HomeMy WebLinkAboutStaff Report 3.E 5/19/201401
DATE: May 19, 2014
Agenda Item #3.E
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan St o E — Director, Public Works & Utilities
Larry Zimmer, P.E. — Capital Improvements Division Manager
SUBJECT: Resolution Approving the Budget and Authorizing Award of Contract for Water
and Sewer Main Replacement and Rehabilitation — 2013/2014 Projects
RECOMMENDATION
It is recommended that the City Council approve the resolution authorizing the award of contract
for the Water and Sewer Main Replacement and Rehabilitation 2013/2014 Projects.
BACKGROUND
To maintain and improve the condition of the City's water and wastewater systems, the
Department of Public Works and Utilities annually replaces or rehabilitates deteriorating water
and sanitary sewer mains throughout the City. City staff has developed a 5 -year priority list of
water and sewer lines needing replacement. These projects are cross referenced with the City's
street maintenance program, development projects, and proposed PG&E work to endeavor to
assure that new or nearly new pavement will not be impacted.
The sewer rehabilitation projects include backyard pipe bursting at Phillips Ave to Mountain
View, Mission Drive to Middlefield, and McNear Ave to Middlefield. Pipe bursting is a process
requiring less excavation where a new pipe is threaded through an old pipe, bursting the old pipe
as it goes so the new pipe can be the same diameter as the old pipe. The sewer main replacement
projects include portions of Cherry Street, Middlefield, Kent Street, 8111 Street, and Wallace
Court. The Mission Drive water and sewer main replacement will replace approximately 900 feet
of undersized 2 and 4 -inch water mains with a new 8 -inch water main, new water service
laterals and fire hydrant, and remove and replace approximately 400 feet of old and deteriorated
6 -inch vitrified clay pipe (VCP) sewer main with a new 8 -inch sewer main. The Mission Drive
project limits are from Mountain View Avenue to Middlefield Drive. The Mission Drive portion
of the project will also resurface the existing street.
The sewer mains in portions of 8th Street, Wallace Court, Kent Street, Middlefield Drive, and
Cherry Street are old and deteriorating and in need of replacement. The removal and replacement
includes approximately 2,000 linear feet of 8 inch sewer main. The project also includes removal
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and replacement of sewer manholes along the entire length of the project. Resurfacing of the
street is included on Wallace Court and Cherry Street.
The sewer rehabilitation portion of the project includes backyard pipe bursting on McNear
Avenue, Mission Drive, Middlefield Drive, and Philips Avenue to Mountain View Avenue. A
new pipe will be pulled through the deteriorated 6 -inch backyard mains. The laterals will be
reconnected at the mains within the existing easements.
This project will improve service, reduce maintenance costs and significantly reduce inflow and
infiltration. The project location is shown on Attachment 2.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits."
DISCUSSION
The Notice Inviting Bids was issued on March 18, 2014. On April 23, 2014 four bids were
received as followings:
Name of Bidder
Bid Total
Team Ghilotti, Inc.
$ 1,389,385 Lowest Responsible Bidder
W.R. Forde Associates, Inc.
$ 1,689,351
Argonaut Contractors
$ 1,734,552
D&D Pipelines. Inc.
S 1,910,061
Engineer's Estimate
$ 1,750,000
The lowest responsible bidder, Team Ghilotti, Inc., has performed similar projects for the City of
Petaluma, City of Santa Rosa, City of Mill Valley, and the San Rafael Sanitation District. Staff
verified that Contractor possesses a valid Class A California Contractor's License, license
number 895384, which expires on April, 30 2015, that qualifies Contractor to perform the work.
Construction is scheduled to begin in June of 2014 and to be completed in December of 2014.
Construction management and inspection will be conducted by City staff. The project was
designed by City staff without reliance on consultants except for geotechnical, survey, and
material testing specialists.
FINANCIAL IMPACTS
The total projects budget for the Water and Sewer Main Replacement and Rehabilitation
2013/2014 Project (C66401417, C67501303, and C66501003) is $2,065,385. The projects
expend $1,503,455 from Sewer Main Replacement (C66401471), $539,500 from Water Main
Replacement (C67501303), and $72,430 from Sewer Manhole Rehabilitation (C66501003). The
following is a breakdown of the budget:
Construction Contract (low bid)
$1,389,385
Design (City Staff)
$
62,000
Administration
$
16,000
Construction Management & Inspection
$
172,000
Salaries/Benefits
$
119,000
CIP Overheads
$
27,000
Contingency/Remaining Budget
$
280,000
TOTAL: $2,065385
It is not anticipated that the contingency will be entirely spent and the remaining contingency
funds will be proportionally returned to their funding source.
ATTACHMENTS
1. Resolution
2. Location Map
Attachment 1
RESOLUTION APPROVING THE BUDGET AND AUTHORIZING THE AWARD OF
CONTRACT FOR THE WATER AND SEWER MAIN REPLACEMENT AND
REHABILITATION 2013/2014 PROJECT
WHEREAS, city staff has prepared construction bid documents and advertised for construction
the Water and Sewer Main Replacement and Rehabilitation, Project Numbers C66401417,
C67501303, and C66501003, ("the Project"); and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code, California
Public Contract Code Section 20162 and other applicable law, City staff solicited bids for the
Project; and
WHEREAS, the project was bid on March 18, 2013, and four (4) bids were received and opened
on April 23, 2014 in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the Project was submitted by Team Ghilotti, Inc.
from Petaluma, CA for $1,389,385; and
WHEREAS, staff has determined that the Contractor's bid satisfies the bidding requirements for
the Project; and
WHEREAS, staff has verified that Team Ghilotti, Inc. possesses a valid California Contractor's
License, Class A, number 895384 that qualifies Contractor to perform the Project; and
WHEREAS, the project is categorically exempt pursuant to California Environmental Quality
Act (CEQA) and Title 14, the California Code of Regulations ("CEQA" Guidelines"), Section
15302, because the project consists of replacement and reconstruction of existing utility systems
and/or facilities involving negligible or no expansion of capacity.
WHEREAS, the funds made available are in the 2013/2014 water and wastewater collection
system budget; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City hereby:
1. Approves the project budget of $2,065,385
2. In accordance with the City of Petaluma Charter and Municipal Code, California Public
Contract Code Section 20162 and other applicable law, waives any and all non-
conformance in the bid of Contractor for the Water and Sewer Main Replacement and
Rehabilitation 2013/2014 Project, Project Numbers C66401417, C67501303, and
C66501003 and finds the bid of $1,389,385 to be the lowest, responsive bid and further
finds that Team Ghilotti, Inc. is the lowest responsible bidder.
4
Awards the contract for the Water and Sewer Main Replacement and Rehabilitation
Project, Project Numbers C66401417, C67501303, and C66501003 to Team Ghilotti, Inc.
in the amount of $1,389,385, the amount of the lowest responsive bid, conditioned on
Team Ghilotti, Inc.'s timely executing the project contract and submitting all required
documents, including but not limited to, executed bonds, certificates of insurance, and
endorsements, in accordance with the project bid documents.
4. Directs staff to issue a notice of award to Team Ghilotti, Inc.
Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by Team Ghilotti, Inc. of the signed project
contract and all other required document, including but not limited to, executed bonds,
certificates of insurance, and endorsements, in accordance with the project bid documents.
ATTACHMENT 2
WATER AND SEWER MAIN REPLACEMENT &
REHABILITATION -2013/2014
PROJECT NUMBER C66401717,C-67501303, AND
C66501003
CHERRY STREET \ �r
KENT STREET
WALLACE CT.
LOCATION MAP
(75
E. "b' ST MANHOLE
BLVD ' ' MISSION DRIVE
pETAL�MA _
MIDDLEFIELD
DRIVE
8TH STREET 04m
TMCNEAR AVE.
PHILLIPS STREET
l'
1 i i
6