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HomeMy WebLinkAboutStaff Report 3.D 6/16/2014a0 z85a DATE: June 16, 2014 Im FROM IIonorable Mayor and Members of the City Council through City Manager Dan St. John, RASCE — Director, Public Works & Utilities Larry Zimmer, P.E. — Capital Improvements Division Manager SUBJECT: Resolution Authorizing the Filing of an Application for Funding Assigned to MTC. Committing Any Necessary Matching Funds, and Stating the Assurance to Complete the East Washington Park Multi -Use Pathway Project RECOMMENDATION It is recommended that the City Council adopt the attached Resolution authorizing the filing of an application for funding assigned to MTC, committing any necessary matching funds, and stating the assurance to complete the East Washington Park Multi -Use Pathway Project. BACKGROUND As a mitigation measure to the East Washington Park Project, the City will need to provide a pedestrian connection to the Park. Bicycle and pedestrian trip demand generated by the East Washington Park project will then be adequately met by the existing and proposed bike lanes on East Washington Street and Adobe Road, the proposed pathway, internal sidewalks and pathways within the project site and the existing Ring Trail. The project will generally include an 8' minimum wide multi -use concrete pathway between Sky Ranch Drive to East Washington Park (approximately 1,375 feet), fence barrier, curb ramps, utility adjustments, landscaping, miscellaneous paving, striping, and signage. The project will tie into the proposed trail in the East Washington Park. In September 2013, the Governor signed Senate Bill 99 (Chapter 359, Statutes 2013) and Assembly Bill 101 (Chapter 254, Statutes 2013) into law, creating the Active Transportation Program (ATP). The State envisions the ATP to consolidate a number of other funding sources intended to promote active transportation, such as the Bicycle Transportation Account and Transportation Alternatives Program, into one program. The Statewide Competitive ATP will have $180 million available statewide in FY 2014-15 and FY 2015-16. The Regional Competitive ATP will have $30 million available for the Metropolitan Transportation Commission (MTC) region in FY 2014-15 and FY 2015-16. Agenda Review: City Attorney Finance D City Ma6� On April 7, 2014, City Council authorized use of Transportation Development Act Article 3 (TDA3) Pedestrian/Bicycle Project Funding (TDA3) funds for a portion of the East Washington Park Multi -Use Pathway Project with the intent to secure ATP grant foods later. The proposed action will allow staff to pursue ATP funds at this time. The proposed action meets Council Goal: "Plan for and implement priority capital projects as funding permits", and its goal priority: "Finance and Construct Ball fields (E. Washington)". The pathway is one of the environmental mitigation requirements for building East Washington Park. The pathway will provide both all-weather and ADA compliant access. The City submitted a statewide ATP application on May 19, 2014 for the East Washington Park Multi -Use Pathway Project. If unsuccessful in the statewide competition, the City will have a second chance of receiving funds through MTC's regional competitive call for ATP projects. The proposed ATP grant application will request construction phase funding only for the multi -use pathway connection to East Washington Park. An estimated project budget is included below: TTs----- es . _ Estimate Design $ 50,000 Right of Way $ 20,000 Construction Contracts $ 440,101 Construction Management $ 61,000 CIP Overhead $ 14,618 Construction Contingency $ 38,000 TOTAL $ 623,719 Funding Sources TDA3 (Overhead) $ 14,618 TDA3 (Design and Grant Match) $ 163,706 ATP Funds $ 445.395 TOTAL $ 623,719 Upon approval by City Council, staff will submit the grant application to MTC by July 24, 2014 and expect a decision in September 2014. Funds would be available in January 2015. FINANCIAL IMPACTS This project is included in the 2014-2015 Capital Improvement Program budget proposal. The City is eligible to receive up to a total of $306,623 in TDA3 funds for the project beginning in July 2014. The TDA -3 fimds unspent will remain for City use on a future project. If successful in the statewide or regional ATP grant solicitations, the total project will be 100% funded by grants. If not, the City will revisit the project budget and discuss alternative finding or scope reductions with Council at a later time. ATTACHMENTS 1. Resolution 2. Vicinity Map Attachment 1 RESOLUTION NO. AUTHORIZING THE FILING OF AN APPLICATION FOR FUNDING ASSIGNED TO MTC AND COMMITTING ANY NECESSARY MATCHING FUNDS AND STATING THE ASSURANCE TO COMPLETE THE EAST WASHINGTON PARK MULTI -USE PATHWAY PROJECT WHEREAS, the CITY OF PETALUMA (herein referred to as APPLICANT) is submitting an application to the Metropolitan Transportation Commission (MTC) for $445,39532 in funding assigned to MTC for programming discretion, which includes federal finding administered by the Federal Highway Administration (FHWA) and federal or state funding administered by the California Transportation Commission (CTC) such as Surface Transportation Program (STP) finding, Congestion Mitigation and Air Quality Improvement (CMAQ) funding, Transportation Alternatives (TA)/Active Transportation Program (ATP) funding, and Regional Transportation Improvement Program (RTIP) funding (herein collectively referred to as REGIONAL DISCRETIONARY FUNDING) for the East Washington Park Multi- use Pathway (herein referred to as PROJECT) for the Active Transportation Program (herein referred to as PROGRAM); and WHEREAS, the Moving Ahead for Progress in the 21" Century Act (Public Law 112- 141, July 6, 2012) and any extensions or successor legislation for continued funding (collectively, MAP 21) authorize various federal funding programs including, but not limited to the Surface Transportation Program (STP) (23 U.S.C. § 133), the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149) and the Transportation Alternatives Program (TA) (23 U.S.C. § 213); and WHEREAS, state statutes, including California Streets and Highways Code § 182.6, §182.7, and §2381(a)(1), and California Government Code §14527, provide various funding programs for the programming discretion of the Metropolitan Planning Organization (MPO) and the Regional Transportation Planning Agency (RTPA); and WHEREAS, pursuant to MAP -21, and any regulations promulgated thereunder, eligible project sponsors wishing to receive federal or state funds for a regionally -significant project shall submit an application first with the appropriate MPO, or RTPA, as applicable, for review and inclusion in the federal Transportation Improvement Program (TIP); and WHEREAS, MTC is the MPO and RTPA for the nine counties of the San Francisco Bay region; and WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) that sets out procedures governing the application and use of REGIONAL DISCRETIONARY FUNDING; and WHEREAS, APPLICANT is an eligible sponsor for REGIONAL DISCRETIONARY FUNDING; and WHEREAS, as part of the application for REGIONAL DISCRETIONARY FUNDING. MTC requires a resolution adopted by the responsible implementing agency stating the following: • the commitment of any required matching funds; and • that the sponsor understands that the REGIONAL DISCRETIONARY FUNDING is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with additional REGIONAL DISCRETIONARY FUNDING; and • that the PROJECT will comply with the procedures, delivery milestones and funding deadlines specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and • the assurance of the sponsor to complete the PROJECT as described in the application, subject to environmental clearance, and if approved, as included in MTC's federal Transportation Improvement Program (TIP); and • that the PROJECT will have adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and • that the PROJECT will comply with all project -specific requirements as set forth in the PROGRAM; and • that APPLICANT has assigned, and will maintain a single point of contact for all FHWA- and CTC -funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA), MTC; Caltrans. FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC -funded transportation and transit projects implemented by APPLICANT; and • in the case of a transit project, the PROJECT will comply with MTC Resolution No. 3866, revised, which sets forth the requirements of MTC's Transit Coordination Implementation Plan to more efficiently deliver transit projects in the region; and • in the case of a highway project, the PROJECT will comply with MTC Resolution No. 4104, which sets forth MTC's Traffic Operations System (TOS) Policy to install and activate TOS elements on new major freeway projects; and • in the case of an RTIP project, state law requires PROJECT be included in a local congestion management plan, or be consistent with the capital improvement program adopted pursuant to MTC's funding agreement with the countywide transportation agency; and WHEREAS, that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and WHEREAS, there is no legal impediment to APPLICANT making applications for the finds; and WHEREAS, there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and WHEREAS, APPLICANT authorizes its Executive Director, General Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution: and WHEREAS, MTC requires that a copy of this resolution be transmitted to the MTC in conjunction with the filing of the application. NOW, THEREFORE, BE IT RESOLVED that the APPLICANT is authorized to execute and file an application for funding for the PROJECT for REGIONAL DISCRETIONARY FUNDING under MAP -21 or continued funding; and be it further RESOLVED that APPLICANT will provide any required matching funds; and be it further RESOLVED that APPLICANT understands that the REGIONAL DISCRETIONARY FUNDING for the project is fixed at the MTC approved programmed amount, and that any cost increases must be funded by the APPLICANT from other funds, and that APPLICANT does not expect any cost increases to be funded with additional REGIONAL DISCRETIONARY FUNDING: and be it further RESOLVED that APPLICANT understands the funding deadlines associated with these funds and will comply with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) and APPLICANT has, and will retain the expertise, knowledge and resources necessary to deliver federally -funded transportation and transit projects, and has assigned, and will maintain a single point of contact for all FHWA- and CTC -funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA), MTC, Caltrans. FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC -funded transportation and transit projects implemented by APPLICANT; and be it further RESOLVED that PROJECT will be implemented as described in the complete application and in this resolution, subject to environmental clearance, and, if approved, for the amount approved by MTC and programmed in the federal TIP; and be it further RESOLVED that APPLICANT has reviewed the PROJECT and has adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and be it further RESOLVED that PROJECT will comply with the requirements as set forth in MTC programming guidelines and project selection procedures for the PROGRAM; and be it further RESOLVED that, in the case of a transit project, APPLICANT agrees to comply with the requirements of MTC's Transit Coordination Implementation Plan as set forth in MTC Resolution No. 3866, revised; and be it further RESOLVED that, in the case of a highway project, APPLICANT agrees to comply with the requirements of MTC 's Traffic Operations System (TOS) Policy as set forth in MTC Resolution No. 4104; and be it further RESOLVED that, in the case of an RTIP project, PROJECT is included in a local congestion management plan, or is consistent with the capital improvement program adopted pursuant to MTC's finding agreement with the countywide transportation agency; and be it further RESOLVED that APPLICANT is an eligible sponsor of REGIONAL DISCRETIONARY FUNDING funded projects; and be it further RESOLVED that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and be it further RESOLVED that there is no legal impediment to APPLICANT malting applications for the funds; and be it further RESOLVED that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and be it further RESOLVED that APPLICANT authorizes its City Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and be it farther RESOLVED that a copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application; and be it further RESOLVED that the MTC is requested to support the application for the PROJECT described in the resolution, and if approved, to include the PROJECT in MTC's federal TIP upon submittal by the project sponsor for TIP programming. ATTACHMENT Z EAST WASHINGTON PARK MULTI -USE PATHWAY CONNECTION LOCATION MAP 0