HomeMy WebLinkAboutResolution 2003-004 N.C.S. 01/06/2003Resolution No. 2003-004 N.C.S.
of the City of Petaluma, California
RESOLUTION AUTHORIZING THE POLICE DEPARTMENT
TO ACCEPT A TRAFFIC SAFETY GRANT
FROM THE CALIFORNIA OFFICE OF TRAFFIC SAFETY
FOR A COMMUNITY SPEED ENFORCEMENT PROJECT
IN THE AMOUNT OF $37,000.00
WHEREAS, the City of Petaluma Police Department desires to undertake a certain
project designated Community Speed Enforcement Project, to be funded in part from funds made
available through the California Office of Traffic Safety; and,
WHEREAS, the City Manager of the City of Petaluma is authorized, on its behalf, to
submit the attached proposal to the California Office of Traffic Safety and is authorized to sign
and approve on behalf of the City of Petaluma the attached Grant Award Agreement, including
any extensions or amendments thereof; and,
WHEREAS, the applicant agrees to the requirements for said project (including any
amendment thereof) under the program and the funding terms and conditions of the California
Office of Traffic Safety; and,
NOW, THEREFORE, BE IT RESOLVED, that any liability arising out of the
performance of this Grant Award Agreement, including civil court actions for damages, shall be
the responsibility of the grant recipient and the authorizing agency. The State of California and
the Office of Traffic Safety disclaim responsibility for any such liability.
BE IT FURTHER RESOLVED, that grant funds received shall not be used to supplant
expenditures control by this body.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a (Regular) (Adjourned) (Special meeting
on the ......... 6th............ day of.......Januar.Y................................... 20��., by the
following vote: •••• ••• • • ............•••
Attorney
AYES: Canevaro, Mayor Glass, Harris, Healy, Moynihan, Vice Mayor O'Brien, Torliatt
NOES: None
ABSENT: Noe `
ATTEST: ....................... ............... ...................................................... ........ ..................
City Clerk Mayor
Council File ...................................
Res. No.......2003-004 N.C.S.
State of California
Business, Transportation & Housing•Agency
OFFICE OF TRAFFIC SAFETY
GRANT AGREEMENT
PAGE 1 (To be completed by applicant Agency)
1. PROJECT TITLE
COMMUNITY SPEED ENFORCEMENT PROJECT
2. NAME OF APPLICANT AGENCY
CITY OF PETALUMA POLICE DEPARTMENT
3
5.
PROJECT NUMBER
PT0319
4. PROJECT PERIOD
Month — Day - Year
AGENCY VNIT TO HANDLE PROJECT From: October 1, 2002
PETALUMA.POLICE DEPARTMENT TRAI+FIC UNIT To: Sept. 30, 2003
PROJECT DESCRIPTION (Summarize the project plan covering the objectives, method of procedures, evaluation, and end product
in approximately 100 words. Space is limited to 11 lines.)
The primary purpose of thi&project will be to improve enforcement and education efforts to specifically, reduce
speed related fatal and injury collisions. This project will provide equipment to enhance the traffic safety efforts
already underway in the City of Petaluma. The city will purchase a new dual Speed Monitoring and Awareness
Radar Trailer (SMART) and electronic messaage board to supplement education efforts by raising public
awareness about speed related collisions and enforcement The agency will also purchase four moving and
stationary radar units to deploy in a new traffic enforcement patrol vehicle and three existing traffic motorcycles
with state of the art moving radar technology. The intent of the program "is to decrease the number of speed
Plated fatal and injury collisions.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL Not EXCEED: $ 37,000.00
7. APPROVAL SIGNATURES
A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAME: Thomas Simms PHONE': (707) 778-4370 NAME: Michael Biernum PHONE: (707) 778-4345
TITLE: Interim Police Chief FAX: (707) 778-4419 TITLE: Interim City Manager FAX: (707) 778-4419
ADDRESS: Petaluma Police Department ADDRESS: City of Petaluma
969 Petaluma Blvd North P.O. Box 61
Petaluma, California, 94952 Petaluma, California 94953
E-MAIL: p' e@ci.petal m S. E-MAIL: citymanager@ci. petaluma.ca.us
(Signature) (Date) (Signature) (Date)
C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
NAME: ihff Thomas PHONE: (707) 778-4352 NAME: Finance Department
TITLE: Finance Director FAx: (707) 778-4428
ADDRESS: City of Petaluma Finance Department ADDRESS: City of Petaluma
P.O. Box 61 P.O. Box 61
Petaluma, Californma 94953 Petaluma, California 94953
ErMAIL: finance@ci,petaluma.ca.us
(Signature) (Date)
a]
BACKGROUND
A. GENERAL CHARACTERISTICS
SCHEDULE A
PROJECT NO:
PROJECT DESCRIPTION
PAGE 1
Petaluma is located along the U.S. 101 corridor, approximately 35 miles north of San Francisco. The city
covers 15 square miles and has been growing slowly by annexing adjacent sections of unincorporated
Sonoma County. The November 1998 election established an Urban Growth Boundary to deter sprawl.
development.
Petaluma has a current reported resident population of 56,000 and is growing at an annual rate of less than
2%.
Over the last decade the city has changed from a bedroom community (daytime population lower than
permanent population) to a center of light industry and telecommuting activity with a 10% to 20% Higher
daytime population. The current daytime population is between ,60,000 and 65,000.
Santa Rosa Junior College is a major generator of local and commuter traffic; it draws students from as far as
Santa Rosa. The college's annual enrollment is currently 50,000 and rising rapidly, though not all of these
are full-time students.
Light industry uses are mainly in the northeast and southeast parts of town except for Industrial Drive, which
is at the northwest end. There is also a Coast Guard base nearby.
B. STREET AND HIGHWAYS
Petaluma has 156 miles of paved roadway 'and currently has 47 traffic signals. U.S. Route 101 runs north
and south and splits the city with the older part of town. on the west side and newer homes, shopping centers
and business parks on the east side. The north end of town contains an auto mall and a complex of factory
outlet stores. State Route 116 enters Petaluma from the south-east comer and traverses the city for. about 1.5
miles as Lakeville Highway until it joins U.S. 101 northbound.
On the west side, the older streets ,are generally narrow and discontinuous with a number of angled
intersections. Providingadequate marked bicycle lanes on narrow streets is a challenge. On the east side,
the newer streets are wider, built to post -World War II suburban design standards which limit access to
heavily traveled roadways from the residential areas but also focus traffic onto those arterials. The city is
also experimenting with traffic circles, roundabouts and hybrid traffic circles as speed reductions measures.
Currently there are three such measures and at least five more have been planned.
6
OTS-38b (Rev 10'99)
SCHEDULE A
PROJECT NO:
PROJECT DESCRIPTION
C. OPERATING DEPARTMENTS
PAGE 2
The Petaluma Police Department is comprised of two divisions - Patrol and Administrative Services. A
Captain commands each Division.
Within the Patrol Division there are two sections with a Lieutenant responsible for each. Each section
(Platoon A and Platoon B) is comprised of four teams and each team is assigned a Sergeant and four
Officers. Each Platoon also has a K-9 attached to their 1600 = 0300 shift. There is a Street Crimes Unit that
has working days that align with Platoon B. The Street Crimes Unit is comprised of two Officers and one
Sergeant. The Sergeant also oversees Officers assigned to two local Task Force Operations. There is a
Traffic Unit that has workingdays throughout the week. Since January 2002, the Traffic Unit has been
supervised by the first unit sergeant. The Traffic Unit has four Police Officers and a Community Service
Officer assigned to it. The STOP Officer position has not been filled because of staffing shortages since
December 2001.
Administrative Services is divided into three sections:
Administrative, which includes Recruitment, Investigations (One Sergeant and five Detectives), a
Domestic Violence Unit. and Support functions
Community Oriented Policing and Problem
school age drug prevention .(D.A-.R.E.), the
and Public Information responsibilities
® Dispatch and Records
Solving (COPPS), which includes crime prevention,
Reserve Community Service Officer (RCSO) program
In summary, the Petaluma Police Department,has 71 sworn personnel positions (Chief, 2 Captains, 3
Lieutenants, 11 Sergeants, 34 general Patrol Officers, 3 Traffic Officers, 6 Detectives, 7 support staff — .
including task force assignments and, 4 vacancies). There are 31.5 non -sworn positions which consist of
Dispatchers, Records Technicians; Community Service Officers, Parking Officers, Property Technicians and
two managers. With the staffing of sworn personnel at 1.3 per 1,000 population, it is important for the.
Department to remain fully staffed.
D. EXISTING SYSTEMS
Currently, the City of Petaluma has two patrol cars with:Moving radar units. None of the City's traffic
motorcycles are equipped with moving radar units. Our Speed Monitoring and Awareness Radar Trailer is
nine years old and the computer in the trailer is obsolete: Our department does not have an electronic
message board and we often have to borrow one: frarn allied agencies, or local businesses.
PROBLEM STATEMENT
The City of Petaluma has experienced a growth in population of 13% between 1996 and 2001 (48,569 vs.
55,900) causing steady increases in traffic and higher levels of congestion on its 156-mile roadway system.
Collision rates have increased and the City. of Petaluma rankings have declined and not improved. Speed
continues to be the number one cause of traffic collisions in the City of Petaluma. The Institute of
Transportation Studies, University of California Berkeley, conducted Traffic Safety Evaluations in 1996 and
OTS-38b (Rev 10/99)
;;-
SCHEDULE A
PROJECT'NO:
PROJECT DESCRIPTION
PAGE 3
in 2000. The analysis identified three primary problem areas. The primary problem areas are Driving Under
the Influence, Hazardous Traffic Violation Enforcement and Suspended/.Unlicensed Driver Enforcement.
The analysis identified that increased enforcement of speed.related violations was needed to increase traffic
safety. Along with other programs currently in use and with this new proposal we will attempt to correct the
three primary problems identified.
Collision Rankings for 2000 support our effort to improve traffic safety in the City of Petaluma. The City of
Petaluma is ranked 29`h out of 91 cities for total fatal and injury collisions for comparable cities based on
vehicle miles traveled (VMT). The City of Petaluma is ranked 19`h out of 91 cities for speed -related
collisions based on VMT. Based on population, the City of Petaluma is ranked 22"d out of 91 cities for
speed -related collisions.
ATTEMPTS TO SOLVE THE PROBLEM
Many of the Department's attempts to reduce the rate of collisions are illustrated within the preceding'
Problem Statement. Additionally, the following is a summary of the efforts made by our department to deal
with the problem:
1. The Department has established: internal recognition systems that identify Officers who contribute
significantly toward Traffic Safety goals.
2. The Department has re -aligned record management functions and implemented computer programs that
enhance data compilation while reducing the amount of time Traffic Officers must spend on such tasks;
thereby increasing the time spent on traffic enforcement.
3. The Department has implemented policies and provided training on existing speed radar operations -to all
patrol personnel.
4. The Department has created public safety presentations that has been shared with Department personnel
and is utilized in public presentations on a regular basis.
5. The Department has developed partner ships with the City Traffic Engineering Department. Both
department's hold monthly meetings to discuss traffic related. issues.
PROJECT GOALS
1. Reduce speed related fatal and injury collisions by .10%'from the 2000 base year total of 82 to 76 by
September 30, 2003.
2. Reduce fatal and injury collisions by 10% from the12000 base year total of 253 to 227 by September 30,
2003.
To increase seat belt compliance by 5% from the 2000 base ,year rate of 84% to 88% by September 30,
2003.
PROJECT OBJECTIVES
1. To increase the issuance of speed related citations by 25% from the 2000 base year total of 1775 to 2218 by
September 30, 2003.
OTS-38b (Rev 10/99)
SCHEDULE A
PROJECT No:,
PROJECT DESCRIPTION PAGE 4
2. To purchase and deploy a dual Speed Monitoring and Awareness Radar and Electronic Sign Board Trailer
to collect speed data, raise public awareness, reduce speed related collisions and enhance enforcement
campaigns by January 31, 2003'.
3. To purchase and install a moving and stationary' radar unit in an additional traffic enforcement patrol car by
January 31, 2003.
4. To purchase and install three moving and stationary radar units on three existing traffic motorcycles by
January 31, 2003.
5. To conduct a minimum of twelve team. speed enforcement operations by September 30, 2003.
6. To conduct speed radar training to all patrol personnel. This will include use and maintenance of the
equipment and how to prepare for court-
testimony.
7. To send all of the Traffic Unit officers to the POST approved Radar Instructor Course.
8. To e-mail or fax all press releases or media advisements/alerts to your Regional Coordinator for, approval in
advance of their release.
9. To use the following. standard language in all press materials: "Funding for this program was provided by a
grant from the California Office of Traffic ,Safety through the Business, Transportation & Housing Agency.'.
10. To submit print clips by 9 A.M. to your Regional Coordinator AND the Public Information Officer; via e-
mail at t)io(a-)ots.ca.*iw or fax at (916). 262-2960 ( e-mail preferred). All clips should include publication
name and date the article was published.
11. To fax OTS (916) 262-2960, at least two weeks in advance, a short description of any new traffic,safety
event or program. Address the fax to the OTS Public Information Officer (PIO) and your Regional
Coordinator.
2. To issue a press release announcing the kick-off of the project by December 1, 2002. The press release will
be forwarded to OTS Public Information Officer at nioeots.ca.gov and the OTS Regional Coordinator for
approval prior to the release. Printed newspaper copies of the press; release will be faxed -or e-mailed to
OTS.
13. To encourage local media to highly publicize specific enforcement efforts targeting impaired driving, and
report the results. of these efforts.
14. To meet with newspaper editorial boards to promote traffic safety articles.
15. To convince the media to report seat belt usage as a part of every collision.
16. To conduct a1anguage assessment of the project's service area to determine needs for materials in languages
other than English by December 31, 20.02.
METHOD OF PROCEDURE,
Phase I — Program Preparation (October 1, 2002 — September 30, 2003)
During this phase we will acquire necessary personnel, procedures: and equipment.
Develop a strong community awareness campaign through local newspapers, radio stations, city newsletter
and other available media; informing the public of our efforts in combination with the Office of Traffic
Safety to create a safety traffic environment in our city. The community will be advised of our goals and
objectives and solicited to become involved in reducing -the problems. In addition, processes will be put into
place to provide current enforcement location information to the media, specifically targeting the commuter
OTS-38b (Rev 10/99)
SCHEDULE A
PROJECT NO:
PROJECT DESCRIPTION PAGE 5
audience. This community awareness campaign will be developed prior to November 15, 2002 to enhance
it's impact prior to the 2002 Holiday season.
We will develop responsibilities of each program member and Traffic -Officers. as they relate to the project.
We will procure all material and equipment.
Computer and procedural modifications necessary to facilitate data collection and project reports will be
identified and implemented.
Phase 2 — (October 1, 2002 — December 31, 2003)
During this phase we will install the equipment on the motorcycles and provide training on the use of the
moving radar.
We will provide specialized training for all Traffic Unit members and other appropriate Department
personnel related to the use of the Speed Radar and Electronic Sign Board Trailer.
Phase 3 — (January 1, 2003)
During this phase we will begin using the equipment and start the data collection. We will also start,our
series of public safety presentations related to speed enforcement.
Phase 4 — (Throughout Project Period)
We will provide public information through specially prepared literature and public service announcements
on traffic safety and occupant protection. An appropriate portion of the releases will target Hispanic and
commuter audiences.
We will prepare public service announcements to coincide with specific statewide traffic safety programs,
holidays and other times drivers need to be aware of increased hazards or priorities.
Phase 5 — Data Gatheriniz & Analysis (Through Project Period)
Statistical data relating to the project goals and objectives will be collected, analyzed, and incorporated into
Quarterly Performance Reports. Quarterly Reports for the quarter ending September 30`h will include year-
to-date comparisons of goals and objectives. The Quarterly Evaluation Data Form — Schedule C form will be
completed each quarter and submitted as part of the Quarterly Performance Report.
These reports will compare actual project accomplishments with the planned accomplishments. They will
include information concerning changes made by the Project Director in planning and guiding. the project
efforts.
OTS-38b (Rev ] 0/99)
SCHEDULE A
PROJECT NO:
PROTECT DESCRIPTION PAGE 6
The Traffic Sergeant will utilize all department data devices to effectively monitor and evaluate the -program.
These will include, but are not limited to Records Management System data, Dispatch data; statistical
tracking devices designed specifically for this project by Traffic Unit members and the Department's existing
Collision software program that effectively utilizes GIS software.
Close supervision of the project and,project personnel will be maintained by the Traffic Unit Sergeant who
will deploy project personnel to maintain program effectiveness. The Petaluma Police Department also
encourages ideas from all employees. The TrafficUnit personnel will be expected to provide suggestions for
improvement through the projectperiod.
Phase 6 — Final Report and Executive Summary. (September 30, 2003)
Begin the Final ,Report and Executive Summary in accordance with OTS requirements specified in the Grant
Program Manual, Chapter 7. Both will be submitted to OTS within 60 days after the grant.ends.
METHOD OF EVALUATION
Using the data compiled, the project manager will evaluate: (1) how well the stated project goals(s) and
objectives were accomplished; (2) if all the activities outlined in the Method of procedures were performed in
accordance with the grant agreement; and (3) was the project cost effective?
STATEMENT OF INTENT
We have considered the continuing costs of this Speed Enforcement Project and it is the intent of the City of
Petaluma to absorb the entire cost of this project after the expiration.
OTS- )Sb (Rev 10/99)
SCHEDULE A-1
PROJECT NO.: AL0206
M'INISTRATIVE SUPPORT STATEMENT — Explain what type of priority this project has in your jurisdiction.
The City Council of Petaluma, on behalf of the citizens of Petaluma, has established Traffic Safety as a priority.
The Petaluma Police Department launched a comprehensive Traffic Safety Program in 1997 and has identified
several necessary components that will aid in acquiring an enhanced level of Traffic Safety in Petaluma. The
funds shown below illustrate the City's commitment to Traffic Safety. The command staff at the Petaluma
Police Department is dedicated to this effort and fully intends to meet the goals and objectives of this project.
A resolution will be obtained from City Council concerning this specific program and a copy will be furnished
to O.T.S. upon receipt.
AGENCY CONTRIBUTION — Explain what services or funds are being contributed by your agency in support of this project.
—The City of Petaluma will provide services necessary for coordinator, supervision, administration and
aluation of this project. The contribution will be as follows:
CONTRIBUTED ITEM % FY-1
Traffic Sergeant 10 13,289
Police Officers (3) 30 7,800
Police C.S.O. 15 10,350
Vehicle Operation and Maintenance 100 7,000
Trailer and Radar equipment maintenance 100 500
Total Agency Contribution $26,978
FY-2 FY-3
OTS-38c (Rev 10/99)
SCHEDULE B
PAGE 1
.DETAILED BUDGET ESTIMATE
O.
.. PROJECT N PT0319
FISCAL YEAR ESTMATES
COST CATEGORY
FY-1 F'Y-2 FY-3
10-01=02
A. PERSONNEL COSTS 09-30-03
Positions and Salaries
N/A
Category Sub -Total- _ _ _ $0.00
8. TRAVEL EXPENSE
PTS Seminar $2,000.00
Category Sub -Total $2,000.00
C. CONTRACTUAL SERVICES
Category Sub -Total,
$0.00
$0.00
$0.00
$0.00 _ $0_00
$0.00 $0.00
$0.00
$0.00
$0.00
TOTAL COST
TO PROJECT
$0.00.
$0.00
$2,000.00
0.00
$2,000.00
$0.00
rlT& QQ,4 /Dov.�I1/QQi
COST CATEGORY
SCHEDULE B
PAGE 2
DETAILED BUDGET ESTIMATE
PROJECT NO. PT0319
FISCAL YEAR ESTIMATES
FY-1 FY-2 FY-3.
10-01-02
D. NON -EXPENDABLE PROPERTY 09-30-03
1 SMART Electronic Message Board $15,000.00
Trailer
4 LIDAR units @ $5,000. Ea. 20,0W00
Category Sub-Totall $35;000.00
E. OTHER DIRECT COSTS
Category Sub -Total $0:00
F. INDIRECT COSTS
Category Sub-Totall $0.001
PROJECT TOTALI $37,000.001
$0.00
$0.00
$0.00
$0.001
$0.001
FY4 TOTAL COST
TO PROJECT
$15,000.00
20,000.00
$0.00
$35,000.00-
$0.00
$0.00
I
$0.00
$0:00I
$0.00
$0.00I
$31,000.00
SCHEDULE' B-1
PROJECT.NO. YT0319
BUDGET NARRATIVE Page 1
PERSONNEL COSTS
No new personnel will be provided.
TRAVEL EXPENSE
Travel funds will be utilized for travel and per diem for two project personnel to attend the annual Police
Traffic Services Seminar. All travel claimed will be at the City of Petaluma's approved rate.
CONTRACTUAL SERVICES
Not Applicable
NoN-EXPENDABLE' PROPERTY
The Petaluma Police.Department will purchase a fully equipped Speed Monitoring and Radar Trailer
(SMART), that also has the capability to be a electronic message sign board. The Department will also
purchase four moving and stationary Lidar units to deploy in a new traffic enforcement patrol vehicle and
three existing motorcycles with state of the art moving radar technology.
OTHER DIRECT COSTS
Not Applicable
PROGRAM INCOME
Program income generated as a result of this program will revert to the city of Petaluma's general fund and is
not available to the Petaluma Police Department.
OTS-38f (Rev 10/99)
STATE OF CALIFORNIA I OFFICE OF TRAFFIC SAFETY
ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS
OTS-33 (Rev. 5121101)
'Perms, Conditions, and Certifications Specific to the Agreement
Between the Office of Traffic Safety and the Applicant Agency
APPLICANT AGENCY
City of Petaluma Police Department
OTS PROJECT NUMBER
PT0319
The following are included herein and constitute a part of this Agreement:
OTS-38 — Page 1 Schedule B-1—Budget Narrative
Schedule A — Project Description Schedule C — Quarterly Evaluation Data (when
required)
Schedule A-1 — Administrative Support OTS-33 — Terms, Conditions, and
Statement Certifications Specific to the Agreement
Between OTS. and the Applicant Agency
Schedule B — Detailed Budget Estimate General Terms, Conditions, and Certifications
(Rev: 4/01)*
*See OTS Grant Program Manual, Volume II, Chapter 6. Volume II is available on-line at
www.ots.ca.2ov.
TERMS AND CONDITIONS
It is understood and agreed by the Project Director and Authorizing Official that any grant
received as a result of this Agreementis subject to all federal and state regulations governing
grants and to those controls expressed in the California Traffic Grant Program Manuals which
include, but are not limited to:
1. Quarterly Performance Reports and Reimbursement Claims must be submitted by the Project
Director to the Office of Traffic Safety by January 31, April 30, July 31, and October 31,
during each year of project operation.
2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny
future grant funding anytime a grantee fails to comply with any. term or condition of the grant
contract or program guidelines (Volume II, Chapter 3.9). This may include, but is not
limited to, the following:
• Failure to submit acceptable and timely reimbursement claims.
Failure to submit acceptable and timely quarterly performance reports; and
Failure to submit an acceptable and timely Schedule C (Quarterly Evaluation Data
OTS-38g). (Applies only when a Schedule C has been required.)
3. If, during the term of the grant award, federal funds become reduced or eliminated, OTS may
immediately terminate or reduce the grant award upon written notice to the project director.
4. By October 31, "continuing" projects must submit a September 30 claim and a written
justification to support carrying forward prior year unexpended funds. September 30 claims
and written justifications, supporting the carrying forward of prior year unexpended funds,
submitted after November 30, will not be processed. The prior claim (i.e., June 30) will be
E"T
considered the year-end claim in, order to close out the federal fiscal year ending
September 30. In addition, prior year unexpended funds will be deobligated and allocated to
new projects.
5. All documentation required to request,a project revision (i.e., time extensions, budget
category changes, and etc.) must be submitted to OTS prior to the effective date of change(s).
For example: OTS will not consider a request for a grant period time extension unless all
necessary paperwork is submitted.prior to the existing grant termination date. Prior approval
is required for all project revisions (Volume II, Chapter 3.8).
6. No alteration or variation of the terms of this Agreement shall be valid unless. made in
writing and signed by,the parties hereto, and no oral understanding or agreement not
incorporated herein shall be binding on any of the parties hereto.
7. Additional terms and conditions identified in the OTS Grant Program Manual, Volume II,
Chapter 6, General Terms, Conditions, and Certifications (Exhibit 6-B), are incorporated
herein by reference and made a part of this document.
We, the officials named below, hereby swear that we are duly authorized legally, to, bind the
contractor or grant recipient to the above described terms and conditions. Executed ,on the date
and in the county below, and is made under penalty of perjury under the laws of the State of
California.
PROJECT DIRECTOR's NAME
Thomas Simms
DATE EXECUTED
Io 1-2q f 'Lto
PROJEC RECTOR'S SIGNATU
TITLE
EXECUTED IN THE COUNTY OF
Sonoma
Interim Chief Of Police
AUTHORIZING.OFFICIAL'S NAME
-, fC�S�iQ'Dg Michael A. Bierman
DATE EXECUTED I EXECUTED IN THE COUNTY OF
AUT`1H,\Of�RIZING OFFICIA/L''SS' SIGNATURE
TITLE
Interim City Manager
Sonoma
-2-
Resolution No. 2003-003 N.C.S.
of the City of Petaluma, California
RESOLUTION AUTHORIZING THE POLICE DEPARTMENT
TO ACCEPT A TRAFFIC SAFETY GRANT
FROM THE CALIFORNIA OFFICE OF TRAFFIC SAFETY
FOR A HAND-HELD DRIVING UNDER THE INFLUENCE REPORT WRITING
AND RECORDS MANAGEMENT SYSTEM IN THE AMOUNT OF $56,800.00
WHEREAS, the City of Petaluma Police Department desires to undertake a certain
project designated Hand -Held Driving Under the Influence Report Writing and Records
Management System, to be funded in part from funds made available through the California
Office of Traffic Safety; and,
WHEREAS, the City Manager of the City of Petaluma is authorized, on its behalf, to
submit the attached proposal to the California Office of Traffic Safety and is authorized to sign
and approve on behalf of the City of Petaluma the attached Grant Award Agreement, including
any extensions or amendments thereof; and,
WHEREAS, the applicant agrees to the requirements for said project (including any
amendment thereof) under the program and the funding terms and conditions of California
Office of Traffic Safety.
NOW, THEREFORE, BE IT RESOLVED, that any liability arising out of the
performance of this Grant Award Agreement, including civil court actions for damages, shall be
the responsibility of the grant recipient and the authorizing agency. The State of California and
the Office of Traffic Safety disclaim responsibility for any such liability.
BE IT FURTHER RESOLVED, that grant funds received shall not be used to supplant
expenditures control by this body.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a (Regular) (Adjourned) (Special meeting for
6th Januar 11
onthe .......................... day of.................U.................................. 20......I by the i
following vote:
City Attorney
AYES: Canevaro, Mayor Glass, Harris, Healy, Moynihan, Vice Mayor O'Brien, Torliatt
NOES: None
ABSENT: No
ATTEST: n
' ` ..........................:...i.......................................................... .........................
City Clerk Mayor
Council File ...................................
Re, No.....2003-003,. ,__ N.C.S.
State of California
Business, Transportation & Housing Agency
,,'d'J'V`� ,!iC err• it
OFFICE OF TRAFFIC SAFETY
GRANT AGREEMENT
PAGE I (To be completed by applicant Agency)
1. PROJECT TITLE
HAND-HELD DUI REPORT WRITING AND RECORDS MANAGEMENT SYSTEM
2. NAME OF APPLICANT AGENCY
CITY OF PETALUMA POLICE DEPARTMENT
3. AGENCY UNIT TO HANDLE PROJECT
PETALUMA POLICE DEPARTMENT TRAFFIC UNIT
PROJECT NUMBER
4. PROJECT PERIOD
Month — Day - Year
From: October 1, 2002
To: Sept. 30, 2003
5. PROJECT DESCRIPTION (Summarize the project plan covering the objectives, method of procedures, evaluation, and end product
in approximately 100 words. Space is limited to I I lines.)
The City of Petaluma will implement hand-held based computer applications to automate the DUI report writing
processes. The hand-held systems will be used to reduce and in some cases eliminate redundancies and reporting
writing errors while significantly decreasing the time and resources needed to write, edit, store and manage, DUI
records. The end result will be an increase in the productivity of Department's traffic enforcement personnel and
an overall improvement in the Department's efficiency. The time and resources saved by automating the DUI
report writing can then be re -directed to enforcement activities that reduce the frequency and severity of traffic
collisions throughout the City.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED:
7. APPROVAL SIGNATURES
A. PROJECT DIRECTOR
NAME: Thomas Simms
TITLE: Interim Police Chief
ADDRESS: Petaluma Police Department
969 Petaluma Blvd North
Petaluma, California, 94952
E-NIAIL: police@),ci.petaluma.ca.us
\4111tI&
(Srgna w e)
S 56,800.00
B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
PHONE: (707) 778-4370 NAME: Michael Biernum PHONE: (707) 778-4345
FAX: (707) 778-4419 TITLE: Interim, City Manager FAX: (707) 778-4419 j
ADDRESS: City of Petaluma
P.O. Box 61
Petaluma, California 94953
E-MAIL: citymanager@ci. petaluma.ca.us
° (Date) (Signature) (Date)
C. FISCAL OR ACCOUNTING OFFICIAL
NnNir: Bill Thomas PHONE: (707) 778-4352
TITLE: Finance Director FAX: (707) 778-4428
;ADDRESS: Citv of Petaluma Finance Department
P.O. Box 61
Petaluma; Californnia 94953
E-MAIL: fin ance*ci.petal uma.ca.us
D. • OFFICE AUTHORIZED TO RECEIVE PAYMENTS
NAME: Finance Department
ADDRESS: City of Petaluma
P.O. Box 61
Petaluma, California 94953
tgnature) (Date)
OTS-38 (Rev. 1 I/99)
SCHEDULE A
PROJECT.NO:
PROJECT DESCRIPTION PAGE 1
BACKGROUND
A. GENERAL CHARACTERISTICS
Sonoma County has a population of approximately 5.00,000 people. Petaluma is located along the U.S. 101
corridor, approximately 35 miles north of San Francisco. The city covers 15 square miles and has been
growing slowly by annexing adjacent sections of unincorporated Sonoma County. The November 1998
election established an Urban Growth Boundary to deter sprawl development.
Petaluma has a current reported resident population of 56,000 and is growing at an annual rate of less than
2%. The population is comprised of 82% White, 15% Hispanic, 2% Asian, 1% Black.
Over the last decade the city has changed from a bedroom community (daytime population lower than
permanent population) to a center of light industry and telecommuting activity with a 10% to 20% higher
daytime population. The current daytime population is between 60,000 and 65,000. ,
Santa Rosa Junior College is a major generator of local and commuter traffic; it draws students from as far as
Santa Rosa. The college's annual enrollment is currently 50,000 and rising rapidly, though not all of these
are full-time students.
Light industry uses are mainly in the northeast and southeast parts of town except for Industrial Drive, which
is at the northwest end. There is also a Coast Guard base nearby.
B. STREET AND HIGHWAYS
Petaluma has 156 miles of paved roadway and currently has 47 traffic signals. U.S. Route 101 runs north
and south and splits the city with the older part of town on the west side and newer homes, shopping centers
and business parks on the east side. The north end of town contains an auto mall and a complex of factory
outlet stores. State Route 116 enters Petaluma from the southeast corner and traverses the city for about 1.5
miles as Lakeville Highway until it joins U.S. 101 northbound.
On the west side, the older streets are generally narrow and discontinuous with a number of angled
intersections. Providing adequate marked bicycle lanes on narrow streets is a challenge. On the east side,
the newer streets are wider, built to post -World War II suburban design standards which limit access to
heavily traveled roadways from the residential areas but also focus traffic onto those arterials. The city is
also experimenting With traffic circles, roundabouts and hybrid traffic, circles as speed reductions measures.
Currently there are three such measures and at least five more have been planned.
OTS-38b (Rev 10/99)
SCHEDULE A
PROJECT NO:
PROJECT DESCRIPTION
C. OPERATING DEPARTMENTS
PAGE 2
The Petaluma Police Department is comprised of two divisions — Patrol and Administrative Services. A
Captain commands each Division.
Within the Patrol Division there are two sections with a Lieutenant responsible for each. Each section
(Platoon A and Platoon B) is comprised of four teams and each team is assigned a Sergeant and four
Officers. Each Platoon also has a K-9 attached to their 1600 — 0300 shift. There is a Street Crimes Unit that
has working days that, align with Platoon B. The Street Crimes Unit is comprised of two Officers and one
Sergeant. The Sergeant also oversees Officers assigned to two local Task Force Operations. There is a
Traffic Unit that has, working days throughout the week. Since January 2002, the first unit sergeant has
supervised the Traffic Unit. The Traffic Unit has four Police Officers and a Community Service Officer
assigned to it. The STOP Officer position has not been filled because of staffing shortages since December
2001.
Administrative Services is divided into three sections:
Administrative, which includes Recruitment, Investigations (One Sergeant and five Detectives), a
Domestic Violence Unit and Support functions
a Community Oriented Policing and Problem Solving (COPPS), which includes crime prevention,
school age drug prevention (D.A.R.E.), the Reserve Community Service Officer (RCSO) program
and Public Information responsibilities
® Dispatch and Records
In summary, the Petaluma -Police Department has 71 sworn personnel positions (Chief, 2 Captains, 3
Lieutenants, 11 Sergeants, 34 general Patrol Officers, 3 Traffic Officers, 6 Detectives, 7 support staff —
including task force assignments and 4 vacancies). There are 31.5 non -sworn positions, which consist of
Dispatchers, Records Technicians, Community Service Officers, Parking Officers, Property Technicians and
two managers. With the staffing of sworn personnel at 1.3 per 1,000 populations, it is important for the
Department to remain fully staffed.
D. EXISTING SYSTEMS
The City of Petaluma Police Department makes approximately250 DUI arrests per year. Traffic officers and
regular patrol units on an as -time -available basis do DUI enforcement. The Traffic Unit conducts several
operations each year targeting impaired drivers. Most of the operations consist of DUI Checkpoints and
saturation patrols. DUI arrestees are processed at the Petaluma Police Department and normally held for
detoxification prior to being released on their own recognizance. The arresting officer completes data
pertaining to the arrests. Many of the State forms (DMV) are hand written and the arrest/offense information
is entered into a department records management system.
The Department has acquired and continues to utilize special equipment such as a DUI checkpoint trailer that
was made possible by OTS assistance. In an OTS Grant awarded in 2001, the Department was able to
OTS-38b (Rev 10/99)
SCHEDULE A
PROJECT NO:
PROJECT DESCRIPTION PAGE 3
purchase a new DUI Checkpoint trailer, and identify methods to reduce the time to process a DUI arrest. The
Department has PAS Devices assigned to each patrol team and traffic officers, so they are readily available.
PROBLEM STATEMENT
The City of Petaluma has experienced a growth in population of 13% between 1996 and 2001 (48,569 vs.
55,900) causing steady increases in traffic and higher levels of congestion on its 156-mile roadway system.
Collision rates have increased and the City of Petaluma rankings have declined and not improved. Speed
continues to be the number one cause of traffic collisions in the City of Petaluma. The Institute of
Transportation Studies, University of California Berkeley, conducted Traffic Safety Evaluations in 1996 and
in 2000. The analysis identified three primary problem areas. The primary problem areas are Driving Under
the Influence, Hazardous Traffic Violation Enforcement and Suspended/Unlicensed Driver Enforcement. To
keep pace and potentially increase enforcement levels, the Department is looking at ways to enhance
productivity and automate the more labor-intensive aspects of the traffic and DUI enforcement activities.
The current DUI report -writing process involves completing one or more "hard -copy" forms or reports by
hand. A DUI arrest requires five different reports, all of which share -much of the same information about the
arrest and arrestee. After citations and reports are prepared, a supervisor reviews them. In many cases,
portions of the.reports must'be re -written to correct errors or deficiencies. An internal review of the time a
DUI investigation took to complete showed the average was 4.75 hours. In the case of errors on citations, a
supplemental report or court amendment must be issued. These corrections can take almost the same amount
of time and .effort to complete as the original citation. Once finalized, the documents must be sorted, copied,
filed in the, Records Division, and hand -carried to the courts for processing. Clerks and administrative
personnel then input the information from the DUI reports into a variety of databases in both the Police
Department and the courts. Completing and processing all, reports by hand is time consuming and requires
significant duplication of effort. The result is a loss of valuahle time and personnel resources, and a
reduction in the effectiveness of enforcement activities. For these reasons, automating DUI report writing
processes using hand-held computers can become an essential part of enhancing the Department's traffic
safety programs.
When faced with a violator without a valid Driver License, identification of the violator can be problematic.
The officer may have to obtain an inked thumbprint on the Department's Copy; to insure prosecutablity and
avoid identification problems in court. These inked thumbprints are kept on file for no more than, 2 years
because of records storage problems. The hand-held computer system will have both the ability to capture
the violator's thumbprint that can be retained indefinitely, but also to take their photograph. When going
court to testify, and to identify the driver, the officer will now have a digital thumbprint and a photo of the
violator and his car taken at the time of the violation. The camera could also be used to take a short video
and/or photo of the violation as is" occurred for evidence if necessary. This additional evidence will increase
the likelihood that the violator will be found ,guilty, and is a capability the Petaluma Police Department has
not had access to prior to the deployment of hand-held computers.
Collision Rankings for 2000 support our effort to improve traffic safety in the City of Petaluma. The City of
Petaluma is ranked 29`h out of 91 cities for total fatal and injury collisions for comparable cities based on
vehicle miles traveled (VMT). The City of Petaluma is ranked 6ch out of 91 cities for alcohol -related
OTS-38b (Rev 10/99)
SCHEDULE A
PROJECT NO:
PROJECT DESCRIPTION PAGE 4
collisions based on VMT. Based on population, the City of Petaluma is ranked 1 Ith out of 91 cities for
alcohol -related collisions.
ATTEMPTS TO SOLVE THE PROBLEM
There have been no prior projects to electronically report DUI investigations in the field, however, attempts
have been made to streamline data entry. Officers are required to input their own investigation data.
Currently this requires the use of a computer in the station, and Officers must now return to the station to
enter the data. This removes them from field, and wastes valuable personnel resources and time, but is the
only feasible alternative up to this point. This program will eliminate the need to perform a separate data
entry process since the data entry will be accomplished when the initial DUI investigation begins in the field.
The Department has created DUI -investigation packets that have.all the required forms in one packet. This
has saved officers from searching for all the forms or forgetting the numerous forms required for an
investigation.
PROJECT GOALS
It is the goal of the Petaluma Police Department to provide for the safety and security of all the residents and
visitors in Petaluma. Specific to the Department's Traffic Division, this is to provide for the safe and
efficient flow of traffic within and through the city. By reducing the amount of time spent by officers within
the City, arresting drivers suspected of being under the influence, we could increase the time available for
enforcement and increase the safe use of our streets.
We intend to achieve the overall goal of increasing the enforcement time for our officers by implementing
hand-held based computer programs to automate the DUI report writing process. The hand=held based
system will be used in support of directed enforcement programs that reduce the frequency and severity of
DUI traffic collisions and increased DUI enforcement throughout the City. The intent of the system is to
increase the productivity of the Department's Traffic Division personnel and provide managers with more
timely and accurate information upon which to base directed enforcement and other traffic related safety
programs.
The Petaluma Police Department will achieve the following goals:
1. To reduce the time required writing and processing a DUI arrest by 20% from the 2001 base -year of 4.75
hours to 3.8 hours per arrest by September 30, 2003.
2. To decrease the number of DUI reports found to be in error or challenged in court from the 2001 base year
average of 25% by 50% to an average error and challenge -rate of 12% by September 30, 2003.
PROJECT OBJECTIVES
The goals serve as the foundation upon which the project is built, and what we hope to accomplish by
implementing a hand-held DUI report writing data management system:
OTS-38b (Rev 10/99)
SCHEDULE A
PROJECT NO:
PROJECT DESCRIPTION
PAGE 5
1. To implement hand-held based computer applications to automate the DUI report -writing processes by
January 1, 2003.
2. To implement software to provide the means of processing and writing DUI arrests in the field by January
1, 2003.
3. To establish a data link to the police facility for the immediate upload of citations via an 802.1lb Network
Card.
4. To ensure the hand-held system will transfer data to the Crossroads Collision Database for storing,
processing and analyzing data and reports by January 1, 2003.
5. To integrate hardware and software capabilities into the hand-held system for the capture of a violator's
digital fingerprint by November 1, 2002.
6. To integrate a digital camera card capability into the hand-held system to capture the photograph of
violators without photo identification to ensure identification and prosecutability of citations.
7. To meet current legal standards regarding the viability of digital signature capture and encryption standards
by November 1, 2002.
8. To train 7 ' staff members in the usage and maintenance of the finalized version of the hand-held software
and data management systems by January 1, 2003.
9. To use the following standard language in all press materials: "Funding for this program was provided by
a grant from the California Office of Traffic Safety through the Business, Transportation & Housing
Agency.",
10. To submit print clips by 9 a.m. to your Regional Coordinator :and the Public Information Officer, via e-
mail at Di:oRots.ca.ciov or fax at (916) 262-2960 (e-mail preferred). All clips should include publication
name and date the article was,published.
11. To 'issue a press release announcing the kick-off of the project by November 1, 2002. The press release
will be forwarded to OTS Public Information Officer at Dio(c),ots.ca.; ov and the OTS Regional
Coordinator for approval prior to the release. Printed newspaper copies of the press release will be faxed
or e-mailed to OTS.
12. To e-mail to the OTS Public Information Officer at Dio nwots.ca.f4ov and OTS Regional Coordinator at
least one two weeks, in advance, a short description of any new traffic safety event or program.
METHOD OF PROCEDURE
OTS-38b (Rev 10/99)
SCHEDULE A
PROJECT NO:
PROJECT DESCRIPTION PAGE 6
Phase 1 — ProLram Preparation (October 1, 2002 — September 30, 2003)
The Traffic Unit will manage, supervise, and maintain the hand-held computers and associated programs.
We will designate a central workstation and install all the associated electrical and computer network
equipment necessary to support the hand-held computer systems.
We will develop a training program for all personnel assigned thehand-held computer systems to outline the
goals, objectives, and methods of the project.
We will finalize contracts for service related to software design and installation of the DUI report forms on
the hand-held computers.
Write specifications related to purchase of all necessary hardware to include the hand-held computers,
docking stations, printer, magnetic stripe readers, desktop computers, network cards, and accessories.
Receive hand-held computers and accessories related to the project; install computers within the designated
workstation and configure systems to the city's computer network.
Install finalized versions of the software on newly acquired hand-held computers and desktop computer
systems. Test all equipment to ensure proper operation and configure as required.
Conduct a training program on the hand-held and desktop computers, in regards to hardware operation and
maintenance, software usage, and data submission procedures.
Begin initial deployment with 4 hand-held computers for DUI reports.
During this phase we will acquire necessary procedures and equipment.
Develop a strong community awareness campaign through local newspapers, radio stations, city newsletter
and other available media, informing the public of our efforts in combination with the Office of Traffic
Safety to create a safety traffic environment in our city. The community will be advised of our goals and
objectives and solicited to become involved in reducing the problems. In addition, processes will be put into
place to provide current enforcement location information to the media, specifically targeting the commuter
audience. This community awareness campaign will be developed prior to November 15, 2002 to enhance
its impact prior to the 2002 Holiday season.
We will procure all material and equipment.
Computer and procedural modifications necessary to facilitate data collection and project reports will be
identified and implemented.
Phase 2 — Full DeDlovment Period (October 1, 2002 — December 31, 2003)
OTS-38b (Rev 10/99)
SCHEDULE A
PROJECT NO:
PROJECT DESCRIPTION PAGE 7
Deploy 5 hand-held computers and implement full system usage in the field to investigate and process DUI
arrests.
Conduct Analysis of hand-written DUI reports versus electronic DUI reports by Traffic Officers.
Modify software and hardware configurations, and procedures/systems as required.
Phase 3 — Data Gathering & Analysis (Throughout Project Period)
Statistical data relating to the project goals and objectives will be collected, analyzed, and incorporated in
Quarterly Reports. Quarterly Reports for the quarter ending S'eptember 30 will include year-to-date
comparisons of goals and objectives. The Quarterly Evaluation Data Form — Schedule C form will be
completed each quarter and submitted as part of the Quarterly Progress Report.
These reports will compare actual project accomplishments with the planned accomplishments. They will
include information concerning changes made by the Project Director in planning and guiding the project
efforts.
The following are some of the methods to be used in constant monitoring and evaluation of the project:
A. Computerized Reports
Statistical information concerning data listed in the project goals and objectives will be available on a timely
basis throughout the project. In addition, statistical information will be obtained from Orange County
Central Court relative to the value of the project or improvement in their processes and procedures.
B. Activity Logs
The hand-held computer system will keep accurate activity information relative to DUI reports. In addition,
the Petaluma Police Department should have in place, a sophisticated Computer Aided Dispatch System
(CAD) that will keep accurate activity logs of project personnel. The system will allow the city to measure
the number of DUI investigations and the time associated with each activity. This information will be used
to evaluate the effectiveness of project personnel.
C. Supervision
Two Sergeants will supervise the project. One'Sergeant will be from the Traffic Unit. The second Sergeant
will be from the Patrol Division.
Phase 4 — Final Report and Executive Summary f September 30, ,2003)
Begin the Final Report and Executive Summary in accordance with OTS requirements specified in the Grant
Program Manual, Chapter 7. Both will be submitted to OTS within 60 days after the grant ends.
OTS-38b (Rev 10/99)
SCHEDULE A
PROJECT NO:
PROJECT DESCRIPTION PAGE 8
METHOD OF EVALUATION
Using the data compiled, the project manager will evaluate: (1) how well the stated project goals(s) and
objectives were accomplished; (2) if all the activities outlined in the Method of procedures were performed in
accordance with the grant agreement; and (3) was the project cost effective?
STATEMENT OF INTENT
We have considered the continuing costs of this Speed Enforcement Project and it is the intent of the City of
Petaluma to absorb the entire cost of this project after the expiration.
OTS-38b (Rev 10/99)
SCHEDULE A-1
PROJECT NO.:
ADMINISTRATIVE SUPPORT STATEMENT — Explain what type of priority this project has in your jurisdiction.
The City Council of Petaluma, on'behalf of the citizens of Petaluma, has established Traffic Safety as a priority.
The Petaluma Police Department launched a comprehensive Traffic Safety Program in 1997 and has identified
several necessary components that will aid in acquiring an enhanced level of Traffic Safety in Petaluma. The
funds shown below illustrate the City's commitment to Traffic Safety. The command staff at the Petaluma
Police Department is dedicated to this effort and fully intends to meet the goals and objectives of this project.
A resolution will be obtained from City Council concerning this specific program and a copy will be furnished
to O.T.S. upon receipt.
AGENCY CONTRIBUTION — Explain what services or funds are being contributed by your agency in support of this project.
The Petaluma Police Department's Traffic Unit will supervise this grant. The hand-held computer systems will
occupy a substantial amount of non -reimbursed manpower. The City of Santa Ana will provide services for the
coordination, supervision, administration, .and evaluation of this project. The two-year contribution will be as
follows:
CONTRIBUTED ITEM % FY-1
Patrol Sergeant 25 33,222
Traffic.Sergeant 25 33,222
Traffic Officers (3) 50 133,110
Traffic Community Service Officer 25 17,451
Forms and printing supplies 100 1,500
Equipment maintenance 100 500
Total Agency Contribution $219,005
FY-2 FY-3
OTS-38c (Rev 10/99)
'SCHEDULE B
PAGE 1
DETAILED BUDGET ESTIMATE
PROJECT, NO.
FISCAL YEAR ESTIMATES
COST CATEGORY
FY-1
FY-2 FY-3
FY-4
TOTAL COST
10-01-02
09-30-03
TO PROJECT
A. PERSONNEL COSTS
Positions and Salaries
N/A
$0.00
Category Sub -Total
$0.00
$0.00 $0.00
$0.00
q
$0.00
B. TRAVEL EXPENSE
In -State
$4,000.00
$4,000.00
0.00
Category Sub -Total
$4,000.00
$0.00 $0.00
$0.00
$4,000.00
C. CONTRACTUAL SERVICES
Hand-held DUI Report Writing and
$37,800.00
$37,800.00
Data Management Software
Category Sub -Total
$37,800.00
$0.00 $0.00
$0.00
$37,800.00
OTS-38d (Rev.10/99)
SCHEDULE B
PAGE 2'
DETAILED BUDGET ESTIMATE
PROJECT NO.
FISCAL YEAR ESTIMATES
COST CATEGORY
FY-1 FY-3
10-01-02 FY-2
D. NON -EXPENDABLE. PROPERTY 09-30-03
Category Sub -Total $0.00
E. OTHER DIRECT COSTS
5 Ruggedized Window CE iPAQ $9,500:00
3900 Series Hand-held
computers with mag-stripe readers,
print scanners & wireless
communications. Folding
keyboards, charging packs and
expansion pack cameras.
5 Portable Thermal Printers 5,500.00
$0.00 $0.00
FY-4 TOTAL COST
TO PROJECT
$0.00
$0.00
$9,500.00
5,500.00
Category Sub -Total $15;000.00. $0.00 $0.00 $0.00 $15,000.00
F. INDIRECT COSTS
$0.00
Category Sub-Totall $0.001 $0.001 $0.001 $0.001 $0.00
PROJECT TOTALI $56,800.001 $0.001 $0.001 $0.001 $56,800.00
OTS-38e (Rev.10/99)
SCHEDULE B-1
PROJECT NO.
BUDGET NARRATIVE Page 1
PERSONNEL COSTS
No additional personnel are requested, and only existing staff will be utilized.
TRAVEL EXPENSE
Travel funds will be utilized for travel and per deim to the OTS Summit, ,Police Traffic Services Seminars, and
other OTS approved training such as the annual NHTSA Lifesavers Conference. All Travel claimed will be at
the City of Petaluma approved rate.
CONTRACTUAL SERVICES
This category will allow the project to obtain Software Consulting and Data Programming necessary to generate
the computerized citation, collision, and DUI reports on the hand-held computers; obtain airtime services for
connection of the hand-held computers to the clets system and for the wireless transmittal of citations to the
Police Department's computer network.
NON -EXPENDABLE PROPERTY
None
OTHER DIRECT COSTS
1. 5 Compaq iPAQ 3900 Series hand-held computers.
2. 5 Dual Expansion Pack.
3. 5 BioHub Fingerprint Scanners.
4. 5 External Charging Kits.
5. 5 Ruggedized Protective Cases.
6. 5 Magnetic Stripe Readers.
7. 5 Network Adapter Cards (802.1 lb).
8. 5 Expansion Pack Cameras.
9. 5 Stylus Packs.
10. 5 Folding Keyboards.
11. 5 _Secure: Digital Cards w/ Media Readers.
12. 5 Thermal Printers
INDIRECT COSTS
None
PROGRAM INCOME
There will be no income generated as a result of this project.
OTS-38f (Rev 10/99)
Resolution No. 2003-002N.C.S.
of the City of Petaluma, California
RESOLUTION AUTHORIZING THE POLICE DEPARTMENT
TO ACCEPT A JUVENILE ACCOUNTABILITY BLOCK GRANT
FROM THE OFFICE OF CRIMINAL JUSTICE PLANNING
IN THE AMOUNT OF $10,564.00
REQUIRED MATCHING FUNDS OF $1,174.00
WILL BE TAKEN FROM THE PATROL OVERTIME ACCOUNT
WHEREAS, the City of Petaluma Police Department desires to undertake a certain
project designated Juvenile Accountability Coordinator to be funded in part from funds made
available through the Juvenile Accountability and Incentive Block Grant Program administered
by the Office of Criminal Justice Planning; and,
WHEREAS, the City Manager of the City of Petaluma is authorized, on its behalf, to
submit the attached proposal to the Office of Criminal Justice Planning and is authorized to sign
and approve on behalf of the City of Petaluma the attached Grant Award Agreement, including
any extensions or amendments thereof; and,
WHEREAS, the applicant agrees to provide matching funds of $1,174.00 required for
said project (including any amendment thereof) under the program and the funding terms and
conditions of Office of Criminal Justice Planning and that the cash match will be appropriated as
required.
NOW, THEREFORE, BE IT RESOLVED, that any liability arising out of the
performance of this Grant Award Agreement, including civil court actions for damages, shall be
the responsibility of the grant recipient and the authorizing agency. The State of California and
Office of Criminal Justice Planning disclaim responsibility for any such liability.
BE IT FURTHER RESOLVED, that grant funds received shall not be used to supplant
expenditures control by this body.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a (Regular) (Adjourned) (Special meeting
on the .........6th............ day of .......JanuaryaU .................................. 20E., by the
following vote:
Ci Attorne
AYES: Canevaro, Mayor Glass, Harris, Healy, Moynihan, Vice Mayor O'Brien, Torliatt
NOES: None
ABSENT: None '
ATTEST: ............................................... ................. .. ............................
City Clerk ayor
Council File ...............................
Res. No....... 206�-002 ....N C.S
GOVERNOR'S OFFICE OF CRIMINAL JUSTICE PLANNING (OCJP A301)
GRANT AWARD FACE.SDEET
The Office of Criminal Justice Planning, hereafter designated OCJP, hereby makes a grant. award of funds to the
following Administrative Agency (1) City of Petaluma
hereafter designated Grantee, in the amount and for the purpose and duration set forth in this grant award.
(2) Implementing Agency Name Petaluma Police Department
Contact Leslie Aboudara, Project Manager Address 969 Petaluma Blvd. North, Petaluma,94952
(3) Project Title (60.characters maximum)
Juvenile Accountability Coordinator
(4) Project Director (Name, Title, Address, Telephone)
(four lines maximum)
-patFi relief of P ce (707) 778-437C
" f�uma'ss + � J'1 rY1 rv\
969 Petaluma Blvd., North, Petaluma, CA 94952
(5) Financial Officer (Name, Title, Address, Telephone)
(four lines maximum)
Steve Hood, Captain (707) 778-4536
969 Petaluma Blvd., North, Petaluma, CA 94952
Telephone ( 707) 7784337
1 (6) Award No. .
(7) Grant Period
June 30, 2002 — June 29, 2003
(8) Federal Amount
$10,564.00
I(9) State Amount
$0
(10) Cash Match
$ 1,174.00
+(11) In -Kind Match
JI(12) Total Project Cost
$11,738.00
This grant award consists of this title page, the proposal for the grant which is attached and made a part hereof, and the
Assurance of Compliance forms which are being submitted. I hereby certify that: (1) I am vested with authority to;
and have the approval of the City/County Financial Officer, City Manager, or Governing Board Chair; enter into this
grant award agreement; and (2) all funds received pursuant to this agreement will be spent exclusively on, the
purposes specified. The grant recipient signifes,acceptance of this grant award and agrees to administer the grant
project in accordance with the statute(s), the Program Guidelines, the OCJP Grantee Handbook, and the OCJP audit
requirements, as stated in this Reauest for Annlications (RFA). The grant recipient further agrees to all legal conditions
and terms incorporated"by reference in this.RFA.
FOR OCJP USE ONLY (13) Official Authorized to Sign for
Item:
Applicant/Grant Recipient
Chapter:
PCA No.: Nayi6' Frederick ?f-. r
Components No.: Title: City Manager w/
Project No.:
Address: 11 English Street, Petaluma, CA
Amount:
94952
Split Fund:
Telephone: (707) 778-4437
Split Encumber:
Date: June
Year:
I hereby certify upon my own personal knowledge
that budgeted funds are available for the period and
Fed. Cat. #:
purposes of this expenditure stated above.
Match Requirement:
Fund:
Fiscal Officer, OCJP Date
Program:
Region:
Executive Director, OCJP Date
PROJECT SERVICE AREA INFORMATION
1. COUNTY OR COUNTIES SERVED :.Enter -the name(s) of the county or counties served by the
project. Put an asterisk where the principal office of the project is -located.
County of Sonoma, City of Petaluma
2. U.S. CONGRESSIONAL DISTRICT(S): Enter the number(s) of the U.S. Congressional District(s)
which the project serves. Put an asterisk for the district where the principal office of the project is' located.
3. STATE ASSEMBLY DISTRIC.T(S): Enter the number(s)-of the State Assembly Districts) which the
project serves. Put an asterisk for the district where the principal office of the project is located.
6"' District
lst District
7"' District
4. STATE SENATE DISTRIC.T(S): Enter the.number(s) of the State Senate District(s) which,the project
serves. Put an asterisk for the district where the principal office of the project is located.
3rd District
5. POPULATION OF SERVICE AREA: Enter .the total population of the service area served by the
proj ect.
City of Petaluma 56,000
PROTECT CONTACT INFORMATION
Applicant: City of Petaluma
lmplementing Agency (if applicable): Petaluma Police Department
Project Title: Juvenile Accountabilitv Officer
Grant Number (to be added by OCJP):
Provide the name, title, address, telephone number, and e-mail address for the project contact persons
named below. If a section does not apply to your project, enter "N/A."
1. The person.having day-to-day responsibility for the project:
Name: Tim Lyons
Title: Sergeant
Address: 969 Petaluma Blvd., North, Petaluma CA 94952-6320
Telephone Number: ( 707 ) 778-4372 Fax Number: (707 ) 778-4476
E-Mail Address: tlyons@ci.petaluma.ca.us
2. The person to whom the person listed in #1 is accountable:
Name: � Patrick T. Parks
Title: Chief of Police
Address: 969 Petaluma.Blvd., North, Petaluma CA 94952-6320
Telephone Number: (707 ) 778-4372 Fax Number: ( 707) 778-4502
E-Mail Address: pparks@ci.petaluma.ca.us
3. The executive director of a nonprofit organization or the chief executive officer (e.g., chief of
police, superintendent of schools) of the implementing agency:
Name: Patrick T. Parks
Title: Chief of Police
Address: 969 Petaluma Blvd., North, Petaluma CA 94952-6320
Telephone Number: ( 707 ) 778-4372 Fax Number: ( 707 ) 778-4502
E-Mail Address:
4. The chair of the governing body of the implementing agency: (Provide address and telephone
number other than that of the implementing agency:)
Name: Frederrick C. Stouder
Title: City Manager
Address: 11 English Street, Petaluma, CA 94952
Telephone Number: ( 707 ) 778-4437 Fax Number: (707 ) 778-4419
E-Mail Address:
5. The person responsible for the project from the applicant.agency, if different than #1:
Name: N/A
Title:
Address:
Telephone Number: ( ) Fax Number: ( )
E-Mail Address:
13
CERTIFICATION OF ASSURANCE OF COMPLIANCE INSTRUCTIONS
All applicants must submit the Certification of Assurance of Compliance with the Grant Award Forms
Package. By signing the Grant Award Face Sheet and the Certification of Assurance of Compliance
(OCJP 656, Rev. 7/00), and submitting the Grant Award Forms Package to OCJP, the applicant
acknowledges awareness of and the responsibility to comply with all specified state and federal
requirements.
1. Equal Employment Opportunity
a. General EEO Rules and Regulations
1) California Fair. Employment and Housing Act (FEHA) and its Implementing
Regulations, California Administrative Code. Title 2. Division 4, Fair
Emplovment and Housing Commission:
The FEHA declares it illegal in California to discriminate against anyone in
employment because of race, religious creed, color, national origin, ancestry,
physical handicap, medical condition (cancer related), marital status, sex or age
(over 40). The objectives of the FEHA and these regulations are to promote equal
employment�.opportunity and to assist all persons in understanding their rights,
duties and obligations, so as to facilitate achievement of voluntary compliance
with the law.
2) - California Government Code Article 9.5. Sections 11135-11139.5 and its
Implementing Regulations California Administrative Code. Title 22, Sections
98000-98413; Title VI of the Civil Rights -Act of 1964:
These sections mandate comprehensive state and federal civil rights regulations
prohibiting discrimination or denial of benefits to persons who are under
programs or activities receiving financial assistance from the State of California or
the federal government.
3) Title V. Section 504 of the Rehabilitation Act of 1973 (29 USCS Section 974);
Government Code Section 4450. et secs.
These state and federal regulations mandate that qualified persons with disabilities
will not be excluded from, denied benefits of, or discriminated against solely on
the basis of their disabilities, under any program or activity that receives financial
assistance from OCJP. Further, all facilities used by OCJP funded projects shall
be made reasonably, accessible to and usable by the physically handicapped.
These regulations also provide that employers shall make reasonable
accommodation to the physically handicapped, unless the employer can
demonstrate that such accommodation would impose undue hardship.
4) The Americans with Disabilities Act of 1990 (ADA). 42 USC, Sections 12101 et
sea., and U.S. Deoartment of Justice Imolementina Regulations, 28 CFR, Part 35:
The ADA guarantees equal opportunity for individuals with disabilities in public
and private sector services and employment. A comprehensive anti-
discrimination law for persons with disabilities, the ADA extends to virtually all
sectors of society and every aspect of daily living (i.e., work, leisure, travel
communications and more).
b. Federally Funded Projects - 28 CFR, Part 42, Nondiscrimination; Equal
Employment Opportunity; Policies and Procedures (U.S. Department of Justice)
1) Requires agencies receiving federal financial assistance from OCJP to prepare an
Equal Employment Opportunity Program (EEOP) upon meeting the following
criteria:
Grantee has 50 or more employees
Grantee,has received a total of $25,000 or more in grants or subgrants
since 1968 (for grants of $500,000 and more see 2); and
Grantee -has a service population of 3% or more minority representation (if
less than 3% the EEOP must be prepared to focus on women). .
Effective Fiscal Year 1992/93, the criteria and requirements apply to the
"implementing agency" responsible for the day-to-day operation of the
project (e.g., Probation Department, District Attorney, Sheriff).
Please note that upon submission of the Certification of Assurance of Compliance
to OCJP, the applicant certifies that the agency has an EEOP on file or will.
formulate, implement, and maintain an ESOP within 60 calendar days of the date
the Grant Award Face Sheet (OCJP A301) is signed by. the Executive Director of.
OCJP. This certification further commits the agency to submit to OCJP a copy of.
its EEOP within 60 calendar days of the Executive Director's signature on the
OCJP A301. The ESOP must be developed for the implementing agency.
2) All applicants for federal grants funds of $500,000 or more must submit a copy of
the current EEOP developed for the implementing agency, or federal letter.of
compliance, to OCJP with the Grant Award..Forms Package. No Grant Award
Agreement in this amount will be approved until OCJP receives approval of the
applicant's ESOP from the federal government.
3) Projects who have previously received a total of $25,000 or more in grant funds,
or a single award in the amount of $500,000 or.more, and have an approved
EEOP on file with OCJP, are required to submit an annual update of their EEOP
if funds are continued. The timeframe for EEOP updates are the same as are
identified in 1) and 2) above and must cover the implementing agency.
2
C. State Funded Grants and Community -based Organizations (CDOs)
State funded grants and CBOs are exempt from the federal government requirement of
developing an EEOP, pursuant to 28 CFR, Part 42, Subpart E; however, they are
monitored by the U.S. Department of Health and Human Services in EEO compliance
matters.
d. Additional Requirements for ALL OCJP Grantees
1) In addition to the Certification of Assurance of Compliance (OCJP 656), all OCJP
grantees must have a current year EEO Policy Statement, established by their
agency, -posted in a prominent place accessible to employees and applicants (See
Grantee Handbook, Appendix V).
2) The poster entitled "Harassment or Discrimination in. Employment is
Prohibited by Law" (See Grantee Handbook, Appendix W) also must be posted
in a conspicuous location accessible to employees and applicants for employment.
This poster may be�obtained from the local office of the Department of Fair
Employment and Housing (DFEH).
The Equal Employment Opportunity Program Guidelines may be obtained by contacting
the EEO Compliance Office at (916) 327-3689. Additionally, applicants are encouraged
to contact their'Persorinel Office or Affirmative Action Office for EEO information and
assistance.
2. Drug -Free Workplace
Senate'Bill 1120 (Chapter 1170, Statutes of 1990) established the Drug -Free Workplace Act of
1990 ("the Act") which requires grantees to maintain a drug -free workplace, as does the federal
Drug=Free Workplace Act of 1988. By signing the Certification of Assurance of Compliance, the
applicant formally notifies OCJP, as the granting/monitoring agency, that the applicant will
comply With the provisions of the Act. .
A copy of the Drug -Free Workplace Certification is included in the Grantee Handbook,
Appendix O, to serve as a guide for the development of the agency's statement.
3. Environmental impact
The California Environmental Quality Act (C-EQA) (Public Resources Code, Division 13,
Section 21.000 et seq.) requires that. a LeadAgency(the public agency which has principal
responsibility for carrying out or approving,a project which may have a significant effect on the
environment) prepare an environmental document on the project. For purposes of CEQA, the
Lead Agency is the city or county planning department. If this requirement has previously_ been
met, the applicant must sign and submit OCJP 656 confirming compliance.
NOTE: State agencies applying for OCJP grant funds must meet all CEQA requirements
outlined above. Each agency has the authority to determine which of the designated
categories applies. All notices must beef led with the Office of Planning and Research
(OPR) instead of with a local planning department, and kept on file with the project.
Public school districts and county Offices of Education applying for OCJP grants must also
meet all CEQA requirements. OCJP 656 must be completed and submitted to OCJP. Public
school .districts may have lead agency authority to determine which of the designated CEQA
categories applies. Evidence of this category determination must be completed and kept in the
applicant's project files.
All applicants selected for funding other than state agencies, public school districts and.county
offices of education should contact their city or county planning department to, determine which
of the'designated categories listed in Section 2, Evidence of Compliance, applies.
A project is defined as the whole of an action which has a potential for resulting in a physical
change in the environment, directly or ultimately. For the purposes of this package, a project can
include;. but is not limited to:
An activity involving the issuance of a lease, permit, license, certificate, or other
entitlement for use by one or more public agencies, such as the leasing of real property
from a government agency (e.g., office buildings, warehouses, police stations or shelters);
An activity'involving the amendment of zoning ordinances, or the amendment of a local
General Plan.
In order for OCJP to approve the funding of projects selected for funding the applicant must
complete and sign the Certificate of Assurance of Compliance (OCJP 656) and maintain
evidence of CEQA compliance on file. The process for completing these requirements is as
follows:
a. Assurance of Compliance - Environmental Impact Statement
All -applicants selected for funding must submit the OCJP Certification- of Assurance of
Compliance (OCJP 656) signed by the person authorized by the governing board to sign
the Grant Award Agreement. This .is the same signature as appears on line 13 of the
Grant Award Face Sheet.
b. Evidence of Compliance
Such evidence of compliance must be maintained on file as part of the project's
administrative requirements and may be;any one of the four designated categories
described below.
A sample format is included in the Grantee Handbook, Appendix U. The
applicant/grantee may present this form to the Lead Agency for review. The planning
department may sign this form, or may prepare a document which describes the
applicant's compliance with CEQA.
1) Category 1
A statement, signed and dated by the planning department, citing the CEQA
Guidelines (California Administrative Code, Title 14, Division 6, Section 15061
(b)(3)) and stating that the Lead Agency can say with certainty that there is.no
possibility that the activity in question may have a significant effect on the
environment and that the project is not subject to CEQA.
2) Category 2
A Notice of Exemption filed with, the county clerk of the county or counties in
which the project will be'located, if the. proposed project falls under the provisions
for statutory or categorical exemptions of the CEQA Guidelines (California
Administrative Code, Title-14, Division 6, Sections 15260-15329). Such filing
will result in a date stamped on the notice. Normally, this notice is filed by the
planning department. The. applicant may file the notice instead, but must maintain
a certified document issued by the planning department stating that this agency
has found the project to be exempt. As evidence of CEQA compliance, a date
stamped copy bf that notice must be maintained by the applicant in the project
files.
3) Category 3
A NeEative.Declaration prepared in accordance with CEQA Guidelines
(California Administrative code, Title 14, Division 6, Section 15000 et seq.); if
the proposed project is determined to have no potential to significantly effect the
environment. As part of the Negative Declaration process, the planning
department must give the general public and affected public. agencies an
opportunity to review, the proposed Negative Declaration, and must consider any
comment. After completion of the Negative Declaration process, a Notice of
Determination must be filed with the county clerk within five (5) working days
after the Lead Agency approves the project. A copy of the Notice of
Determination must also be filed with the Office of Planning and Research:State
Clearinghouse. As evidence of CEQA compliance, a date stamped copy of that
notice must be maintained by the applicant in the project files.
4) Category 4
An Environmental lmvactReport (EIR) prepared in accordance with the
CEQA guidelines, if the proposed project may significantly impact the
environment. As with the Negative;Declaration, the EIR must be circulated for
public and agency review. _Additionally, the planning department must respond in
writing to any comments made on the draft EIR, and must adopt measures to
mitigate any environmental impacts that have been determined to be significant,
or provide justification as to why mitigation of an impact is not feasible.
At the end of that process, a Notice of Deternunation (NOD) must be filed with
the County Clerk within five (5) working, days after the Lead Agency approves the
project. A copy of the -NOD must also be filed with the State Clearinghouse. As
evidence 'of CEQA compliance, a date stamped copy of that notice must be
maintained by the applicant in the project files.
4. Lobbying
OCJP grant funds shall not be used for the purposes of lobbying (see Grantee Handbook, Section
2240.2).
As required,by Section 1342, Title 31 of the U.S. Code, applicants selected for funding must
review and certify that no federal funds will be. used for lobbying. By signing the Assurance of
Compliance form, the applicant formally certifies to notify OCJP, as the. granting/monitoring
agency, that the applicant selected for funding will comply with the provisions of the Act.
5. Debarment, Suspension and Other Responsibility Matters - for federally funded projects
only.
Applicants selected for funding must certify that they will adhere to Executive Order 12549,
Debarment and Suspension. By signing the Assurance of Compliance form in the Grant Award
Forms Package, the applicant certifies to that effect.
6. Proof of Authority from City Council/Governing Board
Applicants selected for funding must obtain written authorization from the city council/governing
board that the official executing the agreement is, in fact, authorized to do -so. By signing the
Assurance of Compliance form in the Grant Award Forms Package, the applicant certifies that
said written authorization will be obtained, and maintained on file and readily available upon
demand.
7. Immigration and Naturalization Requirements
Applicants selected for funding will complete and keep on file, as appropriate, the Immigration
and Naturalization Service Employment Eligibility Form (I-9). This form is to be used to verify
persons employed by the recipient are eligible to work in the United States of America.
8. Controlled Substance Testing
Applicants agree to have a policy of testing 'appropriate categories of juveniles within the
juvenile system, in place or agree to submit a plan to OCJP prior, to the start date of the grant
period.
M
Certification of Assurance of Compliance
OCJP-656 with JAIBG Additions (Rev. 12/00)
CERTIFICATION OF ASSURANCE OF COMPLIANCE
Note: There are different requirements for state and federal funds. (Those affecting only
federally funded projects are identified.)
I. Frederick C. Stouder , hereby certify that:
(official authorized to sign grant award; same person as line 13 on Grant Award Face Sheet)
GRANTEE: Citv of Petaluma
IMPLEMENTING AGENCY: Petaluma Police Department
PROJECT TITLE: Juvenile Accountability Officer
will adhere to all of the Grant Award Agreement requirements (state and/or federal) as.directed
by the Office of Criminal Justice Planning including, but not limited to, the following areas:
I. Equal Employment Opportunity
II. Drug -Free Workplace Act of 1990
III.- California Environmental Quality Act (CEQA)
IV. Lobbying
V. Debarment, Suspension, and Other Responsibility Matters
VI. Proof of Authority from City Council/Governing Board
VII. Immigration and Naturalization Service Requirements
VIII. Controlled Substance Testing
EQUAL EMPLOYMENT OPPORTUNITY (EEO)
A. General EEO Rules and Regulations (state and federal)
The applicant selected for funding acknowledges awareness of, and the
responsibility to comply with, the following Equal Employment Opportunity
requirements by signing the Grant Award Face Sheet (OCJP A301), including this
Certification of Assurance of Compliance, and submitting the application to the
Office of Criminal Justice Planning (OCJP).
California Fair Employment and Housing Act (FEHA) and Implementing
Regulations, California Administrative Code, Title 2, Division 4, Fair
Employment and Housing Commission.
2. California Government Code Article 9.5, Sections 11135-11139.5 and
Implementing Regulations, California Administrative Code, Title 22,
Sections 98000-98413.
Title VI of the Civil Rights Act of 1964.
4. Title V, Section 504 of the Rehabilitation Act of 1973 (29 USCS Section
974) and Federal Department Regulations on its implementation;
Government Code Section 4450, et seq.
5. Subtitle A, Title H of the Americans with Disabilities Act (ADA), 42 USC
Sections 12131-12134 and U.S. Department of Justice implementing
regulations, 28 CFR, Part 35.
6. U.S. Department of Justice Regulations, 28 CFR, Part 42, Equal
Employment Opportunity, Policies and Procedures
Federal and state agencies have the legal right to seek enforcement of the above
items of this assurance of compliance.
All appropriate documentation must be maintained on file by the project and
available for OCJP or public scrutiny upon request: Violation of these provisions
may result in withholding.of grant funds by OCJP.
B. The following apply to federally funded grants only:
.Note: Effective Fiscal'Year 1992/93, the Federal criteria and requirements
apply to the "implementing agency" responsible"for the day-to-day operation
of the project (e.g., Probation Department, District Attorney, Sheriff).
Criteria for Federal EEO Program Requirements for Grants in the Amount
of $25,000-$499,999. (Does not apply to community -based
organizations).
Federal regulations require qualified recipient agencies of federal financial
assistance to prepare an Equal Employment Opportunity Program (ESOP)
upon meeting all of the following criteria:
a. Grantee has 50 or more employees.
b. Grantee has received a total of $25,000 or more in grants or
, subgrants since 1968.
Grantee has a service population of 3% minority representation (If
less than 3% minority population, the EEOP must be prepared to
focus on women).
The EEOP must be developed for the implementine aaencv responsible for
the day-to-day operations of the program.
2. Assurance of EEOP for Federal Grants of $25,000-$499,999
This implementing agency has formulated, or will formulate, implement,
and maintain an EEOP within 60 calendar days of the date the Grant
Award Face Sheet (OCJP A301) is signed by the Executive Director of
OCJP. I also certify that the EEOP is/will be on file in the following
Affirmative Action (A ffice:
A.A. Officer:
Title: City Manager
Address: 11 English Street, Petaluma, CA 94952
Phone: (707) 778-4437
The EEOP is available for review or audit by officials of OCJP or the Federal
Government, as required by relevant laws and regulations.
Additionally, I agree to submit a copy of said EEOP to OCJP (Attention: EEO
Compliance Officer) within 60 calendar days of the Executive Director's signature
on the OCJP A301.
Federal Grants of $500,000 and Above
All applicants for federal grant funds of $500,000 or more will. submit a
copy of their EEOP (developed for the implementing agency); or federal
letter of compliance, to OCJP with the second stage application forms..
4. EEOP Updates for Continuing Federal Grants
Projects that. have previously received a total of $25,000 or more in federal
grants, or a single award in the amount of $500,000 or more, and have an
approved*EEOP on file with OCJP; are required to submit an annual
update of their EEOP if funds are continued. The timeframe for EEOP
updates are the same as identified in Section B, 2 and 3 above.
C. The following apply to all OCJP grantees:
In addition to this Certification, all OCJP grantees must have a current
EEO Policy Statement, established by their agency, posted in a prominent
place accessible to employees and applicants; and
The poster entitled ")Harassment or Discrimination In Employment is
Prohibited by Law" ;also must .be posted in a conspicuous location
accessible to employees 'and applicants. This poster may be obtained from
the local office of the Department of Fair Employment and Housing.
II. CALIFORNIA DRUG -FREE WORKPLACE ACT OF 1990 AND FEDERAL
DRUG -FREE WORKPLACE ACT OF 088REQUIREMENTS
The above -named organization(s) will comply with the California Drug -Free Workplace
Act of 1990 of California Government Code Section 8355, et seq., and the Federal Drug-
Free Workplace Act of 1988, and implemented as 28 CFR, Part 67, Subpart F, for
grantees, as defined in 28 CFR, Part 67, Sections 67.615 and 67.620 by:
A. Publishing a statement notifying employees that unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance is
prohibited and specifying actions to be taken against employees for violations, as
required in Government Code Section 8355(a).
B. Establishing a Drug -Free Awareness Program as required by Government Code
Section 8355(b), to inform employees about all of the following:
1. The dangers of drug abuse in the workplace;
2. The organization's policy of maintaining a drug -free workplace;
3. Any available counseling, rehabilitation and employee assistance
programs;
4. Penalties that may be imposed upon employees for drug abuse violations.
C. Providing as required by Government Code Section 8355(c) that every employee
. who works on the proposed grant:
1. Will receive a copy of the company's drug -free policy statement;
2. Will agree to abide by the terms of the company's statement as a condition
of employment. on the contract or grant.
D. Notifying the employee in the statement required that, as a condition of
employment under the grant, the employee will:
1. Abide by the terms of the statement;
2'. Notify the employer in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five (5)
calendar days after such conviction.
E. Notifying the agency, in writing, within ten (10) calendar days after receiving
notice as required above from an employee or otherwise receiving actual notice of
such conviction. Employers of convicted employees must provide notice,
including position, and title to: Department of Justice, Office of Justice Programs,
ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, DC 20531.
Notice shall include.the identification number(s) of each affected grant.
F. Taking one of the following .actions; within 30 calendar days of receiving notice,
with respect to any employee who is so convicted:
1. Taking appropriate .personnel action against such an employee, up to and
including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended;
2. Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
federal, state, or local health, law enforcement, or other appropriate
agency.
G. Making a good faith effort to continue to maintain a drug -free workplace through
implementation of the above requirements.
III. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
The above -named organization(s)/individual(s) will comply with the California
Environmental Quality Act (CEQA) requirements as stated in the Public Resources Code,
Division 13, Section 21000 et seq. and all other applicable rules and regulations. .
All appropriate documentation will be maintained on file by the project and available for
OCJP or public review upon request.
IV. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and implemented as 28 CFR, Part
69, for persons entering into a.grant or cooperative agreement over $100,000, as defined
at 28 CFR, Part 69, the applicant certifies that:
A. No federally appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member'of Congress,an officer or employee
of Congress, or -an employee of a Member of Congress in connection with the
making of any federal' grant, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment, or modification of any federal
grant or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or. employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of. Congress in connection with this federal grant_ or
cooperative agreement, the undersigned shall complete and submit Standard Form
= LLL, "Disclosure of Lobbying Activities," in accordance with its instructions.
C. The undersigned shall require that the language of this certification be included in
the award documents for all subawards at all tiers ['including subgrants, contracts
under grants and cooperative agreements and subcontract(s)] and that all
subrecipients shall certify and, disclose accordingly.
V. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
(applies to federally funded grants only)
As required by Executive Order 12549, Debarment, and Suspension, and implemented at
28 CFR, Part 67, for prospective participants in primary covered transactions, as defined
at 28 CFR, Part 67, Section 67.510, the applicant' certifies that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a state or federal court, or
voluntarily excluded from covered transactions by any federal department or
agency.
B. Have not, within a three-year period preceding this application, been convicted of
or had a civil judgment rendered against them for,commission.of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (federal, state, or local) transaction or contract under a public transaction;
violation of federal or state :antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property.
C. Are not presently indicted for, or otherwise criminally or civilly'charged by a
governmental entity (federal, state, or local) with, commission of any of the
offenses enumerated above.
D. Have not, within.a three-year period preceding this application, had one or more
public transactions (federal, state, or local) terminated for cause or default.
Where the applicant is unable to certify to any of the 'statements in this certification, he or
she shall attach an explanation to this application.
VI. PROOF OF AUTHORITY. FROM CITY COUNCIL/GOVERNING BOARD
The above named organization accepts responsibility for and will comply with the
requirement to obtain written authorization from the city council/governing board in
support of this program. The Applicant agrees to provide all matching funds required for
said project (including any amendment thereof) under the Program and the funding terms
and conditions of OCJP, and that any cash match will be appropriated as required. It is
agreed that any liability arising out of the performance of this Grant Award Agreement,
including civil court actions for damages, shall be the responsibility of the grant recipient
and the authorizing agency. The State of California and OCJP disclaim responsibility of
any such liability. Be.it further resolved that grant funds received hereunder shall not be
used to supplant expenditures controlled by this body.
The Applicant is required to -obtain written authorization from the city council/governing
board that the official executing this agreement is, in fact;, authorized to do so. The
Applicant is also required to maintain said written authorization on file and readily
available upon demand.
VII. IMMIGRATION AND NATURALIZATION REQUIREMENTS
JAIBG Grantees are required to complete and keep on file, as appropriate, the
Immigration and Naturalization Service, Employment Eligibility Form (I-9). This form is
to be used to verify persons employed by the recipient are eligible to work in the United
States of America.
VIII. CONTROLLED SUBSTANCE TESTING
JAIBG Grantees agree to have a policy of testing appropriate categories of juveniles
within the juvenile system, in place or agree to submit a plan to OCJP prior to the start
date of the grant period.
All appropriate documentation must be maintained on file by the project and available for
OCJP or public scrutiny upon request. Failure to comply with these requirements may
result in suspension of payments under the grant or termination of the grant or both and
the grantee may be ineligible for award of any future grants if the Office of Criminal
Justice Planning (OCJP) determines that any of the following has occurred: (1) the
grantee has made false certification, or' (2) violates the certification by failing to carry out
the requirements as noted above.
CERTIFICATION
I, the official named below, am .the same individual authorized to sign the Grant Award Agreement
[line 13 on Grant Award Face Sheet], and hereby swear that I am duly authorized legally to bind the
contractor or grant recipient to the above described certification. I am fully aware that this
certification, executed on the date and in the county below, is made under penalty of perjury under
the laws of the State of California.
Authorized Official's Signature: /
Authorized Official's Typed Name: Frederick C. Stouder
Authorized Official's Title: City Manager
Date Executed:
Federal ID Number: 9460000468
Executed in the City/County of. Citv of Petaluma, Countv of Sonoma
7
COORDINATED ENFORCEMENT PLAN (CEP) SUMMARY
1. Year: 2. Project Title: 3. Grant Period: 4. Federal Funds: $ 16,564.00
JA1BG Juvenile Accountability June 30, 2002 Match Funds: $ 1,174.00
2002 Officer to June 29.2003. Total Project Cost: $11,738.00
5. Applicant Unit of Local Government 6. Implementing Department/Agency
Name: City of Petaluma Name: Petaluma Police Department
Address: 11 English Street Address: 969 Petaluma Blvd., No.
Petaluma, CA 94952 Petaluma, CA 94952
Phone: (707) 778-4347 Fax: (707) 778-4419 Phone: (707) 778-4372 Fax: (707) 778-4476
e-mail: e-mail:
7. Problem Statement: The PetalumaPolice Department has limited resources with which to assist
Sonoma County Probation Officers with searches and case management. By using grant funds awarded
last year, the Petaluma Police Department have been able to improve coordination with and
communications with the Sonoma County Probation Department. Grant funding is needed in order to
continue these efforts.
8. Project Budget
Personnel Services: Operating Expenses: Equipment: Total Project Cost:
$ 11,738.0.0 $ 0 $ 0 $11,738.00
9. Projected Number of Juveniles to be Served 50-75
Directly Served: 50-75 Indirectly Served: 100 Total Served:.150
10. Waiver of Minimum Percent Allocation Requirements (Check One):
❑ The JCEC/RJCEC does not request a waiver of minimum -allocation requirements.
The JCEC/RJCEC has determined that'the interests of public safety and juvenile crime control will
be better served by expending funds other than the 45 percent and 35 percent minimums in specified
program areas (See CEP Narrative for justification).
11. Program Description
a) Program Purpose Area (Number & Title): Purpose Area 7
Funds Allocated: $11,738.00 _
% of (Total Project Cost — Admin Costs): 100%
Program Activities: Assist Juvenile Probation Officers with probation searches; tracking high
risk juvenile offenders, case management and targeting locations known for juvenile crime.
b) Program Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost — Admin Costs):
Program Activities:
COORDINATED ENFORCEMENT PLAN (CEP) SUMMARY (Continued)
h. Program Description (Continued)
c) Program Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost = Admin Costs):
Program Activities:
d) Program Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost — Admin Costs):
Program Activities:
e) Program Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost — Admin Costs):
Program Activities:
12. Official Responsiw5w
oject
Signature: .
b
Date: b 11 J,
Typed Name: Patrick T. Parks Title: Chief of Police
PROJECT NARRATIVE
Juvenile Accountability Officer
General Characteristics:
Petaluma is located 35 miles north of San Francisco. Petaluma's.population is just under
60,000. Petaluma has long been a bedroom community for the San Francisco Metropolitan area.
With an annual growth rate of approximately 3.5%, Petaluma continues to attract new businesses
and residents. Petaluma is developing many new "big city" transition issues that necessitate an
increased awareness of this fact. New and adaptive ideas for different approaches to law
enforcement problems, which are common to all growing cities, are necessary.
The Petaluma Police Department is also growing and dealing with issues related to
growth. Currently, the department has seventy sworn officers, thirty-five civilian employees and
another thirty volunteers. The department's transition to Community Oriented Policing and.
Problem Solving philosophy has meant the implementation of numerous new programs and
projects, including Citizen Academies, District Policing, School Resource Officers, and a return
to downtown foot patrols. There is currently a disparity between the needs for juvenile
accountability services and the Police Department's ability to meet those needs in an appropriate
manner.
The Problem:
At any given time, the City of Petaluma has between fifty and seventy juvenile residents
on formal probation. There are over one hundred juveniles on informal probation. The average
age of juveniles on probation.in Petaluma is sixteen years old. The gender ratio for these
juveniles is '85% male, and 15% female. First-time juvenile offenders in Petaluma have a fifty
two percent recidivism rate. Currently there are eleven local schools that juvenile offenders
attend. It's suspected that the community's high level of recidivism is a result of (1) inadequate
contact with juveniles on probation (2) inadequate participation in these juvenile's cases by
Police Department staff, such as counseling them on the ways to stay out of trouble (3)
inadequate communication between Petaluma Police Department and Sonoma County Juvenile
Probation Department.
The Sonoma County Juvenile Probation Department has two Probation Officers assigned
to Petaluma who manage this caseload. The Probation Officers are in Petaluma several times a
week and frequently use the Police Department as a location to meet with juveniles. They also
conduct meetings with juveniles at schools and homes. When Probation Department staff are at
the Police Department, it is generally during daytime hours.
In the past the Department has provided an Officer to assist in Probation Searches,
however, due- to staffing shortages and budget constraints the Department is only able to provide
this service on a limited basis. Since receiving grant funding last fiscal year, the Police
Department's interaction with the Juvenile Probation Officers and juveniles on probation has
increased. In order to continue the program currently in affect, additional grant funding is
needed.
Juvenile Accountability Officer
Proposed Solution
GOAL:
The Juvenile Accountability Officer(s) will work closely with Probation Officers to
ensure that juveniles are complying with the terms of their Probation and to take appropriate
action when probation is being violated. The goal of the Juvenile Accountability Officer
position will be. to assist the Probation Officers who work with Petaluma teens to be. more
efficient and effective in managing their caseload. Funds will specifically pay for Police Officer
overtime to fulfill the duties of the Juvenile accountability Officer.
OBJECTIVES:
The officer will perform the following tasks 1). Work with Juvenile Probation Officers
to ensure that information regarding the Juvenile Probation caseload is disseminated as
effectively as possible to all Police Department staff 2). Work with all Police Department staff
to ensure Probation related questions and issues are effectively conveyed to the Probation
Department. 3). Increase Police Department participation in individual juveniles cases. 4).
Assist Probation Officers by conducting searches and accountability activities, such as visits and
phone calls. 5). Conduct enforcement activities focusing on juveniles.
OUTCOME MEASURES:
As the objectives of this program are being achieved, the, following results will be
evident:
1). A listing of Juvenile Probationers and related.information is available to Police Department
Staff. 2). A Juvenile Accountability Officer will meet or communicate with a Juvenile
Probation Officer on a regular basis. 3). As requested, a Juvenile Accountability Officer
regularly assists juvenile Probation in working with high risk juvenile probationers. 4). As
requested, Officers assist Juvenile Probation Officers with searches and accountability activities.
5). Officers conduct enforcement activities at areas possibly frequented by juvenile offenders in
an effort to decrease criminal activities.
Juvenile Accountability Officer
WAIVER REQUEST:
Purpose Area & Request for Mandated Proportions Waiver:
Purposed Area: The goal of this program is to implement Block Grant Purpose Area 7, .
which states: ":.. to enable juvenile courts and juvenile probation officers to be more effective
and efficient in holding juvenile offenders accountable and reducing recidivism."
Requested For Mandated Proportions Waiver: Because of the limited funds available to
our agency and the inability to implement any meaningful programs with any fraction of these
funds, we formally request a waiver m regard to the mandated proportions within the program
purpose areas. We formally request permission to apply all funds to purpose area number seven,
as stated above
JAIBG JUVENILE CRE%IE ENFORCEMENT COALITION MEM BERSIIP
Applicant: Citv of Petaluma
Implementing Agency (if applicable): Petaluma Police Department
Project Title: Juvenile Accountability Coordinator
Grant Number (to be entered by the Office of Criminal Justice Planning):
Provide the name, title, organization, address, and telephone number for each of the eight
member categories below. An appropriate designee must be listed, representing each
agency category.
Police
Sheriff
Name:
Patrick T Parks
Name:
James Piccinini
Title:
Chief of Police
Title:
Sheriff
Organization:
Petaluma Police Department
Organization:
Sonoma County Sheriff's Office
Address:
969 Petaluma Blvd. No.,
Address:
600 Administration Dr.
Petaluma. CA 94952=6320
Santa.Rosa, CA 95403
Phone:
(707) 7784370
Phone:
(707) 565-3650
Prosecutor
Probation
Name:
Greg Jacobs
Name:
Nate Garcia
Title:
Asst. D.A.
Title:.
Sr. Probation Officer
Organization:
Sonoma County D.A.
Organization:
Sonoma County Probation Dept.
Address:
600 Administration Dr.
Address:
600 Administration Dr.
Santa Rosa, CA 95403
Santa Rosa, CA 95403
Phone:
(707) 565-2300
Phone:
(707) 565-6265
Juvenile Court.
Schools
Name:
Steve McCann
Name:
Carl Wong
Title:
Judicial Assistant
Title:
Superintendent of Schools
Organization:
Sonoma County Juvenile Court
Organization:
Petaluma School District
Address:
133 Python Rd. No.
Address:
200 Douglas Street
Santa.Rosa, CA 95409
Petaluma, CA 94952-2575
Phone:
(707) 537-6233
Phone: 7784619
Community
Service
Business
.Crime Prevention
Organization
Name:
John Records
Name:
Richard Sharkey
Title:
Director
Title:
Executive Director
Organization:
COTS
Organization:
McDowell Drug Task Force
Address:
900 A. Lohrman Lane
Address:
1712 Orinda Court
Petaluma, CA 94952
Petaluma, CA 94952
Phone:
(701)'762-7702
Phone:
(707) 765-6798
Additional Members (optional)
Name:
Name:
Title:
Title:
Organization:
Organization:
Address:
Address:
Phone:
Phone:
BUDGET NARRATIVE
Juvenile Accountability Officer
Budget Considerations:
Due to the limited funds available for this program, we will allocate all of the funds to
personnel costs. In order to concentrate our efforts in one area, we have not requested funding
for supplies, equipment, training or other related costs.
We have requested a waiver of the. mandated proportions within the program purpose
area (Program Narrative, page two) so that the limited funds can be applied in a manner that
provides maximum benefit.
Personnel Costs:
The Juvenile Accountability Officer hourly rate is equal to` an officer's overtime rate. On
average, this equals $ 45.47 per hour. Personnel time will be spent coordinating with the
Probation Department as well as carrying out operations to meet the goals of the program.
Operating Expenses:
This program, as designed, has no associated operating costs.
Equipment Cost:
There are no equipment costs related to this grant.
.,1,1ld IIY ll..11l ld �: .�. .gym, Irlui. I.. Yri ., ieil.li�w. Ali„I.I IIIIIIIi.III I. I..I Li il..�.,lm s._..:G... I..:u. i. �.�..I, Ill l� Ir.. Ir III II III Im11i IIII..II 11111� Il 6l rI u.�i. m_�r lleJil iY W.d.L'.�i.l diz'
BUDGET CATEGORY AND LINE -ITEM DETAIL
A. Personal Services - Salaries/Employee Benefits
1. Juvenile Accountability Officers
Hourly rate: $45.47
232 Hours: (Grant Funds)
26 Hours: (Matching Funds)
COST
$10,564.00
$ 1,174.00
TOTAL I $11,738
OCJP-A303a (Rev.7/97)
ILI I. a*J Il 1 116 Ylnl 1„ ,. i 6;. lli I..' I a Moll ilmo.II . Ylla,.i LIIL —-LY.YII L. IYfiIII Ill. II IA ., 111.0 :, .� „L.11�.,. � �Y .J .al1-•` I Y IL.. .�II�II.7 '
BUDGET CATEGORY AND LINE-ITEM.DETAIL
B. Operating Expenses
$0
N/A
COST
$0
TOTAL
.I....L I61j2 II: 1.1•II it ILli. 1 II. IhA IIIIIII,:.Y II.. W. Y., 9 Y IIII 0,1 d1 YII 11 hn.l 11. ...A.d.. Dill YI I I
0CJP A303b (Rev. 7/97)
_N ill , j l ., .. ill L �, , i . 'I . 91. "i . ., . I 1 1. , so, 1:J11 a. , . . bl i . j, .i Q 4 L 1� 'I j 61 .1b. L I I .'d ll.j I J I I L j
BUDGET CATEGORY AND LINE -ITEM DETAIL
C. Equipment
N/A
CATEGORY TOTAL
PROJECT TOTAL
FUND DISTRIBUTION
1. Amount of Funds
2. Percentage of Funds
OCJP-A303c (Rev. 7/97)
COST
$0
$0
$1-1,738.00
FEDERAL STATE CASH IN -KIND MATCH
MATCH
$10,564.00 I $0 $1,174.00 $0
90% I 0 10% 0
JAIBG 2002 AWARD ALLOCATION WORKSHEET
1) Unit of Local Government Direct Grant,Arnount (A)$ 10,564.00
(See Program Guidelines, Appendix A)
2) Additional Direct Grants received from other eligible recipients:.
(See Program Guidelines, Appendix A. Use additional sheet if needed.)
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
Total.from additional sheet (if needed) $
Total amount received from other recipients (B)$ 0
3) Total.Amount of Federal Award (Calculation A + Calculation B above) (C)$ 10,564.00
If you are applying funds toward construction of a Permanent Juvenile Correctional Facility (PJCF) then
use the alternate calculation found in the box on page two for items 4 & 5 below:
4) Total Project Cost [(Calculation C x 10) _ 9]
5) Cash Match (Calculation D — Calculation C)
6) Administrative Costs to be Charged to Grant
7) Total Funds Available for Program Purpose Areas
(Calculation D — Calculation F)
8) Amount Funded to Program Purpose Areas 3-9: 3 is
$
4 is
$
5 is
$
6 is
$
7 is
$11,738.00
8 is
$
9 is
$
Total Amount Funded in Program Purpose Areas 3-9
9) Minimum Funds Required in Program Purpose Areas 3-9
(Calculation G x .45)
1
(D)$ 11.738.00
(E)$ 1,174.00
(F)$ 0
(G)$ 11,738.00
(H)$ 11,731
JAIBG 2002 AWARD ALLOCATION WORKSHEET
Is Calculation H equal to, or greater than Calculation I? Yes X No _
If not, is a waiver to spend funds differently included? Yes _ No _
10) Amount Funded to Program Purpose Areas 1,2 and 10: 1 is $ 0
2 is $ 0
10 is $ 0
Total Amount Funded in Program Purpose Areas 1,2 and 10 (J)$ 0
11) Minimum Funds Required in Program Purpose Areas 1,2 and 10 Ks 0
(Calculation G x .35)
Is Calculation J equal to, or greater than Calculation K? Yes No
If not, is a waiver to spend funds differently included? Yes No
12) Amount Funded to Program Purpose Areas 11 and 12:
11 is $ 0
12 is $ 0
Total Amount Funded in Program Purpose Areas 11 and 12 (L)$ 11.738.00
13) Total'of all Allocated Funds (Calculation F + H +J +L) . (M)$ 11.738.00
14) Does Calculation M, Total of Allocated Funds, equal Calculation D, Total Project Cost?
Yes X No
Only use the alternate calculations below for Items 4 & 5, if you are using grant funds for the
construction of Permanent Juvenile Correctional Facilities (PJCF). A definition for a PJCF is included
in Program Guidelines, Section 6.
4. Alternate Calculation for Total Project Cost
�((( Calculation C — Amount of Federal Funds for PJCF) x 10) - 9) + [2 x Amount of Federal Funds. for PJCF
(D)$
5. Alternate Calculation for Cash Match
�((( Calculation C — Amount of Federal Funds for PJCF x 10) 9) - [Calculation C - Amount of Federal Funds
I
or PJCF + Amount of Federal Funds for PJCF
(E)$
2
PETALUMA POLICE DEPARTMENT
969,Petaluma Boulevard North, Petaluma, CA 94952
JUVENILE ACCOUNTABILITY OFFICER
POSITION`DESCRIPTION
Summarv:
Under direction from the Administrative Lieutenant the Juvenile Accountability Coordinator will assist Sonoma County Probation
Officers to improve their effectiveness and efficiency in holding juvenile offenders accountable.
Essential Duties and Responsibilities:
1. Work with Juvenile Probation Officers to ensure that information regarding the Juvenile Probation caseload is disseminated as
effectively as possible to all Police Department- staff.
2. Work with all Police Department staff to ensure Probation related questions and issues are effectively conveyed to the Probation
Department:
3. In coordination with the Juvenile Probation Officers, become involved in individual juveniles cases by conducting searches,
making follow-up calls or visits and other activities, as requested.by the Probation Officers: that support accountability Efforts.
Participate. as the official .Police Department representative, in community initiated accountability efforts, such as monthly
ARB meetings, etc. -
.5. Provide feedback on the effectiveness of the Juvenile Accountability Coordinator position concept to the Administrative
Lieutenant for the purpose of program review.
6. Participate in enforcement activities at areas frequented by possible juvenile offenders, in a effort to decrease criminal activities.
Qualifications:
Education and Experience: The Juvenile Accountability Officer(s) will be a non -probationary officer available to work in an overtime
capacity.
Knowledge of the County's Juvenile Probation Department and system of operation; Community Oriented Policing Philosophy; office
methods, practices and procedures; the WindowsNT operating environment; the Microsoft Office suite; the internet and/or
intranet(s).
Abilitv to: Understand and carry out oral and written directions-, use courtesy and tact when dealing with others; establish and
maintain effective and cooperative work relationships with individuals at all levels of the organization; demonstrate loyalty to the
department, city Government and community.