HomeMy WebLinkAboutResolutions 84-141 N.C.S. 06/25/1984~_;!~ _
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FZesoluton l~To. 84-1.41 N. C. S.
of the City of PeYaluma,,California
~. RESOLUTION APPROVING SALARY AND SUPPLEMENTAL WAGE
BENEFITS FOR EMPLOYEES IN UNIT 3'. (TECHNICAL) AND
UNIT 4 (PROFESSIONAL)
WHEREAS, the employees in Units 3 and 4
are not represented by any recognized employee
organization; and,
WHEREAS, the City Manager, pursuant to
r. ._ r
MA:cw 6-13-84
Section 28, City of Petaluma City Charter, is required
and empowered to make a recommendation to the City
Council on matters related to employees' compensation; and,
WHEREAS, the City Manager has recommended that
employees of Units 3 and 4 receive salary and supplemental
wage benefits,
NOW, THEREFORE, BE IT RESOLVED that the salary
and supplemental wage benefits as specified in the
attachments for employees in these units, being in the best
interest of the City, be approved and shall become
effective July 1, 1984.
Under the
conferred upon this Council by the Charter of said City.
I hereby certify the foregoing Resolution ~was~ introduced •and adopted by the ove as to
Council of the City of ,Petaluma at a (Regular)s (Adjourned) (mil meeting
......... day of ......................... .
on the ....25th ...... r June ..............'_....................., 19.g~., by the , ,
following vote• .a. ~ ~ < --==--..:_.
' , ~ City Attorney.
AYES: Battaglia, Bond, Cavanagh, Baslshaw,~Vice Mayor Harberson, or Mattei
NOES:
ABSENT:
,. _ .
ATTEST:;
l1
Form cn z.z€s 3' and 4
', .
Council File.....n. _.. ..........
Rte. No.. 84 - 1 `h 1
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[ayor
C;ITI' OF PETALUMA
GO'MPENSATION PLAN FOR. UNIT 3 & 4
FY 1984 -- 1985
This document "represents the Compensation Plan
for Unit 3 anal 4 for the Fiscal Year 1984=85
TABLE Q'F CO'NTENTS
GENERAL
Section 1 Term of Agreement
COMPENSA'PIO"N
Section 2 Salary
Section 3 Compensatory Time Off
Section 4 Overtime
Section 5 Compensation for Clothing Loss
Section 6 Vacat-ion., Payment of
Section 7 Sick Leeave;, Payment at Retirement
Section $ Deferred Compensation
INSURANCE
Section 9 Health Insurance
Section 10 Dental Insurance
Section 11 Life. Insurance.
Section, 12 Long-Term Disability
..LEAVES
Section 13 Vacat-ion
Section. 14 Sick Leave:
Section 15 Bereavement Leave
Section 16 Holidays
Section 17 Military Leave.
Section 1$ Leave of Absences without. Pay
Section 19 Jury Leave:..
OTHER
Section 2'0 Retirement
Section. 21 Grievance. Procedure
U'ENERAL
Section 1. Term
This; compensation plan shall 'b"e. for a one (:1} year term :for the fiscal
year commencing July 1, '1984, through. June 30; 1985.
COMPENSATION
Section 2. Salary
.- The City shall adopt the; following, .salary ranges for each of the
employees in the following classifi cations effec tive July 1, 198.4.
U"nit 3 T II III IV V
,Civil Engineer Assistant 1770 1858 1951 '2:049 2`152
Planning Aide Technician 1441 1513 1.588. 1668: 1751
Building Inspector 1770 1858 1951 2049 21.52
Engineering Technician 144:1 1513 15'88 1668 1751
Engineering Aide. 12.42 "13.04 13'T0 1438 15:10
Public Works .Inspector%Civ1
Engineer Assistant 1903. 199;8' 2:100 2204. 23.14
Recreation Program Coordinator .1242 1304 1370 1438 1510
Unit 4
Civil :Engineer Associate 20'74 217.8 22,8.7 2401 2521
"Associate. Planner 1903 1`998° 2,T00 2.204 2314
Planning Technician 1646 17Z'8 181.5 1905 2000
Assistant Planner 1810 190'0 1995 2095 2200
Effective January 1, 19:85
Unit 3 I II III IV V
Civil Engineer Assistant, 1805 189::5 199Q 2090 2195
Planning Aide Techn=can 1470 1543 1620 1701 1786
Building; Inspector 18U5 189''5 1990 2090 2195
Engineering Technician. 1.47"0 1,543 162.0 1701 1786
.Engineering Aide 1267 133'0 .1397 .1467 1540
Public, Works ~Inspec.tor /Civil.
Engineer Assistant 19"41 2038 21.42 2248 2.360
Recreation Program Coordinator 1267 13'.3.0 1397 1467 1540
Unit 4 "
Gv~il Engineer E?,sso.ciate 2115 2222 2333' 2449 2'571
Associate Planner 194'..1 2038 2142 2'248 2360
Planning: Technician 1679 1763 1.851 1943 2040;
Assistant Planner . 1846 1938 2'035 2137 2244.
Section 3. Compensatory Time" Off
An employee may .:receive overtime" .compensation in the form of
.compensation time off' at a mutually agreeable time between the City
and the employ, ee ,at a rate of` one . and. one-half (1 Z) hours of
compensable time for each hour of time worked;.- Up to a maximum of
three (:3 ); wor.:kirig~ days (24 hours) comp firne may b e accrued ..
Amounts earned in excess of that will be paid at the overtime .rate in
'effect at the time th;e overtime was performed.
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,Section 4., Overtime
A.. G:eneral.. All hours worked in excess of eight. (8) i_n any one day
or in. excess ;of forty (40')~ in :any work week .shall be compensated
for at the overtime rate which shall, be one and one,=half (;1~)
times the. basic straight time.. regular rate of pay . Overtime shall
not be :pyramided or compounded.
B. Minimum. Any employee required, to wor,,.k overtime shall, in no
case, be compensated for less than one hour for such overtime.
C . Payment for Work During Leases . When :it becomes necessary by
an emergency td have employees work during le-gal holidays or the
period su.ehemployees- are entitled to vacation, .leave, such
employees worki'ng` on such legal holidays. and ~ during ,per-iods of
vacation. shall `be enftled to receive additional remuneration at a
rate of one ,and: one-half times their ..hourly wage equivalent .based
on 173'.33 hours. per month, or equvalen compensatory time off.
If an employee work's overtime. on a legal holiday,. he cnay waive
pay and time and apply one-half off' for the overtime worked to
.his accumulated vacation upon.., mufual agreement between the
employee .arid department head and approval by the City Manager.
Section 5. Compensation for Clothing Loss
The City Mamag,er. is, authorized to provide compensation to City
employees for.- loss'. o r damage to their clothing which. occurs during the
course of carrying out an official. duty°. A request for compensation
hereunder shall be submitted in writing, in .detail., to
... .the City Manager
via the department. head concerned;. -'The amount of compensation, if
any, shall be at the discretion of the City Manager..
Section 6. Vacation, Payment: at Termination
Employees who ,terminate employment shall be paid in a lump sum for
all accrued. vacation leave earned prior to. the' effective date of
termination not to >exceed' two (2,) years accumulation.
Se.ctiom 7~: Sick. ,Leave, Payment of
In the ev,en.t of the death' or retr.ement of an employee who has
co"mpleted :ten (10~) or: more years of continuous service with the: City,
th'e. emplogee should be paid or shall receive to .his benefit fifty
percent; (5O o.) of his acc"umulated but unused sick leave not to exceed'
4'80 hours.
Section 8.:Deferr,ed, ~Compens.ation
The City of; Petaluma shall make available to the members of this unit,
the City's .:Deferred :Compensation Plan .
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IN,S U RA=NC~E
Section 9, Health Insurance
During the period ;of this Memorandum of Understanding, the City shall
pay any premium increases beyond the current Gty contributions as
lsteo' below . No increase in the dollar a_rnount of the employee
contributions shall b'e assessed d-uring the, term of this Memorandum of
Understanding .
.I-lealth Plan of Sonoma
Kaiser the- Redwoods Co: unty
Employee $ 59.31 87.00 87.00
Employee ± 1 dependent $117.6,2. 16'8.00 152.00
Employee + 2 .dependents $.170.21 198 . UO 203.90
Section 10. Dental.:Tnsurance
'The City shall 'provide;, at no cost; to. the: employee.:, ..for a group dental
insurance coverage program for City employees -and dependents in Unit.
3 and. 4, during the term of this Compensation 'Plan..
Section T1. Life; :I'nsurarice.
The City shall provide, at no .cost to . the employee:, .group term. life
insurance coverage ~n the. principle. amount of $10,00'0 per employee.
Section 12. Long-T;erm Disability
The City shall provide for a long-term d'isabil'ity plan. The premium
to be paid. for by the Citiy.
LEAVE
Section- 13;,, Vacation
A. ~ Amounts. A~11, regular employees of the City of: Petaluma, after
workin~g,~one full year are entitled to the equivalent of eighty ,(8'0)
hour.,s .of" vacation with .pay in the year following the year in
which. vacaf"ion i's'. earned .
All. regular employees of t'he City of Petaluma,. after five (5)
years of continuous service with the City, and.. beginning with the
sxfh year,. shall be entitled to :the- equivalent of .one hundred
twenty' (1,2`0..) ,;hours of vacation per year .
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After ten (10) years o£ continuous ..sere-ice with the• City, eight
(`8) h_ours_ of vacation shall' be added for. each. year of continuous
service to a maximum of one hundred sixty (160) hours of
vacation .
B . Scheduling . The times. during a calendar year in which an
employee may take, his vacation shall be determined by the
department head with. due respect.. for. the wishes of the employee
and... particular r-egard. 'for the needs of the service.. Tf the
requirements ~ of the service are such than an employee cannot
take part or .all of his annual vacation: in a particular calendar
year., such vacation shall be taken during the, following calendar
year.
C . Deferral,.. Any eligible employee with the consent of the head of
his department 'and the Personnel. Office .may defer five (5)
working days of 'his annual vacation to the succeeding calendar
year subject to other provisions of th's rule;. A written report of
each :deferred vacation signed by the appropriate department head
and the Personnel Officer noting the details shall' be' kept on .file
with the Personnel: Officer. Vacation time- accumulated in excess
of two years; shall be lost... In the .event. one or more municipal
holidays fall. within :an. annual vacation leave., such holidays shall
not be charged as vacation leave and vacation leave shall be
extended accordingly.
Section 14. Sick -Leave
A. General. Sick .leave with pay 'sh_ all be granted to, all probationary
and permanent employees within the competitive service. Sick
leave shall not be 'considered as a. right which an employee may
use at his discretion, b,ut shall be allowed only in case of
~neeessity or actual personal sickness, disability, or as allowed by
the compensation plan.
B. Accrual. Sick leave shall accrue to all full-time employees at the
rate. of eight: hours. for .each- month of continuous service . No
:employee shall accumulate more sick leave in any year than
provided .
C . No ification Procedures. In order to .receive compensation while
ab exit on sick. leave, the employee shall notify his immediate
superior :or the Personnel Office prior to or within four hours
after. this time set. for beginning his daily duties as map be
specified by fhe head of hi's department. When absence is for
more fhan `three days duration,,. the employee may be required to
file a physician's certificate with the Personnel Office stating the.
cause. of 'th'e absence.
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D. Family Sick Leave.: Leave of absence . up to four working days
with pay p:er fiscal year may be; grarite'd to an employee in the
event of serious illness or' injury in the employee's immediate
family and will be charged against` sick leave.. T-he ,immediate
family shall consist of the spouse:., children, parents, brothers,
sisters:, or,' .other individuals whose relationship to the employee is
that of a legal dependent. In such case, the appointing power
shall grant such sick leave only when in his opinion the
relationship of the. sick or disabled person to tli'e empl~.yee
warrants. such use of sick leave .
E.. Relationship to Workers Compensation,, Benefits shall. be payable
in situations. where 'employee absence is due. to industrial injury
as provided :in California :State. `Workers' Compensation Law.: The
amount of disability :payments„ paid 'to the injured employee shall
be deducted from salary payable. to the employee while on sick
leave. During the first three (3`) calendar days of absence for
industrial disability, employees will be compensated at their full
rate of pay without deduction from sick leave unless they are
hospitalized. Absences resulting in immediate hospitalization or
absences eontinuin„g beyond the third- day shall be charged
against. the employee at the rate qf' one-hal<f (112') day ,for each
day of absence credited .or compensated b;y workers' compensation
insurance, provided the :City receives all .compensation -;paid by
workers' compensation payments only, without City payment for
salary at no loss of sick leave. Sick leave for industrial injury
shall not b,e: allowed. for a disability resulting from sickness,
. self-inflicted injury or willful mis,conduct..
Section 1'5. Bereavement Leave
In the event of the death of an employee°s spouse, mother,
step-mother, mother-in,-law, father-,. step-father:, father-in-law,
brother, sister; child:, including an .adopted child, grandchild and
grandparent.; an, employee:. who attends the. funeral shall be granted
time off work with .pay'.. The amount of time off'. work with :pay shall
be .only that which is required' to. attend the funeral and make
nece nary ;funeral arrangements, but in no event .sh`all it exceed three
('3) °working. days.: These three (3) days shall ;not be chargeable to
sick leave:,,, An .add-itiornal two (;2) days required for necessary funeral
a~r.:rangements. may be charged to the' employee's side leave and any
additional time beyond these two days may b.e charged to accumulated
vacation or leave without pay. Such bereavement Leave shall not. 'be
accruable from fiscal year to fiscal year, nor shall ithave any
.monetary value if unused.
Section 16. Holidays.
A . Fixed Holidays . The City shall observe ten (10) paid. fixed-date
_ _~
`holidays. The e holidays shall be established for the City's fiscal
year as determined by City Council resolution .
B. .Floating Holiday, During; the Fiscal Year 19.84-$5, the City will
authorize one, ) "'Fl'oating Holiday" per emp,l_oyee., which may be
taken by the employee at a time selected. by the employee:, subject.
to operational requirements and approval determined by the City .
Employees hired between July 1, 1984, anal .December 31, 1984,
will be eligible fqr a "'Float'ing Holiday" during the course of the
1984-85 Fiscal 'Year..
Section 17, Military Leave-
Military weave shall b':e arranged ~n .accordance `w.tli the provisions of
State law. All employees entitled to military leave shall give the
appointing power an opportunity wtYiri the limits of military
regulations to determine when such leav.e~ shall be taken .
Section 1$ . Leave of Absence without. Pay
The .City Manager may grant .a permanent or probationary employee
leave of absence without pay or seniority for a period not to exceed
tFiree (;3) months. Good cause being.. shown by a written request, the
City. Manager may extend the leave of absence without pay for an
additional 'pe.riod not. to exceed six (6) months . No such leave shall be
granted .except upon written 'request ~ of the employee. setting forth the
reason for the ,request., and the approval will be in writing. Upon
expiry ion of a regularly approved leave or within a reasonable period
of time after. notice to. return to duty, the employee shall be reinstated
in the po ition held .at the time: leave was g-ranted. Failure on the
part of an employee on leave ;to .report promptly at its expiration., or
within a reasonable time after notice to return to duty., shall be cause
for discharge....
Section 19. Jury Leave
Every' cias_sfied employee of the City who is called or required to
serve as' a trial juror shall be entitled to absent :himself.. .from his
duties with, ~ the C_ ty during the. ..period of such service o,r while
ne;cess.arily being present: in court as a result of ,such call.. Under
s:uc'h circumstances, the. employee shall b'e pai'd the difference between
his :full: salary .a_nd: any payment received by him, excep:t~ travel pay,
for such duty.
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OTHER
.Section 20 Retirement
The City of Petaluma!s retirement plan under the Public. Employee's
Retirement :System slap consist of the fo'llbwng: items:
Miscellaneous Employees : 2;$ @60
Option: 1959 S?wrvivors Benefit
T. 'year Final Compensation :Average,
Urizsed Sick Leave Credit
Section 2`l. G`revance: Procedure
A. Purpose of. Rule
(1) To promote improved employer=employee relations by
establishing grievance procedures on matters .for which
appeal or hear-ing. is not provided by other regulations.
(;2) To 'afford'. .employees in,divid`ually or through. qualified
employee organization a systematic .means of obtaining further
consid`er.ation of problems after every reasonable. effort has
failed to resolve them through discussions.
(3) To provide that .grievances shall. be settled as near as
possible to the point of :origin .
(4,) To provide that =appeals shall be conducted as informally as
possible-. _
B. Matters Subject to Grievance- Procedure.. Any employee in the
compefiti-ve se'rvice shall have: 'the right. to appeal under- this rune,
a decision., ;affecting h's employment over which. his appointing
power has partial or complete jurisdic ion and.. for which appeal is
riot provided 'by other regulations or- is not prohibited.
C. Info"ririal Grievance .P•rocedure. An employee who: has a problem or
complaint, 'should first- try to get it settled throegh :discussion
with this .imme`diate supervisor without undue.. delay.. I£; after this
discussion.;, he does not believe= the problem has been
satisfactorily resolved., he sha1T have. the. right. to discuss it with.
his supervisor's immediate supervisor, if :any, in the
administrative service;. Every effort should.. be made to find an
acceptable olutori by informal means at the lower .possible level
of supervision:. If the employee is not in agreement with the
decision reached by discussion, he shall then have the right to
file a ,formal appeal in writing. within ten (`10) calendar days after
receiving the 'informal decision of his' immediate .superior. An
informal appeal shall not be taken above the appointing power.
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D . Formal G'ri'evance Procedure (levels of review through chain of
-..
command
("1) First level of review. 'The appeal shall be presented 'in
writings to the employee's immediate supervisor, who shall
render his .decision and comments 'in writing and return them
for .the emp ogee within five (5) calendar days after receiving.
the appeal. If the employee does not agree with his
supervisor's decision., `or if" no answer- has. been received
within 'five. (5) calendar daays,, the employee. may 'present the
ap,peai- in writing, to his supervisor's 'immediate superior.
Failure of the employee .to take further: action. within five (5 )
calendar days after receipt of the written decision of his
supervisor, or within a total' of fifteen { 15) calendar days if
no decision isrendered, will constitute. a dropping of the
app ea~l .
('2) Further level: or levels _ of review as appropriate. The
supervisor receiving he ;appeal .shall review it., render this
decision and comments in writing`, Wand return. them to the
employee within, five. (5) calendar days after receiving the
appeal:. I'f: 'the employee does, .not :agree .with the decision, or
if : no answer has been received within five (5;) calendar
days., `he may, present. the appeal in writing to the
department head. Failure of the employee to take. further
action, within five (5) calendar days after receipt of the
decision or ; w-thin a total of fifteen (1:5) calendar days if not
decision is' rendered, will constitute a dropping of the
appeal.. .
(3,) Deparfinent Review. TYie departinemt head receiving the
appeal of 'his designated representative, should discuss the
grievance with -the employee, his representatve, if .any, and
with other appropriate persons: T'he department head shall
render his'. decision and cornrnents in writing, and return
them. to the employ, ee within, five (5) calendar days after
.receiving the appeal... If the employee does not agree with
the decision r.eaehed, or if no answer has been received
within. five (5`) calendar days after receipt of the decision. or
'within. °a, total of fifteen (15) calendar days if no decision is
rendered, will constitute a dropping of tYie appeal.
(4) 'City Manager. 'The City Manager receiving pp
.the a cal or is
designated. `representative:.should discuss the_ grievance with
'the. employee, his representative:, if any, :and with other
appropriate person. :The City Manager may designate a. fact'
finding, committee., officer not in the normal line of
supervision, or Personnel 'Board to advise him concerning
the :appeal, 'The City Manager shall render a decision in
writing; to the employee within twenty (20) calendar days
after recev=in'g the. appeal.
L . ''L n
(5.) Conduct of Grievance `Procedure..
(.a) The :time .limits specified above may be, extended to a
definite date b~y rnutal. ,agreement of the employee and
.thee reviewer concerned. -
(b) The employee may request the assis ance of another
person of hiss own choosing in preparing. and presenting
lis appeal at any level .of review .
(..c;,) The, employee and his representative may `be privileged
to user a reasonable amount of work time as determined
by the. appropriate. department head in conferring about
and. presenting the appeal...
(d) Employees shall be assn-r,ed freedom from reprisal for
using the• grievance procedures.
wp /pers3
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