HomeMy WebLinkAboutResolutions 85-192 N.C.S. 06/24/1985~
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l~esolution No.~5~-192 N. ~. S. MA: cw b-24-85
of the City of Petaluma, Cal;ifornia
RESOLUTION RATIFYTNG MEMORANDUM OF UNDERSTANDING EXECUTED BY THE
DULY AUTHORIZED REPRESENTATIVES OF THE CITY OF PETALUI~IA AND THE
PETALUMA PEACE OFFICERS' AS'SOCIATION FOR EMPLOYEES IN UNIT 6
WHEREAS, the Gity, through its duly authorized representatives,
and the Petaluma Peace Officers' Association tfirough its duly authorized
representatives, have concluded their mutual obligation to meet and
confer in good faith with respect to terms:and conditions of employment
for the employees in Unit 6, in accordance with the Meyers-Milias Brown
Act and the City's Etnp:loyer-Emp.loyee_:Relations Rules and Regulations
(Resolution No. 5512 N.C.S.); and,
WHEREAS, the duly authorized representatives of the City
and the Petaluma Peace Officers' Association, have executed a Memorandum
of Understanding (.dated June 21, 19:85) pursuanf to Section 15, Resolu-:
tion No. 5512 N.G.S. and recommend its approv.,al by the City C ouncil; and,
WHEREAS, the City Manager, purusant to Section 28, City of
Petaluma City Charter, and as the City's Municipal Employees' Relations
Officer (Resolution No. 5375 N.C.S.) is required and empowered to
make a recommendation to the City Council on matters related to employees'
compensation; and,
WHEREAS, the City Manager has reviewed and concurs with said
Memorandum of Understanding for Unit 6, and does recommend that the City
Council ratify said Memorandum of Understanding.
NOW, THEREFORE, BE IT RESOLVED that said Memorandum of
Understanding, being in the best interest of the City, is ratified and
the terms and conditions of said Memorandum of Understanding (as
attached) shall be effecti.ve July 1, 1985 through June 30, 1986.
Under the
and
conferred upon this Council by the Charter of said City.
I hereby certify the foregoing Resolution was introduced and adopted by the Approved
Council ot the City of Petaluma at a(Regular) (Adjourned) (~e ) meeting fO
on the ._......24th......: day of .......J??~?e-• ......................................... 19~5..., by the
following vote:
AI'ES:
Balshaw/Ca:vanagYi~Da:vis/Tencer/V,1!7. Bond/Mayor 112a.ttei
NOES: None
ABSENT: ~NOOl~
ATTEST: ----•-•-•- -
Cit
Fa~n ca z ~ia1
r
Mayor
S.
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MEMO.RAN-DUM OF UNDERSTANDING
BETWEEN
THE CITY OF PETALUMA
AND
PEAGE OFFICER~S' ASS;OCIAT~ION' QF PETALUMA
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PREAMBLE
This document represen:ts the final and complete agreement resulting from
Meet 'an~d Confer sessions between the City of 'Petaluma and the Peace
Officers' Association of'.Petaluma,~ Unit 6.
Representatives of the City and Unit 6 acknowledge, that they have fulfilled
their mutual and respectiue obligations to Meet and Confer under the
Meyers-Milias-Brown ,Ac;t. As a result, the parties have come to a mutual
understanding which the repr;esentatives of._ the City and Unit 6, who have
the approvaT of their members, agree to recommend for acceptance and
approval of the City 'Council of the City of Petaluma.
The parties. affix their signatures as con:sti-tutiri,g rnutual acceptance and
recommendat`ion of tliis Memor.andum of Understanding to commence the day
following approval by the City C:ouricil.
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GENERAL
Section l;. Te"r.,m of Agreement
This Memorand'um of Understanding 5'hall cominenee July 1, 1.985, and shall
continue thrbugh June 3'0, 1986.
Section 2. Servabilit
The parties will commence rneeting .and conferr.ing for 1986-87 fiscal year,
not later than the end of April 1986, and wi11 endeavor to reach an
agreement, in a written Memorandum of' Understanding for submission to the
City Council for its determination, prior to the adoption by the. City of its
Final Budget for the subsequent Fiscal Year..
Section 3. Work.week
A work week shall consist of forty (40) hours; worked in one week, based
upon a fifty-two (52) week year. An om-duty wo,rkda;y may consist of eight
(8) hours per day in each of five (5) 24-hou-r da_ys, or ten (10) hours per
day in each of four (~4J 2`4-hour days pursuant :to Section 7k of the Fair
Labor Standards Act. The work period shall consist of a twenty-eight day
cycle for the position of Police Sergeant,, Polisee O.ffieer, Youth Service
Officer, Police Sergeant (Imves:tigator)„ . and Police Officer (Investigator) .
The. City solely deter.miries and administers all requirernents, practices and
procedures, related to, fqr example; scheduling; rescheduling, shifts,
watches, assignments, holidays and other ."matters r-elated thereto. The
practice of signup by seniority shall continue witho.ut .change.
a. Police Officers and Sergeants in the patrol function shall be
pTaced oritb a. four ( 4:) ten (10 ) hour workday through June 30,
1986.
b. Communications Dispatcher-Clerks shal~l be placed onto a four (4)
ten (10) hour- workday, unless dispatcher staffing falls to eight
(8) or less, independentiy funetioning dispatchers. The City shall
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actively recrui.t a tenth dispatch_er and shall use good faith to
maintain sueh staffing .
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GOMPENSATION
Section 4. Sal'ary
The base: hourly rafes for each of the cTassificat'igns included in
representation-al Unit 6 ar:e as follows :
Effective July 1w, 1985 - June, 30, 1986
Police Sergeant (Investigator) 14.8`3 1'S.57 16.34
Poliee Sergeant '14.$3 15, 5.7 16 . 34
Police Officer (In~estigator) TT.54 12,,T1 12.72 13.36 14.03
Poliee Officer 11.54 12.11 12.72 13.36 14.03
Youth Service Officer 11.54 12.11 T2.72 13.36 14.0~3
Communications Dispatch_er=Clerk 8.42 8..84 9.28 9.74 10.24
Effective July 1, 1985 - Jurie; 30:, 1986
Animal Control Officer 8.29 8.71 9.14 9.61 10.08
Assistant An'imal Con;trol Officer 8.Q5 8.45 8.88 9.32 9.88
Parking Enforcement Officer 8.05 8'.45 8.88 9.32 9.88
Community Service Officer 8.05 8.45 8.88 9.32 9.88
Property Technician 8..05 8:..45 8.88 9.32 9.88
Police Officer Trainee 9.8:8
Section 5. Overtime,
The City shall compensate eacli employee governed by this memorandum at
the rate of" time and orie-half for approved overt~ime. (Off duty training
time condueted "in.-house" shall be compensated 'as overtime. ) Overtime of
fifteen minutes shall be paid to the nearest quarter hour.
Section b. Call Back
An employee wlio is: called' back to work, excluding court time call-back,
after .having completed the employee's regular shift and havi~ng left the Citg
premises, shall .receive a minimum of two (2) hours of work or two (2)
hours of pag , at. the qvertime rate .
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Section 7. Compensatory Time Off
The part'ies to this agreement have used bes.t faith efforts, including
inquiries ;to the Division of Labor Sta_ndards Enforcernent, to determine the
effect of the FL'SA on the. practice of granting compensatory time off in lieu
of. paid overtime and have determined that this provision is in compliance
witli the requir.emernts of the FLSR. The City wi1T reques:t a written, opinion
from the Division of Labor Standards Enforeemerit as to whether this
pro~rision in any way violates the FLSA. If •any written opinions., bullefins
or regulations reveal that this provision violates the FLSA it shall
immediately beeome void and the parties agree to meet and confer over this
issue .
The PPOA agrees to :indemnify and hold the~ City~ fiarml.ess for any potential
penalties or costs incurred for failing to comply with. tlie FLS'A with respect
to the continued accr:ual and use of compensatory time off pursuant to this
MO U .
Sworn employees may recieve, in lieu of being paid for overtime,
compensatory time off ~at a mutually agreeable time between the Gity and the
employee. Such compensafory time off may be accrued, up to a maximum of
forty (40) hours. "
Sworn employees may not~ acerue more th~an one hundred and twenty (120 )
hours of total compensatory time off per fiscal year., Amounts earned in
excess of these limits shall be p'aid at time and one-half. Such
compensatory time off. shall be used for per"sonal activities only.
Compensatory time shall not accrue when an empToyee 'is assigned to work
for any other employee who i's taking compensatory tirrie off.
Section 8. Court Time Papments
The City will compensate a minimum of four (:4) hours at ~.time and one-half
for each officer for court appearances on Yiis own tiine; additionally, time
and one-half (1~~) shall be eompensated for all ~hour.s actually worked in
court beyond' such four (4) hours.
An employee receivin°g fu11 salary while ;~not work"'ing, pursuant to Labor
Code Seetion 4850, shall not b.e granted furtlier eompensation for court time
unless ~fhis cour.t time. .(including all related professional: activities) exceed
the number of hours in the r,egu'lar workday (,eight ($) or ten (10),
depending upon his or her schedule) in one day or 4'0 hours in one week;
if such court time and related professional a,ctivities exce,ed eight (~8) or, ten
(1U) hours in one day (wh-iche~er is the applicable workday or 40 ho.urs in.
one week) the employee sha'll be compensated for :such additional time at the
applicable overtime r-ate.
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Section 9. ~Police Officer W'orking in a Highe"r Classification
When a~ Police Officer :is assigned to perform the duties of a Sergeant for a
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period of four ( 4;) hours or more by the ,CYiief of Police or a Lieutenant or
the Watch Serg-eant of the preceding shift when the Chief or Lieutenant is
not on dut,y, he shal'1 be paid at Step I o~f the Sergea"nt salary
classification. If the Wa,tch Sergeant of the preceding shift, the Chief, or
Lieutenant is unavailable due to unfbreseen eircumstances and it is
necessary for an officer to perform the functions of a- Sergeant, the Chief
or Lieutenant may :grant subsequent approval dur"ing his next normal work
shift.
Any overtime performed by a Police Officer while he or she is entitle to pay
at the Sergeant rate,, sha11 be coinperisafed at one and one-half' ( l Z) times
the applicable 'Sergeant rate of pay.
Section 10. Field Trainirrg Off'icer
Police Officers who are: designated Field 'Traini ,ng. Officers sha11 receive 5 a
above their base salary for any hours spent, gerforming assigned training.
Section 11. Communications Dispatcher-Clerk Trai,ning
Any Communicaf'ions Dispatcher-Clerk who is assigned to train a newly
hired Communications Di'spatcher--Clerk sha1~L be paid 5 o above his/her
base salary rate, on all hours spent performing assigried training.
Section 12 . Police Education . Incentive Pay Pro,gram
A. This Program encou~rages employees in specific classifications to acquire
and to maintain educatiomal achievement.
B. Educational inceritive. pay is provided for qualified employees in the
classification and for the amount as specified below:
1. Poli'ce Officer, Police Officer (Investigator) or Youth Service
Officer • ~
Educational lAchievement ~ Incentive Pa Amount
Intermediate P.O. S:'P`. Gert. 50.00 per ,mo. , per employee
Advanced 'P.O.S.T. Cert. $?5.00 per mo.,, per employee ~
2. Police Sergeant: or Police Sergearit (:Investigator) :
Advanced P.O.S.T', Cert. $75~:00 per mo, per employee
3, An employee who reaches, for the :-first; time, salary Step IIT o:f
his/her classificat'ion., and who 'has an Intermecliate P.O.S.T.
Gertificate :or Advanced P. O.. S, T.~ Certificate, sha1L qualif,y to
receive incentive pay cqmmencing with the riext full pay period.
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Section 13',. Ser,gearit Promotions
Upon .promotion. to Sergeant, Police Off'icers~ in Step V of the salary scale
shall be placed 'in Step 'II of the Sergea;nt salary scale .
All other Officers; promoted to Sergeant sha11 be placed in Step I of the
Sergeanb~ salary scale.
Section 14. Uniform/Clothing Allowance Program:
All empl_oyees shall comply with the uniform/clothing requirements and
procedures as established and administered by the 'Police Chief .
The Uniform/Clothing; Allowarice Program shall be paid for the term of this
Memorandum with full ,annual amount to be paid in D'ecember of each year,
using the employee's salar;y rate as effective on July 1 of that year.
A. The amount of .l~o of the annual salary of the top step Police Offieer
per year for the classifications of Rol-ice Officer, Police Officer
~ (In~estigator);:, Youth Service Officer, Police Sergeant and Police
Sergeant (Investigator) .
B. The amount of '1-a a of the annual. salary qf •tlie top step .Animal Control
Officer per year~ for the classi:fications of Par.king Enforcement Officer,
Animal Control Officer, Assistant Animal Control Officer, Community
Seryice Officer and Property Techniciari.
Employees hfred on or after July 1, and ,pr'ior to December l, of each fiscal
year shall be paid a fu1L annual payment amourit on or~ before December 5,
o, f that year. Employees :hired on or, after Decernber 1, amd prior to June
~ 30, of the fiscal y,ear,. shall ~be paid the full annuaT payment amount on or
before July of the following fiscaT year.
An employee _who. termina;tes; from City serVice or is released from City
service shall only receive a prorate annual ~amount. An "employee who so
separates fr.om City serviee. after- any payment has been made shall return
that porfion of the allowance determined by the last day in City service and
the_ end of the ~fiscal year. Any employee on .leave of absence without pay,
Worke"rs Compensat'ion., or. 'leave status iri excess -of thirty (30) accumulative
calendar days during the term of th'is ;MOU- shall recei~e a prorata amount
for the :fiscal year. Any ,employee receiving fu1~T salary while not workirig
in excess of thirty ('30") accumulative calendar days pursuant to L-abor Code
4850 shall ,receive a prorata amount for the fiscal year. ~
Section 1"5.,_ Holiday `Pay. -
For those emplqyees ~of Unit 6 who .are requ'ired to be aVailable ;for regular
duty on holiday,'s rather than receiving :time off., the' City of Petaluma shall
grant a total qf eig~hty-ei'ght (.88) hours of holiday ~pay per fiscal year.
The City shall pay for such holidays in the month of December, "in -lieu of
givirig time. off.
If an :empl'oyee works; only par.t of a year; due to resignation, termination,
retirement, or, disabil'ity; he or s'he will be entitled tq a prorata share of
the eighty-eig-ht (;8$) . hours payment, based upon the portion of the year
the employee worked. _
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Sect'ion 16,. Sick Leave=, Retirement
In the event, of. retirement, an employee whq has cqmpleted ten. (10) years
or more w'xth the City 'shall r.eceive fif~ty' percent .(`50$) of liis; accumulated
but u~nused~ si~ck 'leave;, not to exceed ~4'80 `hour,s.~.
Seetion 17. Investigation Cal1 'Back
As compensation for the inconvenience of having to "standby" , the City will
compensate the Officer on starndby at the rate of $50 per seven (7) day
workweek of actual standby.
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INSU,RANCE
Section 18. Health Insttrance
A. The City sYiall pay, during the term of this Memorandum of
U:nderstariding the following 'insu"rance: premium amounts towards the
medical-hospita~l insurance coverage~ programs provided by the Gity of
Petaluma .
Effective July 1;, 1985
Health ,Plan of Sonoma
, Kaiser The RedWoods County
Employee $ 70. ?2 82.. 50
~ $ 89.94
Employee + 1 dependent 141.80 1Z0.00 160.24
Employee + 2 deperidents 207:60 231.50 209.08
Effective July 1., 198'5
In the event that health insurance premi.ums~ are, increased under ariy
of the above medical-hospital insurance coverage programs, the City
shall pay the increase;.
Section 19. Dental Insurance
The City shall pay, during the term of this Memor.andum of Understanding,
$40.74 per employee per month t;oward the Cit~y' group dental insurance
coverage progr,am. The City agrees to pay 100 0 of the premium increases
for fiscal year 1985-8'6.. The schedule shall be based on the current UCR's
in effect on January 1, `1985 as provided by Sher-ri11, Consulting Services.
Section 2U. Life `Insurance
The City sha1T provide, at no cos:t to the eniployee, group term life
insurance eoverage 'in the principal amount of $15,-090 per employee.
Section. 21. Long 'Term Disability Ins;urance
The City shall pay effective J.uly 1, 1985, the monthly pr:emium for the
PORAC Long T:erm Disability Plan for :all Poli'ce Offi'cers and S:ergeants,,;
provided, however, that the total amount pa'id' by the City in connection
with LT°D shall not exceed $25:. (50 per month fbr any einployee.
During the term of this Memorandum ,of Understanding, the City will pay
-$20.$0 per month toward Long Term Disability coverage for non-sworn
personnel in Unit 6.
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LEAVES'
Section 22,. Vacation
All regu'lar empToyees of the City of Petaluma, aff"er wvrking one full year,
are erititle'd to the equivalent of eighty (8'0) hours of vacation with pay in
the year following the year in which the vacation is earned.
All reg-ular employees of the City of Petaluma, after five ( 5) years of
continuous employment w,ith the City, and beginning with the sixth years
shall be entitled to :the equivalent of one hundr.ed twenty (120) hours of
vacation per year.
After ten (10) years of continuous service; eight .(:8) additiorial hours of
vacation shall be added for each additional year of continuous service to a
maximum of 160 hours of vacation:.
Vacation accumulated in excess: of two years wi1T be lost.
Section 23. Sick Leave
A. General. Sick lea~e with pay shall be granted to all probationary and
regular emp'loyees w-ithin, the competitive service: Siek leave shall not
be considered a right which an employee may use at his discretion,
but shall be allowed only in the case of necessit,y or actual personal
sickness or disability.
B. Aecrual. It~ is understood that the sick Ieave provisions of the
Memorandum of Understanding for this uriit provides for accrual at the
rate of eight (.8) hours per employee per morith. No employee shall
accumulate more sick leave in any year than provided.
C. Notification Procedures. In order to receive compensation while absent
on sick leave, the employee shall notify hi-s immediate superior or the
Personnel Officer pr.ior 'to or within four fiours after this time set for
beginning h'is daily duties as may be specified' by the head of his
department. W:hen absence i's for more 'than three (3) days duration,
the employee may be~ required to file a physician's cer.tifieate with the
Personnel O,fficer stating "the cause of the absence.
D. Family 5ick LeaVe. Leaves of: absence up to four working days with
pay p.er fiscal year may be gr.anted to employe.es in the event of
ser:i'ous illriess or injury in ,the empl_oyee's immediate fam'ily and will be
~ charge:d against sick leave. The immediate, famiIy shall consist qf the
s:pouse., .children,; par.ents, `brothers, sister,s,, or other 'individu.als
whose relationship to 'the emplo,yee is t~hat of a dependent or near.
dependent:. In each case, the appointing power shall grant such sick
`leave only when in his opinion, the relationsh:ip of the sick or disabled
,
person. to the empl'oyee w_arrarits such use of si°ck leave..
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E. Relations~hip to Worker's Compensation. When the employee's absence
from work has been- occasion,ed, by injury' suffered`' during his
employment and he receives workmeri's compen~"sation, he sha11 also. be
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entitled to receive from the City the di'fference between such
workrrien':s compensation benefits pa'id amd the amount which would
otherw.ise :Yiave. been paid hereunder. for siek leave. Ordinarily, it
shall be the policy in wor.kmen's compensation matters that the
employee shall assign to the City any benefits rendered him during the
period that he, is absen,t on sick leave and ~the City shall pay liim his
full sick leave benefits. Sick leave unde,r workmen's compensation is a
supplement to the workmen's compensation benefits to provide the
employee compensation at his :regular rate. All employees receiving
full salaries im lieu of temporary disability .payments pursuant to
Seetion 4850 Labor Gode are entitled to accumulate sick leave during
sucli geriods of disability.
Section 24. Bereavement Leave
Leaves of absence up to thr..ee, workimg days wi`th pay per fiscal year may
be granted to employees in fhe event of death in the employee's immediate
family. The immediate family s,hall consist of the :spouse, children, parents,
brothers, sisters, fabher-in-law, mother-in-la,w, brother-ori-law,
sister-in=law, or other inclividual whose relationship to the employee is that
of a legal dependent.
Section 25. Military Leave
Military leave shall be granted in accordance with tlae provisions of State
law. All employees entitled to military leave shall g"ive the appointing power
an opportunity within tihe limits of military regulations to determine when
such leave shall be taken. ~
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Section 26. Leave of' Absence Without ,Pa
The Gity Manager may gr.ant a: permanent or probationa•ry employee leave of
absence without pay or seniority for, a. per'iod not to , exceed three (3)
months. Good cause ~being shown by written r-equest, the City Manager
may extend the leave. of abs_ence witho,ut pay for an additional period not to
exceed six (6) monfhs. No such leave .shall• be grarite.d, except upon written
request- of the employee settin~g forth the r,.eason for t~he request., and the
approval wili be in wrifing. Upon expir.ation of a regularly .approved leave
or within af r.easoriable; period of time after notice to :return to duty, the
ernployee s'hall be reinstated in the position held at the time leave was
granted, Failure . on; the part of an employee o_n 1eaVe to report promptly at
its expiration, or within a r'easoriable time after, notice to return to duty
shall be cause for di°schar.ge. ~
Section 27. Jury Le:ave
Ever,y classified employee of the City who is ealled or required to serve as
a tr.ia~l juror shall be entitled to absent himsel`f' from his duties with the City
during the per.iod of, such service or. while nece:ssa.rily being present in
.court as+ a result of su.ch call. Under sueh circumstances, the employee
shal_1 be paid the difference between his full salary :and any payment
receiv,e,d :by hiin, except travel pay, for such duty.
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Section 28. Holidays
A. Fixed Holiday.s. The City shall observe eleven (11) paid fixed-date
holidays. These holidays shall be established :for the City's fiscal year
as determined by City Council Resolution;.
B. Holida , FToatin ., The City will pro~ide one (1) ° Floatirng Holiday ": of
eight 8 hours per~ employee, per fis'cal year for employees assigned
to work eight (,8') h,ours per day,, which. may be taken by the employee
at a time mutually . agreed upon by the employee and the Police Chief,
consistent with operational needs.
The City will provide one (1) "Floating Holiday" of ten (10) ten hours
per employee per fiscal year for employees assig.ned to work ten (10 ) ~.
hours per day, which, may be taken by the employee at a time mutually
agreed upon by the employee and the Police. Ghief consistent with
operational needs.
The approp,riate ;hours, eight (8) or ten ('10) will be determined by
the hours per day being; worked at the time the "Floating Holiday" is.
taken . ~
Employees hired between July 1 and .December 3'1 of each fiscal year
vwill be eligible for a F1_oatin.g Holiday during, the course of that fiscal
year. Employees Yi-ired on or' after January 1 of each year shall not be
eligible for a Floating Holiday during that fiscal year.
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OTHER
Section 29. Re'tiremen~t
The City of P-etaluma. agree
Retirement System to . p;rovide
curr-ently in .effeet for sworn
actuarial study for the 2 o at
January 15, T986.'
s to maintain i°ts. current Public Employee
the 2 o at 55~ ,program and all other options.
officers . T~re City agrees to provide an,
5~ to be requested, by PERS no later than
Section 30. Grievance Procedure
1. Purposes of Riile:
a. To promote: improve:d emplo.yer-emplo.yee relations by establishing
grievanee procedures on matters for which appeal or hearing is
not pr.ovided 'by other regulations.
b. To afford erriploy.ees individually or through qualified employee
organizations a .systematic means of ob:taining further
consi'd'eratio_n_s of problems after eve~ry reasonabl'e effort has failed
to resolve t'hem through discussions..
c. To provide that. grievances shall be settled as near as possible to
the poirit of origin.
d. To provide that appeals shall be conducted as informally as
possible.
2. Matte.rs subjec€ .to Grieva~nce Procedure:
Any employee in the competitive service .shall ,have the right to appeal.
under th~is rule, ,a d'ecis'ion affecting his employment over whieh his
appointing power has partial or complete • jurisd'iction_ and for which
appeal is not provided by other regulations or is no.t prohibited.
3 . Informal Grievance `Procedure :,
An employee who has' a problem or comglaint should first try to get it
settled through discussion with his immediate superv~isor without undue
delay. If, after th'is discussian,, he does not .belie,ve the problem has
been sa~tisfactorily, resol~ed, he sYiall have the r.-ight to discuss it with
his supervisor's immediate super-ior,, if any, ;in the administrative
service. Every effor-t s_h'ould be made fo find an accep;table solution
by infor-mal mean-s at the lowest possible level of supervision.. If the
employee :is not; in agr.eement with the decision reached by discussion,
he shall then, have .the right to .fi~le a formal ,appeal in writin`g within
ten (:10') ealendar d;ay-s after receiving the infbrmal decision of his
immediate :superior. An informal appeal ;shall not `be taken above the
appoiriting power.
12.
4. Formal Grievance Procedure: (Levels of Review through Chain of
Command
a. First Level of: Review. The appeal sha1T b_e p:resented in writing
to the employee's immediate super~visor, who shall render his
decision and' commerits in writing: and return them to the employee
within five (-5 ) ealendar aays after -receiving the , appeal . If the
employee does. not agree with his supervisor's decision, or if no
answer has been received within five ( 5) caYendar days., the
employee may pr.esent the appeal in writing to his supervisor's
immediate superior. Failure of the employee to take further
action within five (5) calendar days after receipt of the written
decision of his super,visor, or within a total of f'ifteen (15 )
calendar days if no decision is rendered, will constitute a
droppin~g of ~the ap.peal.
b. Further LeveT or Levels of Rev'iew_ as Appropriate. The
supervisor receiving the appeal shall review it, render his
decision and comments in writing, and return them to the
employee within five '(5) caTendar days after receiving the appeal.
If the employee does not agree witfi the decision, or if no answer
has been received within five ( 5) ealendar days, he may present
the ap,peal in writin'g to the department head. Failure of the
employee to take further action within fi~ie ( 5) calendar days
after receipt of the decision or within a total of fifteen (15)
calendar days if no decision ~- is rendered, will constitute a
dropping of the appeal.
c. Department_ Review,. The de,partment head receiving the appeal of
his designated representative., should diseuss the grievance with
the employe,e,, his representative~, if ariy, and with other
ap.propriate persons. The department head shall render his
decision and comments in writing, and return them to the
employee within five (5) calendar days. after receiving the appeal.
If the employee does not agree with the decision reached, or if no
answer has been received within five (5.) calendar days, he may
present the ap.peal in writing to the City Manager. Failure of the
employee to, take further action within five ( 5) calendar days
after receipt ,of the decision or within a total of fifteen (15)
calendar days if no decision is rendered, will constitute a
dropping of the appeal.
d. City :Mana.ger. The City Manager rece'iving the app,eal. or his
desigriated representative should discuss the grievance with the
employee,, his ;representative, 'if any, and with other appropriate
persons~. The City Manager- may designate a factfinding
commi"ttee;, officer not 'in the normal line of. supervision, or
P.ersonnel. Board to advise him, concerning the appeal. The City
Manager shall render a decision :in ,w,~riting to tlie employee within
- twenty (20) calemdar days after receiving the appeal.
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5. Coriduct ;of Grievanae Procedur.e:
a. The time limits, specified above may be extended to a defini,te date
by mutual agreement of the employee and the reviewer concerned.
b. The employee may request the assistanee of another person of his
own choosing -in preparing and presenting his appeal at any level
of review: ~
c. The employee: and his representative may be priviYeged to use a
reasonable amount of worktime as determined by the appropriate
department head in conferrirrg about and p,resenting the appeal.
d. EMPLOY:EES SHALT, BE ASSURED ;FREED.OM FROM REPRISAL FOR
USING THE-GRIEVANCE PROCEDURES.
POSTSCRIPT
The parties affix their signatures as constituting mutual acceptance and
recommendation of this Memorandum of U,nderstan_ding fo become effective
~ upon the day following 'its adoption by the City Gouncil of the City of
P 'taluma,. - ,
I~ . ' I i ~ i ~
P ;: , , UM , ° OFFIGERS'S ASSOCIAT-,ION
.I, ~„ ; 1 ~ ~ - 1 ~~~'
~ i ~ 6
~ : . ~~ /2~/ s-
CITY OF PETALUMA
~~~~~~J
6(~cr ~~~
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