HomeMy WebLinkAboutStaff Report 3.A 06/02/2014DATE: June 2, 2014
Agenda Item
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance Director 65"L�
SUBJECT: Resolution Accepting Claims and Bills for April, 2014
RECOMMENDATION
It is recorrrrnended that the City Council adopt the attached Resolution Accepting Claims and
Bills for April, 2014.
BACKGROUND:
The City Charter requires that all Claims and Bills are examined by the City Auditor and
approved by the City Manager.
Charter Section 64 provides, in part: The Auditor shall examine all payrolls, bills and other
claims and demands against the City, and shall issue no warrant or check for payment unless he
finds the claim is in proper form, correctly computed and duly certified; that it is justly and
legally due and payable; that a budget appropriation has been made therefore which has not been
exhausted, or that the payment has been otherwise legally authorized; and that there is money in
the City Treasury to make payment. (Reso. No. 101, ch.204, 6-23-51; Reso. No. 1, 6-13-61).
DISCUSSION:
The City presents all paid Claims and Bills to the City Council for review and acceptance. The
City's check register lists payments made by electronic fund transfers first, and a four -digit
number identifies them. The payments made by check are listed next, and a six -digit number
identifies them. The electronic fund transfers are processed through the Accounts Payable system
and follow the same numbering system as the checks.
The City Council requested additional detail regarding attorney's costs, to be included with the
monthly statement of claims and bills. There were no Meyers Nave invoices paid in April. The
Meyers Nave invoices for February and March were paid in May and will appear on the July 7,
2014 agenda. The Meyers Nave amount paid for February was $24,124.01 and March payment
was $22,755.79. Councilmembers interested in reviewing additional detail related to legal costs
Agenda Review:
City Attorney
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Finance Directo City Managef__=�
can contact Corey Garberolio in the Finance Department at 778-4357 or
egarberolio@ci.petaluma.ca.us.
FINANCIAL IMPACTS:
Claims for April, 2014 for all funds, total $17,265,140.39. Of that amount $425,090.83 are
claims in the General Fund. The balance of the claims in all other funds is $16,840,049.56.
ATTACHMENTS
1. Resolution Accepting Claims and Bills for April, 2014
M Items listed below are large in volume and are not attached to this report, but may be viewed in the
City Clerk's office.
The Register is on file with the City Clerk's Office and is available on the City's Website at the following
link:
littp:Hpetaluma.granicus.com/ViewPublislier.plip?view id=3
ATTACHMENT 1
CITY OF PETALUMA, CALIFORNIA
RESOLUTION ACCEPTING CLAIMS AND BILLS FOR APRIL 2014
WHEREAS, the City Charter requires that the City Auditor shall examine all claims and bills
and the City Manager shall approve them for payment; and
WHEREAS, the following claims and bills have been examined by the City Auditor and have
been approved for payment by the City Manager:
Check Numbers: 129490 through 130047
NOW, THEREFORE, BE IT RESOLVED that the City Council accepts said claims and bills
as paid.