HomeMy WebLinkAboutResolutions 84-142 N.C.S. 06/25/1984R~S.OIUtI~l'1 Na. . 84-•142, (~,. S, MA:cw 6-13-84
of the City of Petaluma, California
RESOLUTION APPROVING SALARY. AND SUPPLEMENTAL WAGE
BENEFITS `FOR-EMPLOYEES IN UNIT 5 ('CLERICAL)
WHEREAS, the employees in Unit 5 are~not
represented by any recognized employee organization;
and,
WHEREAS, the City Manager, pursuant to
Section 28, Gty of Petaluma City Charter, is required
and. empowered to make a recommendation to the City Council
on matters related to employees' compensation; and,
WHEREAS, the City Manager has recommended that
employees of Unit 5 receive salary and supplemental
wage benefits,
NOW, THEREFORE, BE IT RESOLVED that the
salary and supplemental wage benefits as specified in
the attachments for employees in this unit,. being in the
best interest of the City, be approved and shall become
effective July 1, 1984.
Under the. power and ,authority .conferred.
Charter of said City.
I hereby certify the foregoing Resolution was introduced and adopted by the ;A~p v a o
Council of the Gity of 1?etaluma.at•a (Regular) (Adjourned) (9tt14~t1) meeting
on the ....... Z,5 th..-_.... day of ... ~.Uf1.2 .............. 19..84.., by the
following vote: ia•- .. .... ........•-_-...-- ..-.
' ity' Attorney
AYES: Battaglia, Bond, Cavanagh, Balshaw,'~Vice Mayor Harberson, yor Mattei
. i
S
NOES: None ~ ° ~ ~ •
ABSENT: P ry
~. .
ATTEST: ._ :.. ...... ... . ... .. ..... .... ~.
City Glerk -
- Council File._ .......q. X ry ......
Form'CA2`7/S~t 5 Res.No.::~4.-1'FL..........
Mayor
CITY OF PETALUMA
COMPENSATION PLAN FOR UNIT 5.
FY 1984 - 1985
This document represents the Compensation .Plan
for Unit 5 for the. Fiscal Year 198.4-.85:
'TA-B"LE OF' CONT_ENT,S
. GENERAL
Section 1 Term of Agreement
COMPENSATION
Section 2 Salary
Section 3 Compensatory Time Off
Section 4 Overtime
Section 5 Compensation for ClothingLoss
Section 6 Vacation, Payment of
Section 7 .Sick Leave, Payment.. at Retirement
- Section 8 'Deferred Compensation
INSURANCE.
Section 9 Health I'rrsurance
Section. 10 Dental Insurance
Section 11 Life Insurance
Section 12 Long-Term Disability
`LEAVES
Section 13 Vacation..
Section 14 rick Leave
Section T5 Bereavement Leave
.Section 16 Hioldays
Section 17 Military Leave
S'ect'ion 18 Leave of Absences without Pa=y
Section 19 Jury Leave
OTHER
Section 20 Retirement
Section 21 Grievance .Procedure
GENERAL
Section 1,. Term,
This compensationplan shall be. for a one (1) year. term for the fiscal
year commencing July 1.98:4,. through June 3:0, 19"8!5.
COMPENSAT-ION
Section 2: S'alar-y
The City shall ;adopt the following salary ranges for each of the
employees in the following classifications effective July 1, 1984.
Unit 5
Secretary .to Community
Services /Engineer
Secretary
Intermediate Steno-C1'erk
Sr. Transcriber Typist-Clerk
Intermediate Typist-Clerk,
Transcriber Typist-Clerk
Junior Typist-Clerk
General Services Aide
General Services Clerk
Senior 'A=ccount Clerk
Account Glerk
Cashier-Telephone Operator
Kennel Attendant
Effective Januar 1, ;1985
Unit
Secretary to Gommuni'ty
Services/'Engineer
:Secretary
Intermediate Steno-Clerk
. -
Sr. Transcriber Typist-Clerk.
Intermediate Typist-Clerk..
T'rans:criber Typist;-Clerk
Juni`or' 'Typist-Clerk
Gener-a`1 ;Services Aide
.General `Servi`ces'" Clerk
Senior ,A.ccoi~nt Clerk
Account Clerk
Cashier-Telephone Operator
Kennel .Attendant"
I II ~ III. IV V
$1324 138.9 1459 1.532 160:8
118b 1244 13'06 1372 144'0
1,0.12 .10.62' 1116 1171 1230
1063. 1117 1172 .1231 12.93
9 `6' 6 10;14 10' 6 4 1118 117 4
'966 1Q,14 1064 111:8 1174
87'6 9.18 965 1013 1063
876 9.18 965 1013 10;63
1.186 1244 13.0.6 1372 1440
1186 1244 1.30:6 13T2- 1440
966 10_;14.. 1064 1118 .1174
942 989 103`9 1091 1145
942 989 1.03'9 1091 11:45
I. II III ~ I V V
$;1350 1417 1'488 1563 1640
1210 1269 I`332 1399 1469
103:2. 1083 1138 1.1.94 1255
1.0:84 113'9 1195 1256 1319
8:5:
9 103`4 1085 1 i40 1197
.
98'5 103,4 - 1085 1140. 1197
" 894 93b 98:4 1033r 108-4
8'9:4 '936 .984 1'0;33 ~ 10,84
12.1Q 1269 1332 1399 1469
1210. 1269 -13.32 1399 1469
985. 1034 1085. 1140 1197
960 1009 1060 1.113 1168
960 1009 1060 11.13 1168
Section 3. Compensatory `Time Off'
An employee may .receive overtime compensation in. the form of
comperrsafon time off at a mutually agreeable time between the City
and theemployee at . a rate ~ o:f one. and; one-half (1 Z) hours of
compensable time for. each hour of time worked. Up to a maximum of
three (3) workin=g days (24 hours) comp. time may be accrued..
Amounts. earned'. in excess of that will be paid at the° .overtime rate in
effect at the time the overtime was performed..
Section 4. Over"time
A. Gener_:.al,. All :hours worked. in excess of eight (.8') in any one day
or in excess of forty- (40) in any work week shall be compensated
for at the overtime rate: which shall be one and .one-half (1 Z )
times the basic tra~ght time regular -rate of pay. Overtime shall.
not..be pyramided. or compounded.
B . Minimum.. Any employee required, to ~-work overtime shall, in no
case, b'e compensated for Tess than one hour for such over.time..
C. Payrrrent for Work- During IJeave .; When it becomes :necessary by
an emergency to;:'have employees work during legal: holidays or the
period such. employees are entifl'ed to vacation leave, such
employees 'wor-king, on ~ such legal hohdays and during periods of
vacation shall be entitled to r-eceve additional remuneration at a
rate- of on'e and; one-half times ~tlier hoiriy wage equivalent based
on 173.33 .lour,s per month, or equivalent compensatory time off.
If an employee works overtime. on. a ~ legal holiday, he may waive
a .and, time and a
p y ~ pp y one-.half off for the overtime worked to
his ;accumulated vacation upon mutuah agreement between the
employee and d"ep`artment head and approval by the City Manager.
Section 5. Compensation. 'for Clothing Loss
The City .Manager is authorized to provide ,compensation to City
employees for loss o r damage to their clothimg, which occurs during the
course of carrying out an official duty.'. A, request .for compensation
hereunder s:ha1T be submitted in writing:, in detail;, to the City Manager
via the department . head concerned:,. The amount of compensation, if
any,, shall. be at the dscretion,:of the City Manager:
Section 6, Vacation,. Payment at. Termination '
Employees who: terminate employment shall be paid in. a lump sum for
all aceriied: vacation leave. earned prior to the effective: date of
termination, °'-not to exceed two (2) year accumulation,:
Section _ 7; 'Sick .Leave,. _ Payment of
In. the, event:- of the death or' .retirerne.nt of an employee who has
completed, aen (10`) or more years of continuous service: with the City,:
the employee should' b:e paid or shall. receive to his benefit fifty
percent (`5''0 0) of h's accumulated but unused ,sick. leave. not to exceed
480 hours..
Section ;8. Deferred Compensation
The City of 'Petaluma shall make available'- to the .members of this unit,
the City's Deferred Compensation Plan. .
. INSURANCE
Section 9. Health lnsu-ranee
During the peri'o:d of. this Memorandum of Understanding, the.. Gty shall
pay any .,premium increases beyond the current City contributions as
listed below'. No increase in the dollar amount of the employee
contributions sh"all: be assessed during the term of this Memorandum of
Understanding
Health Plan of Sonoma
Kaiser the ,.Redwoods County
Employee $ 5;9.3°1
Employee + 1 dependent $117:62
Employee + 2 dependents $170.21
Section 10 . Dental I~isurance
87.0'0 87.00 .
168:00 152.00
'198.00 203.90
The City shall provide., at no cost to the employee, for. a group dental
insurance •coverage program for,' City' employee"s and dependents in Unit
5, during the' term of this. Compensation .Plan.
Section 1'1. Life:. Insurance
The City .shall provide:, at no cost to the employee, group term life
insurance coverage in 'the principle amount of $'1;0,0.00 per employee.
Section 12. Long-T;erm Disability
The City shall provide for a long-term disability plan. The premium
to b'e paid- for by .the City'.:
LEAVE
Section 13. Vacation
A. Amounts: All regular employees of the C-ty of Petaluma,,, after
working one, full year are entitled to the. equivalent of eighty (8Q)
hours of vacation with pay in the year following the year in
which vacation is earned .
All regular employees of the City of Petaluma,: after -five (.5)
years of .continuous service with the City, and. beginning with the.
sixth year, .shall. be entitled to the equivalent of one hundred
twenty {.120) hours of vacation per year.
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Affer ten (10) years of continuous ervice with the: City., eight
(8) hours of vacation shall be added for each year of continuous
service to a maximum of one hundred sixty (lb0) hours of
vacation...
B . Scheduling:.. The times during a calendar year in which an
employee may take. his vacation shall be determined. by the
depar-tment '..head with due respect for the wishes of the employee.
and partieufiar regard for the needs of the service. If the
requremenf"s of the- service are such than an employee cannot
take part or all of his annual vacation in , a particular calendar
year, such. vacation shall be taken during the following calendar
year.
C . Deferral. Any eligible employee. with the consent. of the .head. of
his department a_nd the Personnel Office may defer five (5`)
working days of his; annual vacation to the. succeeding calendar
year subject toy other provisions of this rule... A written report of
each defer=red vacation signed by the appropriate department head
and. the Personnel Officer noting; the d_ etails s.liall be kept on file
with the Personnel Officer. Vacation time accumulated in excess
of two years shall be lost . In 'the event one or more municipal
holidays fall within an annual vacation leave, such holidays, shall
not be charged as vacation leave: and vacation leave. shall be
extended accordingly.
Section 14. Sick Leave
A. Gener-,a1. Sick' leave with pay shall be granted to all probationary
and permanent, employees. within the competitive service. Sick
leave shah.:ngt be considered as a right which an employee may
use. at his dscret-ion, but shall be allowed only in case of
necessity or actual personal .sickness., disability', or as allowed by
the compensation plan.
B . Accrual.; :Sick leave shall accrue to all full-time employees. at the
rate, of eight hours for each month of continuous service. No
employee shall accumulate more: sick leave in any year than
provided .
G,. N'otifi:cation, Procedures. In order to receive compensation while.
absent on sick leave,, the employee. shall notify :his- immediate
superior: or the.: rPersonnel Office prior to., or within four hours
after this time set for beginning his daily duties as may b'e
specified; :b.y the head of his department,. When absence is for
more than ahree~. days duration,. the. employee may be required to
file a, ~ physcian'a certificate with the Personnel Office stating, the
cause of -the absence.
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D. Family Sick Leave. Leave of absence 'up to four working days
with p'ay p'er: fiscal year may be gr..anted to . an employee :in the
event- of serious .illness or injury in the employee's immediate
family and will be charged against sick leave;, The immediate
family shall. consist of the spouse:,, children.., parents, `b_rothers,
sisters..,. or other individuals whose .relationship to the employee is
that of a legal dependent. In such case,; the appoin ing power
shall' grant such sick leave only when in his opinion the
relationship' of the sick or disabled person to the employee
warrari,ts su~eh use of sick. leave .
E. ~ Relationship. to Workers Compensation. Benefits shall be payable
in situations where employee. absence. is' due to .industrial injury
as provided in California State Workers' 'Compensation Law. The
amount of. disability payments paid to the injured employee shall
be deducted. from salary payable to the° employee while on sick
leave.. During the first. three. (3) calendar days of absence for
industrial :disability;. employees 'will be eomperrsated at their full
rate° of ,pay without ded':uction from.. sick leave unless they are
hospitalized.. • ;Absences resulting. in immediate hospitalisation or
absences continuing beyon°d the third day shall be charged
against the employee at the rate of one-half (1 / 2) day for each,
day of absence credited- or compensated, by workers' compensation
insurance:,, provided the City receives. ,all compensation paid by
workers' compensation payments only., without City payment for
salary at "no loss' of .sick leave. 5'ck leave for .industrial :injury
shall not be allowed for a disability resulting from sickness,
self-inflicted injury or willful misconduct.
.Section 15. Bereavement Leave
In the event of the death of an employees spouse, mother,
step-mother, mother-.in-law, father, step.-father, father-in-law,
brother, sister, child", including an adopted child, grandchild and
grandparent., an employee who attends :the' funeral shall be granted
time off' work with pay. 'The amount: of time off. work with pay shall
be only that which is required to attend, the funeral and make
necessary .:funeral arrangements; but. in no event shall it' exceed three
(3) working days, These three (3) daps shall not be chargeable to
sick leave:. ~ An additional two (Z) days. required .for necessary .funeral
arrangements may be charged to the emplgyee''s sick leave. and any
additona'1 •tme beyond these two days may be charged to accumulated
vacation, .or leave without pay. Such bereavement leave shall not be
accruable from. fiscal year to fiscal year, nor shall it have any
monetary value if unused
Section I6. Holiddays
A. Fixed Holidays. The City shall observe ten (10') paid. fixed-date
holidays . These holidays shall be established for the City's fiscal.
year as determined. by City Council resolution.
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B. Floating Holida During the Fiscal Year 1984-85, the City will
autliorz;e one 1) "Floating Holiday''! per employee, which may be
taken by the employee at a time ~ selected- by the employee, subject
to operational requirements and approval determined by the City..
Employees hired between July 1., 1984,. and December 31, 198.4,
will; be eligible for a "Floating Holiday" during. the course of the
1984-85 Fiscal Year.
Section 17. Military Leave.
Military leave shall be arranged in accordance with the provisions of
State law. All employees entitled to military leave shall give the
appointing power an opportunity within the limits of military
regulations to determine when such leave shall be taken.
Section 18. Leave of Absence without Pay
The City Manager ,may grant a permanent or probationary employee
leave of .absence without pay or seniority for a period not to exceed
three (3) months. Good cause being shown..by a written request, the
City Manager may extend the leave 'of absence without pay for an
additional period not to exceed six (6) months.. No such leave shall be
granted except 'up'on written request of the employee setting. forth the
reason for the request, and the approval will be in writing.. Upon
expiration of a regularly approved leave or within a. reasonable period
of time after notice to return. to duty,. the employee shall be. reinstated
in the position held at the time leave was granted. Failure on the
part of an employee on leave to report promptly at its expiration, or
within a reasonable time after notice to return to duty, shall be cause
for discharge.
Section 19. Jury Leave
Every class'ifie'd employee of the City who is called or required to
serve as a trial juror shall be entitled to absent .himself from his
duties `with the City d-using the period of such service or while
necessarily being present in court as a result of such call. Under
such. circumstances, the employee shall be paid the difference between
his full salary and any payment received by him., except. travel pay,
for such duty.
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OTHER
Section 20~. `Retirement
The .City of Petaluma's retirement plan under the Public Employee's
Retirement System shall .consist of the following" items
Miscellaneous Employees:: 2 o "@6'0
Option: 195'9 Survivors Benefit -
1 year Final "Compensation Average
Unused Sick Leave Credit
Section 21. Grievance :Procedure.
"~ A. `PurposeY of Rule
(1) To promote improved ernplgyer-employee relations by
establishing grievance procedures on matters for which
appeal .or hearing is not provided by other :regulations.
(2) To of"ford' "employees ndvi"dually or through qualified
employee organization a syst"ema"fic means of obtaining further
consideration of prod ems after every reasonable of"fort has
failed.- to resolve them through discussions..
(3") To provide .that. .grievances shall b'e settled as. near as
possible to the point of origin::.
( 4') ,To" provide that. appeals shall be conducted as informally as
possible:.
B. Matters; Subject to Grievance :P,rocedur.e. Any employee in the
competitive service shall h_ ave the right to appeal under this rule.,
a decision affecting his emp'loyrnent over which his appointing
power has partial or complete jurisdiction and for which appeal is
not provided by .other regulations or is not- prohibited..
C',, Informal Grey_ance :Procedure`:.. An employee who .has a prob~l'em .or
complaint should first try to get "t settled. through discussion
with his "immediate supervisor without. undue delay: If, after this
discussion,, he does not believe the problem has: been
satisfactorily resolved., he shall have the right to discuss it with
l_is supervsor's• immediate supervisor„ if any, in the
admin'i~stratiVe service. Every effort should be made to .find' an
acceptab~l'e sglu;tion b:y informal means at the lower possible level
of supervision . If the employee is .not in agreement with. the
decision reached. by discussion, he shall then have, the right to
file a `formal. appeal in writing within ten (10,) calendar days after
receiving" the informal decision of his immediate superior. An
informal appeal -shall not be taken above the appointing. power..
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D . Formal Grievance Procedure (levels of review through chain of
command'
("1) First level, of review. The appeal shall be presented in
writing to the employee!s• .immediate supervisor., who shall
.render hi's decision, and comments. in writing and return them
to th'e employee within five '(5) calendar days after receiving
the appeal. if the employee does -not agree with his
supervisors decision,. or i3f no answer has . been received
within five- (.5) calendar..days, the. .employee may present the
appeal in •writing to h's supervisor's irrimediate superior.
.,Failure- of the employee to take further action within- five (5)
calendar days, after. receipt of; the. wriften decision of his
supervisor, or within. a total of fifteen (15) calendar days if
no d'ecis'ion is .rendered., will constitute a dropping- of the
appeal .
(2"") Further level or levels of r-evew as appropriate. The
upervisor receiving : tfie appeal hall review it,, render this
.d'ecis`ion and :comments in writing,;, and return them to the
employee within., five (5 ), calendar days after receiving the
appeal. If he employee does not agree with the decision: ,. or
if no answer has been, .received within fire (5) calendar
days,,. lre may present. the appeal in writing to the
department :head.. Failure of the employee to take. further
action. within .five (5.) calenda"r days after receipt of the
decision. .or within. a total of fifteen (`15) calendar- days if not
decision is rendered,, will constitute a dropping of the
appeal-;.
(3) Department 'Review. The department .head receiving the
appeal of .his designated representative, should discuss the
grievance with •the employee,. his representative,. if any, and
with other appropriate persons .: The department head shall
render his decision and comments in w,rting', and' return
them to the. employee within five (5) calendar days after
receiving the appeal. If' the employee does not agree with
the decision reached, or .if' no answer ha been received
• within five (5) calendar days after receipt of the. decision or
within :a total of .fifteen {;1:5). .calendar days if 'no decision is
rendered, will constitute a dropping of the. appeal..
(.4,;) City Manag,er,, The City IVlanager :receiving 'the appeal or is
designated representative should discuss the grievance with.
_ the employee., his representative, if any, arid. with. other
appropriate person. T.he City :Manager may designate a fact
finding; committee, officer not in . the normal line of
supervision, or Personnel Boar.d;• to advise him. concerning
the appeal... The City Manager shall render a decision in
wr-iting to the employee within twenty (20) calendar days
after receiving the. appeal.
(5) C.orrduct :of Grievance `Procedwre .
('a} The. t"line: limits specified above may .be extended to a
' definite date, by mut,al agreement of the employee and
the r.eview:er concerned.
(b) The employee may request the assistance of another
person of his own choosin=g in preparing and presenting
his appeal at any level of review.
(c) The employee and'. his.. representative, may be privileged
to u.se a reasonable amount of work time as determined
by the appropriate department .,.head in conferring about
and` presenting the appeal.
{d) Employees shall, be assured freedom. from reprisal for
using. the :grievance procedures..
wplpers3
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