HomeMy WebLinkAboutStaff Report 3.B 7/21/2014DATE: July 21, 2014
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan 6; E — Director, Public Works & Utilities
Larry Zimmer, P.E. — Capital Projects Division Manager
SUBJECT: Resolution Accepting Completion of the Wiseman Park Restroom Improvements
Project
RECOMMENDATION
It is recornmended that the City Council adopt the attached resolution accepting completion of
the construction contract for the Wiseman Park Restroom Improvements Project.
This project consisted of building a restroom in an undeveloped area near the south end of
Wiseman Park between the soccer fields and softball diamonds. Work included site grading,
demolition, construction of a curb ramp, striping, bollards, water service connection, sewer
lateral connection, excavation, erosion control, installation of new facilities including a City
furnished pre -manufactured building with accessories, building slab, plumbing, equipment, and
maintenance road which will also serve as an ADA compliant pathway.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits".
The final construction contract cost is $79,864.00, which includes one change order for
$5,914.00. The City separately purchased the prefabricated restroom building at a cost of
$28,614.60. The approved project budget established a change order contingency of$10,000.00
for unforeseen conditions. The change order included installing two rolls of 600x Soil
Stabilization Fabric for the ADA compliant pathway as well as extra work to modify the planned
ADA ramp in order to meet proper grade.
Total project costs included $7,500 for design by City staff and approximately $10,200 for
construction management and construction inspections performed by Public Works & Utilities
Agenda Review:
City Attorney Finance Director City Manager
staff. There are no disputed claims and the project was completed without any significant
incidents.
FINANCIAL IMPACTS
The Wiseman Park Restroom Improvements Project, Project Number 000400206, was approved
by the City Council in the amount of $140,000. The total cost for the project is approximately
$133,756. Park Land Impact Fee Funds as well as cash donations from the Petaluma Youth
Soccer League (PYSL) and the Petaluma Girls Softball Association (PGSA) were used for this
project. Any remaining funds will be returned to the Park Land Impact Fee Fund.
Uses
4warded=C1P
Budget-,,,-,
Estim6te to
Close Pio"ect�
Estimated',
Savings/Extra
Cost—,
Design/Environmental
$
14,000
$
7,500
$
6,500
Legal Services
$
1,000
$
1,000
$
-
Construction Installation Contract
$
74,000
79,914
$
(5,914)
City Purchased Restroom
$
30,000
28,615
$
1,385
Construction Management
$
7,500
$
10,200
$
(2,700)
CIP Overhead @ 2.4%
$
3,500
$
3,500
$
-
Project Contingency
$
10,000
$
4,086
$
5,914
TOTAL
S
140,000
$
134,815
$
5,185
Funding Sources
Cash Donations
$
20,000
$
20,000
Park Land Impact Fees
$
120,000
$
120,000
TOTAL
$
140,000 1
$
140,000
ATTACHMENTS
Resolution
Location map
2
Attachment 1
RESOLUTION ACCEPTING COMPLETION OF THE
CONSTRUCTION CONTRACT FOR THE WISEMAN PARK RESTROOM
IMPROVEMENT PROJECT
PROJECT NO. C00400206
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Wiseman Park Improvement Project ("Project"), and
WHEREAS, bids for the Project were opened on February 12, 2014, in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was CATS 4U, Inc. in the amount of
$73,950.00; and
WHEREAS, by Resolution No. 2014-052, adopted on March 17, 2014, the City Council
found the bid of $73,950.00 for the Project to be the lowest responsive bid, awarded the Project
to CATS 4U, Inc. in the amount of $73,950.00, conditioned on CATS 4U, Inc.'s timely
executing the Project contract and submitting all required documents and authorized and directed
the City Manager to sign the Project contract on behalf of the City, upon such timely submission
and to execute on behalf of the City any amendments to the Project contract that are necessary to
effectively complete the project and/or to realize the Project and/or cost benefits for the City; and
WHEREAS, the following contract change order (CCO) affecting the Project amount
have been approved:
Change Order
Number Description Amount
CC0#1 Install Soil Stabilization Fabric for Pathway
Install Case "A" ADA Ramp with minor asphalt paving
and grinding $5,914.00
Total change orders: $5,914.00
WHEREAS, the final contract amount, as amended, including all change orders, is
$79,864.00; and
WHEREAS, the estimated total cost of the Project is $134,815, and was within the
approved Project budget; and
WHEREAS, City staff have inspected the Project and determined that it has been
completed in accordance with the contract requirements, and the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council as follows:
The contract entitled Wiseman Park Restroom Improvements Project, Project No.
C00400306, with the final contract amount of $79.864.00, is accepted as complete,
subject to the Contractor's continuing warranty and other obligations pursuant to the
contract.
2. The City Clerk is hereby authorized and directed to file a Notice of Completion
concerning the Project with the Sonoma County Cleric's Office within ten (10) days
of the date of this Resolution.
Staff are hereby authorized and directed to release all undisputed retention not subject
to pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the tenns of the Project contract, California Public Contract Code
Section 7107 and applicable law.
Attachment 2
WISEMAN PARK RESTROOM IMPROVEMENTS PROJECT
NO. C00400206
LOCATION MAP
Protect Site
WISEMAN
PARK
� ST
it
ao �
CASA GRANDE
HIGH SCHOOL
N
W E
S
7/21/2014 5
J/
o
S'
GP
LOCATION MAP
Protect Site
WISEMAN
PARK
� ST
it
ao �
CASA GRANDE
HIGH SCHOOL
N
W E
S
7/21/2014 5