HomeMy WebLinkAboutResolutions 85-269 N.C.S. 08/05/1985. l~
~ Resolution 1~10. 85-2b'9N. C. S, ~: cw 8-5-85
'. of the City of Petalurna, California
RESOLUTION TO ESTABLISH PERSONNEL -SYSTEM RULES AND REGULATIONS
IN REVISED FORM`, AND TO REPEAL RESOLUTION NUMBER 4637, 4877, 4945, 6146,
6200, 8236 N.C.S.,WHICH ESTABLISHED AND MODIEIED THE ORIGINAL DOCUMENT.
WHEREAS, the City Manager, as the Personnel Officer of the City,
has submitted to the Council a revised Personnel System Rules and Reg-
ulations,document .(at~tached).;-making recommendation for approval of this
action; with notice of the action having been properly posted;
BE IT RESOLVED that Personnel System Rules and Regulations of
the City of Petaluma,originally adopted and amended by Resolutions ~~4637,
4~4877, ~~_4945, ~~6146, 4~6200, and ~~8236 N.C.S., be repealed and;
BE IT FURTHER RESOLVED tfiat the revised P.ersonnel System Rules
and Regulations document,,as attaeh:ed hereto,.be adop:ted as the Rules and
Regulations governing the^City of Petaluma's Personnel--System,
effective August 5; 1985. , . ' ;
Undei the .power and authority conferred upon this Council by the- Charter of said City.
I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
`Council of the City of Petaluma at a(Regular) ~E~fj~'y~~~($~e~i~ meeting
on the _.._.....:`~:~~1....._. day of •••••-•...1~~,1.4J1~~.~......•••-•••••• ................ 19.~5_, by the
following vote: ~
..... .. --- ---• .............•-•-----
aty Attorney
AYES: Bond/Cavanagh/Davis/~oo7oolsey/Tencer/V.M. Balshaw/Mayo` ttei
NOES; None~
ABSENT: None ~ .
. ~ ~ ~,;
. .. ...._ ~
~~ • • -•• •.•-
ATTEST: ' ---• -
_:,:.-• - ----:. .:,-~. --•_,,._ ..............:... . . .....~ ..._.,.. . •• •-•-••• ••_ , -•••-•---•••--••••••-•
ity Clerk Mayor
_ . • ~ Council File.......~1~J-•~{'G~.'""N . C . .S .
Form CA 2:7/81' ', , Res. No ........................_.......
, ;~~;~r~ ~ :
Per nn I _ ules
and ~
Re~ I ti ~.
RULES AND REGULATIUNS TABLE OF CONTENTS
I. Definition of Terms
II. General Provisions
l. Fair Employment
2. Violation of Rules
3. Amendment and Revision of Rules
4. Applicability of Rules
5. Public Hearings
III. Personnel Board
1. Meetings
IV . Classifications
1. Preparation of Classification Plan
2. Adoption, Amendment and Revision
3. Allocation of Positions
4. New Positions
5. Reclassifications
V . Compensation Plan
l. Preparation of Plan
2. Adoption of Plan
3. Modification of Plan
4. Holidays, Establishment of
5. Holiday, Day of Mourning
6. Sick Leave, Part-Time Employee
1
4
5
6
7
i.
RULES AND REGULATIONS TABLE OF CONTENTS
VI. Employment Procedures
8
1. Applications and Applicants 8
2. Examinations 8
3. Employments Lists 9
4. Methods of Filling Vacancies 11
5. Probationary Period 12
6. Transfer or Assignment to Another Department 13
7. Promotion 13
8. Demotion 14
9. Suspension 14
10. Relief from Duty 14
11. Separation from 5ervice 14
12. Reinstatement 15
13. Pay Adjustments 15
14. Personnel Records 16
15. Change of Status 16
VII. Layoff Policy and Procedure
1?
1. Statement of Interest 17
2. Notification 17
3. Vacancy and Demotion 17
4. Employee Rights 17
5. Senority 17
6. Employee Status 18
7. Reemployment List 18
8. Duration of Re-employment List 18
VIII. Disciplinary and Appeals Procedures
l. Disciplinary Procedures
2. Rules of Appeal to the Personnel Board
ii .
19
19
19
RULE 1. DEFINITION OF TERMS ~
. . . :~ ; . .
The following terms, wheriever ~tised~ in tliese rules,• ~shall be defined as
follows: ~ ., : . .~
Advancement: ~ - ' ` . , . , . , ~ ,
~ . . ~ , ~: . • . •
A salary increase within the limits of a pay range established for a
class .
Allocation :
, .. . , . ~~_
The assigriment ' of a' single regular •-position ~'to `its proper class in
accordance with the d'uties performed~, and ~ the authority and
responsibilities exercised.
Appointing Power: ~ •• ~ •
The officers of ~~~the~~City 'who, in their i-ndividual capacities, have the
final authority to make the appointment to the regular position to be
- filled. , , . , - . ~ . : , .. . _.:
. ~ . ~ . . , . . . . ,
~ ~-Boa•rd:: , . . . ~ , . .
, ~. ,.
The Personnel Board established in pursuance of the ordinance
creating a personnel system for the City. -
Classi~fication: ~ ~ ~~' • " ~ • ~ ~
All positions suffioiently ~~similar in d~u-ties; authority, and
responsibility, to permit grouping under a common title and the
application with equity of common standards of _selection, transfer,
promotion, and salary.
Classification Plan :
;
Regular positions in the competitive service defined by classification
specification includin,g title: ' ~
, ,. . , _. , , . • ,_,
Competitive Service :
All regular positions of employment in the service of the City except
~ •~ those specifieally eXCluded by ordiriance: ~ ~
Demotion :
The movecnent of an employee -~ from' ~ one classification to another
classification having a lower maximum rate of pay.
Eligible:
A person whose name is on an employment list.~
85-269 NCS 1 of 21
Employment List : . , i _ ~ . , . , ,
a. Open employment list : A Iist of names of persons who have taken
an ~ open-competitive examination for ,a class, in the ~~ competitive
service and have qualified. , .
b. Promotional employment list: A lis~ of names of persons who. have
taken a promotional examination i:or a class in the competitive
. . , ~ .,; , service and have qualified. , ;; ,
Examination : ~
. .~ ~
a. Open-competitive examination: An examination for ~a particular
classification .. ; :which, .: is , _ op,en , , to . all . ~persons „ meeting the
` , „ ,qualifications for the classification. , . , . ,.,
b. Promotional examination : An examination ~for a particular
classification, admission to the examination, being,zilimited to
permanent and probationary employees in the~ competitive - service
. , . ; ;who meet .qualifications for the classification . , ~ .., ~ , , , ,
, ~
, ... , ~ . . ~ . . ~ . ~, ;. .
c. Continuous examination: An oper~-competitive examination which
is administered periodically and as a result of which names are
placed on an employment list, in order of final scores;, ,for a
period of not more than one year. "" ""~~~
~ .. ~~, ~ ~ , . , . . • . . ,. . . . x ~
Lay-Off: , r. , . ; , - , . . , ,.
The separation of employees from the active workforee.~ d~ue,;to ;the .lack
of work or funds, or to the abolition of positions by ~the City ~ Council
,. „ , for t,he, above~ reasons. or ,due ;to organizational changes. +:
~. . . . • . . . , , . . ..
Personnel~ Offieer:. , . ,,~., , , . , ,;
The City Manager or a duly authorized representative.
.. ~ . . ; ~ ; . .:,_, ~.
Position : ~
~, . ,I ~ ~, ! 1 ...r~...~ ~ . .
A group of duties and responsibilities- ;in ;:;the ,.compe;titive service
requiring the full-time or part-time employment of one person.
Parcnnnal (lrrlinanrP• '
, ~'. • ~ ~ . . 7 . . ,:~~ f. - , , .
Ordinance No. 837 NCS which creates a personnel, s~y,stem for; :the City.
Probationary Employee: ; ; ; . ..
An employ,ee assigned to, a. regular;.position for a probationar.y period.
~ . . , _,.. . ~ , , . ; . : , ~
Probationary Period:
A working test period during which an employee is required to
demonstrate fitness . for. the,.. duties, to which a~ppointed, by actual
performance of the duties in a regular position.
2 of 21 85-269
Promotion: : `..:.. ~
The movement of an employee from on'e :'.cl'assification to another
classification having a higher maximum rate of pay.
~ i . .. .. ~ , ~ . . ~ . ~~ ~_ ~ . ' ~ ' ' . .
Provisional Appointment: ~ ~ ' '
• . . .. , !. ~ ., . ~
An appointment of a person" who possesse~s the minimum qualifications
"~est"ablished fo'r ` a~ particular clas'sification~ ari'd wh'o has` b~een appointed
to a position~ in' that clas'sificatiori in the' absence ~of a`vailable eligibles .
D .. ,. 7 .. ., ..; ~; .. -, ~; ...~, . ~ - , ' , .
A change of an employee from one position to ariother position in a
different classification.
Regular Employee: ' ~ ~ ~
An employee who has successfully ~~ completed the probationary period
and has been retained as hereafter provided in these rules .
~ , . ~ . . . .
' Re ular''Position: ~ • '
A~position created by the~ ' City Couricil~ and~ assigned to an existing
' clas sification within • the clas'sifi~cation plan : .- ~
, . ' ,: . , . ~~~ . ...
Reguiar•Part-Time ~Emp~loyee: • ' ~ ' - '
An employee filling a regular"position~ who"works le'ss than 2080 hours
per year on a regular basis.
Reinstatement :
The re-employment withotit~ examinatiori~ of a~ former permanent or
~ probationary ~ employee : - ~ • ~ ' ~ ~ ~
'Relief of Duty: ` ' ' ' ~ '
The temporary assignment of an employee to a status of leave with
PaY • ~ . ~ .
~Suspension: ~ ~ ~ -~ ~
The temporary separation from .the 'service of an employee without pay,
for discip'liiiary purposes . ~ ' '
Trarisfer: " ~
.~ •, , ~ . .
~~A charige of ari employee from one' position to another position in the
same ~classification or in a comparable ~classification.
85-269 NCS 3 of 21
RULE II. GENERAL PROVISIONS ,
Sec. 1, Fair :Employment,: , .. ;, , .
. . _ .
The City of Petaluma is committed to treating each employee and
job applicant in a fair and nondiscriminatory,,., manner. Any
appointment to or r.emoval from. a regular ~ position in the
comp,etitive service or any term or~ condition of empfloyment shall
, :; not be affected, or ii,nflizenced in any ~ manner ~.by, a;ny,, consideration
. , . . _,<< of. ! race, , religious,, creed;,;,. ,color, , na~tional :, origin, ancestry,
handicap, medical condition, marital status, sex,~ age or veteran
status, as defined under applicable State or Federal Law, i.,.,
Sec,. ;2.. Violation of Rules: . , .
~ ~ .. ,
Violation of the provisions of these Rules shall be grounds for
rejection, suspension, demotion or dismissal. . ,
Sec . , 3,.
Sec. 4.
Sec. 5.
, ; Amendment and , Revision<< of .Rules : , .
. , j ~. . ~ . ~,.~,;!,~
~Amendments and revisions may be suggested to the~ City Council
by any interested party and shall be submitted . to , the , City
Council through the Personnel Off:~cer or Personnel -Board at the
,option of the proponent. : Proposed amendments,~lor , revisions to
these Rules shall~ be.~;publicly, , posted ~ ,for ._,a,t: ;least; ,five (5)
consecutive days ~prior to consideration by the City Council. At
the time of consideration, any intereste,d party may., appear .and be
heard. Amendments and revisions shall become effective upon
adoption b,y the ;City Council. ,
Applicability of the Rules and Regulations:
,~-..: .
The provisions of these Rules and. Regulations shall apply to all
classifications, , within.,; the.. competitive , sfervice.. .. . Classifications
exempt from ~these Rules include: City., Manager,, , Department
Heads; and principal appointed officials of the City as ~set forth
in Section 25 of the Charter, and Section 3.04.030 of the Petaluma
Municipal Code .
Public Hearings:
Any hearing conducted pursuant to these rules and regulations
shall be held in accordance with the "Brown Act." ~ Government
Code Sections 54.95.0 et seq... Thus, closed sessions, may be held
relating to such matters as the ;,appointment, ,, employment,
evaluation of performance, or dismissal of an officer or employee
or to hear complaints or charges brought against such, officer or
employee by another person or employee unless such ~officer or
employee .:requests~ a public hearing .,; . During the examination of a
witness in..such meeting, whether o,peri. or,.closed, any or,all other
witnesses in the matter beirig investigated may be excluded.
, 4 of 21 .,85-269
. i
RULE III. PERSONNEL BOARD ~ __ _,
• . . ~ _ .''< . . l .. i r . . .
• ~ , . ~ . i . , _ . .. . ..i ., ~ .. _ - : ~ •
Sec . ~ 1. Meeting : ~ ~ - ~ ~ ~
The Personnel ~ Board shall h`old~ regular ~ meetings~ ~at such time and
~~ -~ ~ ' place within~ the City as shall be`tdesignated' by' the Chair of the
• ~~ Board: ` Ariy re'gular meeting' may be'adjourn~ed• to a~ time certain
and to a place designated by the Chair .~~ In ad~d'ition, the Board
may hold special meetings upon the call of the Chair or a majority
• of ~the~ members of ~the Board. A` ~rriajority~ of the members of the
Board shall constitu~te a quorum for the'~=transaction of business.
Meetings~ ~ shall be conducted~'in accordanee ~ with such rules and
procedures as my be adopted by~ tYie~~Personnel Board.
i.. ~ .. . . . .. . ,:J .. .
' . . • . ~ . . '1'. ~ ~ ~ ~ . ~.
_ . . . . . . , . J . . . _ . . .
. . ~ . ~. . . f . . . •
.. f. ~ ~ . _ .~. ., . . , ~
~ ' ~_ . . ~_ . . ..
. . . . . . . . . . 1 . 1 . ' . . . .
1
85=269 NCS 5 of 21
RULE IV. CLASSIFICATION
Sec.
., ~.
; 1 , . ~
1. Preparation of Plan :. ,
The Personnel 'Office; ~or" a pe'rson or agency employed for that
purpose, shall ascertain and record the duties and responsibilities
of all regular positions in the competitive .ser~vice, and,.,after
consulting with appointing authorities and heacis ~ of" departments
;•, ..affected,,~shall recommend r a~, classifir.ation plan; for.~ such positions.
.,~. The; c.la~ssification.,,plan s!hall consist. of classifications of positions
,. ;, in .;the,,;competitive service„ defined, _by, classification specifications
, incl_uel.ing. ,title~._ , ~ ~ . . . , . , ,
_ ~ . : , ., ~ . . ~ . •i - . „ . , i -~ st,~
,,.~ A, i good , faith effortr. shall; ,-,be m,a,de to , develop, <and maintain all
. ; regular, , positions.,,,wit=h .,substan,tially similar. ski11,1 effort and
; responsibility ,.within the ~~.,same classification ,with the same
schedules,.of. ,compensation;; .it ,being; understood that distinctions
may be made based on such~ factors as seniority, merit, quantity
or quality of production and any oth.er nondiscriminatory factor.
Sec. 2. Adoption, Amendment and Revision uf Plan:
The classification plan shall be adopted and may be amended from
time to time by resolution of the City Council. At the time of
consideration any interested party may appear and be heard.
Amendments and revisions of the glan may be suggested to the
City Council by any interested party and shall be submitted to
the City Council through the Personnel Officer or Personnel
Board at the option of the proponent. Notice of City Council
consideration of the proposed classification plan, amendments or
revisions shall be publicly posted at least five days prior to City
council action.
Sec. 3. Allocation of Positions:
Following the adoption of the clas:sification plan, the Personnel
Officer shall allocate every regular position in the competitive
service to one of the classifications established by the plan.
Sec. 4. New Positions:
When a regular position is created, before the same may be filled,
the appointing authority shall notify the Personnel Officer, and,
except as otherwise provided by Ordinance or these Rules, no
person shall be appointed or employed to fill any such position
until the classification plan shall have been amended to provide
therefore and an appropriate employment list established for such
position .
Sec. 5. Reclassification:
Regular positions, the duties of which have changed materially so
as to necessitate reclassification, shall be allocated by the
Personnel Officer to a more apprapriate classification, whether
new or already created. Reclassifications shall not be used for
the purpose of avoiding restrictiox~s concerning demotions and
promotions .
6,.of.21 85-269
R~ULE- V.__ COMPENSATION
Sec. 1.
Sec. 2.
Preparation of Plan: _ ~ ._ .• _~..~ . ~
The Personnel Officer or the person or agency employed for that
service~ shall prepare a~~ compen_sation .~ plan • covering all
classifications in~ the competitive service:=' i A compensation plan
~~may corisist of wages, hours and ~other terms and conditions of
emp~loyment. In arr-iving.~at salary~ rates or ranges, consideration
may be;~given~ to ~var~iou-si factors in'cluding prevailing rates of pay
~ and working condi'tions for 'other employment in both the public
and private'~ sectors, current cost of livirig,• recommendations of
department h~ead's, ~ the~ Gity's' financial ;"coridition and other
releva~nt-?•factors.' Any ~comp'en~sa~tion plan-~submitted to the City
Council for action shall be• accompaniedf ~by -the recommendation of
the City Manager.
Adoptiori'~ of P~laii:~ '- ' ' ~ ~~
The compensation' plan sh~all' be adopted ari`d 'may be amended from
' time ~ to• time' ' b`y action of~ the ' City ~Coun'cil. At the time of
consideration~, any interested part'y~~ may appear and be heard.
Ameridm'ents ~~and 'revisions• of the plari'~may- be suggested to the
City Council by any interested party and shall be submitted to
~the Cfty ~Council through the Persoririe'1~ ~:Officer . Notice of City
Couricil ~ consideration of ~ t~he -~ propo'sed compensation plan,
amendment~s or' ~ revisions ~ shall ~rbe publi'cl.y posted at least five
day's ~"prior to~ ~City Council action: ~~ TYiereafter, no regular
pos'i-tion shall be assigried a salary= not in conformance with the
~ salary . sc-hedule unle`ss t~he sala~ry schedu'le 'for the classification is
amended iri th•e same~ manner 'as lierein provided for its adoption.
Sec . 3 . Modifioation of ' Plan : • • • ~
-~ The Per"sonnel Offiaer or~ the person or~ agericy employed for that
~ pwr-pose shall ~ thereafter make such ~ further studies of the
~- compensation plan- as may ~be requested by the-City Council.
Sec . 4 . Holidays : ~ '
For the transaction of municipal business for the City, designated
fixed-date holidays for all employees ~sha~ll be determined by
resolution of the City Council and passed annually to establish
~ ~ ~ ` - ~ tlie~ holidays for' the._fiscal ye_a,r. . _ : ~ ~ ~ , •
. , ~ ~ _~ .. , ._, ,
Sec: `5'. ' -Hol`iday, Day of Mo`urning:
~ ~ Th'e =~ City sh'all observe as a holiday those days the Governor
~' ' officially~ declares Days of Mourniii~g ~or Special Observance.
Sec. 6. Sick Leave, Part-Time Employees~: ~:~~ ~ ~ -
-~The C'ity Council may by~ ~ resolution direct that regular part-time
offi'cers• and employees ~filling regular positions who work less than
2080 liours on a re~gular basis sha~ll be ~entitled to a pro rata sick
leave~ benefit. ~ • ~ '
85-269 NCS 7 of 21
RULE VI, EMPLOYMENT PROCEDURES
Sec. 1. Applications and Applicants: . . ..,, ~ ;,,.: , . , _ , .
, , q , . . __.':._.ti__; ~, ~. -
, a. Announcement:;,. All examinations ~~for classifications in the
, . . . ~ . . competi;ti,v,e .,, service , shall be ,; publici~zed;! ; by posting
~ , announcements in the City Hall ~ on of•ficial b:ulletin boards,
,, ~ and by s;ueh •,, other methods a.s , the ,,P.,erson~nel.. Office deems
~ . . . . ;~;a;dv.isable.. The announeernents ;shall specif,y ,the title and
,., pa.,y,. , of the, classification ;~for , which, the , examination is
. ., •..:announced;,, the., natur,e,_. of , the, work, ,to _;.be performed;
-; j,; pre.paration d~esirab;le for ;the ~rerformance, :of . t~he work of the
, .~~~ classific,ation;,+;the;:;manner of rnaking .,applications; and other
. pertinent, , information . ; ~ . , , . , ~ , , ,,, ,; , .
. _ ;~ ,~ ~
b. Application Forms: Applicatioris shall be made as prescribed
on the examination announcement. Application forms .shall
. , , require, information covering, trairiing,..-experience, and other
, ,, pertinent in~formation,, and _ may ;include certificates of one or
, ., -, more examinin,g physicians, r~eferences, and;~ fingerprinting.
All applications must b,e,. signed by the p.erson~„applying .
. ., ~ . , • . . . ~ , . , , . ~• , ~~sk_:
. ,,c. Disqualification.: T~he. Personnel ~ Officer,, ; shall reject any
application which ;indicates on_.its~,face .that~t~he applicant does
.. , not possess the; ~ minimum ; q.ualifications ~ required for the
,. position or, is, not a,citizen of,.the..Unite.d Sta.tes4,; except when
; , , ~citi,zenship•, is ,no:t required ~by State, law., ,;.~Applications shall
,,, ,.., .,~;be, r;ejested ~ if the, ,,applicant,~ is. phy,sically or_;~mentally unfit
- . , , , , , for,. .;the . perfor,mance ..of duti~s. of the regular position to
which the applicant seeks appointment; has been convicted of
a crime involving moral turpitude; ,,has; ;; made a:ny false
, . ,, statement of a~ny . material. fact, or~~ practiced- ariy deception of
. ~ • ~fr,a•ud ., in ~the application.. ,L>efective appl;ications may be
. ;; returned to, ,the, appl~icant with -notice to , amend the same,
providing the time limit for receiving applications has not
expired. ;;., :
Sec.. 2.. ,.Examinations: ~ •. ,
i . • ~ .i ~ ,. . ~ , . ~ • ~ . { ; .,.. .
a. Nature and Types, of~ E,xamination:. T.he, selection techniques
used in the examination process shall be impartial, of a
practical nature and shall relate to ,those subjects which, in
. . the opinion , of , the Per~soririel O,fficer, ;; fairly, measure the
_. ,~; relative ..capacities ; of~ the persons ~ examined : to execute the
duties and responsibilities of the classification to which they
seek to be appointed... Examinations shall consist of.;selection
- , techniques_ which, will test~ :fairly, the~ qualifications of
~ ;,, candidates such as, bu~t , not; necessarily limited to,
-~ , , achie~vement and aptitude tests, other written,_tests, personal
interviews, performance tests., physical agility .tests, or any
combination of these or other tests .
8 , of 21 ~85-269
b. Promotional- Examinations :'. _ Pr.omotional. .examinations may be
~- ~ eonducted~ whenever; ~in the o'pinion=~o`f-~=tfie Personnel Office,
• the needs of '~the service require. ~ Promotional examinations
~ may include ~any of- the - sePect•ion techniques mentioned in
•~'~ Sectiori I of• ~tl-iis~ Rule,~~ or -ariy' combination of them. Only
~ ~ regular or probatioriary ` employees who `ineet the requirements
set forth in the pr.omotional examination announcements may
compete in promotional examinations .
. . ~ . i .~~~ ..,_~ . I .~ ~t . . L~ ...~ ~i+ .. .
= c. Continuous '~Examination: ~ Open=competitive examinations may
be admiriistered ~periodically for a single°`classification as the
~• needs of the service require~. ' Names •~shall be placed on
employment lists~, and ~ shall ~remain ~' on such lists , as
~ ~ preseribed iri ~ Rule VIII. ~ ' ~
, ,.• ~ .,
,~ ,. ~
d. Conduct of Examination: The City Council may contract with
any competent agency or individual for the preparing and/or
~~ ~ administering 'of ~ examina"tions:~:_' ! In the . absence of such a
- contractA; the ~ Personnel ~ Office "r'~ sha~ll `see that such duties are
~~ - performed: -•The~~Personriel Ufficer~=sha1'1 arrange for the use
' of ~ public~ buildings ~and~ ~ equipment for the conduct of
~ ~ ~ examinatioris . ' ' • ~ ~ ~ ~'
e. Scoring Examinations and Qualifying ~ Scores: A candidate's
score in a given examination shal be he average of the
•~' s'cores~~on 'ea'ch competitive~ part •of 'the examination, weighted
~' as sliown ~in the • examinatiori'' announcement. Failure in one
~~ •~ part of the exainination may be grounds for declaring such
• ~'ap;plicant as • failimg in th`e ~•entire ' examination or as
disqualified for subsequent parts of"ari ~examination.
The Personnel Officer may include tests as a part of the
• ' examiriation whi'ch are` 'qualifying ~'onl'y. _ _ ~
~ f. ''Notification- •of Examination Results arid~ Review of Papers:
~ '' ~'• - Each ' candidate in an examiriation- ~ shall be given written
~' •`"'`! notice ~of th'e ~results tfiereof ~arid~;' ~if•~'successful, of the final
~ ~ ~ ear" ne`d score . ~ ~ ~
~ ~ ~,. . . . . . . _, , .
Sec. •`3. ` Employment Lists: ~ ~ - ~,
- •a.' Empl'oymerit 'Lists: As~'soon~~as po's`sible after the completion
of an examination, the ~ Pe'rsonnel Officer shall prepare and
keep available an employment list consisting of the names of
candidates who qualified in the examination, arranged in
order of final scores, from the highest to the lowest
qualifying score.
8'5-269 NCS 9 of 21
; b. Duration of _ Lists: Employment .,,lists .othe,r than those
, : resulting from, a continuous, examiriation shall remain in effect
,,; for . one ,year, unless sooner ,exhausted, and may be
,.. . : extended,,, , prior, to their expir~ation. ; dates, by action of the
, ., „Per,sonnel, Officer for:, addition.al. per.iods, ; but in no event
, ,,,:. ,, shall an employmenti list .r,emain in effect for more than two
... ,.. :, ,., ~: .. ~Years.,. _ ,a,,. . ,; .. , ,.. . ,_ ._, . . .
~ . ~;~ , . ~ , , ~ . , .
Open-competitive lists created as the result of continuous
;, examinations, shall remain . in. effect.; for ,not more than one
, , , , . year ~.after the ~last.-,ad-n'inistrat:iori.- of:, the ,examination, unless
, : „. ,~ sooner. , exhausted.,-, Names , placed , on su,ch lists shall be
,~ merged with any~ others already ,on .the,.,list in order of final
scores and shall remain on ; the list; . for`, , not more than one
year. ~
, . , , ~r .. ~ .,~, . . , ~ . .;>
~ , , .: • ., ; ~.~:~ ,i .: ~_ .. . _ .,~ _, . .
, . ~ . ,c . ~.. Re-employment , •:,Lis;ts :,. ; ~ _ .The names ; , of ~ ; probationary and
, : ,, ,;, . , - ,regular ;employees who have, been laid, off .shall be placed on
. „ , - , - ;. appropriate;;- re-employment lists,;.,in; ,,the; order of total
, , , , , continuous :cumulative ,~.t-imei_,,~erved,1 in~,~.probationary and
regular status . 5uch names shall remain thereon for a
period of one year unless such persons are sooner
. . . , . .re-employed.. ~ ~ ~ , , . . , . ..
--,~; -.. . . ,. . . _ ... ..,~ , -_ , . .
. . -; , , When .a ,re-employ.yment: list ,is ta be .used ,to, fill vacancies, the
.. , , Per.sonnel .Officer-~ shall certif.y from the to.p of such list the
, , number of names, equal, to, the number_ of vacancies to be
. ; , filled, and the; ap,pointing power shall,~appoint such persons
. to. fill, the vacancies. , , . . . , . , ,'.;~ ,
. . ~ ~.~ ~~ ,., ;; • ~; ' , .
d. Removal, of ~;Name,s,~,- fr.om List„ The,; name of any person
appearing on an employment, re-employment or promotional
list shall . be removed b,y,, the :Personnel Officer if the eligible
- ,~~~• .. ~. . . ~• . . .
, `,-,' ~. ~-'- , _,requests'-in writing -that~ ,the riame~~be;~ removed, if the eligible
,, ' . fails,, to ~respond .to.,a ~tnotice of certification. mailed to the last
known address within five (5) .days, after,;date of mailing, or
for any of the reasons specified in Rule VI, 5ection 3, of
these rules . The person affected shall be notified of the
removal of his/her name by Notice ;mailed,~~toi the last known
address. The names of persans"~ on -promotional employment
• •lists,~ who resign, from the .,s~ervice . sha11 automatically be
~ / , drop.ped from~ ~such lists . .~~ ; .~' -
.., ,: ~ . ~. ~ . ., „ ,.,. _..
, , .. , ~ , , . . ~ ~ ~ ~
. . . ~ . ~ ,, , .. ,
, 10 of 21 ...85-269
~ Sec. 4. Method of Fillin~
; Vacancies . ~ ~ ~ ~ '
.,. , , ., - ,,~ . ..
a. Types'' of Appbiritment: ~All vacancies in the competitive
~ service s~liall be f'illecl' by. transfer, deniotion, re-employment,
reinstatement; ~ or from eli~gib'Te"s certified by the Personnel
' O~fficer f'rom an •~appropriate employment' li'st, if available. In
~ tlie absence .of persons eli~gible~ fo'r `appointment in these
' ways, _ provisiorial~ appoint'ments `'rriay be made in accordance
w•itYi th'e Personnel Ordinance arid these rules.
b. ~ No'tice fo '~Personnel bff'icer: `'~'Wheriever a vacancy in the
' competitive se'rvice 'is to~ b'e~ fil~led; the ~appointing power shall
~ -~ noti'fy tlie ~PersorineT Officer`"iri th~e~~-manner prescribed. If
there is no re-emp'loyment lis~t available"for the classification,
the appointing power shall have the right to decide whether
to fill the vacancy by reinstatement, transfer, demotion,
appointment from a promo.tional. ': einpl'oycnent list, or
appointment from an open employment list.
~ ' , ... , .1 :. . ~. ., . . .. , ...
- ~ c. ' Certification ~of ' Eii'gibies :• If'' the ' appointirig power does not
~` ~. consid'er `it' in the City's' best~ iiiterest to fill the vacancy by
~~~ ~~ reiristatemerit, tr°nsfer, or~ dem'otion, 'or if it is not possible
to fill the` .vacancy be re-employ'ment,' 'certification shall be
~ : made~ from an appropriate °~employmerit ~ list; provided eligibles
~ • ~ are available: ' ' ' ~ ~
, . , , . , . . ~ - , , J _ . ,
~~ :~ When the `app`ointing power_ requests ~a `vacancy be filled by
• ~~~ ~~~appointment f"ro'm•: a promotion~al ein'ploymerit list or from an
~` open employmerit Alist, the ~ Per'sonnel ~ Officer should certify
` from -the ~specified ~ list~ the `name~ ~of'~'all'- individuals willing to
'~ • accept ~ appointriient. ~ Whenever' tYiere are ` fewer than three
~ ~~`names of° individ'uals willing"~to accept ' appointment on a
~ `'' promotional 'emp'loyment list~ o'r •'on ~ an open employment list,
''~th'e appoin~tirig 'power may make'` an' ~appoiritment from among
~ ~ such~ ~- ~eligibles " or~ ~may ~ request'•~ the ~Personnel Officer to
~~ establish '~"a 'new list. When `so'~'requested, the Personnel
Officer' ~• shall ~ fiol'd ` a new examinatiori - and establish a new
employment list.
~' ` c.` ~ Appointment:. After'='inter.view 'and., investigation, the
~ '~ '~- ' ap,pouitiri'g ~ p'ower'' shall make' 'ap"pointments' from among those
~- "-' ' certified', ' and~' shall immed'iately riot'ify the Personnel Officer
-: ~- ~='' of the persons appointed. '-~The~ persori accepting appointment
shall present himself/herself ~to' t~he Personnel Officer, or the
designated representative, for processing on or before the
date of appointment. If the applicant accepts the
appointment and arrives for duty within such period of time
as the appointment authority shall prescribe, the individual
shall be deemed to be appointed; otherwise, that person
shall be deemed to have declined the appointment.
; .t
85-269 NCS 11 of 21
d. Provisional Appointment: , In; the; absence ,of there being
names of three individuals ~willirig t"o accept appointment on
, „ appropriate, employment. ,lis,ts,, a prov-isional appointment may
_ be,,made,by the. appointirig aufhority~,of a.person meeting the
.,., , ,.. minimum, . training and exper. ience qualifications for the
, .,~,p:osition-.,, ,;An.. employment list shall~ be established within six
~ mqnths .: `for a~n,y . re.gular , .,position ~ , filled by provisional
. , ~~i ~ ~~;~.;. ., ~ ,
,, ,, appointment. ;,The,;City_ Mana,ger may extend the period for
. any provisional, Jappointment as deemed ap,propriate.
, , No ,special ;credit,,shall be; allow,e,d in meetin;g any qualification
, , or. in the ~ g~iving.j~of -any. ,te"st of the establishment of any
~ ,. ,, open ;competitiv,e; , promo,tional lists; for service rendered
. . , , , , under ;a : provisional ,ap,pointment . ,
., :~.:. ~ i~~ . . , ~~ . _, , ~ , ,
,.,i + .'! ~i .; r , 1, , ; a . . . , _ ~ ri ;
, Sec. :5. ; Proba~tionary, Period~~ .,, ~ . ~ , ; , , . ~ .,;
. , , .; .
:,~} . ,~;.~.,;~. :~ ~ :.i;t~i.
a. All originaT and promotional appointments shall be tentative
, , , : , r4,, ; : and:, subject; to, a .probationar,y ,pe,riod; t of~ ;not, .less than six
, , , . ; f imonth.s ', actual , service;: , The ~-City _.Manager may establish a
, ,~ ~ longer ,.probationary.. .,-,period ~for, ;specified classifications.
, ~ .. , ~ ~ : , Additionall.y,,. , the. C,ity , Manager; ; a~lso . may extend the
. ~,.; ; , ., probationary 'period,, of an employee rather than terminating
the employee, but such extension shall be at the sole
discretion of the City Manager . The Personnel Officer shall
- , ; , ~~ ,. , ,,, , ., ; notif.y , ;,-the , , ap:pointing, , : authority, ~ , and ,- the probationer
, ,-. ;: jconcerned ~tw,o,,; ~ weeks , prior to the termination of any
, i . ;., , ..probationary . .perio,d.. ~ : If ; the; service . of , the probationary
-,~ ~. , .,:employee ~has,.,been, ; satisfactorjr ~, ,to the employee's department
, . ~ _ ; ~ . , ~; head ,and• ,the., ap:pointing , authority, then ,the department head
.,,,., ;~.,., and. the appoin;ting~ authority, .shall filel._with the Personnel
~!. Officer a statement in, writing to such-.effect and stating that
',. tthe retention ,of s,uch employee,,in,.the .seruice is desired. If
, ~ such a statement , is not filed, the , errmployee will be deemed to
, :, be , unsatisfactory ~ and employment ; terminated at the
, ;, expiration , of the probation~ar;y period._, . ,. , , ,
, ,b. Objective of, Prob,ationar,y Period:. ; The .probationary period
, ,., : shall, be,,regarded,; as;;a ~part o~., th'e ;~testirig; process and shall
,,.~., ,.. be, utilized for :closely.; observir~.g_ the,., employee's work and for
,, , securing the- most ;effective adjustmen.t , of a new employee to
, , ; :a regular ,position . .,, ., , , . ,
. ; , . . . , .. . ,, „ . . . . .
, , . , . . , , ~ , . ,
, . ~r;~•, .. . . ~ . . ., , ~ . ' . . . . ~ ~ ~
. . . i . . ~ , , ' . . . ~ . , . . ~ ~ ~ . . ~ . ' , ~ .
' ~ , 1, t . . ' . . . . ' ' " ' • . 1 . ~ .
' ~ ~ . ~ ~ ' . ~ ' ' . . ' . . .
12 of 21 85-269
c. Rejection of Probationary Period: During the probationary
period, an employee may be rejected or the probationary
' period ~ extended at any time' by the- appoinfing power without
• cause • and •without ~ the right 'of• appeal. Notification of
~ rejection in writing shall be served ori' the probationer and a
' copy filed-~wi=t'li the"Per'sonnel` Officer:~ ~ ~ ~
Sec. 6.
. ~~Se'c. '7~.
~ i
•~ d. Rejection following P•romotion~: ' Ariy employee rejected during
the probatioriary ~-period -foll"owing a prbmotiorial• appointment,
or at the conclusion-~ of the prokiatioriary period by reason of
~ failure of the appointing power to -file~ a~~ statement that his
services = have been ;satisfactory, -'shall be reinstated to the
- position ~from whi'cH he' was promoted'~unless~'charges are filed
and the employee is discharged in the manner provided in
the Personnel Ordinance and these_ . rules for regular
positions in the competitive service.
~, . . . . . .
Tran'sfer or Assignment to another~-Department: ~
No person shall ~be transferred~ to ~ a regu'lar position for which the
employee ~ does not possess '~the minimum ~`q'ualifieations. Upon
notice ~to the Personnel'• Officer, ~ an~ ~employee may be transferred
by the appointing~ power at a•ny 'time~ from one position to another
positiori within the same classi:fication. •
If the transfer involves a change from one department to another,
both department heads must consent• ~th'ereto unless the City
Manager orders the transfer for purposes of economy or
efficiency': ~ Transfer' shail not be= used•ito effectuate a promotion,
demotion',' advamcement, ~ or reduct"r`ori; ~~ each' of ~ which may be
accornplished only ~as provided~~ in ~•"the~ Personnel Ordinance pay
plaii : or ~~these ru•les : - ~ •
If an employee-~ is assigned to - a-~ p`osition out of the employee's
classification or department or both, the City Nlanager shall either
reclassify the employee or__temporarily appoint.~ tfie employee to the
proper classification as deemed appropriate. No promotion or
transfer to ~~ariother cT"assificatioii sliall ~~ serve to reduce the
monthly salary of 'any' employee. ~ ~ '"' .
,•,. ,.. . , • . ._ • . ,.. .. _ .
= Promot'iori : ~ ' ` ~. ' , . ~ ` .
.. ':.J`1-,1", , . ,_ . - •1'. t' .,. __.~~ _. ~
~'Insofar as consi:stent witli - the bes~t iriterests of the service, all
~-~~vacancies~~ in the competitive'~'service~ sha~l~l•`be filled by promotion
~ '' from~- •with~in ' the ~competitide~' ~ servi'ce, ~after a promotional
~' ~ examiriation has been giveii~ and~•a promotion'al list established.
~ ~ . , .. ~ ~~+~ :,•:~i:.... . _ .
If; "'in' the~-opinion of ~ the ~'Pe'r'sorinel ~ Officer;•' a vacancy in the
' position coul'd ' be fille'd better -by~ ~ari 'open=competitive examination ,
• then ~ tlie~ ~Persannel Officer sha1T arrange~ for an open-competitive
examination and for the preparation and certification of an
' ` open=¢ompetitive employment 'list. ~
. ~ . , ~ ~ -
85=269 NCS 13 of 21
5ec..8. Demotion:
~ . ., ,. , . , . . ,... . ,, ~ f , ., , , . • ~
, „ „ Upon; , request, . , of , the , employ,ee_ ,and,- :with , the consent of the
,, . ;; ~,;appointing poweri, demotion may„~be made,, -to_ -~a vacant position.
._ ,,,,. The . ap,po'inting , power may;, demote , an employee whose ability to
perfarm the., r-eguired l,duties,_~falls~ ., below standard, voluntarily
requests a reclassification to a vacant position, or for disciplinary
, , . . , , .. , purposes , excep,t where,. ,s,,uch demotion would . be contrary to the
, : , ~ .. ~ best ; ;interests .of the City~ j., ;No ;employee shall be demoted to a
, ; position for which ~ the:; employee, cioes,.;,not ,possess the minimum
,~ ;,. ,;.,q;ualifications. ~ Written notic,e _of tlxe; demotion., ;shall be given the
, ,, ; ,;, employe,e before qr ~within;~.three . (3.:) ;days ;after_ the effective date
, , _ , -of,.the : demotion, .and a , copy file.d ,with- ;the Personnel Office.
~~ ~ r : . , . ,
Sec . 9~. Suspension :. , , . , , .
~. ~ . ~;r:~ ,.r,.~~ _ ,.~ . ~ . ~
The appointing power may suspend an . employee from that
employee!s ,•position ,, at, an,y , time for; a, disciplimary ,,.;purpose.
Suspension " withouf-~ pay shall "not exceed thirty -~'(30) calendar
,,,:da,ys;..nor-•;s~hall ,any~,emplo,yee,.be,penalized by,~suspension for more
;;than~ ,. thirty; .( 30~) ; calendar`,~;days ~ im a, fiscal , y,ear. Department
, , ,head;s~: ma,y , suspend: a subordin.ate .employee for .not more than five
,„ ,(5;)~..wor,king,, days~.;a;t ;any -one. ,time, and,~not;,more than once in a
thirty (30) calendar,~: day,..period,.: .Suspensions,; shall be reported
immediately to the Personnel Officer. ~
. , ~ _ : ~, ;: . ,~ . ~ .. .. ~: . . . ,. .; ~ .
. Sec.~i 10~,.. Relief:,of Duty;~~ . . , ~..~:., . .:~ , . .~. . . :~ , . .
.~
. . . .. , : ~. . ~+ _~! ~j , ` . . ~ . ~;. ~.c ,. . , . ~.
, , Notwiths;tanding ,the ;~prov~isions,.~ ofs this.,j,;Ru1e,, upon the
, ;; ~r,ecommen;dation,, of-,,the _ Personnel,,, nfficer„ the,~,City ; Manager may
,._ .. ,appr,o,ve, .the, tem~porary assignment of an , employee, ,to a status of
leave with pay pending condu,ct or..; :; completion of such
investigations or opportunity to respond as may be required to
. , . • , determine if, .d~isciplinar,y action is tc~, be . taken . ,
, ~ , , ~ . :. ' •~, ~ , , . . ~ . . . :. ., _
, , Sec . , 11.~ . Separation ; from the _ Serv.iee: ~ . . _ , , . , . ,
. • • ~r , ~ a _ _ ; ,... > ., , ,i:r.,:~;._ . , ~
.. ~.. •.,t;~
, a,. ,Dis,char:ge; ~ An ~,employee in ,_the , competiti~re service may be
discharged at an..y, , time, . b.y, .,the -.,City, Manager. Employees
terminated as a~ result of poor performance and/or
unacceptable behavior will normally receive:,,some counselling
or warning of their performance cleficiencies prior to
, . ,, , , ;. , ~: termination ;(.Rule .. V:III~){:.,. Ho.,w.,e.v,er,,, , cir-cumstances may arise
, . ,_ .. :, req.uiri;ng . the;_ ,immediateJ,,,terminatipn , ~of an,,,employee without
, ~. . . notice ,wher-e, .such~ ~termination , i:s in . ,th,e : bes~t, ; i.nterest of the
~ . . . ... , , _
, r s,ervice;.~ ,,This . may, arise . basPd on~ various~•.factors such as
the determina~tion that an ~employee has engaged in a serious
.... . performance,.deficiency,,;,has committed .a; serious infraction of
, „ , ,_ ; ; _ ~ , generally acce.pted _rules; of,~behavior„ ,or ~;is; ~qtherwise deemed
,_:; , ,. to •be; perfor:ming;,in_.a:clearl~y.unaeceptable, manner.
. ,..~: •- , :; ., -;_ , ~. , ~t ., . .
Whenever it is the;~interition,~of the:~Gi,ty:;_Manager to discharge
an employee in the competitive service, the personnel office
shall be notified.
14 of 21 ,. .~ 85-269
b. Resignation: An employee wisfiing~~'.to_-._leave the ~competitive
service in good standing shall file with the appointing
powe'r~, a wri~tten~ resignatiori J stating- the effective date and
~ reasons for `leaving- at least~'two ~(2`). weeks before leaving the
• service, un•Yess "such° time liriiit' is ~ waived by such official. A
statement~~as to •the' 'resigned'-employee's service performance
~ and other pertinerit informatiori~. shall 'be forwarded to the
Personnel Officer.- ~' Failure ~"to• give ri`otice as required by this
Rule may be cause for denyi `ng future employment by the
City .
Sec. 12. Reinstatement:
Wifh 'the approval • of - the' appointing` -power arid the Personnel
Office,' a reguPar''or probationary employee 'who- has resigned with
a good record may be reiristated withiri! two (2~) years of effective
date of resignation, to a vacant position ' in the same
classification. However, an applicant for reinstatement has no
right of appeal concerning a refusal by the appointing authority
to reinstate such applicant. Upon reinstatement the employee, for
all purposes, shall be considered as though an original
appointment had been received and such employee will be required
to satisfy the probationary period described in Section 5 of Rule
VI.
Sec. 13. Pay Adjustment:
a. Application of Rates: Employees occupying a regular
position in the competitive service shall be paid a salary or
wage established for that position's classification under the
compensation plan as provided by Rule V. The minimum
rate, if provided, for the classification generally shall apply
to employees upon original appointment. However, the City
Manager may, when circumstances warrant it, authorize
original appointment or reinstatement at other than the
minimum rate.
b. Advancement: No salary advancement shall be made so as to
exceed any maximum rate established in the compensation
plan for the classification to which the advanced employee's
position is allocated. Advancements shall not be automatic
but shall depend upon increased service value of an
employee to the City as exemplified by such factors as
recommendations of the supervising official, length of
service, performance, record, special training undertaken,
or other pertinent evidence, within the advancement policy
established by the pay plan. City Manager may advance any
employee at any time without regard to length of service.
85-2b9 NCS 15 of 21
Sec. 14. ;Personnel.,Records: , , , ;
, , -~ ., ;! i i , r `~, , ~ ~ i~ , ,~ _ ..
,. , T~he .Personnel r.Officer ; sha11 maintain a service ,or personnel record
.for each employee.,~in the ser.Vice ..c~f ;the. City showing the name,
, title ,of posi.tion ~held.; .the,~ dep~artment ,to ,which. assigned, salary,
, .changes :in., employment .s.tatus,,,1and ,such,. other; .information as may
. , , , ~. .be , :considered. p,ertinent~-, b,.y the ; Per~on_nel , Offic.er . Employees may
_ review their personnel, , records. ,during . normal~ working hours of
. 'the Personnel O-ffice. , . ~ , ,
.;r~.~.
Sec. 15. Change-of-Status Report: . , , , . .
, , EEver:y, appointment,;,~ trans_fer, ; pr,amotion,, demotion, change of
,. ,. .. ,salary.; rate, ;or ".any other~,change . in status ofy employees shall be
,, reported to ~the ~ Per.sonnel ; Officer in ~such, manner as may be
prescribed. . . ~ ~ . , , . . •
. , ;.~ .. ~
.. , . . ~ i . . • . ~ . • . . . . . ~ : ; • ' .
~ . . . - ~. _ , .. . , ~.:.,. , • ; . , , ~ . ., . . ~ . _ ._ . .. ~ . ; .1. . ~
. ., ~ ,.~ , . . • -r .. ,-. 1 ' , .; - _ ~ . . • .
,
, ~ - "ir, . ,~. , ~~r~_:ii~. ~r,, ' ~., ~, ~ ~'~ -~ .
, ~ . ~:. . . ~•~ .. ,.. . ,. , . ,~.i ,
.. i , ., ,. ,. •,.. .. . '. ' ~ :1r ,
: .~Y'i . ~ . ., . . ..i • . . .. ~., ~ .,
~'i ,i ..,~ ~ . ~ '_i:. ~ ~ , .. •• , . , ,~~ . . .. ../.'~ .
~ ,. ..I , ~ ~ , :_ ..
, , . ' . , ~ . ~ .. , ~ . . . ~ .
:;~. ,, _ . ~ . ' ~i > +' . , .
~ . ~ . . . . . . ~ . ~ f ~ • . . . ~ i . . . ~ . . ~.~, ~ .
~ ' i . ~ ~ i . . ~ . . ~ ~ . , ~ • . . , ~ . ~ (
' ~ ~ ~ . ~ ~ . . . . ' . ,~ , . . , . ~ . . . 1 ,
~ ~ ~ . ~ _ .' ~. ' ~. ~ ~ . ~ ~1' ~~ ~ ._ . . _ .
, . . . . ' . . ~ ' ,~ ~.. . . . ~~ ~. . ~ . { 1
' ~ . . . . ~ . . i ~ . . . . ~ r .
~ • ~ ~ ~ . .. . . ~ . . , . '
~' . . _ ~ . ~ . . ' . . . . .~ ~ . .
i . . . . ' _ . ~ . . ~ ' . . . ~ ~ . ~ i '
, ~ i ' ~ . . , . , . , , . . . 1 . . . . '
. . . . > .~. .i~ ' . ~: ' ~.. , .. . . . . ~ 'f
16 of 21 85-269
RULE VII LAYOFF POLICY A~ND PROCEDURE
Sec . 1. ~ Statement of ~ I~ntent :
. . . f ~~; .~. . ,
Whenever; • in the~ ~judgment of~ the ~ City Council,~ it becomes
necessary to abolish any position of employment, the employee
holding~~ .such. ~position' or employmerit may ~b'e laid off or demoted
without disciplinary "action and• without~`the'>right of appeal.
, . . ~ ~, _. ~ •
Sec. 2. Notification:
' . . , . . . , ' . ~ . . , :N . . ~
Empioyees to be laid~ .off - shall ~be' given,~.~whenever possible, at
~ least ~ 14 c'alendar days~ prior notice . ~' ~ ' ~- ~ ~ ~ ~ ~ ~
• . . - , _ . , ~ ,7 , j' ~ j . ' ' ~ ., '
Sec. 3. Vacancy Land ~Demotionc' ~
Except~ as' ~~otherwise .pravided~;~",wrienever~ there is a reduction in
the work force, the 'appoin-ting aizthority shall first demote to a
vacancy, if any; iri a~' lower classification ~for which the employee
who is the latest to be laid off in• -accorda~nce with Section 6 is
qualified. All persons so demoted shall have their names placed
on the re='emplbyment list~. ~ ' " ~
Sec . 4 . Employee Rights :
An employee affected by layoff shall have the right to displace an
~ ' employee' in trie same departmerit ° who , has less~ senio'rity in a lower
~ ~ classi'fication ~ in the: • same • classi~fication series ~~ or in a lower
~ classifieation~' in` which ~the ~affected ''emplogee ~ once~~ had permanent
'' status~. For the~ purpose of this section and Section 5, seniority
in~cludes° all•''~ periods' - of. ~~ full-time ser"vice at' or above the
classif'icatiori level~' where ~Iayoff ~is to -occur: ' ; ~'
. , ~ . ~ • ~ , . .
Sec . 5 . Seniority :
- .. . , , . . . ~ ~, .
In order to retreat to a former or lower classification, an
~ employee mus't ~~ have' more seniority than . at least ~ one of the
incumbents in :the retreat cla'ssification and request' displacement
~ action in 'writing to 'the Per'sonnel Officer~ withiri • give' (5 ) working
" ' ~ days of ~receip't of notice' of ~layoff. ~ ~
. ., . . .. _. . ,i • _
~~ ~• 'Employees retreating to a.'lower'~or similar classification shall be
' ' placed at' the~ `salary ~ step representing the least loss of pay. In
no case shall the salary be increased above that 'received in the
classification from which the employee was laid off .
Employees retreating to a lower or similar classification shall serve
a probationary period in the new classification unless they have
previously successfully completed a probationary period in the
classification or a classifieation in the classification series.
85=269 NCS 17 of 21
Sec. 6. Employment ,Status: ~ .
In each classification of position, , employ,ees ,.:shall ~ be. :laid off
according to employment status in~ tlie ~ following order:
r; tempor-ary,. provisional, probationary., . and regular. ,
. ~ .'~ . ~ ,, ~ ~ ~ i~ .'.I ~, i, ' . . . , ~ ~n
, ,, ~Tempor;ary;,' .provisional.. and g.robationary :employees , ~shall be laid
., ,qff;,accor,ding,,to;,.the;~ needs of ; the -ser,yice . as ~determined by the
appointing authority.
~ ~ ~ , ~.
In cases where there are two or more regular~ ~employees in the
,.. classification ;,fr.om whic±h . the ; layoff:,is , to be made, . such employees
~ shall be laid off ~ on ,.the .~basis: •of~ .thP .;last evaluati,on .rating in the
classification, providing such ~rating has been on file at least 30
days and no more than 12 months, px;ior, to, layoff,. ,; ,, ,,
.,; ; -. ~: ..; . . :: First, ; all .employees..ihaving ~ratings.; similar to , ;"improvement
, ~ , , . , . ; needed" ;.; ,s,econd, . , all ;~ employees. ,having,,,ratings similar to
~. . :;:,'!,competent'.'.;,~third, .all,;employees ha~ying.,ratings similar to
~ ~ • ~ ~ ,, "outstanding ," ~ ~. ~ ~ ~ , ~ ~ ~ . .. .,
; ~. .1 i: ~ ,: ~.~ ~ ,_ ~ . , ~ . .,. ;~,~,.
Employees within each category shall ~be. laid,.,off.- in inverse order
of seniority in City service.
Sec. 7. Re-employment List: ~
, :~ ~
, • , i . ' .. ~ , . ~ . ~ ~ ~ !.~ ~ t : ' t . . . i ~ ~ ' ~ ~ I . I . .
. . . : ; The ~names of ; ,persons , laid,; off . or, demoted in ,; accordance with
, . ,; . , ., these:,:rules ~shall_;be .,enter,ed ~.upon a, ~~re-employment list. Lists
. . ,.; fr;om ;different, ,departments ,or ,at,;,differenti ,times. ,for the same
.: .: cla,s,sification ,,o,f; ,position ,~shall,, be combined into,,,a sirigle list.
_ ~ ., , Such; .list, ,shall be ,used, ; by-~, every,i , appointing authority when a
vacancy arises„in~~ the,~:same ; or.,,lawer,j classification of position
before certification is made from an eligible list.
. ,,,, . , ~ .r ~.
Sec. 8. Duration of Re-Employment List ' ~'~~
, , ~ ,.t , ,' . S : .. . , ~ `i
, ,, __ , Names of persons laid .off shall, be,, carried ~ on ,a~ re-employment list
., ,, ~,, , for . one-. year, , except: .that persons appointed ~.to. regular positions
r,=; of,; the .;same, le.vel ;.as.,.that~ which: laid,.,o,ff,,p shall, upon such
appointment, be drop~ped , from~ ;th~e , l;ist, ,,Persons who refuse
re-employment shall be dropped form the list. Persons
~, ~ .re~,-,employed,;in a lower., classificatian,.;.~qr., on, a- temporary basis,
„, ., shall be, continued on ,the list. for. the: higher;.position for the one
:. year . , , . .. , . ' . ~ ., ~
_. .. ~ ,G .,. .. . -,., ~ ~.. ,. . .~-
~ .i . . ~, , . . , , • ~ i~ , ~ • '
~~s , . . . ; . , . . _ , . ~. . , r_.,., . . , .
~ ...°,: .•,( , ~ , ~. . . ~, • . ,
18 of 21 85-269
''~ RULE~ VIII'. DISCIP~LIN~AR~Y AND~ APPEAL PROCEDURES
, . . : ~ ~ . , . , . . . . , , .. _ ~~. .,. , --
. . . . J . s . . ' . , . . ' 1 . . . ~ 11 . - .
Sec . l .~ Disciplina~ry Procedures : - ~ ~~ ! ~ ~ ~
i • ... . , ~, •, ... . t ~ .. • , .
~ a. Other ~than ='Permination: Except for'probationary employees
u~nless•' ~ otHerwise ~ require'd by law; ~-`any~ • regular employee
subject~~ to ' disc'iplinary action~ is entitled to a written
statement of ~ the ~•reasons • for ~~ such ~~action, a copy of the
charges and' material upon'~~w-fiich' su'ch aetion is based, where
~ ~ applicable, '~and~ the -right• to'''respond; either orally or in
writing, concer-nirig the discipliriary~ action. Upon request,
the employee is entitled to a hearing in accordance with the
~ • applicable persorinel~ '~ ordin'ance, tfiese Rules and other
applic~able •rules~ or regulations~: ' ~ "
; ~ . ~ , ~,, . . . . . , ;
b.: ~ Termination :~ Except for probationary employees unless
~ otherwise - req~uired~~ "by ~ law-; a-•regular employee subject to
~ teriniri'ation ~ is ent-itled to ~ wri~tten notice of the proposed
action, a written statement of the reasons for such action, a
~ copy of the oh'arge"s~~and~~mate'rial upon which such action is
~~ based';' wYiere app'licable, •'and' the righ~t ~to respond, either
- orally or in writi~ng-; concerriing : the proposed termination
f action : Upori r'equest;~ 'the employee ~ is~ ~entitled to a hearing
~ ~~~ • ~• in a~ccordance ~ wit~h the •~app~Ticable~ personn'el ordinance, these
~ ~ , Rules and other applicable rules- arid' re'gulations .
, . ~ . ~ ~ : . . ~.
c. Police Officer Bill of Ri hts: With respect to all police
`'o ficers, the City'also• sliall apply tYie ~Public Safety Officers
Section 3300 '~et s~; ~ con`cerning any "punitive action"
involving such~ ~ police-~~off'icers . Pursuant to the Act, it is
understood that °punitive aa:tion" •~includes' any action which
' may~ ~lead to ~dismissal,~ ' demotion, suspension, reduction in
'salar-y~; ~written reprimand, or transfer for purposes of
punishmen~t . " = ~ ~ ~ ~ ~
Sec: 2 Rules~of Appea~l to Personnel Board:~ '
a. Right of Appeal: • Any re'gular ° employee in the competitive
~ service' shall •h'ave~'the ri~ght to' -appeal to the Personnel Board
any ~ disciplinary action~, iriterpretation or alleged violation of
~ ~ the Personnel Ordinance or thes`e'''Rules except in instances
~ where the right of ~ appeal ~`is specifically prohibited by the
• 'Personne~l Ordinarice or these ~ Rules. ~
85~=269 NCS 19 of 21
,,b.•; . Method,..of, Ap.peals Appeals shall be in writing, subscribed
~ - by the appellarif, ~asid filed with the Personxiel"-Officer within
seven (7) calendar days after the effective date of any
disciplinary action, who shall, wit~hin five , da,y,s after receipt
of the appeal, inform each rriemlier of the-'Personnel Board,
,.:, ,; ~the City„Manager and ,;sueh., other persons, or Officers named
; , ,` ,~ , or affected by the. appeal of;:; the -.filing ; of , the appeal. The
; ~,~ . ,- app,eal shall ,.be , a. ,written.,, statement, ,addressed to the
: ,,, P,ersonnel Board, .. explaining; the matter• ,, appealed from and
: ~ setting; forth ~,therein a s,tatemen:t , of the action desired by the
,, _ appellant,, . with, the ~.r-easons ; t:herefor. The formality of a
~ , . .legal pleading-~is :not.:required..~;,,,, , . .
, , , . , . , , ~ ~ . , , ,
c. ; Notice:, Upon. the ,filin;g,, of; an appeal,,~,the„ Personnel Officer
shall set a da_te, .for.J a.. hearing.;on ;~the; ,appeal not less than
ten (10 ) days , nor more than thirty ( 30 ) days from the date
of filing.; :.The Personnel Officer ,shall. notify,Fall interested
, , ~ parties „of,,the date, t;ime and; place:, of the hearing at such
, places as the •,Personnel; :Board ~.ahall ~ prescr.ibe.
, , , , , ~ ,
. ~, :~ , . _
, , d. Investigation: ,,Upon,Athe ~filing of, an appeal, the Personnel
L, ...
, : . ,Board ,may ,make such ;independent inv_est'igation of the matter
,_ v, ;as it may .;deem , necessar,y, :; The_ result pf. such investigation
t ,;shall be .made~ a part ;of,;,the record of~, the proceedings and
. ,,~r, the :appellant,,~shall hay,e t;he,, right; to,~have;; a reasonable time
,, , within w,hich ,to ariswer or , to present e,yidence in opposition
to the findings of this independent investigation,
~, ' . , . ~ • ;!: ~ • ~ . .
„ ., e. Hearings: , Tliel; appellant ,sliall ~~app"ear;{ ~personally, unless
~ ,, „ •~phy,sically, unab,le, to ,do so, before the _ Personnel Board at
; ,; the time: and p~lace;.of.:~the~ hearings. ;•,,the appellant may be
,, represented . b_y, ~ any,. ;,p.erson ~ or attorney,, ,as may be selected
. , . and may at. the, hearirrg _;produce. releyant oral or documentary
. , evidence. The, app,ellant shal.l . proceed,i ,first and, at the
~ conclusion, opposition ~ matter ~;may, then be presented.
Rebuttal matter not repetiti~ae may be allowed in the
discretion of ,the ,Personnel , ~oard. . ~ Cross , examination of
witnesses shall be permitted. The conduct~ and decorum of
~:.,., , i, the he,aring ;shall• be,, under., the contr,ol; ,of the Personnel
Boar,d • b,y, its ~ Chair; .,with,; diae regar,d ; to the rights and
„ ,,. .. privileges; 9f. the„parties, appeax•in!g,,before .it. Hearings need
, , not be . conducted aceording t:o technical; y rules relating to
~,,,.~ evidence,. and witnesses. ,:Hearings,;shall3ibe open unless the
appellant, in ,wiring, requests , a elosed, ,hearing .
20 of 21 85-269
f. Findin s and Recommendations : The Personnel Board shall,
within ten 10) days after the conclusion of the hearing,
certify its findings and decision in writing to the appeallant
and to the City Manager and to the person, officer or body
appropriate from whose action the appellant was taken. The
City Manager or appointing power, as appropriate, shall
review the findings and recommendations of the Personnel
Board and, subject to the provisions of the City Charter,
may then affirm, revoke or modify the action taken as, in
the reviewing party's judgment, seems warranted, and the
action taken shall be final. Any member of the Personnel
Board may submit a minority or supplemental finding and
recommendation. In case of suspension, discharge or
demotion, the Personnel Board shall reiristate any employee
to the employee's former status if proof is made that the
action was for discriminatory reasons .
wp/pers3
85-269 NC5 21 of 21