HomeMy WebLinkAboutResolutions 85-197 N.C.S. 06/24/1985-i~ ~ ' r. ~ ' -"
l~esolution 1~10. s5~1~7 N. C. S. ~: ~w 6-24-s5
of the:.City of Petaluma, Calif.ornia .
RESOLUTTON ESTABLISHTNG SALARY .AND SUPBLEMENTAL WAGE
BENEFITS FOR MANAGEMENT EMPLOYEES`, UNITS 8' AND 9
WHEREAS, the City Manager, pursuant to
Section 28,. Gity of Petaluma City GYiarter, is required
and empowered to make a recommendation to the City
Council on matters related to employees' compensation;
and, . _
WHEREAS,, the City Manager. has reviewed the
attached Exhibit ''A" and Exhibit "B"~u and' recoinmends .
approval therof;,_
NOW, THEREFORE, BE IT RESOLVED fhat the
salary and supplemental wage benefits as sp:ecified in
~ these attachments for'Management Personriel are approved
and shall become effective Ju1y 1, 1985.
BE IT FURTHER RESOLVED that it is City Council
policy that ninety (90) days notice is required by either
party '(City Council and City Manager) prior to termination
of services:between said parties.
Under'the power; and authority conferred upon this Conncil by :the Charter of said City.
I' hereby certify, the foregoing Resolution was introduced and adopted by the Approved as
Council>of the City of Petaluma at a(Regular) (Adjourned) ~ meeting form
on the _•....24th.-••-.. day of _...._J11lle.....-•-• ...............••••-•••-••--...__., 19..~~., by the
following• vote:
•-••-•••••••-•--- •••--• -•-•._...-•----•
Cit At ney
AYES: Balshaw~Cavaria;gh~Davis~Tencer/V,M.Bonc~/D~ayor Ma:ttei
TvoES; None.
ABSEIVT: Nloolsey~
ATTEST: ---•--• .................
. City Clerk•
Form'GA 2~77_81
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_,_.-.~--
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..ti,_...-••-;••••• ....... ........• •--...••--•--•--•---...-•••••--•-•••••--•-•
Mayor
co~Qi F~i~ .. ....................
3~-197.-_IV.. C . S .
Res. No...... ....
CTTY OF PETALUMA
COMPENSATION PLAN FOR' U-NIT 8
FY 1985 - 1986
This document regresents- the Comp.ensation Plan
for Unit 8 for the Fiscal Year 1'9$5-8:6
~ ~~~~~ ~ ~ ~~~
TAB°L-E OE CONTENTS
GENERAL
Section 1 Term of .Agreement
COMPEN;5ATION
Section 2 . Sala"ry
Section 3 Compensation for Clothing Loss
Section 4 Vacation:, Fay.ment of
Section 5 Sick~ Leave, P.a.yment of
Section 6 Defer.red Cornpensafion
INSURAN:CE
Section 7 Health Insurance
Section 8 Dental Insuranee
Section 9 Life Insurance
Section 1Q Long-T.erm D'isability
LEAVES
Section 11 :Vacation
Section 12 Sick .L"ea~e
'Section 13 $ereavement Leave
Section 14 ~ Holidays
Section 15 Mil'itary Leave
Section 16 Leave of; Absences without Pay
Section 17 J~ury Leave
Secti`on I8 Admiriistrative Leave
' OTHER
Section 19 Re:tir.emen.t
GENERAL
Section 1. Term.
This comp,ensa:tion plan, shall be for a'one (1.) year term for the fiscal
year commencing July l, 1985, through June 30, 198'6.
COMPENSATION ~
__ _
Section 2. Salar.y
The City shall.adopt the following sa'Tary ranges for each of the
employees in the following classifications effec'tiVe July 1, 1985.
Unit 8
Assistant City Manager,
Chief Buildiiig Irispecto:r
City Finance Officer
Gommunity Develo:pment & Planning Director
Director of Parks & Recreatiori '
Director of Publ-ic Wor,ks/C_ity''Engineer
Fire Chief
Parks and Building Sup:erin"tendent
Police Chief -
Streets Superint"endent
Water Systems Sup,erinteiident
City C~erk
City Manager
Section 3. Compensation .for Clothing Loss
$28Q3 - $3675'
238'4 - 3000
2,803, - 3.675
28:03 - 3565
28'03 - 3~5`00~
3'224 - 4300
29`45. - 4080
23.65 - 3000
315:9 - 4150
23'65 - 3000
2365 - 3000
$2170
$49.95
The Gity Manager is authorized to proVide:c'ompensation to City
emp_loyees'for loss or damage to their clothing wtiich oceurs during the
course of carrying out an off'icial duty. A r;equest for compensation
hereunder shall be:submitted in writing, in detai-l, to the City Manager
via t.he depar:tment head aoncerned. The,.amount o:f compens_ation, i:f
any, shall be at the discretion of the City Manager.
Seetion; 4. Vacation, P.ayment at Termination
Empl'oyees whb t'erminate employment shall b;e pa'id in a lump sum for
all accrued vacation 1-eave earned prio;r'to the effeative date of
t.ermina;tion not to exceed two (2) years accumulation.
l.
Section 5. Sick, Leave;. Payment of
In the event of th`e deat~h or retiremeri,t of :an employee who has.
completed ten (10) or more year.s of: continuous ser~ice with the City,
the employee should be paid or shall receive to his benefit fifty
percent (50 0) of: his accumulated but unused sick `Teave not to exceed
480 hours.
Section 6, Deferred Compensation
The City of Petaluma sha11. make av:ailable to the members of this unit ,
the City's Deferred Compensation Plan.
INS.URANCE
Section 7. Health Irisuranee
During the period of_ this Memorandum of Understanding, the City shall
pay any premium increases beyond the current City contributions as
listed below. 1Vo increase in the dollar amount of the employee
eontrib`utions shall be assessed during , the term of this Memorandum of
Understanding .
Health Plan of Sonoma
Kaiser tYie Redwoods County
Employee $ 78.69
~ 9.0:.00 100.05
Employee + 1, d'ependent $15,6."38 185.OU 174.80
Employee + 2 dependents $226.82 247.:00 239.25
Sect-ion 8 . Dental Iristzrance
Th'e City shall provide, at no cost tg the employee, for a!group , dental
insuranee: coverage program for Citp ,empl.oyees, and dependents in Unit
8, during the term of this Compensation Plan.
Section 9 . Life Insurance
A: ~G~roup. 'Li'fe . The City shall provide,, . at rro cost to 'the employee ,
group term life insurance. coverage in: the principle amount of
'$10`, OQ0 per employee. ~
2
B. Managetnent Li~fe. Insurance ,sh:al_l 'b~e~ :in the amount of one and
one-half 1 times their a'nnual salary rounded to ' the nearest
even dollar, i.e., $'i2.,000;; $1,3,0;00,, etc. n'ot to exceed $100,000.
Section 10. Long-T.erm Disability
The City shall ,provide a long=term. disability plan, premium to be paid
by the City. '
LEAVE
Section 1I. Vacat'ion
A. Amounts. All regular employee.s of the City of Petaluma, after
working one full year are entitled to the equivalent of eighty (80)
hour.s of~ vacation vuith, pay in the year following the year in
which vacati"ori is earned.
All regular. employees of the City of Reta~luma,~ afber five (5)
years of contiriuous service witli, the Gity, and `beginning with •the
sixth year~, shall be entitled fo the equivalent of one hundred
twenty (120) hour,s of vacation per- year-~.
After ten (:~0) years of contin:uous service with the City, eight
{S)~ hours of: vacation sh,all be added for' each. year of continuous
service to a maximum of one: hundred sixt'y (160) hours of
vacation .
Sectiori 12. Sick Leave
A. Accrual. Sick leave sha11 ,accrue to .all full-time ~employees at the
rate o-f' eight hours for each inonth, of coritinuous service. No
employee shall accumulate more sick Ieave in any year than
pro~ided. - ~
B'.~ Family Si'ek 'Leave. Leave of absen:ce up to four working
days shi`fts! with .'pay ~p.er fiscal year map be gran~ted to an
employee~- in the ` even,t of serious illness or injury in €he
'° employee:'s immediate family and wi11 `be char.ged agairnst sick
leave. The immediate family shall c:onsist of fhe spouse;, children,.
pa•rents, broth~ers~, sisters, or other .individuals whose r,elat'ionship
to the. employee is that of a legal dep.emdent. In such case, the
appointing power. sha11 grant such sick ,leave only when in his
• opiriion the relationship of the sick or disabled person to the
employ,ee warrants such use of ~sick leaae .
C. R`elationship, to Workers Compensation. Benefits shall, be payable
in situat'ioris where. employee absence is due to industr.ial injury
as pro~ided in California State Workers' 'Compensation Law. The
amou~nt of' dis~ability payments paid to the . injured employee shall
3
be deducted from salary payable ta the -employ.ee while on sick
leave. 'During fhe firs:t th~r-ee {3,) .calemdar days of absence for
industrial' disabili:ty, employees will be compensated- at their full
rate .of pay without d'edu:ction. from sick leave unless they are
,
hospitaliz,ed. Absences `resu'lting in :immediate hosp'italization or
absences continuing beyond tlie third day ;shall be charged
against the emp'loyee at the rate of one-hal•f (1/'2) day for each
day of absen'ce ~credited or compensated .by workers' compensation
insur.ance,, provided.~ the City receives all ,compensation paid by
workers' compensation payments onl-y, without City payment for
salary at :no loss of si'ck leave. Sick leave for in_dustr`ial injury
shall not be allow, ed for a disa'bil'ity resulting from sickness,
self-inflicted injury or willful misconduct.
All employees rece;i~ving full salaries in lieu of temporary disability
payments. pursuant to. Section 48'5Q Labor Gode are entitled to
accumulate sick leave during sueli periods of disability.
Section 13. Bereavement Leave
In the event of the death of an employee's spouse, mother,
step-mother, . mothe.r-in-law,. father,; step-father, father-in-law,
brother,. sister, child, 'incTuding an. ado"pted child, grandchild and
grandparen,t, an employee who attends the fune'ral shall be granted.
time off work with pay. The amount of time off work with pay shall
be only that which is required to attend the funeral and make
n'ecessary funera°1 ar,ran;gements, but in no event shall it exceed three
(3) working daps.. These 'three (3) day.s shall. not be chargeable to
sick leave. An additional two (2) day~s required for necessary funeral
arrangements: may be cliarged to .the employee's' sick leave and any
additional time beyond these two . days may be cliarged to a,c¢umulated
vacation or leave without p,ay . Such bereavement leave shall not be
accruable from fiscal year- to fiscal year, nor shall it have any
moneta"ry value if unused.
Se,ction: 14,, Holidays
A. Fixed Holidays. The City shall observe eleven (11) fixed-date
ho'lidays . These holidays , shall b.e established for the City's fiscal
year as determined by City Council resolution .
B. Floatirng. Holida . During the Fiscal Year 1985'-$6, the City will
authorize one I) ~"Floating Holiday° per employee, which may be
taken by the employee at a time selected ;by the: employee, subject
to oper.ational requirements and appro~al determined by the City.
Employee_s hired between , July 1, 198.5,, and Dece.mber 31, 1985,
" will be eligible for a"Floating Holiday"' during "the course of the
1'985-86: Fiscal Year.
4
Se.ction 15. Militar-y. Leave
Military leave shall be arranged in aceordance `with tYie provisions of
State law . All employees ent'itled, to mi~litary leave shall give the
appointing power an opportunity wi:thin tlie limits of military
regulations to determine when such leave shall be ~taken.
Section. 16. Leave of Absence wi`tliout Pa.y
The Gity Manager may grant a'per.manen~t ~or probationary employee
leave of absence without- pay or senior,i_t.y for a, period not to exceed
,
three (3) months;. Goo.d cause bein-g sliown. by. a written request, the
City Manager may extend the leave of absence without pay for an
ad"ditional period not to exceed six (6) month_s. No such Ieave shall be
granted except upon written reques,t of the employee setting forth the
reason 'for the request., and the approval will be in writing . Upon
expiration of a regizlarly approved, Tea,ve or within a reasonable period
of time after notice to return to duty, the employee shall be reinstated
in the pos'ition held at the time leave was granted. Failure on the
part of an employee on leave to r.e.port promptly at. its , expiration , or
within a reasonable time after notice to ret,urn to dut•y, shall be cause
for dischar~ge.
Section 17. Jury Leave
Every classified employee ' of the Cit,.y' w;ho is called or req:uired to
serve as a tri'al jwror shall be entitled to absent himself ;from his
duties with the City during th e period of such service or while
necessarily bein;g pr.esent in cou rt as a result of such call. Under
such circumstances., the employee shall be paid the diff"erence between
his full salary arnd any payment received by him, except travel pay,
for su'ch duty: -
Seetion 18. Administra'tive Leave
Members of this unit are eligible. for administrative leave. Days may
be granted by the City Manager upon written request, not to exceed
ten ~(~TO)~ days~ ~per 'Ei~scaI Year.
OTHER
Section 1',9. 'Retirement
The Gity of Petaluma's retirement plan under the Public Employee's
Retirement System ,shall consist of ~the followin_g items :
Miscellaneous Employees: 2 0 @60
Optiori : 19,59 Survivors Benefit
1 year 'Final Compensation Average
. Unused Sick Leave Credit •
5
j ;. + :
CITY OF P-ETALU.MA
COMPEN,SATION PLAN FOR UNIT 9 -
~ FY 1985-1986 ~
This document represents the Gompensation Plan
for Uriit 9 for the Fiscal Year T985-8'6
, ,
~~ ~~~'l {`°~ ~~.5
TABLE OF GONTENTS
~ GENERAL -
Section 1 Term of Agreement
COMPENSATION
Section 2 Salary
Section 3 Com'pensation for Clothing Loss
Section 4 Vacation,, Payment of
Section 5 Sick Leave, Payment of
Section 6 Deferred Compensation
Section 7 HoIid'ay Pay
Section 8 Health Irisurance
Section 9 Dental Insurance
Section 10 Life Instirance
Section 11 Long-Term Disability
LEAVES
Section 12 Vacation
Section 13 Sick Leave
Section 14 Bereavement Leave
Seetion 15 Holidays
Section 16 Military Lea~e
Section 17 Lea~e of Absences without Pay
Secfion 18 Jury Leave
Section 1~9 ~ Administrative Leave
OTHER
Section 2U Retir.ement
Section 21 Grievance Procedure
GENERAL
Section 1. . Term
This compensation plan shall be for a one .( l,) year term for the fiscal
year commen_cing July 1-; 1984, through June 30, 1985.
GOMPENSATION ~
Section 2. Salar.y
The City shall adopt. tYie followin~g salary rarnges for each of the
employees in . the~ .following classifications effective July 1, 1985
Unit 9
Accounting Supervisor $'lbfil - $220Q
Administrative Secre~fiary 1444 - 1890
Assistant City Engineer 25;64 - 3',30D
Controller 20Q7 - 2905
Fire Battalion Chief 2415 - 313'0
Fire Marshal . 2270 - 3025
Police Lieutenant 2564 - 3360
Principal Planner 2384 - 3000
Program Administrator 1909 - 29,15
Public Works Supervisor 1"66-1 - 2200
Water Services Supervisor 1661 - 2200
Section 3. Compensation for: Clothing .Loss
The Gity Manager is authorized' to provide aompensation to City
employees for loss or damage to their clotYiing which oceurs during the
course of carrying out an official . dut,y . A request. for compensation
hereunder sfia11 be submitted in writi-ng, in detail,, to the City Manager
via th'e department head concerned. ' The amount of compensation, if
an;y, shall be at the discretion of the City Mana'ger.
Section 4. Va'cation:, Payment at 'I erminat'ion
' Employees' who terminate employment shall be paid in a lump sum for
all' „accrued: vacation leave earned prior to the effective. date of
termination ngt to exceed two (2) years accumuIation.
1
Section 5. Sick L'eave~, Payment of
In the e~ent of the death or retiremeri~t of ari einployee who has
completed ten (1,0,) or more years of' contin:uous service with the City,
the employee sh'ould be paid or shall receive to his benefit fifty
percent (50°s) of his aecumu°lated but unused~ si'ck leave not to exceed
48U hours.
Section 6. Deferred Com;p,ensation
The City of Petaluma shall make available to the members of this unit,
the City's Deferred Gompensation Plan: .
Seetion 7 , Holiday Pay
The City shall pay I$attalion, Chiefs for eleven (11.) holidays in the
month of December in 1'ieu of giv'ing time off.
TNSi~J°R A~1V('E
Section 8. Health Insurance
During the period of this Memorandum of Understanding, the City shall
,pay any premium increases beyond ' the current C'ity contributions as
listed b;elow. No increase in the dollar amount of the employee
contributions sha1T be assessed during the term of tliis Memorandum of
Understandin;g .
Health Pl'an of Sonoma
Kaiser the Redwoods Go. unty
Employee $ 78.69 90.00 10U.05
EmpIoyee ± I ~dependent $156.38 185.:00 174.8.0
Employee + Z dependents $226.82 247.00 239.25
Section, 9~.. Dental Insur.ance
The City sha1T provide, at no cost to the employee,, for a group dentaI
in.sur,ance covera'ge program for City employ:ees arid depend'ents in Unit
9, dur'irig the te.r:.m of this Compensat"ion Plan.
2
Section 10. Life Insurance
A . G;roup L`i'f e .
g:roup "term
$10,0;0.0 per
The City shall provide., at :no cost to the employee,
life insurance covera~ge in the principle amount of
emplqyee .
B. Management :Life~, Insurance shall 6e in the amount .of one and
one-lialf l times their annual. salary rounded to the nearest
even dollar, i:e:., $12„000, $13',000, etc. `not to exceed $100,000.
Section 11. Long-Term Disability
The Gity shall provide a 1'ong-term disability plan,~ premium to be paid
by the City:
~
LEAVE
Sec.tion 12. Vacation
A. Amounts. All regular emplo,yees of the :City, of Petaluma, after
working one full year are entitled, to the equivalent of eighty (80)
hours of vacatiori with pay ; in the year following the year in
which vacation is earned.
All . reg.ul;ar employees of. the City of Petalum.a,, a~fter five ( 5)
years of continuous serviee with .the City, . and beginning with the
sixth year, shall be ~ entitled to the equivalent of one hundred
twenty {12Q) hours. o£ vacation per year.
After ten (lU) years` of continuous service with~ tfie City, eight
(`8) hour.s of vaeation shall be added' :for each year of continuous
service to a maximum of one hundred sixty '(160) hours of
vacation .
B,. Schedul'ing . The times during a calendar year in which an
employee~ may take his ,, vacation shall be . determined by the
department hea:d witli due respect :for- bhe wishes of the employee
and particizlar regard for the needs of the service,. If the
r.equirements :of the service are sucli than an employee cannot
take part or all of ' his annuaI vacation in a particul_ar caYendar ~
year, s:uch vacation .shall be taken during the following calendar
year.
C. Deferral,. Any eligible employee with the,~ consent of the head of
his department and the Pers'onnel Office may defer five (5)
working days of his annual. vacation to the~ succeeding calendar
year s-ubject to other provisions of this rule. A. written report of
_.
each defer:red vacation s'igned b;y the appropriate department head
~and 'the Personnel.. Officer noti•n~g ~ f~ie details shall b;e kept on file.
wi"th ,tlie Persorinel Officer. Vacation time accumulated in excess
of two: years ,shall be lost. In the event one or more municipal
3
holidays fall within an arinual vacation leav.e;, such ho.lidays shall
riot b'e char.ged as vacation leave :and vacation lea~e shall be
extended aecordingly..
D. Fire Battalion Chiefs" Vacation shall be computed as _ follows :
Amount -of Continuous Service Vacation
Af~ter comp'letion .of twelve moriths 5 shifts per year
After complet~ion, of five years 7 shifts per year
Afber completion of ten years 8. shi_fts per year
After completion .of .fifteen years 9 shifts per year
Vacat'ion entitlement aecumulated in excess of two years will be
lost.
Any eligible emp'loyee; with the consent of the head of his
department; and the Personnel Officer may defer 2.33 shifts of his
annual vacation to the s:ucceeding calendar year, subject to the
other provisons of .this rule. A written report of each deferred
vacation signed by the appropr-iate dep.artment head and the
Personnel Officer noting the detaiTs .shall be kept on file with the
Personnel. 'Offi'cer. '
The times during the calendar year ;in whi'ch an employee may
take his vacation shall ;be determined by t~he department head with
due respect_ =for the wishes of the employee and particular regard
for the needs of the service . If the requiremen:ts of the service
are suefi that an employee cannot take part or all of his annual
vacation in .a particular calendar year, such vacation shall be
taken during the following calend'ar year. ~
Section 13. Sick Leave
A. General. Sick leave wifh pay shall be granted to all probationary
and percnanenf employees within the competiti~e service. Sick
leave shall not be considered a.s a ri!ght w:hich an employee may
use at his, . discretion, but shall be allow.ed only in case of
necessity br actual personal sickness, disability, or as allowed by
the compensation plan.
B. Accrual : 5ick leave sha1T acerue to all full-time employees at the
r:ate of eight laour,s for each mont~i of eontinuous service. Fire
Batta~lion CYiiefs shall. accrue at 12.;0 hours- per rnonth. No
employee shall ac,eumulate more' siek leave iri any year than
provided.
C. Nofifi'cat'ion Proce;dures . In order to receive compensation while
absent on siak leave, the erriployee: shal~l notify fiis immediate
, supe "rior' or the Personnel Office prior to, or within four hours
after this time set for beginning his daily duties as may be
s:pecified; by the head of his departmerit. When absence is for
imore 'thari tYi~ree days/shifts durat~ion, the, emplogee may be
4
required. to file° a physician',"s. certificate with the Personnel Office
stating the cause of the absence.~
D'. F:amil . Sick Leave. Leave of absence up to four' working
days shifts w:ith pay per fiscaI year mag be granted to an
employee ;in the event of serious illness . or injury in the
employee's immedia,te ~family and wilI be • charged against sick
leave. The :immediate famil.y shall consist of the spouse, children,
~ parents, brothers, !sisters, or other individuals whose relationship
to the employee 'is that of a legal depend'ent: In such case, the
appointin.g power shall grant such sick leave only when in his
opiriion the ~r.elationship of the sick or disabled person to the
employee w;arrants such use of sick.leave.
E. RelatiQn~ship to 'W~orkers Gompensation. Benefits shall be payable
in situations where emplo.yee absence `is due to industrial injury
as provided in California St"ate Workers' Gompensation Law. The
amount of disability pa,yments paid to the injur.ed ernployee shall
be deducted fr.om sal.ary payable to the employee whil'e on sick
leave. Dur-ing the first three (3) cal'endar days of absence for
industrial disability, employees will ,be. compensa:ted at their full
rate of pay witliout deduction from sic'k leave unless they are
ho'spitali_zed, Absences r,esulting. :in imme'diate hospitalization or
absences ;¢ontinuing beyond the third day shall be charged
against the emp'loyee at the rate of one-hal'f (,I/2) day for each
day of absence cr.ed'ited or compensated by :workers' comp.ensation
insuranee, provideci the City receives a11 compensation paid by
workers' compensation pa.yments onl,y, without City payment for
salary ,at no `loss of sick leave. Sick, leaye for industrial injury
shall no,t be allowed for. a disability 'resulting from sickness ,
sefif=inflicted injury or willful mi'sconduct.
A.11 ecnplgyees receiving full salaries in lieu of temporary disability
payments p;ursuant to Section 485Q: Labor Code are entitled to
accumulate: sick lea~e during such periods of disability.
Section 14. Bereavement Leave
In the. ~event of the death of an employ,ee's spouse, mother,
s:tep-mother, mother=in-law, fathe'r, ' ste,p-father, father-in-law,
brother,, sister,, child, including• an ado.p;ted child, grandchild and
gr.andparen;t; an empl'oyee who attends the funeral shall be gr.anted
time of-f wo_rk with. pay. The amount of time off wor.k with pa,y shall
be only that which :is req.uired to attend the funera~l and make
necessary _£uneral arramgements, biz~t: in no event shall it exceed three
(3) working da•ys;, These three (3) da,.ys ,shall not be chargeable to
si'ck leave:. Ari. additional two (2) day_s r-equired. for necessary funeral-
arrangements may~ be charged to the .employee's sick leave and any
aaa~`tiorial time beyond these two days may be charged to accumulated
vacation or 1`eave witYiout pay. Such, bereavement leave slial~l not be
aecruab'Ie =from; fiscal year to fiscal year, nor sha11 it have any
monet"ary value 'if unused.
Seetion 15. Holidays
A. Fixed Hol'idays . The City sliall observe eleven (11)#ixed-date
holidays . Th'ese holidays sha11 be established for the City's fiscal
year as determined by Gity Couneil resolut'ion .
B. Floating Holi;da' . During the Fiscal Year 19.85-86, City will
authorize one 1 "Floatimg Holiday" per employee, which may be
taken by the emplopee at a time selected by the employee, subject
to operational req,uirements and approval determined by the City.
Employees .hired between July 1, ~1985,, and Deeember 31, 1985,
will be ,eli;gi'ble for a°:Floating Holiday" during the course of the
1985-86 Fisca'1 Year.
Section lb. Iblilitary, Leave
MiIitary leave shaIl be ar.rariged in accordance with the provisions of
State law. Al~l employees erititled to military leave shall give the
appointing power an opporturiity within fhe limits of military
regulations to determi.ne when such leave shall be taken.
Section 17. Leave of Absence wi.thout Pay
The City Manager may grant a permanent or probationary employee
leave of abseric.e wi,thout pay or seniority for a period not to , exceed
three (3) months~. Good cau'se being shown by a written request, the
C,ity Manager may extend the leave of absence without pay for an
additional period not to exceed six (:6) months. No sueh leave shall be
granted except. upon written .request of the employee setting forth the
reason for tlie reques,t:, and the approval will be in writing . Upon
expiration of a, regularly approved leave or. within a reasonable period
of time after notice to r.etur.n to duty~, the employee shall be reinstated
in the po,sition held at„ the time leave was gr-anted, Failure on the
part .of an employee on leave to report promp.tly at its expiration, or
within a reasonable time after notice to return to duty, shall be cause
for discharge.
Section 18. Jury Leave:
E:very classified employee of the 'City who is called or required to
serve as a trial juror shall be entitled to abserit himself from his
duties with the City during the per,iod of" such~ service or while
necessari,ly jbeing present in court, ~as' a result of such call. Under
such circums,tances, the employee shall be paid the difference between
his fu1T salar-y and „ any payment received by him, except travel pay,
for such duty. -
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Section 19. Administratiye Leave
Members, of this uriit ar.e eligible for administrat'ive 1'ea~e. Days may
be gran:ted' by the Gity Manager upon written reques,t, not to exceed
ten: (10 )~ days per Fiscal Year . - •
OTHER
Section 20. Retirement
The City of P.etaluma;'s re,tire.ment pl,an under the Public Employee's
' Retirement Sys'tem shall consist of the follow'irig items :
Miscellaneous Employees: 2$ @60
Option : 1959 Survivors Benefit
1 year Fina~l Compensation A-verag:e
Unused Sick Leave Credit
Section 21. Grievance Pr-oeedure:
A . Purpose of Ru'le
(°1) To proniote imprqved employer-employee relations by
estab'lishing -grievance pr-oce'.dures on matters for which
appeal or hearing: is not provided by other regulations.
(2) To afford ernployees irndivid.ually or through qualified
employee organization a systematic means of obtaining further
consideration of problems after every reasonable effort has
failed to r.esolve them through discussions.
(3) To provide that grievances shall be settled as near as
possible to the point of orig,in.
(;4~) To provide that appeal's shall be conducted as informally as
possible. ~
B. Matters Subj'ect to Gr.ievance Procedure. Any employee in the
. ~ c"ompe-titive ser-~ice shall have the right to appeal under this rule,
a decision affecting his employment over which his appointing
power Iias partial or complete jurisdiction and for which appeal is
not provided by other regulations :or is not prohibited:
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C. Informal Grievance Procedure. An em,ployee who has a problem or
complain,t sYiould fir.st tr-y to get it settled thr-ough discussion
with :his immediate supervisor wi'thqut undue ~ delay. If, after this
discussion, he does not~ believe the problem has been
satisfactori'ly resolved, he sha11 have the right to discuss it with
his superyisor.''s immediate supervisor, if any, in the
admiriistrativ:e~ service. Every effort should be made to find an
acceptable solution by informal means at the lower possible Ievel
of supervision. ;If the employee is not in agreement with the
~ decision reached by di'scussion,, he shall_ then "have the right to
file a formal appeal in wr.iting within ten (10) ealendar days after
reeeiving the ~ informal decision of his immediate superior. An
informal appeal shall not be taken above the appointing power.
D. Formal. Grievance Procedure (levels of review through chain of
command
(1) First le~el of review . The appeal shall be presented in
writirng to the employee!s imrnediate supervisor, who shall
render his decision and comments 'in writing and return them
to the employee within five (":5;) calendar days after receiving
the appeaI. If t'he employee d'oes not agree with his
supervisor's decision, or if no ans:wer has been received
within five (5) calendar days, the employee may present the
ap,peal in writing to his supervisor's immediate superior.
Failure of the einployee to take further action within five ( 5)
calendar days after receipt of the written decision of his
superVisor, or within a total of fifteen (15) calendar days if
no decision is rendered, will cons'titute a dropping of the
appeal.
(;2 ) Fur-ther level or levels, pf review ~ a:s , appropriate . The
superv-isqr receiving fhe: appeal ,sfia1~T rediew it, render this
decision and comments in writirig, and return them to the
employee within five :(5) calendar days after receiving the
appeal. If the employee does not agree with, the decision , or
i-f no arisw.er has been . received within five ( 5) calendar
days, he may present the appeal in writing to the
= department head. Failure of the ',empIoyee to take further
action within five ( 5) calendar days after receipt of the
, decis,ion or within a total of fifteen (15 ) calendar days 'if not
decision is ren,dered, will constitute a elropping of the
appeal.
{3) Dep,artment_ Review. The department head receiving' the
appeal of 'his ,designated repres'entative, ~ should discuss the
g.rievance with the employee, his representative,, if any, and
with o.ther appropriate persons . The: .department head s.hall
render fiis. decision and comments in, writing, and return
them ~ to: the employee within. five ( 5) calend'ar days after
recei~ing the appeal. Tf the employee does not agree with
the decision reached, or if no answer has been received
with'in fi~e (5) ¢alendar days after rece'ipt of the decision or
t
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within a total of fifteen (15`) calendar days if no decision is
rendered, will constitute a dropping of the appeai.
(4) City ;Manager. The City .Manager receiving the .appeal or is
designated ~representative sliould discuss_ the grievance with
the employ,:ee,; his representative:, if any, and with other
appropriate person. The City Manager ma.y desi:gnate a fact
finding committee., officer not ,in the normal line of
supervisiori, or Personnel Board to . adv~ise him concerning
the appeaT.~ The City Manag,er., shall .render a decision in
writing tq th'e employee w:i:thiri twenty (20) calendar days
after receiving th`e appeal.
(5) Conduct of Grievance Proced"ure..
(a) The time limits specifi'e.d above may be extended to a
definite date by m.utaT agreement of' the employee and
the reviewer eoncerned.
(b) The employee may request. the assistance of another
persgn of his own choosirng in prepar.ing and presenting
his appeal at any level of reView, "
(c) The employee and his repr.esentativ.e may be privileged
to use a reasonable amount of work time as determined .
~ . _ _~_
by the ap.propriate departmerit liead' in conferring about
and presenting the appeal.
(d,) ~ Emplo.yees ~shall be :assured freed'om from reprisal for
using. the gr.ievance pr.o.cedures~.
wplpers~3
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