In order to expand the project to include 10 locations, staff is committing an additional $22,353 in Transportation Fund.for Clean Air (TFCA) funding for a total project budget of$118,270. The project's funding is 65% Prop 1B Lifeline (State) funds, With.the local match coming from a combination of 19% TFCA and 16% 2 Petaluma TDA capital funds. The project is contained<imthe FY 13-14 Transit Budget. The project funding and costs are suirunarized below: Fund Source. Raiding! TFCA Transit Marketing Funds $ 22,353 TDA Transit Capital Funds $ 19,184 Prop 1B Lifeline Funds (State) . $ 76,734 Total Funding $118,270 Cost;Estimate Funding Manufacture/Ship/Tax/Fees $ 81,397 Labor to Install/Contingency $ 36,873 Total Cost Estimate $118,270 ATTACHMENTS 1. Resolution 2. Quotation Tolar Manufacturing, Inc. — 10 Solar-Lighted Bus Shelters 3. CatACT/MBTA Letter of Assignment 4. Quotation Tolar Manufacturing, Inc. —Non Ca1ACT/MBTA Pricing 10 Shelters 3 Attachment 1 RESOLUTION APPROVING'PURCHASE OF TEN.(10);PASSENGER WAITING SHELTERS F,OR PETALUMA TRANSIT WHEREAS, Sonoma County Transportation Authority (SCTA) has been designated by Metropolitan Transportation Commission (MTC) to assist with the Lifeline Transportation Program in Sonoma County on behalf of MTC, and conducted a competitive call for projects;and WHEREAS, City of Petaluma submitted a project(s) in response to the competitive call for projects, seeking to purchase and install bus shelters in or adjacent to lower income census block areas within Petaluma; and WHEREAS, City of Petaluma agrees to meet project delivery and obligation deadlines, comply with funding conditions placed on the receipt of funds allocated to the Proposition 1B Lifeline Transportation Program, provide for the required local matching funds, and satisfy all other conditions set forth in MTC Resolution No. 4033; and WHEREAS, this action is exempt from the California Environmental Quality Act (CEQA)pursuant to title 14, Chapter 3 of the California Code of Regulations (CEQA Guidelines), including but not limited to sections 15301 (Existing Facilities) and/or 15303 (New Construction or Conversion of Small Structures). WHEREAS, the Petaluma Municipal Code section 4.04.100 provides that purchases made through a cooperative purchasing program with the state, county or other public agencies are exempt from provision of Chapter 4.04 of the Petaluma Municipal Code which requires the City to conduct'its own competitive bid process for certain purchases and documentation as to the advantage of the cooperative purchase will be retained; and WHEREAS, there is no legal impediment to City of Petaluma making the funding request; and NOW, THEREFORE BE IT RESOLVED, that City of Petaluma adopts this Resolution Authorizing the Purchase of Ten (10)New Passenger Waiting Shelters from Tolar Manufacturing, Inc., utilizing competitive pricing and assigned options from the FTA-approved CaIACT/MBTA:Purchasing Cooperative and directs the issuance of a purchase order in the amount of$81,397. • 4 Attachment 2 TOLAR February 4, 2014 Quote Number: 15758R Joe Rye Transit Manager City of Petaluma 555 North McDowell Rd Petaluma, CA 94954 Project: Transit Shelters CAIACT PROCUREMENT 12-02 Dear Joe: Thanks for reaching out to us. Based on your email request. Tolar Manufacturing Company. Inc. is pleased to provide the price quote outlined below for transit shelters, based on the CALACT procurement: 10 9' Low Dome advertising passenger shelter (Model 9ALD-PM 2589-01) featuring: Sierra style low dome roof with bronze Lexan Thermoclear roof panels, perforated metal panels at the rear and '/ end wall, Flat back-to- hack advertising kiosk with two-side-hinged doors containing 3/16" clear tempered safety glass. durable baked powder coat finish color RAL 5012 Light Blue, adjustable leveling shoes, zinc anchors and all installation hardware with dusk to dawn solar lighting in the shelter roof (USCRMS60 3360010) , 4' perforated metal bends with no back, one anti-vagrant bar (12092-111).20 gallon pole mount (to shelter) trash receptacle (1578-01) @ $ 7,I60.00 each + tax $ 71,600.00 Sonoma County sales tax (8.25%) $ 5,907.00 CALACT Procurement Fee (2.5%of material) $ 1,790.00 Delivery to Petaluma —client supplied forklift and labor required $ 2.100.00 (CAIACT ZONE 4 at .$ 2 I 0 per shelter based on 6-10 shelters) Total $ 81.397.00 Shelters are delivered knock-down and unassembled. Detailed shop and erection instructions are provided. Stamped and sealed engineering calculations from a California licensed engineer. if required, are included. Our current lead-time is estimated at 10 weeks for this project from receipt of agency PO. Terms are Net 30 days. This quote is valid for 30days. After reviewing this proposal, please contact me with any Questions or requests for clarification at 951-547-8209, 909- 215-9848 or Pmerrick( tolarmfg.com. 500 Patrick Merrick Executive Vice-President TOLAR MANUFACTURING COMPANY INC. TRANSIT SHELTERS I STREET FURNITURE I DISPLAYS&DIHEC10RIES I TRANSIT SOLAR LIGHTING 2E8Mariah Cirnlc,Corona,CA USA 92879.1751 I 800 339 5155 I 951 808.0081 I fax 051-808-0041 I www.tolarmfg.com 5 Attachment 3 CAPAl^_ C4liFDnNIIa550—WH !/�CDDHWnATED IRA*CP(WTAlnI February 5, 2014 City of Petaluma • Joe Rye Transit Manager 555 North McDowell Blvd. Petaluma, CA 94954 • Re: Cooperative Letter of Assignment • Dear Mr. Rye: The CALACT-MBTA Purchasing Cooperative is pleased to assign an option to purchase ten (10) • transit bus shelters from Assignor's Contract NO. 12-02, as detailed in-the attached Assignment to Purchase Agreement. Please be advised that assignment of transit bus shelters does not constitute a • recommendation or endorsement of this product by the Cooperative. The City of Petaluma, as the purchaser, is responsible for its choice of transit shelters and options selected. The City of Petaluma is responsible for shelter inspection, acceptance and enforcement of any contract provisions. Thank you for purchasing your shelters through the Cooperative. Please don't hesitate to contact me if you have any questions at 916-920-8018 or dan(dcalact.org. • Sincerely, 744.3.4 Jo/ Daniel Mundy Project Manager 1010 Hurley Way, Suite 140-Sacramento, CA 95825 Phone (916) 920-8018 Fax(916) 920-8021 6 • • /yq�� HNt CALIFORNIA HSSOCWTFOR ®/ �e cowman-to tHAHSPOHunON Assignment to Purchase Agreement The California Association for Coordinated Transportation, "Assignor", hereby assigns to the City of Petaluma, "Assignee", an option to purchase Transit Bus Shelters.("Shelters") from the Local Government Purchasing Schedule at a price and under the terms and conditions contained in Assignor's Contract No. 12-02 With the TOLAR Manufacturing Company. Only those Shelters and optional features may be purchased using the contract. Specifically, the Assignment shall have the right to purchase: Ten (10) Model 9ALD-PM 2589-01, 9' Transit Bus Shelter Such ability to purchase commenced, per terms of Contract, on February 5, 2014 and may be exercised at any time on or before June 29, 2015. With respect to the Shelters assigned hereunder and this Assignment,.Assignee agrees to perform all covenants, conditions and obligations required of Assignor under said Contract and agrees to defend, indemnify and hold Assignor harmless from any liability or obligation under said Contract..Assignee further agrees to hold Assignor harmless from any deficiency or defect in the legality or enforcement of the terms of said Contract or option to purchase there under. Assignee agrees and understands that Assignor is not acting as a broker or agent in this transaction and is not representing Seller or Assignee, but rather is acting as a principle in assigning its interest in the above-referenced assignment to purchase the Shelters under the Contract to Assignee. • Please be advised that assignment of said Shelters does not constitute a recommendation or endorsement of this product by the Cooperative. The City of Petaluma, as the purchaser, is responsible for its choice of Shelters and options selected.•The City of Petaluma is responsible for vehicle inspection, acceptance and enforcement of any contract provisions. Assignee hereby unconditionally releases and covenants not to sue Assignor upon any.claims, liabilities, damages, obligations or judgments whatsoever, in law or in equity; whether known or unknown,-or-claimed which-they-or-either of-them-have.or-claim-to-have-or-which-they-or-either of them may have or claim to have in the future against Assignor, with respect to the Shelters or any rights whatsoever assigned hereunder. Dated this 5'h day of February, 2014. jej .74144t California Association for Coordi ated Transportation 7 • Attachment 4 TOLAR I I,rr ,I tI I Y a r1„ nidi&ctl.. N • February 18, 2014 Quote Number: 15872 Joe Rye Transit Manager City of Petaluma 555 North McDowell Rd Petaluma. CA 94954 • Project: Transit Shelters Dear toe: Thanks for reaching out to us. Based oniyour email request, Tolar Manufacturing Company, Inc. is pleased to provide the price quote outlined below for transit shclters in Petaluma: • 10 9' Low Dome advertising;passenger shelter (Model 9ALD-PM 2589-01),featuiing:.Sierra style low dome roof with bronze Lexan Thermoclear'roof panels. perforated metal panels at the rear.and 'k end wall. flat back-to- back advertising kiosk with two side'hingeddnors containing 3/16" dear tempered safety glass. durable baked powder coat finish color KAL 5012 Light Blue, adjustable leveling shoes, zinc anchors and all installation hardware with dusk to dawn solar lighting in the shelter roof (USCRMS60 3360010) . 4' perforated metal bench with no back one,anti-vagrant bar, (12092-111).20 gallon pole mount (to shelter) trash receptacle (1578-01) @ $ 7,73500 each'+'tax $ 77.350.00 Sonoma Countysales tax (8.25%) $ 6,381.38 Delivery to Petaluma—client supplied Forklift and labor required $ 1,700.00 Total $ 85.431.3R Shelters arc delivered knock-down and unassembled.. Detailed shop and erection instructions are provided. Stamped and sealed engineering calculations from,a California licensed engineer, if required, are!included. Our current lead-time is estimated at 10 weeks for this project from receipt of agency PO. Terms are Net 30 days. This quote is valid for 30days. After reviewing this proposal, please contact me with any questions or requests forclarifcation at 951-547-8209. 909- 211 984&or Pmerrick@tolarmfg.com. Sine rely, P lerrick Exe utive Vice-President TOLAR MANUFACTURING COMPANY INC. TRANSIT SHELTERS 1 STREET FURNITURE 1 DISPLAYS&DIRECTORIES j TRANSIT SOLAR LIGHTING. • 25D Marian Circle,Corona,CA USA 92079.1751 I E00-339-6165 j.951'-000-0081 I fax 95i-808-0041 1 www.tolannfg.com 8