HomeMy WebLinkAboutStaff Report 3.B 06/02/2014Agenda Item #3.8
DATE: June 2, 2014
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance DirectorC2z___
SUBJECT: Resolution Adopting the Appropriations Limit for Fiscal Year 2014-2015 and
Making the Annual Election for Adjustment Factors
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution adopting the
Appropriations Limit for Fiscal Year 2014-2015 and making the annual election for adjustment
factors.
BACKGROUND
hi November 1979, California voters added Article XIII -B to the California State Constitution,
which placed limitations on the Appropriations of State and Local Governments. The Article
defined the process to calculate the appropriations limit and required Cities to adopt resolutions
establishing the annual appropriations limits. Article XIII -B was amended in .Tune 1990, by
Proposition 111. The amendment created the new base year of FY 1986-1987, and allowed
annual increases based on factors comprised of the change in population combined with either
the change in California per -capita personal income or with the change in the local assessment
roll due to local non-residential construction. Selection of one or the other of these two latter
factors is at the City's election. It also provided for the exclusion of capital expenditures over
$100,000 and required independent auditor review of the calculations. The City of Petaluma has
complied with all applicable laws and regulations regarding the Appropriation Limit
requirements including Auditor reviews. The City of Petaluma's Appropriations Limit has
increased significantly since 1987 by applying the allowable factors as outlined above.
Under the provisions of California State law, the City is required to establish an Annual
Appropriations Limit commonly referred to as the "Gama Limit." As is also required, detailed
worksheets are provided showing the appropriations limit calculations. These worksheets are
available for public review and inspection at the City Clerk's office. The limit amount may be
adjusted by the City each year by applying the annual adjustment factors of "Per Capita Income"
and "Population" changes as provided by the California State Department of Finance
(Attachment #3). The Limit for Fiscal Year 2014-2015 has been calculated by using the change
Agenda Review:
City Attorney Finance Direc r Manager��
in per -capita personal income and population growth as the factors to adjust the appropriations
limit. The change in per -capita income was -.23% combined with the change in population,
.72%, resulting in a factor calculated to be a .49% increase. This increase adjusted the
appropriations limit upward from $126,829,331 in FY 2013-2014 to $127,448,694 for Fiscal
Year 2014-2015, an increase of $619,363. The Fiscal Year 2014-2015 Appropriations that are
subject to the limit are calculated to be $29,689,682. Only the proceeds of taxes are subject to
the limit. Other revenues earned by the General and certain Special Revenue Funds are excluded
from the limit as non -proceeds of taxes.
FINANCIAL IMPACTS
The Appropriations Limit has never been a factor in considering the City's annual budget.
Currently, the City is spending $97,759,012 less than the appropriations limit of $127,448,694.
The total FY 2014-2015 appropriations subject to the limit are $29,689,682 (Proceeds of Taxes).
Examples of proceeds of taxes are Property Taxes, Sales Taxes, TOT Taxes, Business License
Taxes, Motor Vehicle In Lieu of Taxes, Gas Taxes, etc. These taxes are accounted for in the
General and various Special Revenue funds.
ATTACHMENTS
1. Resolution Adopting the Appropriations Limit for Fiscal Year 2014-2015 and Malting the
Annual Election for Adjustment Factors
2. Appropriations Limit Calculations — Worksheets
3. California State Department of Finance Price (Per Capita hrcome) and Population
Computations and Information
2
ATTACHMENT
RESOLUTION ADOPTING THE APPROPRIATIONS LIMIT FOR
FISCAL YEAR 2014-2015
AND MAKING THE ANNUAL ELECTION FOR ADJUSTMENT FACTORS
WHEREAS, the people of California on November 6, 1979, added Article XIII -B to the
California State Constitution placing various limitations on the Appropriations of State and Local
Governments; and
WHEREAS. the California State Legislature adopted Chapters 1205 and 1342 of the 1980
Statutes which implemented Article XIII -B; and
WHEREAS, the people of California on June 5, 1990 amended Article XIII -B effective on July
1, 1990; and
WHEREAS, the provisions of the amendments have been interpreted by a coalition of statewide
organizations, and the organizations have issued through the League of California Cities revised
guideline to calculate the Appropriations Limit; and
WHEREAS, section 7910 of the Government Code requires cities to adopt a resolution setting
the annual appropriations limit at a regularly scheduled meeting or a noticed special meeting; and
WHEREAS, the City of Petaluma has complied with the provisions of Article XIII -B in
calculation the appropriations limit for Fiscal Year 2014-2015;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma that:
The Fiscal Year 2014-2015 Appropriations Limit shall be $127,448,694.
2. The Fiscal Year 2014-2015 Appropriations subject to the Limit is $29,689,682.
3. The annual election for Adjustment Factors shall be to use the growth in City Population
and the increase in the Per -Capita Personal Income for the State of California, as
provided by the California State Department of Finance.
CITY OF PETALUMA, CA
APPROPRIATIONS LIMITS CALCULATION
FY2014-2015 ADOPTED BUDGET Attachment #2
APPROPRIATIONS LIMIT
Amount Source
A. Last Years Limit - June 30, 2014 $ 126,829.331 Adapted Budget
B. Adjustment Factors
1. Growth in City of Petaluma papulation
19072
State Finance
2. Growth in California Per Capita Income
0.9977
State Finance
Total Adjustment %
1.0049
( B1 - B2 )
C. Annual Adjustment $
619.363
( B -A)
0. Other Adjustments
Lost Responsibility (-}
-
Transfer to Private (-)
-
Transfer to Fees (-)
-
Assumed Responsibility (+)
-
SubTotai
-
E. Total Adjustments
610.363
(C+D )
F. This Year's Limit - June 30. 2015
S 127 440.694
( A+E)
CITY OF PETALUMA, CA
APPROPRIATIONS LIMIT ANALYSIS
FISCAL YEAR 2014-2015
APPROPRIATIONS LIMIT ANALYSIS
Last Year's Appropriations Limit $ 126,829,331
Adjustment Factors
Change in per Capita Personal Income 0.9977
City Population Increase January 2013 to January 2014 1.0072
Total Adjustment Factor 1.0049
This Year's Appropriations Limit $ 127,448,694
Proceeds of Taxes 29,689,682
Exclusion
This Year's Appropriations Subject to Limit 29,689,682
This Year's Appropriations Under Limit $ 97,759,012
5
CITY OF PETALUMA, CA
APPROPRIATIONS LIMIT ANALYSIS
FISCAL YEAR 2014-2015
Revenue Summary
TAXES
STATE
OTHER GOVERNMENTS
LOCALLY RAISED
USER FEES
OTHER MISCELLANEOUS AND INTERFUND TRANSFERS
INTEREST INCOME
Total
Proceds
Non -Proceeds
of
of
Taxes
Taxes
Exemptions
Total
24,202,706
0
0
242D2.706
5,402,315
6.420,000
0
11,822,315
0
2,158,318
0
2,158.318
0
10,102.653
0
10,102.653
0
6,d23205
0
6,423205
0
2,325,356
2.773,612
5,09$968
84,661
78,439
0
163.100
29,689.682 27.507,971 2,773,612 59,971265
r7
Attachment 0
P ui�hp 9
11 I n
a n
OEPR RTMENT Mi-
May
FMay 2014
Dear Fiscal Officer.
Subject: Price and Population Information
Appropriations Limit
The California Revenue and Taxation Code, section M17, mandates the Department of Finance
(Finance) to transmit an estimate of the percentage change in population to local governments.
Each local jurisdiction must use their percentage change in population factor for January 1, 2014,
in conjunction with a change in the cost of living, or price factor, to calculate their appropriations
limit for fiscal year 2014-15. Attachment A provides the change in California's per capita personal
income and an example for utilizing the price factor and population percentage change factor to
calculate the 2014-15 appropriations limit. Attachment 8 provides city and unincorporated county
population percentage change. Attachment C provides population percentage change for
counties and their summed incorporated areas_ The population percentage change data excludes
federal and state institutionalized populations and miliary populations.
Population Percent Change for Special Districts
Some special districts must establish an annual appropriations IimiL Consult the Revenue and
Taxation Code section 2226 for further information regarding the appropriations limit- Article XIII
B, section 9(C), of the State Constitution exempts certain special districts from the appropriations
limit calculation mandate. The Code and the California Constitution can be accessed at the
following website: hhoYAeoinfo legislatureon aovRacenlcodes xhtni
Special districts required by law to calculate their appropriations limit must present the calculation
as part of their annual audit- Any questions special districts have on this issue should be referred
to their respective county for clarification, or to their legal representation, or to the law itself. No
state agency reviews the local appropriadons limits.
Population Certification
The population certification program applies only to cities and counties. Revenue and Taxation
Code section 11005.6 mandates Finance to automatically certify any population estimate that
exceeds the current certified population with the State Controller's Office. Finance will certify
the higher estimate to the State Controller by June 1, 2014.
Please Note: Prior year's city population estimates may be revised.
If you have any questions regarding this data, please contact the Demographic Research Unit at
(916) 3234 GB6.
MICHAEL COHEN
Director
6y
KEELY M. BOSLER
Chief Deputy Director
Attachment
May 2014
Attachment A
A. Price Factor. Article XIII B specifies that local jurisdictions select their cost of Living
factor to compute their appropriation limit by a vote of their goveming body. The cost
of living factor provided here is per capita personal income_ If the percentage
change In per capita personal income is selected, the percentage change to be used
in setting the fiscal year 2014-15 appropriation limit is:
Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2014-15 -0.23
B. Following is an example using sample population change and the change in
California per capita personal income as growth factors in computing a 2014-15
appropriation limit.
2014-15;
Per Capita Cost of Living Change = -023 percent
Population Change = 0.95 percent
Per Capita Cost of Living converted to a ratio: -023+100 =0.99T7
100
Population converted to a ratio: 0.95 + 100 = 1.0095
100
Calculation of factor for FY 201415:
0.9977 x 1.0095 = 1.0072
Fiscal Year 2014-15
Attachment B
Annual Percent Change in Population Minus Exclusions'
January 1, 2013 to January 1, 2014 and Total Population, January 1, 2014
TOM
County Nitant Cilmlps — PapulaOGn Minus E%cluelomi — Poptusuon
City 2013-2014 _..1-1-13 1-1-14 1-1-2014
Sonoma
Caove jee
8.08
B,E36
8,851
5.641
Cplau
0.08
7,282
7,298
T.Ma
1121-MAing
0.665
11,465
11,551
11.541
PElalum3
8.72
58,581
59,870
59,39]
ftMErl Park
0.05
40,700
40,722
48,722
Salla Rtim
0.415
169,452
170,238
170.236
Sma51cpol
0.31
7.417
7,446
7,440
SonC
1.03
10,E91
t0,wl
10,E01
YOndsor
028
27,023
27,104
27,10.
Unincorporated
027
145.993
146,330
147,713
County ToM
0.39
487,248
489,163
498,4E6
'c3dualens Include residents On 2pe-M mldaly' Instata m and gr66p pavers residents In 6132 mmlai Innivaons,gaL-and
le0eral comecianal 1nGIRViDr16 arta Veler3'I homes.
a]
DATE: June 2, 2014
TO: Honorable Mayor and Members of the City Council
Agenda Item #3.0
FROM: Claire Cooper, City Cleric
SUBJECT: Resolution Calling and Giving Notice of a Regular Municipal Election to be Held
Tuesday, November 4, 2014; Resolution Requesting the Sonoma County Board of
Supervisors to Consolidate a Regular Municipal Election on Tuesday, November
4, 2014; and, Resolution Establishing Regulations Pursuant to the Charter of the
City of Petaluma and the California Elections Code
RECOMMENDATION
It is recommended that the City Council adopt the three attached resolutions setting the
November 4, 2014 City of Petaluma Municipal Election:
1) Resolution Calling and Giving Notice of a Regular Municipal Election to be Held Tuesday,
November 4, 2014 for Election of One Mayor, Three City Council Members, and Three
School -Board Members.
2) Resolution Requesting the Sonoma County Board of Supervisors to Consolidate a Regular
Municipal Election on Tuesday, November 4, 2014 with the Statewide General Election.
3) Resolution Establishing Regulations Pursuant to the Charter of the City of Petaluma and the
California Elections Code for the 2014 General Municipal Election (Candidate Ballot
Statements, Including Charges Therefor).
BACKGROUND
The Petaluma City Charter requires the City Council to call for the November 4, 2014 election
and publish a notice of election pursuant to the California State Elections Code. The action
sought fulfills the Charter requirement for elections.
DISCUSSION
The City of Petaluma contracts with Sonoma County to consolidate municipal elections. After
each election, the City receives an invoice from the County for its portion of the election costs.
This does not include the cost of candidate statements for Council Member candidates. Those
costs are covered by the candidates themselves.
California State Elections Code 13307(c) states:
Agenda Review:
City Attorney Finance Director City Mana6�_LTe!E -
The local agency nnay estimate the total cost ofprinting, handling, translating,
and mailing the candidate's statements fled pursuarnt to this section, including
costs incurred as a result of complying with the federal noting Rights Act of 1965,
as amended The local agency may require each candidate fling a statennent to
pay in advance to the local agency his or her estimated pro rata share as a
condition of having his or her statement included in the vote's pamphlet.
In the event the estimated payment is required, the receipt.for the payment shall
include a written notice that the estimate is just an approximation of the actual
cost that varies f -om one election to another election and may be significantly
more or less than the estimate, depending on the actual number of candidates
fling statements. Accordingly, the local agency is not bound by the estimate and
nnay, on a pro rata basis, bill the candidate for additional actual expense or
refund any excess paid depending on the final actual cost.
In the event of underpayment, the local agency may require the candidate to pay
the balance of the cost incurred. In the event of overpayment, the local agency
which or the elections official who collected the estimated cost shall prorate the
excess amount an ung the candidates and refund the excess amount paid
Candidates may choose to have their statements printed in English only, or in both English and
Spanish. For the 2014 election, candidate statements in English only will cost an estimated $574;
the cost to print statements in both English and Spanish is estimated to be $1,248.
FINANCIAL IMPACTS
The Sonoma County Registrar of Voters estimates that the cost to the City of Petaluma for the
November 2014 election will range from $53,802 to $70,711. The preliminary City of Petaluma
FY 2014-2015 budget for election costs is $45,000. Costs for the 2014 election may require a
mid -year budget adjustment.
ATTACHMENTS
1. Resolution Calling and Giving Notice of a Regular Municipal Election
2. Resolution Requesting the Sonoma County Board of Supervisors to Consolidate a Regular
Municipal Election
3. Resolution Establishing Regulations Pursuant to the Charter of the City of Petaluma and the
California Elections Code
I
Resolution No. 2014 -XXX N.C.S. ATTACHMENT
of the City of Petaluma, California
RESOLUTION CALLING AND GIVING NOTICE OF A REGULAR
MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 4, 2014
FOR ELECTION OF ONE MAYOR, THREE CITY COUNCIL MEMBERS
AND THREE SCHOOL -BOARD MEMBERS
WHEREAS, under the provisions of Article III of the Charter of the City of Petaluma
and the laws of the State of California, a Regular Municipal Election shall be held on Tuesday,
November 4, 2014; and,
WHEREAS, there shall be placed on the November 4, 2014 ballot the regular election of
one mayor to serve a four-year tern expiring December 31, 2018, three city council members to
serve four-year terms expiring December 31, 2018; and three school -board members to serve
four-year terms expiring December 31, 2018.
NOW, THEREFORE, BE IT RESOLVED, ORDERED, AND DECLARED AS
FOLLOWS:
Pursuant to the requirements of the State of California and the Petaluma City Charter, there is
called and ordered to be held in the City of Petaluma, California, on Tuesday, November 4,
2014, a Regular Municipal Election for the purpose of electing one mayor to serve a four-year
term expiring December 31, 2018, three city council members to serve four-year terms expiring
December 31, 2018; and three school -board members to serve four-year terms expiring
December 31, 2018.
1. The ballots to be used at the election shall be in the form and content as required by law; and,
2. The City Cleric is authorized, instructed, and directed to procure and furnish any and all
official ballots, notices, printed matter and all supplies, equipment, and paraphernalia that
may be necessary in order to properly and lawfully conduct the election; and,
3. The polls for the election shall be open at seven o'clock a.m. of the day of the election and
shall remain open continuously from that time until eight o'clock p.m. of the same day, when
the polls shall be closed, except as provided in Section 14401 of the Elections Code of the
State of California; and,
4. In all particulars not recited in this resolution, the election shall be held and conducted in
accordance with the provisions of the Elections Code of the State of California for holding
municipal elections; and,
5. The notice of the time and place of holding the election is hereby given and the City Clerk is
authorized, instructed, and directed to give further or additional notice of the election in time,
form, and manner as required by law.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a Regular meeting on the 2" day of June, 2014, form:
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
City Attorney
2
Resolution No. 2014 -XXX N.C.S. ATTACHMENT
of the City of Petaluma, California
RESOLUTION REQUESTING THE SONOMA COUNTY BOARD
OF SUPERVISORS TO CONSOLIDATE A REGULAR MUNICIPAL
ELECTION ON TUESDAY, NOVEMBER 4, 2014
WITH THE STATEWIDE GENERAL ELECTION
WHEREAS, the City Council of the City of Petaluma has called a Regular Municipal
Election to be held on November 4, 2014, for the purpose of electing one mayor, three council
members, and three school -board members; and,
WHEREAS, it is desirable that the Regular Municipal Election be consolidated with the
Statewide General Election to be held on the same date and that within the City the precincts,
polling places and election officers of the elections be the same, and that the Election
Department of the County of Sonoma canvass the returns of the Regular Municipal Election, and
that the election be held in all respects as if there were only one election:
NOW, THEREFORE, BE IT RESOLVED, ORDERED, AND DECLARED AS
FOLLOWS:
1. Pursuant to the Petaluma City Charter and requirements of Election Code Section
10403, the Board of Supervisors of the County of Sonoma is hereby requested to
consent and agree to the consolidation of a Regular Municipal Election with the
Statewide General Election on Tuesday, November 4, 2014, for the purpose of
electing one mayor to serve a four-year term expiring December 31, 2018, three city
council members to serve four-year terms expiring December 31, 2018; and three
school -board members to serve four-year terms expiring December 31, 2018.
2. The Sonoma County Election Department is authorized to canvass the returns of the
Regular Municipal Election. The election shall be held in all respects as if there were
only one election, and only one form of ballot shall be used.
3. The Board of Supervisors is requested to issue instructions to the Sonoma County
Election Department to take any and all steps necessary for the holding of the
consolidated election.
4. The City of Petaluma recognizes that additional costs may be incurred by the County
by reason of this consolidation and agrees to reimburse the County for such costs,
pursuant to that certain written Agreement for Election Services between the City of
Petaluma and the County.
5. The Sonoma County Election Department is requested to determine the cost of
processing Absentee Ballots for this election and is further requested to report said
cost to the City Cleric of the City of Petaluma at the earliest possible time following
the election.
6. The billing for all costs of the City and School Board elections shall be submitted to
the City Clerk of the City of Petaluma. All costs shall be divided pursuant to
Education Code 5227.
7. The City Clerk shall file a certified copy of this resolution with the Board of
Supervisors and with the Sonoma County Election Department.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a Regular meeting on the 2"' day of June, 2014, form:
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk Mayor
City Attorney
ATTACHMENT3
Resolution No. 2014 -XXX N.C.S.
of the City of Petaluma, California
RESOLUTION ESTABLISHING REGULATIONS PURSUANT TO
THE CHARTER OF THE CITY OF PETALUMA AND
THE CALIFORNIA ELECTIONS CODE FOR THE
2014 GENERAL MUNICIPAL ELECTION
(Candidate Ballot Statements, Including Charges Therefor)
Recitals
Article ITI, Section 4. of the Charter of the City of Petaluma authorizes the City Council
to provide for the method of conducting General Municipal Elections, including regulations with
respect to the candidate ballot statements; additional materials to be included within the voter's
pamphlet; charges for the candidate ballot statements and such additional materials; permissible
number of words in candidate ballot statement and other matters relating to the foregoing. Such
regulations must be established prior to the opening of the nomination period for the 2014
General Mimicipal Election to provide adequate notice to potential candidates. The City Council
has received the recommendations of the City Clerk and has fully considered all matters
pertaining thereto.
NOW, THEREFORE, the City Council of the City of Petaluma does RESOLVE as
follows:
That this Council hereby establishes the limitations on words for a candidate's
ballot statement to be 200 words.
2. That the candidates shall, at the time of filing nominating papers and candidate
statements, pay a deposit toward their pro rata share of the costs of printing, handling,
translating and mailing the candidates' statements. This deposit shall equal the estimated amount
provided by the County Registrar of Voters for the 2014 election of $574 for statements
published in English only, and $1,248 for statements published in both English and Spanish. The
candidates shall be billed for any additional costs or reimbursed for any amounts paid in excess
within 30 days of the actual accounting of said costs by the County Registrar of Voters.
3. That no additional materials shall be authorized for submission to the City Clerk
or shall be submitted by candidates to be mailed in addition to the Sample Ballot and Voter's
Pamphlet.
4. That in all other respects the provisions of the California Elections Code and other
provisions of law pertaining thereto shall govern.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify, the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a Regular meeting on the 2nd day of June, 2014, form:
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Attorney
•- 1111•s - as 0
DATE: June 2, 2014
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan St. John, RASCE — Director, Public Works and Utilities
Curtis M. Bates, P.E. — City Engineer—
SUBJECT: Resolution Authorizing Grading Prior to Final Map Approval for the Yarberry
Lane Subdivision (aka, The Birches Subdivision) for a 21 -Lot Subdivision at 870
Wood Sorrel Drive.
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing grading prior to final map
approval for the Yarberry Lane Subdivision (alta, The Birches Subdivision) for a 21 -lot
subdivision at 870 Wood Sorrel Drive.
BACKGROUND
Yarberry Lane Subdivision, formerly known as the Birches Subdivision, is a 21 -lot subdivision
located at 870 Wood Sorrel Drive at the intersection of Yarberry Drive. The subdivision received
tentative map approval on September 14, 2009. The final map and improvement plans were
submitted to the City of Petaluma and at least two reviews have been completed. The developer,
Ryder Homes, is requesting permission to commence grading activity on the subdivision site
prior to final map approval.
The final map and improvement plans are currently under review by City staff. The subdivider is
in the final stages of completing the landscape plans as well the final map and improvement
plans. It is expected that a request for final map approval will be heard by the City Council in
July 2014.
According to section 20.36.010 of the Petaluma Municipal Code, no permanent improvement
work shall be commenced until improvement plans and profiles have been approved by the City
Engineer and a subdivision improvement contract has been executed in writing between the
subdivider and the City. Grading is not considered a permanent improvement as defined in this
Agenda Review:
City Attorney Finance Director City Manag _ 1
section. The City requires the developer to enter into a grading agreement and provide a surety to
secure the performance of the grading work.
If the subdivider fails to secure final map approval, or the project is abandoned after the grading
is complete, the subdivider agrees to restore the area graded to its prior condition as stated in the
grading agreement.
FINANCIAL IMPACTS
The final map and improvement plan applications for the Yarberry Subdivision are subject to
cost recovery. Costs for staff time spent reviewing the grading prior to final map proposal, in
addition to the final map and improvement plan review, are 100% recovered through application
deposits submitted by the developer. Therefore, this action does not impact the General Fund.
ATTACHMENTS
1. Resolution Authorizing Grading
2. Vicinity Map
3. Letter from Developer Requesting Grading
2
Attachment 1
RESOLUTION AUTHORIZING GRADING FOR YARBERRY LANE SUBDIVISION
PRIOR TO FINAL MAP APPROVAL
WHEREAS, the developer, Ryder Homes has requested permission to grade the
Yarberry Lane subdivision site on Wood Sorrel Drive at Yarberry Drive prior to final map
approval; and,
WHEREAS, the developer agrees to comply with the City Grading and Erosion Control
Ordinance No. 1576 NCS and Storm Water Ordinance No. 2209 NCS; and,
WHEREAS, the developer agrees to comply with the Regional Water Quality Control
Board's policies, file a Notice of Intent and prepare a Storm Water Pollution Prevention Plan;
and,
WHEREAS, the developer agrees to enter into a grading agreement and provide surety
to secure the performance of the grading work; and,
WHEREAS, the developer shall obtain a grading permit from the Building Department,
NOW, THEREFORE, be it resolved by the Council of the City of Petaluma that authorization
to grade the Yarberry Lane subdivision prior to final map approval is approved, and that the City
Manager is authorized to execute related agreement documents.
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Ryder
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l _ 1425 Treat Boulevard
Walnut Creck, CA 94597,
(925) 937-4373
(925) 935 -9195 -Fay
avimderhomes.com
May 5, 2014
Curtis Bales P.E.
City Engineer, City of Pemlorna
Department of Public Works
1 I English St
Petaluma, CA 94952
Re: Yarberry Lane Grading Permit
Dear Mr. Bates,
Ryder Homes of California Inc., manager of Yarberry Lane LLC, requests from the City of
Petaluma a grading petit ahead of final map for the Yarberry Lane subdivision located at 870
Wood Sorrel Drive. "
Thank you for your assistance on this matter.
Sincerely,
Yanberry Lane, LLC, a California Linbility Company
By: N. Jay Ryder, President, Ryder Homes of
California, inc., a California Corporation
manager'
N
Agenda Item #3.9
DATE: June 2, 2014
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Patrick Williams, Chief of Police P w
SUBJECT: Resolution Authorizing the Petaluma Police Department to Apply for and Accept
Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2014 Local
Solicitation Funds in the Amount of $13,771 for the Purchase of Portable Radios
to Replace Equipment no Longer Supported by Motorola, and Authorizing the
City Manager to Execute All Grant and Purchase Related Documents.
RECOMMENDATION
It is recommended that the City Council adopt a Resolution Authorizing the Petaluma Police
Department to Apply for and Accept Edward Byme Memorial Justice Assistance Grant (JAG)
Program FY 2014 Local Solicitation Funds in the Amount of $13,771 for the Purchase of
Portable Radios to Replace Equipment no Longer Supported by Motorola, and Authorizing the
City Manager to Execute All Grant and Purchase Related Documents.
The Edward Byrne Memorial Justice Assistance Grant (JAG) supports criminal justice activities
and programs. This particular grant utilizes a Part 1 Crimes Index (specific felony crimes) to
calculate allocations to state and local governments each fiscal year. In the case of the City of
Petaluma, a grant allocation of $13,771 has been established for FY 2014.
DISCUSSION
The Police Department has identified the need to purchase equipment to replace outdated, failing
portable radio equipment. The current police portables have been in operation for more than 11
years. These radios are beyond their life expectancy and are no longer supported for repair by
the manufacturer, Motorola. Under the Department of Homeland Security grant in 2012, twenty
portable radios were replaced. Under the FY 2013 Byrne grant, an additional 12 portable radios
were replaced. When the radio equipment is purchased under this grant, all patrol officers will
have new radios but there will still be in excess of 20 radios in need of replacement for other
staff members.
Agenda Review:
City Attorney Finance Director City Manager �/----C
The equipment is proposed to be purchased from Day Wireless Systems, the company currently
under contract with the City of Petaluma for providing and maintaining emergency
communications equipment. Day Wireless is also the local vendor for Motorola equipment. In
accordance with the City's purchasing requirements, as outlined in Chapter 4 of the Municipal
Code, the estimated value of the purchase is less than the amount requiring formal bidding.
Chapter 4.04.090 requires an open market procedure, whereby whenever possible the purchase
be based on at least three quotations. The procurement of this equipment is recommended from
a sole source because Motorola has been established as the standard radio communications
equipment for the Police Department; Motorola equipment is only sold through regional
distributors; Motorola equipment is compatible with existing communications equipment; and,
the City of Petaluma has a maintenance contract for installation, maintenance and repair of
Motorola devices for new and existing emergency communications equipment.
This grant requires the local governing body to review the grant application and allow for public
comment prior to grant funding. This requirement will be met by the Council reviewing this
agenda report and adopting this resolution.
FINANCIAL IMPACTS
The total equipment cost for this project is $13,815.77. The grant funding of $13,771.00 will
cover in excess of 99% of the equipment cost for this project. Additional funding will be
required for the $44.77 balance of the equipment purchase, and will be provided from the
supplies and equipment accounts in the Police Department budget.
ATTACHMENTS
1. Resolution
3. Complete Grant Application
3. Equipment Bid from Day Wireless Services
1 • n� T•IGIv •
RESOLUTION AUTHORIZING THE PETALUMA POLICE DEPARTMENT TO
APPLY FOR AND ACCEPT EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANT (JAG) PROGRAM FY 2014 LOCAL SOLICITATION FUNDS IN THE
AMOUNT OF $13,771 FOR THE PURCHASE OF PORTABLE RADIOS TO REPLACE
EQUIPMENT NO LONGER SUPPORTED BY MOTOROLA, AND AUTHORIZING
THE CITY MANAGER TO EXECUTE ALL GRANT AND PURCHASE RELATED
DOCUMENTS.
WHEREAS, the City of Petaluma Police Department desires to apply for and accept the
Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2014 Local Solicitation;
and
WHEREAS, the City of Petaluma agrees to the funding requirements and terms and
conditions of the Edward Byrne Memorial Justice Assistance Grant (.TAG) Program; and
WHEREAS, grant funds received shall be used to purchase the equipment necessary for
the replacement of outdated portable radios; and
WHEREAS, the estimated value of the purchase is less than required by charter for
seeking formal bids; and
WHEREAS, in accordance with section 4.04.090 of the Petaluma Municipal Code the
purchase is to be completed utilizing open market procedures which shall, whenever possible, be
based on at least three quotations; and
WHEREAS, the City Council finds that the procurement of this equipment from a sole
source is .justified because Motorola equipment has been established as the standard
communication equipment of the Police Department; the equipment is only sold through regional
distributors; Motorola equipment is compatible with existing communications equipment; and,
the City of Petaluma has an existing agreement for maintenance of Motorola devices for new and
existing emergency communications equipment,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Petaluma, as follows:
The City Manager of the City of Petaluma is authorized to submit the attached grant
to the Edward Byrne Memorial Justice Assistance Grant (JAG) Program and to
execute all grant and purchase related documents.
3
Page 1 of 2
I}Tri*u, c2 r z -
APPLICATION FOR
2. DATE SUBMITTED
Applicant Identifier
FEDERAL ASSISTANCE
1. TYPE OF SUBMISSION
3. DATE RECEIVED BY
State Application Identifier
STATE
Application Non -Construction
4. DATE RECEIVED BY
Federal Identifier
FEDERAL AGENCY
5.APPLICANT INFORMATION
Legal Name
Organizational Unit
City of Petaluma
Police Department
Address
Name and telephone number of
the person to be contacted on
969 Petaluma Blvd N
matters involving this application
Petaluma, California
94952-1921
Christensen, Marlin
(707)241-5573
6. EMPLOYER IDENTIFICATION NUMBER (EIN)
7. TYPE OF APPLICANT
94-6000392
Municipal
8. TYPE OF APPLICATION
9. NAME OF FEDERAL
AGENCY
New
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE
11. DESCRIPTIVE TITLE OF
APPLICANT'S PROJECT
NUMBER: 16.738
CFDA EDWARD BYRNE MEMORIAL JUSTICE
Purchase 12 new P25 -compliant
TITLE: ASSISTANCE GRANT PROGRAM
portable police radios to replace
outdated/unsupported radios
currently in service.
12. AREAS AFFECTED BY PROJECT
Equipment - General System improvement Communications
13. PROPOSED PROJECT
14. CONGRESSIONAL
Start Date: October 01. 2014
DISTRICTS OF
End Date: September 30, 2015
a. Applicant
b. Project CA06
15. ESTIMATED FUNDING
16. IS APPLICATION SUBJECT
TO REVIEW BY STATE
Federal
$13,771
EXECUTIVE ORDER 12372
PROCESS?
Applicant
$45
State
$0
Program has not been selected by
Local
$0
state for review
https:Hgrants.ojp.usdoj.gov/gmsextemal/applicationReview.do?print=:yes 5/21/2014 q
Page 2 of 2
Other $0
Program Income $0 17. IS THE APPLICANT
DELINQUENT ON ANY
FEDERAL DEBT?
AL
$13,816
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION
PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
Y WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS
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littps:Hgrants.ojp.usdoj.gov/gmsextemal/applicationReview.do?print=yes 5/21/2014 5
Edward Byrne Memorial Justice Assistance Grant Program (JAG) FY 2014 Local Solicitation
PETALUMA POLICE DEPARTMENT
Program Abstract
Applicants' Name
City of Petaluma, California
Proiect Title
Purchase twelve new P25 -compliant portable police radios to replace outdated/unsupported radios
currently in service
Proiect Goals
1. Improve the emergency communications equipment inventory by replacing aging radio
equipment no longer supported by the manufacturer.
Project Identifiers
1. Equipment—General 2. Communications
Narrative Description of Strategies
The Petaluma Police Department intends to purchase twelve new portable police radios to
replace outdated equipment no longer supported by the manufacturer. This purchase is part of an
overall effort, a portion of which was funded by FY 2012 and 2013 Byrne (JAG) grant funds, to update
emergency communications infrastructure and equipment in compliance with Federal interoperability
guidelines.
CFDA 16.738
Program Abstract
Page 1 of 1
Edward Byrne Memorial Justice Assistance Grant Program (JAG) FY 2014 Local Solicitation
PETALUMA POLICE DEPARTMENT
Budget Narrative
The attached Budget Worksheet outlines all of the equipment costs necessary for the purchase
of 12 portable police replacement radios. $13,771 of these costs will be paid from funds under this
grant program. The remaining equipment cost of $44.77 will be paid for by the City of Petaluma
separate from any Federal funding.
The purchase of the equipment for this project will be made within 60 days of grant funding as a
one-time expense. The vendor used for this purchase will be Day Wireless Systems. This vendor is
currently under contract with the City of Petaluma as the radio communications service provider and
they are the regional vendor for Motorola products.
CFDA 16.738
Budget Narrative
Page 1 of 1
7
Edward Byrne Memorial Justice Assistance Grant Program (JAG) FY 2014 Local Solicitation
PETALUMA POLICE DEPARTMENT
Budget Worksheet
Equipment
uantit
Description
Unit Cost
Total
12
Astro Digital XTS1500 UHF Model 1450-520 MHZ
$ 526.50
$ 6,318.00
1-5W 48 Channel Base
12
ENH: Software P25 Conventional
278.64
3,343.68
12
ENH: 1 -Year SFS Lite
44.00
528.00
12
Chgr 110V U5 Tri Chemistry
78.00
936.00
12
Remote Speaker Microphone with RX Jack
69.42
833.04
12
Earpiece with translucent tube
46.39
556.68
1
Impress NIMH 2100 MAH battery
73.00
73_00
Subtotal
(not including Shipping and Taxes)
$12,588.40
Tax:
1,038.54
Shipping:
188.83
TOTAL:
$13,815.77
Budget Item Summary
Equipment: $ 12,588.40
Tax: 1,038.54
Shipping: 188.83
Total: $ 13.815.77
Federal Portion under Grant: $13,771.00 (99.7%)
City Portion with Separate Non -Federal Funds: $ 44.77 ( 0.3%)
CFDA 16.738 Budget Worksheet. Page 1 of 1
Edward Byrne Memorial Justice Assistance Grant Program (JAG) FY 2014 Local Solicitation
PETALUMA POLICE DEPARTMENT
Review Narrative
This grant application has been submitted for review and acceptance by the Petaluma City
Council at the Jun 2. 2014, council meeting. Advance notice has been posted on the City Web Site and
physically posted in City Hall, in accordance with local ordinance, regarding this meeting date and the
agenda items to be considered by the council. The public will have an opportunity to make comments
regarding this grant application at the council meeting per established procedures.
CFDA 16.738
Review Narrative
Page 1 of 1
I
Assurances Page 1 of 1
OMB APPROVAL
NUMBER 1121-0140
EXPIRES 03/31/2016
191 /P1157-11 N 71F9+971C7_1\ 1111] *9
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies,
guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Ex. Order 12372
(intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for
grants and cooperative agreements). The applicant also specifically assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and
financial capability (including funds sufficient to pay any required non-federal share of project cost)
to ensure proper planning, management, and completion of the project described in this application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or personal
gain.
3. It will give the awarding agency or the Government Accountability Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the
financial assistance.
4. It will comply with all lawful requirements imposed by the awarding agency, specifically including
any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the
award term in 2 C.F.R. § 175.15(b).
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the
National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. § 469 a-1 at seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily -imposed nondiscrimination requirements, which may include the Omnibus Crime Control
and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e));
The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights
Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans
with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C.
§§1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex.
Order 13279 (equal protection of the laws for faith -based and community organizations).
7. If a governmental entity:
a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C. § 4601 at seq.), which govern the treatment of persons
displaced as a result of federal and federally -assisted programs; and
b. it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain
political activities of State or local government employees whose principal employment is in
connection with an activity financed in whole or in part by federal assistance.
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10
baps://grants.ojp.usdoj.gov/gmsextemal/displayAssurancesTextAction.st?method=assure&... 5/21/2014
Certifications
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE CHIEF FINANCIAL OFFICER
Page 1 of')
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing
this form. Acceptance of this form provides for compliance with certification requirements under 28 CFR Part 69,
"New Restrictions on Lobbying," 2 CFR Part 2867, "DOJ Implementation of OMB Guidance on Nonprocurement
Debarment and Suspension," and 28 CFR Part 83, "Government -wide Debarment and Suspension," and
Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a
material representation of fact upon which reliance will be placed when the Department of Justice determines to
award the covered transaction, grant, or cooperative agreement.
1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for
persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the
applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any
Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative
agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities,"
in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and
subcontracts) and that all sub -recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT)
Pursuant to Executive Order 12549, Debarment and Suspension, implemented at 2 CFR Part 2867, for
prospective participants in primary covered transactions, as defined at 2 CFR Section 2867.20(a), and other
requirements:
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of
Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal
department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
(c) Have not within a two-year period preceding this application been convicted of a felony criminal violation under
any Federal law, unless such felony criminal conviction has been disclosed in writing to the Office of Justice
Programs (OJP) at Ojpcompliancereporting@usdoj.gov, and, after such disclosure, the applicant has received a
specific written determination from OJP that neither suspension nor debarment of the applicant is necessary to
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Certifications
protect the interests of the Government in this case.
Page 2 of 3
(d) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and
(e) Have not within a three-year period preceding this application had one or more public transactions (Federal,
State, or local) terminated for cause or default.
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. FEDERAL TAXES
A. If the applicant is a corporation, the applicant certifies that either (1) the corporation has no unpaid Federal tax
liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have
lapsed, that is not being paid in a timely manner pursuant to an agreement with the authority responsible for
collecting the tax liability, or (2) the corporation has provided written notice of such an unpaid tax liability (or
liabilities) to OJP at Ojpcompliancereporting@usdoj.gov, and, after such disclosure, the applicant has received a
specific written determination from OJP that neither suspension nor debarment of the applicant is necessary to
protect the interests of the Government in this case.
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
4. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 83, Subpart F, for
grantees, as defined at 28 CFR Sections 83.620 and 83.650:
A. The applicant certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions
that will be taken against employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to inform employees about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of
the statement required by paragraph (a),-
(d)
a);(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under
the grant, the employee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;
tz
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Certifications
Page 3 of 3
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from
an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must
provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk,
810 7th Street, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected
grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs
(a), (b), (c), (d), (e), and (f).
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
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htt s://arants.o usdo . ov/,-msextemal/dis la AssurancesTextAction.st?method=certi 5/21/2014 is
P e JP• .1 !; b P Y fJ'-••
I2lTrAP dpaerl s
Quote Number: 000000275870
Attention:
Effective: 12 MAY 2014
87T0170LA SOLUTIONS
Name: Adam Fugate
Effective To: 1 I JUL 2014
Bill -To:
Ultimate Destination.
PETALUMA POLICE DEPT
PETALUMA POLICE DEPT
P O BOX 61
969 PETULUMA BLVD N
PETALUMA, CA 94953
PETALUMA, CA 94953
United States
United States
Attention:
Sales Contact:
Name: Marlin Christensen
Name: Adam Fugate
Email: mehristensen@ci.petaluma.ca.us
Email: afugate@daywireless.com
Phone: 707-778-4368
Phone: 707-373-0386
Contract Number: CALIFORNIA CONVENIENCE
56,318.00
Freight terms: FOB Destination
1450-520 MUZ 1-5W 48 CHANNEL
Payment terms: Net 30 Due
Item Quantity Nomenclature
Description
List price
Your price
Extended Price
1 12 H66SDC9PW5BN
ASTRO DIGITAL XTS1500 UHF MODEL
5650.011
S526.50
56,318.00
1450-520 MUZ 1-5W 48 CHANNEL
BASE
to 122 Q81 mJ
UNH: SOFTWARE P25
5344.00
$278.64
53,343.68
CONVENTIONAL
Ib 12 Q884BC
END:I IR SIS LITE
544.00
544.00
$528.00
2 12 NTN1667.A
CHGR I IOV US TRI CHEMISTRY
Simon
S78.00
5936.00
3 12 PMNIN4051B
REMOTE SPEAKER MIC, RX -JACK
589.00
569.42
5833.14
4 12 RLN4941A
REC ONLY EARPIECE
558.00
S46.39
5556.68
WNRANSLUCET TUBE
5 1 14-I-N9858C
BATTERY 1MPRES NIMH 2100 MAH
SI Ioao
573.00
573.00
Estimated Tux Amount
S 1,1138.54
Estlmaled Freight Amount
5188.83
Total Quote in USD
$13,815.77
** Quote does not include radio programming @ S35/unit
THIS QUOTE IS BASED ON THE FOLLOWING:
1 This quotation is provided to you for information purposes only and is not intended to be an offer or a binding proposal
If you wish to purchase the quoted products, Motorola Solutions, Inc. ("Motorola") will be pleased to provide you with our standard terms
and conditions of sale (which will include the capitalized provisions below), or alternatively, receive your purchase order which will be
acknowledged.
Thank you for your consideration of Motorola products.
2 Quotes are exclusive of all installation and programming charges (unless expressly stated) and all applicable taxes.
3 Purchaser will be responsible for shipping costs, which will be added to the invoice.
4 Prices quoted are valid for thirty(30) days from the date of this quote.
5 Unless otherwise stated, payment will be due within thirty days after invoice. Invoicing will occur concurrently with shipping.
MOTOROLA DISCLAIMS ALL OTHER WARRANTIES WITH RESPECT TO THE ORDERED PRODUCTS. EXPRESS OR
IMPLIED INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
N
(i)
Agenda Item #3.0
DATE: June 2, 2014
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance Director6D -----
SUBJECT: Adoption (Second Reading) of FY 2014-15 Budget Appropriations Ordinances
It is recommended that the City Council Adopt (Second Reading) the FY 2014-15 Budget
Appropriations Ordinances (Attachments 1-5)
BACKGROUND
The City Charter requires that the annual budget be prepared and submitted by fund, department
and debt repayment and approved at the same time as its appropriations ordinances. The Charter
further requires that the proposed budget be presented to the City Council by the first Monday in
May: for this year, May 5, 2014.
On May 5, 2014, pursuant to the City Charter, the preliminary budget was presented to the City
Council. The draft budget was reviewed by the City Council at a comprehensive workshop on
May 12, 2014. On May 19, 2014 the FY 2014-15 budget was adopted and the first reading of
FY 2014-15 Budget Appropriations Ordinances was completed.
FINANCIAL IMPACTS
The estimated begimiing fund balance for all funds is $111,771,860. The total budget for the
City, City Acting as Successor Agency and City Acting as Housing Successor, including
transfers, is $201,067,862. The budget is balanced by revenues and transfers in of $169,510,258.
This will result in an estimated ending balance, all funds, of $80,214,256.
Agenda Review:
City Attorney Finance
ATTACHMENTS
1. Ordinance 2492 N.C.S. Appropriating Funds for FY 2014-2015 General Fund Including
Exhibit A — Appropriation of Funds (First Reading)
2. Ordinance 2493 N.C.S. Appropriating Funds for FY 2014-2015 Enterprise Funds
Including Exhibit A — Appropriation of Funds (First Reading)
3. Ordinance 2494 N.C.S. Appropriating Funds for FY 2014-2015 Internal Service Funds
Including Exhibit A — Appropriation of Funds (First Reading)
4. Ordinance 2495 N.C.S. Appropriating Funds for FY 2014-2015 Special Revenues and
Trust Funds Including Exhibit A — Appropriation of Funds (First Reading)
5. Ordinance 2496 N.C.S. Appropriating Funds for FY 2014-2015 Capital Projects and Debt
Fund Including Exhibit A — Appropriation of Funds (First Reading)
6. Exhibit A to the Resolution (Appropriations)
1)
ORDINANCE NO. 2492 N.C.S
INTRODUCED
BY COUNCILMEMBER
Attachment 1
SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA GENERAL FUND FROM JULY 1, 2014 THROUGH JUNE 30, 2015
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2014 through June 30, 2015, the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The City Manager
may administratively make changes within the departmental appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit A. which will be on file with the City Clerk for the fiscal
year ending June 30, 2015.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this 2"d day of June,
2014, by the following vote:
ORDINANCE NO. 2493 N.C.S
INTRODUCED
BY COUNCILMEMBER
Attachment 2
SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA ENTERPRISE FUNDS FROM JULY 1, 2014 THROUGH
JUNE 30, 2015
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2014 through June 30, 2015, the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The City Manager
may administratively make changes within the departmental appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal
year ending June 30, 2015.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this 2"d day of June,
2014, by the following vote:
ORDINANCE NO. 2494 N.C.S
INTRODUCED
BY COUNCILMEMBER
Attachment 3
SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA INTERNAL SERVICE FUNDS FROM JULY 1, 2014 THROUGH
.TUNE 30, 2015
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2014 through June 30, 2015, the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The City Manager
may administratively make changes within the departmental appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit A. which will be on file with the City Clerk for the fiscal
year ending June 30, 2015.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this 2"d day of June,
2014, by the following vote:
ORDINANCE NO. 2495 N.C.S
INTRODUCED
BY COUNCILMEMBER
Attachment 4
SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA SPECIAL REVENUES AND TRUST FUNDS FROM JULY 1, 2014
THROUGH JUNE 30, 2015
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2014 through June 30, 2015, the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The City Manager
may administratively make changes within the departmental appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
Section 3. The City Council hereby finds and detern-ines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit A, which will be on file with the City Cleric for the fiscal
year ending June 30, 2015.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this 2"d day of June,
2014, by the following vote:
ORDINANCE NO. 2496 N.C.S
BY COUNCILMEMBER
Attachment 5
SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA CAPITAL PROJECTS AND DEBT FUNDS FROM JULY 1, 2014
THROUGH JUNE 30, 2015
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2014 through June 30, 2015, the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The City Manager
may administratively make changes within the departmental appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
-Section 3. The City Council hereby finds and deterniines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit A, which will be on file with the City Cleric for the fiscal
year ending June 30, 2015.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this 2'd day of June,
2014, by the following vote:
Exhibit A
CITY OF PETALUMA, CA
APPROPRIATIONS BY DEPARTMENT
July 1, 2014 -June 30, 2015
DEPARTMENT
TOTAL
Legislative
273,845
City Council
86,596
City Clerk
285,492
City Attorney
858,683
Executive
City Manager
765,240
Economic Development
273,845
Non Departmental
608,200
Housing
CDBG
287,372
Commercial Linkage Fees
427,421
Housing in -Lieu Fees
411,485
Successor Agency Housing
320,001
TOT
342,745
Risk Management
1,532,400
Information Technology
1,670,461
Human Resources
Admin/Operations
399,023
Employee Benefits
1,430,581
Worker's Compensation
1,601,159
Finance
Administration
521,848
Accounting SerAces
621,991
Donations
171,653
Commercial Services
593,140
General Services
234,747
3% Admin Impact Fees
10,520
Police
Police Operations
16,012,549
Police Grants
500,000
Asset Seizure
160,467
Abandoned Vehicle
70,178
Fire
Fire Operations
12,361,486
Haz Mat Fines
12,000
Fire CIP
130,000
Community Development
Building Division 547,793
Community Development Enterprise Fund 1,346,483
Public Art Fees 139,741
8
CITY OF PETALUMA, CA
APPROPRIATIONS BY DEPARTMENT
July 1, 2014 -June 30, 2015
DEPARTMENT
TOTAL
Public Works
25,248
Public Works Operations
3,373,573
City Facilities Dev Impact Fees
18,579
Traffic Mitigation Fees
64,409
Gas Tax
32,000
Street Maintenance
3,060,065
Transit
3,971,365
Transit CIP
665,000
Airport Operations
1,829,130
Airport CIP
945,000
Marina
306,955
Marina CIP
153,000
LAD
268,660
FEMA CIP
945,000
Public Works & Surface Water CIP
14,710,000
Parks and Recreation
Parks and Rec Operations
1,554,054
Parkland Acquisition Fees
25,248
Open Space Impact Fee
1,399
Quimby Ace Dedication & In -Lieu Fees
4,722
Parks CIP
10,197,000
Water Resources and Conservation
Waste Water
20,251,492
Waste Water CIP
14,175,000
Water
14,042,588
Water CIP
7,793,000
Storm Drainage Utility
424,138
Transfer Out all Funds 51,489,112
Successor Agency
Successor Agency Admin 283,439
Successor Agency Debt Senrice 5,748,634
TOTAL 201,067,862