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HomeMy WebLinkAboutStaff Report 5.C 5/19/2014(i) Agenda Item #5.0 DATE: May 19, 2014 TO: Honorable Mayor and Members of the City Council through City Manager FROM: William Mushallo, Finance Director SUBJECT: Consideration of Preliminary FY 2014-2015 City of Petaluma Budget, Adoption of City Budget Resolutions, and First Reading of FY 2014-2015 City Appropriations Ordinances. RECOMMENDATION It is recommended that the City Council consider the preliminary FY 2014-15 budgets, Adopt Resolutions authorizing the FY 2014-15 Budget (Attachments 1-5), and Introduce (First Reading) FY 2014-15 Appropriations Ordinances (Attachments 6-10). BACKGROUND The City Charter requires that the annual budget be prepared and submitted by fund, department and debt repayment and approved at the same time as its appropriations ordinances. The Charter further requires that the proposed budget be presented to the City Council by the first Monday in May; for this year, May 5, 2014. In order to present a balanced budget, departments were instructed to maintain budgets for services and supplies flat year over year. Salaries and benefits were calculated by the Finance Department and provided to departments. The draft budget was reviewed by the City Council at a workshop on May 12, 2014. Staff presented and discussed the proposed fiscal year 2014-15 budget and sought Council input and guidance No recommendations for changes were made. DISCUSSION On May 5, 2014, pursuant to the City Charter, the preliminary budget was presented to the City Council and a budget workshop was set for, and held on, May 12, 2014. The proposed budget was also scheduled for consideration and action at the City Council's May 19 and June 2, 2014 meetings. Agenda Review: ^ / City Attorney Finance Dir for y Manages Y--� i The total recommended budget for FY 2014-15, all funds, including the City Acting as Successor Agency to the Former PCDC and the City Acting as Housing Successor, is $201,067,862. This amount represents all funds of the City and their major components; operations, capital improvements, debt service and transfers. As presented, the preliminary General Fund budget recommended for FY 2014-15 is $39,538,513. General Fund expenditures are increasing by approximately $2.6 million or 8% in the upcoming fiscal year. Salaries are expected to increase approximately $1.4 million due primarily to an increase of $800k of previously directed salaries placed back into the General Fund and allocated through the updated cost allocation plan. Most of this increase will be recovered through the allocations to departments. $200k was added to the City Attorney's budget to reflect a full year's salary for the two assistant city attorney positions. $100k was added to Police part time salaries and will be offset by revenues anticipated from the Graton Rancheria Casino. $100k was added to fund a previously unfunded Fire position. The remaining increase was due to the conversion of the Human Resources Manager to Human Resources Director, part time resources added to Economic Development, and anticipated step increases city-wide. Benefits are expected to increase by approximately $1.0 million. This is due to an increase in PERS cost of $500k related to higher rates — Miscellaneous from 14.49% to 15.99% and Safety from 37.74% to 39.83%. Intra -governmental charges are increasing approximately $200k due mainly to greater Risk Management costs. As well, the recommended budget includes the following full-time staffing additions: 1 Human Resources Director (upgraded from the Human Resources Manager position) 1 Environmental Services Technician (from part-time to full-time) 1 Maintenance Supervisor (to be promoted from Sr. Mechanical Technician) The City Manager's Budget Message at the beginning of the budget document provides a comprehensive overview of the proposed budget as it was presented to the City Council on May 12, 2014. Following Council deliberation on May 19, 2014, it is recommended that the City Council approve the budget by resolution and provide for the first reading of the FY 2014-15 City appropriations ordinances. A resolution is required by City Charter to adopt the City's annual budget. Ordinances presented at the same time are required to appropriate funds for the fiscal year. The appropriations ordinances, if approved, would have their first reading and introduction at this meeting and would be adopted upon second reading at the next regular Council meeting on June 2, 2014. FINANCIAL IMPACTS The estimated beginning fund balance for all funds is $111,771,860. The total budget for the City, City Acting as Successor Agency and City Acting as Housing Successor, including transfers, is $201,067,862. The budget is balanced by revenues and transfers in of $169,510,258. This will result in an estimated ending balance, all funds, of $80,214,256. 2 ATTACHMENTS 1. Resolution Adopting FY 2014-2015 General Fund Budget 2. Resolution Adopting FY 2014-2015 Enterprise Funds Budget 3. Resolution Adopting FY 2014-2015 Internal Service Funds Budget 4. Resolution Adopting FY 2014-2015 Special Revenues and Trust Funds Budget 5. Resolution Adopting FY 2014-2015 Capital Projects and Debt Fund Budget 6. Ordinance No. N.C.S. Appropriating Funds for FY 2014-2015 General Fund Including Exhibit A — Appropriation of Funds (First Reading) 7. Ordinance No. N.C.S. Appropriating Funds for FY 2014-2015 Enterprise Funds Including Exhibit A — Appropriation of Funds (First Reading) 8. Ordinance No. N.C.S. Appropriating Funds for FY 2014-2015 Internal Service Funds Including Exhibit A — Appropriation of Funds (First Reading) 9. Ordinance No. N.C.S. Appropriating Funds for FY 2014-2015 Special Revenues and Trust Funds Including Exhibit A — Appropriation of Funds (First Reading) 10. Ordinance No. N.C.S. Appropriating Funds for FY 2014-2015 Capital Projects and Debt Fund Including Exhibit A — Appropriation of Funds (First Reading) 11. Exhibit A to the Resolution (Appropriations) 3 Attachment 1 1N77:f21 RESOLUTION ADOPTING THE FISCAL YEAR 2014-2015 GENERAL FUND BUDGET WHEREAS, the City Manager has prepared and submitted to the City Council a preliminary budget for the period from July 1, 2014 through June 30, 2015, as required by Section 59 of the City Charter; and WHEREAS, the preliminary budget for fiscal year 2014-2015 does not exceed the estimated revenues, other sources and available fund balances; and WHEREAS, the City Council has reviewed the budget during its scheduled public budget workshop, that: NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma 1. The FY 2014-2015 Preliminary Budget is hereby adopted as the FY 2014-2015 General Fund Adopted Budget. 2. The FY 2014-2015 Appropriations, referred to as Exhibit A. which lists Appropriations by Department and by Fund is to be filed with the City Clerk. rsi Attachment 2 17t7OW RESOLUTION ADOPTING THE FISCAL YEAR 2014-2015 ENTERPRISE FUNDS BUDGET WHEREAS, the City Manager has prepared and submitted to the City Council a preliminary budget for the period from July 1, 2014 through June 30, 2015, as required by Section 59 of the City Charter; and WHEREAS, the preliminary budget for fiscal year 2014-2015 does not exceed the estimated revenues, other sources and available fund balances; and WHEREAS, the City Council has reviewed the budget during its scheduled public budget workshop, that: NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma 1. The FY 2014-2015 Preliminary Budget is hereby adopted as the FY 2014-2015 Adopted Budget for the following funds: Airport Community Development Marina Transit Storm Water Utility Waste Water Waste Water Stabilization Water 2. The FY 2014-2015 Appropriations, referred to as Exhibit A, which lists Appropriations by Department and by Fund is to be filed with the City Clerk. E Attachment 3 FC: RESOLUTION ADOPTING THE FISCAL YEAR 2014-2015 INTERNAL SERVICE FUNDS BUDGET WHEREAS, the City Manager has prepared and submitted to the City Council a preliminary budget for the period from July 1, 2014 through June 30, 2015, as required by Section 59 of the City Charter; and WHEREAS, thepreliminary budget for fiscal year 2014-2015 does not exceed the estimated revenues, other sources and available fund balances; and WHEREAS, the City Council has reviewed the budget during its scheduled public budget workshop, that: NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma 3. The FY 2014-2015 Preliminary Budget is hereby adopted as the FY 2014-2015 Adopted Budget for the following funds: Employee Benefits General Services Information Technology Risk Management Vehicle and Equipment Replacement Workers' Compensation 4. The FY 2014-2015 Appropriations, referred to as Exhibit A, which lists Appropriations by Department and by Fund is to be filed with the City Clerk. :1 Attachment 4 V90"UM RESOLUTION ADOPTING THE FISCAL YEAR 2014-2015 SPECIAL REVENUES AND TRUST FUNDS BUDGET WHEREAS, the City Manager has prepared and submitted to the City Council a preliminary budget for the period from July 1, 2014 through June 30, 2015, as required by Section 59 of the City Charter; and WHEREAS, the preliminary budget for fiscal year 2014-2015 does not exceed the estimated revenues, other sources and available fund balances; and WHEREAS, the City Council has reviewed the budget during its scheduled public budget workshop, that: NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma 5. The FY 2014-2015 Preliminary Budget is hereby adopted as the FY 2014-2015 Adopted Budget for the following funds: Special Revenues Trust Funds 6. The FY 2014-2015 Appropriations, referred to as Exhibit A, which lists Appropriations by Department and by Fund is to be filed with the City Clerk. VA Attachment 5 CN3701011 RESOLUTION ADOPTING THE FISCAL YEAR 2014-2015 CAPITAL PROJECTS AND DEBT FUND BUDGET WHEREAS, the City Manager has prepared and submitted to the City Council a preliminary budget for the period from July 1, 2014 through June 30, 2015, as required by Section 59 of the City Charter; and WHEREAS, the preliminary budget for fiscal year 2014-2015 does not exceed the estimated revenues, other sources and available fund balances; and WHEREAS, the City Council has reviewed the budget during its scheduled public budget workshop, that: NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma 7. The FY 2014-2015 Preliminary Budget is hereby adopted as the FY 2014-2015 Adopted Budget for the following funds: Capital Projects Debt Fund 8. The FY 2014-2015 Appropriations, referred to as Exhibit A, which lists Appropriations by Department and by Fund is to be filed with the City Clerk. N ORDINANCE NO. INTRODUCED BY COUNCILMEMBER N.C.S Attachment 6 SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA GENERAL FUND FROM JULY 1, 2014 THROUGH JUNE 30, 2015 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2014 through June 30, 2015, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2015. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of 12014, by the following vote: W ORDINANCE NO. INTRODUCED BY COUNCILMEMBER N.C.S Attachment 7 SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA ENTERPRISE FUNDS FROM JULY 1, 2014 THROUGH JUNE 30, 2015 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2014 through June 30, 2015, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and detemnines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Cleric for the fiscal year ending June 30, 2015. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of , 2014, by the following vote: 10 ORDINANCE NO. N.C.S n,rrez�uil��r� BY COUNCILMEMBER Attachment 8 SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA INTERNAL SERVICE FUNDS FROM JULY 1, 2014 THROUGH JUNE 30, 2015 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2014 through June 30, 2015, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2015. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the mariner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of , 2014, by the following vote: 11 ORDINANCE NO. N.C.S INTRODUCED BY COUNCILMEMBER Attachment 9 SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA SPECIAL REVENUES AND TRUST FUNDS FROM JULY 1, 2014 THROUGH JUNE 30, 2015 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2014 through June 30, 2015, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2015. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of , 2014, by the following vote: 12 ORDINANCE NO. N.C.S INTRODUCED BY COUNCILMEMBER Attachment 10 SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA CAPITAL PROJECTS AND DEBT FUNDS FROM JULY 1, 2014 THROUGH JUNE 30, 2015 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2014 through .lune 30, 2015, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively male changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A. which will be on file with the City Cleric for the fiscal year ending June 30, 2015. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Cleric is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of , 2014, by the following vote: 13 CITY OF PETALUMA, CA APPROPRIATIONS BY DEPARTMENT July 1, 2014 -June 30, 2015 DEPARTMENT TOTAL Legislative City Council 86,596 City Clerk 285,492 City Attorney 858,683 Executive City Manager 765,240 Economic Development 273,845 Non Departmental 608,200 Housing CDBG 287,372 Commercial Linkage Fees 427,421 Housing in -Lieu Fees 411,485 Successor Agency Housing 320,001 TOT 342,745 Risk Management 1,532,400 Information Technology 1,670,461 Human Resources Admin/Operations 399,023 Employee Benefits 1,430,581 Worker's Compensation 1,601,159 Finance Administration 521,848 Accounting Services 621,991 Donations 171,653 Commercial Services 593,140 General Services 234,747 3% Admin Impact Fees 10,520 Police Police Operations 16,012,549 Police Grants 500,000 Asset Seizure 160,467 Abandoned Vehicle 70,178 Fire Fire Operations 12,361,486 Haz Mat Fines 12,000 Fire CIP 130,000 Community Development Building Division 547,793 Community Development Enterprise Fund 1,346,483 Public Art Fees 139,741 14 CITY OF PETALUMA, CA APPROPRIATIONS BY DEPARTMENT July 1, 2014 -June 30, 2015 DEPARTMENT Public Works 1,554,054 Public Works Operations 3,373,573 City Facilities Dev Impact Fees 18,579 Traffic Mitigation Fees 64,409 Gas Tax 32,000 Street Maintenance 3,060,065 Transit 3,971,365 Transit CIP 665,000 Airport Operations 1,829,130 Airport CIP 945,000 Marina 306,955 Marina CIP 153,000 LAD 268,660 FEMA CIP 945,000 Public Warks & Surface Water CIP 14,710,000 Parks and Recreation Parks and Rec Operations 1,554,054 Parkland Acquisition Fees 25,248 Open Space Impact Fee 1,399 Quimby Ace Dedication & In -Lieu Fees 4,722 Parks CIP 10,197,000 Water Resources and Conservation Waste Water 20,251,492 Waste Water CIP 14,175,000 Water 14,042,588 Water CIP 7,793,000 Stone Drainage Utility 424,138 Transfer Out all Funds 51,489,112 Successor Agency Successor Agency Admin 283,439 Successor Agency Debt Service 5,748,634 TOTAL 201,067,862 15