HomeMy WebLinkAboutStaff Report 3.E 7/7/2014DATE: July 7, 2014
TO: Honorable Mayor and Members of the City Council through City Manager
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FROM: Dan St JoCE — Director, Public Works & Utilities
Larry Zimmer, P.E. — Capital Improvements Divisions Manager
SUBJECT: Resolution Rejecting all Bids for the East Washington Street and Edith Street
Lighted Crosswalks Project
RECOMMENDATION
It is recommended that the City Council reject all bids for the award of contract for the East
Washington Street and Edith Street Lighted Crosswalks Project.
BACKGROUND
On September 10, 2012, City Council accepted the Cycle 10 State Safe Routes to School Grant
for the East Washington Street and Edith Street Lighted Crosswalks Project. This project
includes the construction of a lighted crosswalk and curb ramp improvements at the Edith Street
crossing. There have been ten pedestrian related accidents in the Edith Street crossing of East
Washington Street within the past twelve years, the most recent on January 1, 2012. The
crossing requires pedestrians to cross five travel lanes that have a speed limit of 35 miles per
hour (mph). Vehicles routinely exceed 40 mph in that area.
The Notice Inviting Bids was issued on April 21, 2014. On May 28, 2014, two bids were
received as follows:
Name of Bidder Bid Total
W. Bradley Electric (WBE) $151,610
Mike Brown Electric $174,966
Engineer's Estimate $100,000
City staff has found that the cost for the site work and handicap ramps was higher than similar
projects. As a result, bids significantly exceed the project construction budget of $122,000. It is
anticipated that rebidding the project during a more favorable bid climate will secure bids that
are bid at an amount closer to the project budget and the engineer's estimate.
Agenda Review: �/
City Attorney Finance Director City Manager
With Council consent, the project plans and specifications will be slightly modified and the
project will be rebid. Staff proposes that the bid specification reclassify the required license so
that a general contractor will be the prime contractor instead of an electrical contractor. As well,
staff will also reduce the amount of concrete work specified. After receiving the high bids, staff
reviewed the estimate of additional sidewalk to be replaced and believes it can be reduced
without detracting from the project and still meeting ADA requirements.
FINANCIAL IMPACTS
The approved CIP budget is $181,248 and approximately $11,927.90 has been expended to date
for planning, pre -engineering, assessments, and design. The Safe Routes to School Grant will
fund 90% of the project or up to $154,800 maximum. The 10% grant match and City overhead
costs of $26,448 will be met from the $40,000 developer contribution generated by the E.
Washington Place settlement agreement with Regency.
ATTACHMENTS
1. Resolution
2. Location Map
Attachment 1
RESOLUTION REJECTING ALL BIDS FOR THE
EAST WASHINGTON STREET AND EDITH STREET LIGHTED CROSSWALKS
PROJECT
WHEREAS, city staff has prepared construction bid documents and advertised for construction
of the East Washington and Edith Street Lighted Crosswalks, Project Number C16101308; and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code, California
Public Contract Code Section 20162 and other applicable law, City staff solicited bids for the
Project; and
WHEREAS, the project was bid on April 21, 2014, and two (2) bids were received and opened
on May 28, 2014 in accordance with applicable law; and
WHEREAS, All bids received for the project exceeded the budgeted amounts; and
WHEREAS, staff has determined that cost for asphalt, site concrete and ADA ramps exceeds
current market costs for construction; and
WHEREAS, staff believes that by reclassifying the required contractors' license and reducing
unit quantity allowances for concrete, construction bid costs will be reduced; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City hereby:
Rejects all bids for the East Washington and Edith Lighted Crosswalks Project.
2. Directs staff to modify the plans and specifications, and rebid the project.
Attachment 2
East Washington Street and Edith Street Lighted Crosswalks Project
PROJECT NUMBER C16101308
LOCATION MAP
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Proiect Location
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