HomeMy WebLinkAboutStaff Report 3.A 6/16/2014DATE: June 16, 2014
TO: Honorable Mayor and Members of the City Council through City Manager
n
FROM: Dan St. Jector, Public Works and Utilities
Larry Zi '` er, P.E. — Capital Improvements Division Manager
SUBJECT: Resolution Accepting Completion of the East Washington Street 18" Water Main
Replacement (Petaluma River to Edith Street) Project
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution accepting completion of
the East Washington Street 18" Water Main Replacement (Petaluma River to Edith Street)
project.
BACKGROUND
To maintain and improve the condition of the City's water system, the Public Works and Utilities
Department manages a program for replacement of deteriorating water mains throughout the
City. During the subject project, the City's contractor replaced approximately 2,300 feet of old
and deteriorated 6, 8 and 10 -inch cast iron and steel water mains with a new 18 -inch water
transmission main on East Washington Street between the Petaluma River and Edith Street. The
project included installation of new water services and fire hydrants. (See attached location
map).
Bids were opened on May 29, 2013. On June 17, 2013, the City Council awarded the
construction contract to Team Ghilotti, Inc. of Petaluma, CA, in the amount of $1,595,895.
Construction was successfully completed in April 2014.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits".
DISCUSSION
The final construction contract cost is $1,688,716.06, which includes change orders totaling
$125,435.06 (8%) and unit -price bid item under -runs of $32,614. The approved total project
budget is $2,680,000 and included design, construction management, and contingency for
unforeseen conditions. Change orders included: extra work due to unknown and unmarked
Agenda Review:
City Attorney Finance Director City Managerl�
utilities; additional excavation; placing a cement based Control Density Fill (CDF) in lieu of
Class II base rock in unstable trenches; delays and additional shoring due to PG&E gas line
conflicts; additional traffic control; removal of unforeseen thick asphalt in trench lines; extending
the bore pit to avoid unknown PG&E utilities, unmarked traffic signal conduits, and traffic
constraints; shut down of construction during the holiday season; and additional paving on
Copeland Street. Copeland paving resulted in a change order of $21,256.00 which will be
charged to the Streets Fund.
FINANCIAL IMPACTS
The East Washington Street 18" Water Main Replacement (Petaluma River to Edith Street),
Project Number C67401002, approved budget is $2,680,000. With the design, construction
contract, final quantities, contingency, construction management and inspection, and
geotechnical and materials testing, the total cost for the project was $2,033,916. As shown in
following project breakdown:
Breakdown
Actual Cost
CIP Budget
Design Engineering Services
$ 118,200
S 153,000
Construction Management (w/Material Testing)
S 181,000
$ 240,000
Construction Contract Basede on Final Quantities
$1,563,281
$1,800,000
Construction Change Orders:
$ 125,435
$ 275,000
CIP Overhead
S 46,000
S 46,000
Total
$2,033,916
$2,680,000
At project closeout, all remaining funds will be returned to the Water CIP fund to be used on
future projects.
Following the acceptance of the project, the City Clerk will file a Notice of Completion with the
Sonoma County Recorder and the Finance Division will release the contract retention account to
the contractor within 60 days.
ATTACHMENTS
1. Resolution
2. Location Map
Attachment 1
RESOLUTION ACCEPTING COMPLETION OF THE
EAST WASHINGTON STREET 18" WATER MAIN REPLACEMENT
(PETALUMA RIVER TO EDITH STREET)
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable laws, the City of
Petaluma solicited bids for the East Washington Street 18" Water Main Replacement (Petaluma
River to Edith Street) ("Project"); and
WHEREAS, bids for the Project were opened on May 29, 2013 in accordance with
California Public Contract Code Section 4104.5 and other applicable laws at which time the City
received 7 bids; and
WHEREAS, by Resolution No. 2013-066 N.C.S. adopted June 17, 2013, the City
Council of the City of Petaluma found the bid of $1,595,895 for the Project to be the lowest
responsive bid; awarded the Project to Team Ghilotti, Inc. in the amount of $1,595,895
conditioned on Team Ghilotti's timely executing the Project contract and submitting all required
documents; and authorized and directed the City Manager to sign the Project contract on behalf
of the City upon such timely submission and to execute on behalf of the City any amendments to
the Project contract that are necessary to effectively complete the project and/or to realize the
Project and/or cost benefits for the City; and
WHEREAS, the following change orders (CO) affecting the Project amount have been
approved:
CO No.
1:
Unmarked Utilities, PG&E conflicts, Traffic Control
$
12,065.17
CO No.
2:
Holiday Season Shut Down
$
33,625.00
CO No.
3:
Additional paving on Copeland Street
$
21,256.80
CO No.
4:
Unmarked Utilities, conflicts, and PG&E conflicts
$
5,860.04
CO No.
5:
Bore Pit under SMART for extension, delays, and extra work
$
23,623.40
CO No.
6:
Additional striping, PG&E conflicts, and obstructions
$
29.004.65
Total Change Orders: $125,435.06; and
WHEREAS, the final contract amount as amended including final quantities and all
change orders is $1,688,716.06; and
WHEREAS, City staff has inspected the Project and determined that it has been
completed in accordance with the contract requirements subject to the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
The contract entitled East Washington Street 18" Water Main Replacement (Petaluma
River to Edith Street), City Project Number C67401002 with a final contract amount
of $1,688,716.06, is accepted as complete subject to the Contractor's continuing
warranty and other obligations pursuant to the contract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice
of Completion concerning the Project with the Sonoma County Cleric's Office within
ten (10) days of the date of this Resolution.
3. Staff is hereby authorized and directed to release all undisputed retention not subject
to pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, the Petaluma City Charter,
California Public Contract Code Section 7107 and applicable law.
Attachment 2
EAST WASHINGTON STREET
WATER MAIN REPLACEMENT PROJECT
PETALUMA RIVER TO EDITH STREET
PROJECT NO. C67401002
LOCATION MAP
Proiect
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EVILLE STREET
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